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EXHIBITOR MANUAL WUF 2020 - EXHIBITOR MANUAL - V6
EXHIBITOR MANUAL
WUF 2020 - EXHIBITOR MANUAL - V6
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Venue Address Page 4
Venue Map Page 4
Exhibition Schedule and Operating Hours Page 5
Contact Information Page 8
Official Service Providers Page 9
Order Form List Page 10
1.01 Audio Visual Page 11
1.02 Badges - Exhibitors Page 11
1.03 Badges - Contractors Page 11
1.04 Banners / Signage Page 11
1.05 Business Centre Page 11
1.06 Car Parking Page 12
1.08 Children Page 12
1.09 Catering Services Page 12
1.10 Cleaning Services Page 13
1.11 Deliveries – Build Up / Breakdown Days Page 13
1.12 Deliveries – Event Days Page 13
1.13 Documentation and Restricted items Page 14
1.14 Emergency Procedures Page 14
1.15 Fire & Safety Regulations Page 15
1.16 First Aid Services Page 15
1.17 Flyer and Brochure distribution within the event Page 15
1.18 Hotel and Flight Booking Page 15
1.19 Floral and Plant Hire Page 15
1.20 Hostess Page 16
1.21 Freight, Shipping & Onsite Handling Page 16
1.22 Furniture Hire / Electrical Supply and Additional Shell Scheme Components
Page 16
1.23 Live Entertainment and Demonstrations Page 16
1.24 Lost Property Page 16
1.25 Maintenance of Stands Page 17
INTRODUCTION
SECTION 1 – GENERAL INFORMATION
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1.26 Marketing Page 17
1.27 Noise Level Page 17
1.28 People of Determination Page 17
1.29 PR Page 17
1.30 Photography & Videography Page 18
1.31 Prayer Room Page 18
1.32 Prizes (Raffle) Draws / Permit Page 18
1.33 Smoking Policy Page 18
1.34 Storage Page 18
1.35 Telecommunications & Data Services Page 19
1.36 Transportation Services Page 19
1.37 Vehicle Display Page 19
2.01 Consignment Instruction Page 20
2.02 Documents Required Page 20
2.03 Pre-alerts Page 22
2.04 Timeframes / Arrival Deadlines Page 22
2.05 Tentative Re-export Timeframe Page 22
2.06 Case Markings Page 23
2.07 Restricted Cargo Page 23
2.08 Courier Shipments Page 24
2.09 Customs Duty / Deposits Page 24
2.10 ATA Carnet Page 24
2.11 Re-export / Permanent Imports Page 25
2.12 Hand-carry Shipments Page 25
2.13 Insurance Page 26
2.14 Value Added Tax (VAT) Page 26
2.15 Storage / Arrival Surcharges Page 26
2.16 Notes to Tariff Page 27
SECTION 2 – SHIPPING INFORMATION
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3.01 Aisles & Gangways Page 29
3.02 Ceiling Heights Page 29
3.03 Cleaning Page 29
3.04 Complex Structures Page 30
3.05 Construction Materials Page 30
3.06 Dilapidations Page 32
3.07 Exhibition Floor Plan Management Page 32
3.08 Fire Regulations Page 32
3.09 Floor Loading Capacity Page 33
3.10 Electrical Supply Page 33
3.11 Health & Safety Guidelines Page 33
3.12 Heavy & Large Exhibits Page 34
3.13 Insurance Page 34
3.14 Labour Law (UAE) Page 34
3.15 Lifting Equipment and Lifting Operation Page 35
3.16 Mezzanine Level Stand Design Regulation Page 35
3.17 Performance Bond Page 37
3.18 Platforms and Stages Page 39
3.19 Rigging & Hanging Banners Page 40
3.20 Space Only Stands Page 40
3.21 Stand Design Submission Guidelines Page 41
3.22 Toilet Facilities Page 41
3.23 Water, Waste & Compressed Air Page 41
3.24 Walling Page 42
4.01 Shell Scheme Stand Page 43
SECTION 3 – SPACE ONLY STAND CONSTRUCTION BUILD REGULATIONS & GUIDELINES
SECTION 4 – SHELL SCHEME STAND
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Abu Dhabi National Exhibition Centre (ADNEC) is a multi-award winning venue offering organisers of
exhibitions, conferences and live events a total space of 133,000 square metres. Opened in 2007, the site
incorporates a multi-functional, 6,000 seat conference centre facility, two large conference halls that can
seat 1,600 people combined and 21 meeting rooms ranging from 20 to 240 delegates. In addition, the
venue comprises of 11 exhibition halls offering a total of 55,000m² of exhibition space. The WUF 10
exhibition will take place in Halls 7 – 10 on the ground floor of the venue.
ADNEC is one of the most accessible venues from across the world. Just a 20 minute drive away from
Abu Dhabi International Airport, the home of Etihad Airways, the venue is located in the heart of Abu
Dhabi. It is also easy to reach from Dubai’s two major airports: with a 90 minute drive away from Dubai
International Airport and a 60 minute drive away from Al Maktoum International Airport.
The venue also boasts a range of restaurants, cafés, shops, on-site hotels and business facilities as well
as outdoor event spaces and the stunning Waterfront Quayside. Delegates can choose from more than
1,800 hotel rooms onsite ranging from three, four and five star hotels with a variety of amenities, all within
walking distance, offering a selection of accommodation to suit a range of budgets.
For more information on rules and regulations for the venue, please visit https://adnec.ae/
Abu Dhabi National Exhibitions Centre (ADNEC) P O Box 5546 - Mussafah Road Nr. Zayed Military Hospital Abu Dhabi UAE - Telephone: +971 (0)2 444 6900 | Fax: +971 (0)2 444 6135
THE VENUE
VENUE ADDRESS AND MAP
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BUILD UP
DATE TIME NOTES
01 - 05 February 2020
08:00 – 19:00
Build Up Access for Space Only Stands– Please note if you require to work through the night please inform the operations team onsite, as you will need wristbands after 19:00.
Cost for late working is AED 1,000 per hour per stand.
06 February 2020
08:00 – 19:00
Build Up Access for Space Only Stands– Please note if you require to work through the night please inform the operations team onsite, as you will need wristbands after 19:00.
Cost for late working is AED3,000 per hour per stand.
SHELL SCHEME STAND HANDOVER
06 February 2020
08:00 – 19:00 All Shell Scheme stands will be ready for exhibitors.
07 February 2020 08:00–12:00 Decoration and Cleaning Only.
All contractors and exhibitors must exit the Halls by 12:00 hrs.
ADNEC loading Bay Gates will close at 12:00 hrs – Delivery vehicles, materials, display materials, contractors and exhibitors will not be permitted to enter the venue.
Boxes, pallets, packages, waste material, and any other objects that are not decorative items or exhibition products must be removed from the premises by 06 February 2019. Failure to comply with this rule may result in the removal and destruction of the material left behind.
Please note that all timings are subject to change.
EXHIBITION SCHEDULE AND OPERATING HOURS
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IMPORTANT
Full details of traffic management will be issued at a later date. For further details, please contact
All trucks and vehicles must report and present a WUF 10 vehicle access pass to ADNEC security for queueing purpose. All vehicles attempting to access the venue directly will be refused entry.
Vehicles will be allocated a time slot based on availability, each time slot will be 30 minutes
All Contractors including drivers must register and acquire an ADNEC Contractor’s badge. To acquire this pass, the Emirates ID and a copy of each contractor’s visa must be brought to the site. Any person not holding an ADNEC contractor badge will not be permitted entry to the venue.
For International Contractor, a copy of the valid passport and visa (of applicable) must be presented.
Contractor and Vehicle Access
Please be advised that from 1st September 2019 a charge will be levied to all contractors and vehicles requiring access to the ADNEC venue.
The charges applied will be as follows:
DESCRIPTION RATE (AED)
Contractor Access
1 Day (per pax) 20
3 Day (per pax) 50
5 Day (per pax) 80
3 months 300
Annual 500
Show Contractor (during and after the open days) 200
Vehicle Access
Car (30 minutes) 20
Pick-up 3 Tonne (45 minutes) 30
7.5 Tonne (60 minutes) 40
40 foot trailer 18.5 tonne / Artic (60 minutes) 50
Exceeding Hours (Regardless of the size of the vehicle)
20 / hour
Please ensure that all the stand construction, fitting and booth setup are completed and ready for the event opening at this time as no hall access will be permitted at any circumstances after the security sweep.
Please note that all contractors MUST pay the appropriate Performance Bond before build can commence, please see section 3.
For any late working requests please contact Operations Team who will be based on-site.
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SHOW OPEN DAYS AND TIMINGS
DATE TIME ACCESS DETAILS
08 February 2020, Saturday 07:30 – 19:00 Exhibitors 08:30 – 18:00 Visitors
09 February 2020, Sunday 07:30 – 19:00 Exhibitors 08:30 – 18:00 Visitors
10 February 2020, Monday 07:30 – 19:00 Exhibitors 08:30 – 18:00 Visitors
11 February 2020, Tuesday 07:30 – 19:00 Exhibitors 08:30 – 18:00 Visitors
12 February 2020, Wednesday 07:30 – 19:00 Exhibitors 08:30 – 18:00 Visitors
13 February 2020, Thursday 07:30 – 19:00 Exhibitors 08:30 – 18:00 Visitors
Exhibitors will be given access from 07:30 provided they hold the correct badge for venue access.
Contractors are not permitted to undertake works during show opening hours. Any contractors found to be working will incur a non-compliance fee.
Any contractors wishing to undertake works before or after the event opening hours must get pre- approval from the Operations Team who will be based on-site.
BREAKDOWN
DATE TIME NOTES Removal of valuable exhibits and
hand held goods / material must be done on the 14th February 2020.
14 February 2020, Friday
08:00 – 23:59
It is the responsibility of the exhibitors and their contractors for safekeeping of their materials;
The Organiser and the Venue will not be held liable for any items left within the halls overnight;
Stand Dismantling.
15 February 2020, Saturday
00:00 – 18:00 All halls must be cleared from any dismantling / exhibit
materials;
Any Exhibitors / Contractors found working in the halls after 18:00hrs will incur a non- compliance fee of AED 5,000 per hour per stand.
Stand fittings and waste materials must be cleared from the Halls. A non- compliance fee of AED 10,000 will be charged if any rubbish is left behind
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UN-Habitat World Urban Forum Secretariat
NAME CONTACT NUMBER EMAIL
Exhibition Space Application and Booth Allocation
Victor Mgendi
+254 722 322388 +254 207 623397
MCI Middle East NAME CONTACT NUMBER EMAIL
Exhibition Sales and Packages
Merwyn Fernandes +971 (2) 406 4515
+971 50 900 2934 [email protected]
ADNEC and ADNEC Services LLC
NAME CONTACT NUMBER EMAIL
- Payment for Exhibition Space/ Shell Space - Venue Forms
ADNEC Finance
+971 2 406 3219
- Payment for Shell Space Extra Orders and other Services
ADNEC Service
Finance
+971 2 406 3653 [email protected]
Operations / Official Contracting
ADNEC Services +971 406 3666 [email protected]
Agility Fairs and Exhibitions NAME CONTACT NUMBER EMAIL
Freight Forwarding Praveen Suri +971 4 813 1210 [email protected]
CONTACT INFORMATION
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Official Contractor
Mains and Rigging
Services:
Furniture Audio Visual Graphics and Signage Carpet / Floor Covering Shell Scheme Stand-fitting and Extras Shell Scheme Electrical Additional Services:
Translation
Company Name: ADNEC Services Contact Person: Tel: +971 2 406 3666 Email: [email protected]
Services:
Electrics and Water & Waste For Space Only Stands Rigging
Company Name: ADNEC Services Contact Person: Tel: +971 2 406 3666 Email: [email protected]
Security
IT and Telecommunications
Company Name: ADNEC Contact Person: Customer Services Services Tel: +971 2 406 3666 Email: [email protected]
Company Name: ADNEC Contact Person: Customer Services Services Tel: +971 2 406 3666 Email: [email protected]
Catering
Company Name: Capital Hospitality Contact Person: Ana Khachfani Tel: +971 406 3777 Email: [email protected]
Shipping & Onsite Handling
Company Name: Agility Fairs and Exhibitions Contact Person: Mr. Praveen Suri Tel: +971 813 1210 Email: [email protected]
Plant / Floral Hire
Stand Cleaning
Company Name: Blooms Contact Person: Lena Mostafa Services Tel: +971 4 394 6094 Email: [email protected]
Company Name: ADNEC Contact Person: Customer Services Services Tel: +971 2 406 3666 Email: [email protected]
Hostess
Company Name: Contact Person: Services Tel: Email:
OFFICIAL SERVICE PROVIDERS:
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It is imperative for all exhibitors to submit the forms of the required services on or before each deadlines to ensure the availability and provisions of the services. Failure to do so maybe a challenge to acquire the services and a surcharge will be applicable. Please Note: Services will only be supplied once the full payment has been received.
Service Order Form Form No. Deadline
Date Form Submission to: Compulsory
OFFICIAL CONTRACTING FORMS
Audio Visual Order Form Form 1
15th
December 2019
ADNEC Services Official Contracting
Carpet Order Form Form 2
Furniture Order Form Form 3
Shell Scheme Stand Electrical Order Form
Form 4
Shell Scheme Stand- fitting Order Form
Form 5
Shell Scheme Stand Fascia Form
Form 6 Yes – to all Shell Scheme Exhibitors
Shell Scheme Stand Graphics Order Form
Form 7
Electrical Space Only Stands (Mains and Water & Waste)
Form 8 15th
December 2019
ADNEC Services Mains & Rigging
Yes – to all Space Only Stands Rigging and Hanging Banner
Order Form Form 9
SPECIAL FORM
Translation Form Form A 28th January
2020
ADNEC Services [email protected]
TECHNICAL FORMS
Mandatory – Stand Build and Contractor Details
Form 10 15th
December 2019
ADNEC Services [email protected]
Yes – to all Space Only Stands
Performance Bond Form 11
FREIGHT, SHIPPING AND ONSITE HANDLING
Freight, Shipping & Onsite Handling Form
Form12 15th
December 2019
Agility [email protected]
ADNEC (VENUE) SERVICE ORDER FORMS
IT & Telecommunications Form 13
24th January 2020
ADNEC Customer Service [email protected]
Stand Cleaning Form 14
Skip Hire Form 15
Static Security Guard Form 16
CATERING
Stand Catering Form 17 24th January 2020
Capital Hospitality [email protected]
ORDER FORMS SUBMISSION CHECKLIST
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1.01 Audio Visual (Exhibition)
Exhibitors who wish to acquire AV may refer to order Form 1 for the list and rates of the available AV services, equipment and the pricing structure.
1.02 Badges - Exhibitors
Exhibitor Registration
Further information will be supplied shortly.
1.03 Badges - Contractors
All Contractors including drivers must register and acquire an ADNEC Contractor’s badge. To acquire this pass, the Emirates ID and a copy of each contractor’s visa must be brought to the site.
For International Contractors, a copy of the valid passport and visa (if applicable) must be presented.
Any person not holding an ADNEC contractor badge will not be permitted entry to the venue.
1.04 Banners / Signage
ADNEC Services offers a range of signage, branding and graphic options. Exhibitors who
wish to acquire these services, please refer to Form 9 for the list of options and the
associated charges.
1.05 Business Centre
ADNEC Customer Services is located at the Grandstand within ADNEC and offers the following range of services.
Basic Office Services: Venue Services:
Binding IT & Telecommunications
Fax Stand Cleaning
Lamination Security
Photocopying & Printing Skip Orders
Scanning Car Parking
If you have any queries with any of these services please contact [email protected]
SECTION 1 – GENERAL INFORMATION
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1.06 Car Parking The venue parking A & B is a multi-storey car park facilities with over 6,000 spaces that have direct access to the exhibition centre. It is a paid parking equipped with fully automated systems where the tickets are issued at the parking entry barrier.
Parking Tariff:
0-30min Free
30 min – 1 hour AED 20/-
1 – 8 hours AED 40/-
8 – 10 hours AED 50/-
8 – 12 hours AED 60/-
12 – 24 hours AED 80/-
Lost tickets 150 AED
Please be advised that the tariffs are correct at the time this manual was published, however they may be subject to change. The payment can be paid at the machines located at the venue before you leave. It is therefore convenient to keep the parking ticket with you at all times. Further charges apply on lost tickets.
1.07 Children
There are no child care facilities available at ADNEC.
1.08 Catering Services
Capital Hospitality are the sole catering provider on site during Show Open Days, where all food and beverage must be purchased through them. Orders can be placed on Form 17 – Catering Services.
For stand catering please refer to the order forms of this manual. Should your requirements be more comprehensive however please contact us directly. Such catering services must be ordered and confirmed 24
th January 2020. For any sampling please contact Capital Hospitality directly who will advise on the prevailing guidelines. No food will be permitted to enter the venue without a no objection letter from Capital Hospitality so please do contact the team for any queries and questions [email protected]. Please note that Security will ask for a non-objection letter issued by Capital Hospitality for any food and beverages when entering the venue. The letter is issued after that corkage fee has been paid and the relevant documents have been submitted.
Exhibitors cooking on stands for demonstration purposes (e.g. benefits of a specific cooker) will be required to comply with Food Safety and Hygiene Regulations.
Exhibitors wishing to prepare food on-site must inform the Organizers in writing, giving full details on preparation requirements for venue and Local Authority approval.
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1.09 Cleaning Services
During the build-up, Contractors and Exhibitors are responsible for ensuring that all waste materials are clearly identified in order to assist the housekeeping staff. Excess stand fitting materials should be removed outside ADNEC premises and not allowed to be stored at the marshalling yards. A skip service is available in the case of bulk waste disposal, however paint containers should not be thrown inside the skips and should be removed from ADNEC premises instead. Please refer to the order form to order skips.
General cleaning of Halls and Gangways is taken care of by the Organiser. Full cleaning of the stand package acquired from the organizer will take place at midnight prior the event opening and each night after the show closed for business.
Space only stands are fully responsible for cleaning their own stand prior the opening of the event.
During the event days, the daily cleaning arranged by the Organiser will take place after the event closes. The cleaning includes basic cleaning of the floor space of single storey and lower deck of double decker stand. The cleaning of exhibits and upper decks on double decker stands is not included and is subject to an additional charges. Please refer to Form 14 should you require cleaning services. The following is not included in daily stand cleaning:
Cleaning of Exhibits
Cleaning of upper floors of multi storey stands
Removal of protective plastic covering of the carpet flooring
Removal of wooden packing cases
Specialized cleaning
Waste generated during the operation of an exhibit i.e. products samples
In the case of specialized cleaning requirements, please coordinate with us in advance by sending your requirements to [email protected]
1.10 Deliveries – Build Up / Breakdown Days
Stand fitting, construction materials and exhibits deliveries can only be carried out through the V.E. doors behind the exhibition halls from the marshalling yard throughout this period. Please refer to the exhibition timetable for the dates and timings.
1.11 Deliveries – Event Days
Deliveries of exhibits, promotional materials, leaflets, catalogues etc. during the exhibition days can be done at the designated goods entrance from the marshalling yard. Deliveries can be carried out before the exhibition open and after the exhibition have closed for visitors.
No deliveries will be permitted during the business hours.
Whilst the Organizer providing the general security at the venue, neither the Organiser
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nor the venue can take responsibility of Exhibitors or Contractors possessions. Valuable items which can be easily removed should not be left unattended at any time. If static security is required to man the stand and valuable items, please contact Customer Services.
1.12 Documentation and Restricted items
Please refer to Section 2 under Shipping Information.
1.13 Emergency Procedure
Should it become necessary to evacuate the building a public address system announcement will be broadcast (in English and then in Arabic) every 15 seconds. Should you hear this message you should immediately:
Switch off all electrical equipment on your stand and make your way calmly to the nearest available exit
Do not stop or attempt to return to collect your personal items
Ensure you follow the instructions of the venue staff who will direct you to the nearest place of safety
Exhibitors will not be permitted back into the building until Civil Defence clearance is given to the venue Senior Management.
Fire extinguishers of approved pattern and capacity can be found at various locations around the halls. In accordance with the risk involved, instructions will also be supplied. Exhibitors will be given instructions regarding fire, emergency and accident procedures prior to the show opening. Please ensure that all personnel are familiar with the following:
Fire exits and extinguishers must never be blocked
No paint or paint thinner can be placed near the electrical distribution boxes
Empty cartons/boxes, catalogue boxes, stand materials and combustible waste must be disposed of and not stored behind stands
The venue halls are protected by a sprinkler system and the area is equipped with portable fire extinguishers and a fire alarm system. Break glass fire alarm points are located at the vehicle loading doors, hall main entrances, main concourse, grandstand and other public areas. All staff should familiarize themselves with the location of the nearest fire alarm point and firefighting equipment.
If you discover a fire:
Break the glass of the nearest fire alarm point
Telephone the Control Room on 02 406 4444 or extension 4444, indicating your location and the nature of the danger.
Calmly inform the others within the immediate vicinity and only if safe to do so, tackle the fire with an appropriate extinguisher
If you follow this procedure, help will arrive promptly. Keep calm and reassure any visitors within your proximity.
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1.14 Fire & Safety Regulations
The Abu Dhabi National Exhibition Centre is equipped with firefighting equipment throughout its premises such as fire extinguishers with full instructions for usage. Stand fitting materials use for stand dressing such as textile fabric and other decorative materials must be fireproofed and conform in all respects to local standards and regulations.
Naked flames, flammable gas, pyrotechnics and smoke machines are subject for Venue approval. Please contact the Operations team before 1st January 2020 if you are planning to have such equipment on your stand.
1.15 First Aid Services
First aid point is located between Halls 7 & 8. To contact First Aid, please call Ext: 4444 or call 02 406 4444 if dialling from a mobile or outside line Medically trained staff will be available during the event build-up, event days and breakdown. In the case of emergency that requires ambulance services – please telephone the Security Control Centre Ext: 4444. Please state clearly:
The name of the exhibition
The location and the number of the nearest stand to the incident
Your name
Type of accident or emergency e.g. heart, broken limb Stay with the casualty until help arrives
1.16 Flyer and Brochure distribution within the event
To reduce the carbon footprint of the Forum, exhibitors are strongly encouraged to limit the number of printed materials to the bare minimum and disseminate most materials in electronic format only.
1.17 Hotel and Flight Booking
Further information will be supplied shortly.
1.18 Floral and Plant Hire
Blooms are the event official floral and plant hire supplier. Please note that Blooms will also be available onsite during the build-up for onsite orders. However, available supply maybe limited at by that time. It is therefore encourage to pre-arrange your order in advance.
Please contact blooms at [email protected]
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1.19 Temporary Staff
Further information will be supplied shortly.
1.20 Freight, Shipping & Onsite Handling
Please see Section 2 and Form 12 for the full details of Freight services, Courier consignment, On-site Handling, Lifting equipment hire, Forwarding & Customs clearance.
1.21 Furniture Hire and Additional Shell Scheme Components
ADNEC Services, the Official Contractor, who have a range of furniture and Shell Scheme Stand Components that are available for hire for the exhibitors that have booked a Shell Scheme Stand. Please refer to Form 3 & Form 5 for the full list and rates of the available items.
1.22 Live Entertainment and Demonstrations
Exhibitors planning any form of live entertainment such as singers, musicians, fashion show models, dancers, DJs or band players on their stand must obtain an Entertainer’s Permit through the Organisers. Failure in applying for the Entertainer’s Permit on time (Up to 4 weeks before the performance) or if approval has not been given and the performance goes ahead, the Exhibitor will be subject to a fine issued by the Abu Dhabi Department of Tourism and Commerce Marketing
Exhibitors who wish to carry out any types of live entertainment demonstrations should contact the Operations Team on [email protected]
1.23 Lost Property
Any lost property should be handed in to the ADNEC Security Office located at level 1 by Car Park B. In order to claim the item, the owners must present a valid identification ID as a proof of ownership.
Items lost and reported to ADNEC Security Office will be logged and kept for 6 months. If in case no claimants after this period, the item will then passed on to Abu Dhabi Police.
If lost item is reported but not received by ADNEC Security then the personal details will be taken (name mobile no, full description of the lost item), and they will be contacted should the item be handed in.
Lost Property can be contacted via the security office on +971 (0) 2 406 4164 or 4158.
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1.24 Maintenance of Stands
Stand maintenance during the event days can only be carried out before the show opens or once it is closed for visitors. Only minor touch up, graphic works and minor electrical works can be permitted. No major construction can be permitted without prior approval from the organiser.
Late working hours can be requested through the Organiser Office by 15:00Hrs on the day access is required. Late working hour fees must be paid onsite to acquire the late working hour pass. This will then be presented to the security as proof of organiser approval.
Please contact [email protected] more details.
1.25 Marketing
Further information will be supplied shortly.
1.26 Noise Levels
Exhibitors are requested to keep noise/volume levels down on music systems, audio- visual displays, amplifiers, videos, display machinery, live demonstrations etc. Volume levels should not interfere with normal conversation on neighbouring stands. Any excessive noise emitted within the venue must not be of a noise level that prevents the visitor from hearing the emergency announcements.
Noise level guideline:
A maximum of 55dB between 7.00am and 8.00 pm
A maximum of 45dB between 8.00pm and 7.00am
1.27 People of Determination
All exhibition halls, meeting rooms and public areas are accessible by wheelchair. Car park spaces are also reserved for the disabled. Toilets on the ground floor and above Exhibition Halls have disabled access, whilst all doorways and lifts accommodate standard wheelchairs and have low-level buttons. Visitor wheelchairs are subject to availability and can be borrowed from our Emergency Medical Services Station, located next to Exhibition Hall 2 &7, by depositing an appropriate identification.
1.28 PR
Further information will be supplied shortly.
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1.29 Photography / Videography
Exhibitors who wish to employ their own photographers should contact the Organiser’s to arrange for authorisation and passes. Anyone found to be taking unauthorized photographs or files will be escorted out of the exhibition. The following details are required for any time-lapse, photoshoot or video shoots scheduled at the venue.
Visa Copy
Passport Copy
Emirates ID Copy
Mobile Number
Shoot Date, Time and Location
Shoot Purpose
The above documents must be submitted to the organizer 3 weeks prior to build-up and are subject to Security & Protocol approval. Please contact the Show Operations Team on [email protected]
1.30 Prayer Room
The Male prayer room is located on the mezzanine floor between Capital Suite 6 & 7. The Female prayer room is located on the mezzanine floor between Capital Suite 8 & 9.
1.31 Prize (Raffle) Draws / Permits
Exhibitors who wish to conduct raffle draws within the venue must obtain permission in advance. Please contact [email protected] for further assistance.
1.32 Smoking Policy
In accordance with the new UAE laws smoking is prohibited throughout the venue and exhibition halls. The exhibition will implement a smoke free policy during all stages of the exhibition show days. Smoking will only be permitted in designated areas.
1.33 Storage
Empty crates and boxes etc. must NOT be stored on Exhibitors’ stands or behind stands. It is the Exhibitors’ responsibility to ensure that items are quickly disposed of or stored until required for re-shipment at the end of the exhibition. If you require storage during the event, please contact Agility Fairs & Events:
Mr. Praveen Suri Manager E-mail: [email protected] Tel: +971 4 813 1210 Mobile: +971 56 504 1943
Storage behind stands is strictly forbidden. Any goods left behind stands will be disposed of immediately.
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1.34 Telecommunications & Data Services
ADNEC is the exclusive provider of telecommunications and data services. Most IT services are inclusive of equipment and instruments as part of the package. Please refer to Form 13 for details and placing the order.
Services Available:
Wired and Wireless Internet Connections
PABX lines
International Telephone and Fax Line
Please note that service ordered will not be carried out until the full payment has been received. Space only stands are advised to place their order before the deadline and identify the location within the stand where the facility is required to ensure that the provisions are in place before commencing the construction of the stand. Once the floor covering or platforms are installed, the availability of the services coming from the floor trench cannot be guaranteed.
Please note that surcharges for late and onsite orders are applicable.
1.35 Transportation Services
Taxi is the most common and convenient mode of public transport to move around city of Abu Dhabi. The taxis are regulated by Centre for Regulation of Transport by Hire Cars (TransAD). Taxis can be flagged down at the roadside, booked by phone through the hotline 600 535353 or via the Abu Dhabi Taxi app available for download from App store for iOS and Play store for Android platforms.
Taxi Ranks at the designated areas within the venue will be available the entire duration of the event.
Public Bus – A network of public bus services also operates within the city of Abu Dhabi including the venue. For more information and useful map of bus routes, please visit https://m.dot.abudhabi.ae/eng/info/Bus_Transportation
1.36 Vehicle Display
If a vehicle is to be displayed in your stand, the following criteria must be adhered;
The vehicle must be static and have its engine switched off for the duration of the event.
1.36.1 Contain only a minimum amount of fuel.
1.36.2 Have a lockable fuel cap.
1.36.3 Have a drip tray placed under the engine.
1.36.4 Battery to be disconnected where the vehicle is NOT driven by Battery power.
1.36.5 Keys to be left with organisers in case removal required.
1.36.6 24hr Contact Name and Number to be given to organisers.
Please also contact the Organiser to confirm the feasibility of displaying the vehicle
inside the hall and also to schedule the delivery.
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2.01 Consignment Instruction
a) Shipment via Abu Dhabi
Agility (Abu Dhabi) PJSC C/O World Urban Forum 2020 PO Box 93971 Abu Dhabi, U.A.E Attn: Mr. Alexander Philip Tel : +971 2 4496311 Fax : +971 2 4491609
Notify Party : Exhibitor Name : Stand No : Exhibition Name : World Urban Forum 2020
All documents should also bear the following declaration: “In Transit to World Urban Forum 2020, Abu Dhabi, for re-export after the exhibition.”
b) Shipment via Dubai
Agility Logistics LLC C/O World Urban Forum 2020 PO Box 36683 Dubai, U.A.E Attn: Mr. Praveen Suri Tel : +971 4 8131210
Notify Party : Exhibitor Name : Stand No : Exhibition Name : World Urban Forum 2020
All documents should also bear the following declaration: “In Transit to World Urban Forum 2020, Abu Dhabi, for re-export after the exhibition.”
2.02 Documents Required
Separate documents are required for temporary and permanent import and should correlate each other and tally with Bill of Lading/Air Waybill/Truck Waybill. Hand written documents are not acceptable. The entries on the Invoices must be in English Language and in accordance with the rules and regulations of the Abu Dhabi / Dubai Customs Authorities. Details on all documents must tally with the actual shipment.
SECTION 2 – SHIPPING INFORMATION
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Shipment can be cleared with copy of Combined Commercial Invoice & Packing List/
without Certificate of Origin by paying Customs Fine per document as customs deposit.
If receiving the original document within 25 days from arrival date into UAE & same is accepted by the customs authority, then part deposit can be refunded subject to approval from customs.
Following documents are required for purpose of import clearance on arrival. For shipments arriving under ATA Carnet please refer to point 1.10.
By Sea Freight / Airfreight / Road freight
2 sets of original signed & stamped Commercial Invoice + 2 copies (In English) (in English & Arabic for Road freight only)
2 sets of original detailed Packing List (in English) (in English & Arabic for Road freight only)
2 sets of original Certificate of Origin issued/endorsed by Chamber of Commerce+ 2 copies
(not applicable for airfreight shipments via Dubai Airport)
1 original and 3 non-negotiable Air Waybills / Bills of Lading
1 original and 1 copy of Insurance Certificate (if insured)
Commercial Invoice
The signed (blue ink) & stamped commercial invoices must be in original on shipper’s(exhibitor’s) letter-head and bear the following information: invoice number, number of packages, itemized description of goods, itemized visible engraved serial number, itemized harmonized code, itemized gross weight, itemized value, total CIF value indicating currency code, total number of packages, total weight, itemized country of origin (Manufacture) and the remark “shipment for temporary (or permanent) import into Abu Dhabi for 24TH WORLD ENERGY CONGRESS and will be re-exported after the exhibition”. The invoice number should also reflect on Airway bill / Bill of lading as well.
The acceptance of the shipping documents as originals is subject to the sole discretion of the customs authority as per their defined parameters.
Food items, giveaways, brochures, catalogues, magazines, printed matters, CD ROMs etc. are dutiable on final basis and subject to VAT. Hence must be given a value based on CIF basis. DO NOT INDICATE ‘No Commercial Value’ on the invoice.
Failure to comply with documentation and accuracy will result in delay and undue inconvenience, storage & other dues which shall be for account of the shipper.
If the invoice consists of more than three H.S.Codes, a summary sheet is required as per the following format:
SUMMARY OF H.S.CODE AS PER INVOICE No. DATED
H.S.Code
Description Country
of Origin
Quantity
Weight CIF
Value*
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Note: Please ensure the total weight and value of the respective HS Code indicated
on both the Summary of HS Codes and Commercial Invoice must be the same.
If itemized H.S. code is not mentioned in invoice / packing list then USD 15.00 per item will be charged additionally
Packing List
The detailed Packing List must give details of the number of packages, weight and measurement of individual package including shipping marks of the goods.
Certificate of Origin
Certificate of origin must be issued from the local Chamber of Commerce at origin.
Notes to documentation:
There should be uniformity in the type of packaging mentioned on all shipping documents. E.g. If the B/L or AWB reads Cases then Invoice, Packing list & Certificate of Origin should reflect Cases as well – else there will be customs penalty even if the documents provided are original. The commercial invoice number should be mentioned on AWB or B/L as well.
Failure to declare true and accurate values on the shipping invoice including mis-declaration of the country of origin against physical cargo, will be subject to a customs penalty of USD 300.00 per document.
For shipments consisting of Brochures / Literature / Printed matter, a copy sample of each item should be forwarded along with the shipping documents or couriered / emailed to Agility.
For all Airfreight shipments, it is mandatory that all original documents must accompany the
shipment, otherwise shipment will be customs cleared on copies with a document deposit / fine
and originals once received via courier will be submitted to the customs for refunds thereafter.
2.03 Pre-alerts
To ensure no delays or undue inconvenience in customs clearance upon arrival, it is imperative that copy of the above documents must be forwarded well in advance to the arrival of shipments in UAE to Agility:
Attn. : Mr. Alexander Philip / Mr. Praveen Suri
Email : [email protected] / [email protected]
2.04 Timeframes/Arrival Deadlines
LCL shipments to Abu Dhabi / Jebel Ali Seaport - 26th January 2020
FCL shipments to Abu Dhabi / Jebel Ali Seaport - 28th January 2020
Airfreight shipments to Abu Dhabi / Dubai Airport - 30th January 2020
Road freight shipments to UAE border - 1st February 2020
2.05 Tentative Re-Export Timeframe
FCL shipments from Abu Dhabi / Jebel Ali - 10 days from last day of break-down LCL shipments from Jebel Ali only - 15 days from last day of break-down Airfreight shipments from Abu Dhabi / Dubai - 10 days from last day of break-down
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2.06 Case Markings
Agility – Fairs & Events C/O World Urban Forum 2020
Name of Exhibitor : Stand Number : Case Number : of Gross/Net Weight : Dimension :
We recommend you to design your packing carefully to minimize risks to your equipment. It is also advisable to use bolts, screws and hinges whenever possible if your cases are to be used for return or onward transport. Cardboard cartons should be avoided if they are intended for onward use. Agility will not be responsible for damages / claims arising out of improper packing.
2.07 Restricted Cargo
Import of alcohol or food items containing alcohol is PROHIBITED.
Radio/ wireless/ telecommunication equipment’s or accessories require Telecommunication Regulatory Association (TRA) approval and the approval has to be obtained by the respective exhibitor well in advance and prior to the arrival of shipment into UAE. A copy of the approval has to be provided accordingly.
Dangerous Goods (DG) need to be accompanied with the MSDS enabling us to avail necessary approvals from the concerned ministries.
Food Stuff needs to be accompanied with ‘Health Certificate & Certificate of ingredients and quality” issued by the Health authority of the country of production / manufacture & attested certifying fitness for human consumption. Certificates issued by ‘Food Controlling Committee’ are not accepted by Municipality/ authorities. In such cases it must be attested / legalized by UAE consulate from the shipment’s originating country. In order to arrange for these importations (subject to approval), we suggest you send us information of such materials at least 45 days prior to dispatch of shipment from origin. Any fee arising from such application shall be additional for account of the exhibitor as per actual receipts plus a processing fee of USD 150.00 as our agency fees.
If the above mentioned additional documents are not in order /available at time of clearance it may delay the customs clearance formalities for which Agility will not be held responsible. Thus, do not ship these goods into UAE without our prior confirmation or approval from the authorities.
Ensure that no labour, capital, parts or raw materials of ‘Israeli origin’ have been used in the printing, publishing or manufacture of the goods and none are part or parent companies of firms included on the Israeli Boycott Blacklist
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Agility’s services hereunder may be subject to the laws, regulations, rules, orders and other requirements relating to export control, economic sanctions, embargoes and sectoral sanctions of the US, the EU and its member states, the UN, and other countries with jurisdiction over consignor or consignee (including but not limited to the restrictions on movement to and from Qatar issued by the United Arab Emirates). Therefore, shipments originating from or destined to countries under applicable sanctions or embargo or any other kind of restrictions shall be subject to Agility’s sanctions policy and Agility’s export control and sanctions compliance screening procedures.
2.08 Courier Shipments
Do not send courier shipments addressed to the exhibition hall or a hotel as it will probably not arrive on time. All courier shipments along with copy of documents should be sent to:-
Agility – Fairs & Events C/O World Urban Forum 2020 P.O.Box 93971, Airport Road Office no. 15, ADNEC building, Al Khaleej Road Abu Dhabi, United Arab Emirates Tel : +971 2 4496311 Attn : Mr. Alexander Philip Name of Exhibitor : Stand Number :
2.09 Customs Duty / Deposits
Present Customs regulations impose a customs duty @ 5% of CIF or customs assessed value + VAT @ (5% on the duty + CIF Amount) for permanent shipments.
For Temporary import, the serial number of the items must be engraved on each item and the same should be mentioned in the invoice too. If there is no serial numbers, customs authority will not accept temporary import and applicable customs duty + VAT should be paid on final basis (Non-refundable). Customs deposits are subject to refund on re-export. Custom Duty / Deposit must be settled by the exhibitor before customs clearance procedures. It may take 4-6 months to avail customs deposit refund and to provide the actual customs duty receipt.
For PART or FULL re-export shipments, custom duties are calculated either based on CIF value or on the Weight Loss / Gain, whichever is higher. Please ensure that all parties concerned are informed accordingly and our invoices will have to be settled prior to the export of the shipment.
2.10 ATA carnet:
Regulation for Importation of ATA Carnet items:
ATA Carnet reference number should be mentioned on the AWB or the B/L and the shipping documents.
Number of Pieces, Net Weight declared on ATA Carnet must be reflected on the AWB / MB/L.
ATA Carnet should show the UAE mentioned in the country list of the
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document.
Do not mix ATA Carnet shipment under temporary import with permanent import under one MAWB or MB/L, this should be shipped on a separate MAWB or MB/L.
ATA Carnet will NOT be stamped if the shipment is to be re-exported to any other GCC countries (except Bahrain)
Itemized visible engraved serial number, H.S. Code, description of goods, Number of pieces, Weight etc., should be mentioned and must match with all other documents.
Shipment will be under customs inspection and should tally with the ATA Carnet and shipping documents. If not, customs duty will be applicable on final basis.
Shipment in full must be re-exported after the event in UAE
Return destination of the freight should be mentioned on the ATA Carnet
Copy of Commercial Invoice should be attached along with the ATA Carnet, matching all details.
Goods imported under ATA Carnet must be re-exported 6 months from the date of temporary admission.
2.11 Re-export / Permanent Imports
At the end of the event, all exhibits must be re-exported out of the country. Freight and other related charges will be on account of the exhibitor. In the event the exhibitors would like to leave the exhibition goods in UAE for disposal or giveaways, the permanent import is subject to Abu Dhabi / Dubai Customs approval if permitted, exhibitor or the buyer is required to pay all applicable duties and VAT including the formality to convert the temporary import to permanent import.
Even if goods are to be disposed, duties and VAT are payable by the exhibitors and any additional disposal charges shall be additional for account of the exhibitors.
If the shipments are re-exported to any GCC country customs duty + VAT has to be
paid in UAE (first port of entry) prior to export, it will take minimum 2-6 weeks for airfreight & 2-3
months for sea / road freight to obtain the duty receipts from customs.
2.12 Hand-carry Shipments
We do not encourage hand-carrying of exhibits which will be subject to customs clearance on arrival. In event the exhibits being stopped at the airport on arrival, exhibitors are required to handover the shipment along with the Invoice and Packing list to Customs Authorities at airport against issuance of a Custody Receipt, thereafter handover the original Custody Receipt along with copy of invoice and packing list to us urgently for customs clearance.
In such cases, please allow up to 2 working days for customs clearance with the UAE Customs prior
to delivery to the booth. All charges for this urgent clearance (as per airfreight handling tariff)
shall be to the account of the exhibitors.
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2.13 Insurance
Insurance of the cargo is not included in our scope of work / tariff and same to be arranged by the Exhibitor and / or Exhibitor’s Company with an express and unconditional waiver of subrogation towards Agility, partners & our sub-contractors.
The show site yard is not a covered site, therefore all freight and empties moving in and out of the halls or stored on site during the show are exposed to climatic conditions. Our tariff is computed on the basis of volume and weight and has no correlation with the value of exhibits, it follows that the cost of insurance cover is not included in our charges.
For shipments arriving in apparent damaged condition, the airport and sea port will not assist with surveys and do not provide any damage reports. The goods will need to be surveyed on site by the exhibitor’s survey company to process any claims
It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by us, and also ensure that Transport Insurance is arranged for exhibits sold locally.
Upon written instructions, Agility – Fairs & Events can offer the exhibitor insurance coverage at competitive premiums.
2.14 Value Added Tax (VAT)
Effective 1st January 2018, Value Added Tax (VAT) @ 5%, has been implemented in the UAE as per
FTA Laws and will be applicable on all our charges as mentioned in our handling tariff, not
applicable for shipments booked with Agility foroutbound.
2.15 STORAGE / ARRIVAL SURCHARGES
Storage Charges
For early arrival shipments, storage charges will be applicable (irrespective of the cargo arrival deadline mentioned in the shipping manual).The free time permitted for the shipments to Jebel Ali port is 5 days from the shipping line/consolidator and 10 days from the Port authority effective from the date of arrival.
LCL shipments if arriving early, double handling charges as per sea freight handling tariff will be applicable for transportation from port to warehouse & then to site. Alternatively storage charges at port will be applicable.
Airfreight shipments arriving earlier than the mentioned deadline are subject to early arrivals storage at the Airport for General cargo only. Charges would be billed at actuals + 10% Service fee.
Road freight shipments arriving earlier than the mentioned deadline and/or prior to the show tenancy date will be transferred directly to Agility warehouse and any such movements will be subject to additional handling and transport charges as per below, alternatively shipment may remain on truck & all detention charges to shippers account.
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2.16 NOTES TO TARIFF
For valuable cargo - serial number, tag number, art number with pictures must be provided and should be mentioned on all shipping documents.
Amendment / surrender charges for AWB or MB/L if any will be charged additionally at cost + 10% outlay fee.
Any Special handling / services / transportation if required, then the charges for the same will be additional based on the scope of work. Please advise us the details of such shipments prior to the dispatch from origin.
Non-Delivery of goods to stand to be reported before opening of the show to the site office or Agility representative. Non delivery could possibly be due to (and not limited to )instances such as:
Delay due to incorrect documents
Delay in customs approval
No pre-alert / documents
Failure to notify in due time, Agility shall not be held responsible for the same.
All shipments are cleared into Abu Dhabi / Dubai on temporary basis for exhibition. Temporary import is subject to a Temporary Import Bond Fee (non-refundable).
All exhibition shipments are customs cleared on temporary import basis (subject to customs authority’s discretion) and have to be re-exported within 90 days from date of arrival in to UAE.
Use of Agility Fairs & Events (Agility Logistics) Dubai / Abu Dhabi services – partly or full – and any requirement for additional services at any time before / during or after the exhibition should be expressed in writing only.
For additional information or clarification, please contact us at:
Agility – Fairs & Events Agility – Fairs Events
15th floor, Office No 1507- 08, DWTC Tower, Office no. 15, ADNEC Bldg. Sheikh Zayed Road Al Khaleej Al Arabi Street, P.O Box 36683 Airport Road, Abu Dhabi Dubai, United Arab Emirates P.O.Box 93971 United Arab Emirates
Contact Persons:
Abuturab Kuvawala Praveen Suri Tel : +971 4 8131485 Tel : +971 4 8131210 Mobile : +971 50 5549926 Mobile : +971 56 5041943
E-mail : [email protected] E-mail : [email protected]
Nilofer Sayeed Alexander Philip Tel : +971 4 8131487 Tel : +971 2 4496311 Mobile : +971 56 6833914 Mobile: +971 56 6866356 E-mail : [email protected] E-mail: [email protected]
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Exhibitors seeking to build larger Custom Booths can reserve a raw space. Custom booths must exceed a minimum of 36 square metres.
The cost of raw space is US$230.00 per square metre. This includes the rental of floor space only and it does not include any utilities, services, walls, carpet or furnishings.
Exhibitors will be required to submit booth designs to ADNEC for approval and quotations for construction and other services.
For security reasons, exhibitors cannot occupy areas such as corridors, back parts, emergency exits and storage areas. Each exhibitor will be able to use the general storage for collection of goods only.
The below stand guidelines and rules and regulations are provided by the Organiser’s to ensure that all venue regulations are adhered to and that every exhibitor has an equal opportunity to display their products and/ or services Please ensure that your stand design complies with the below guidelines to prevent any onsite changes.
Please note the below important information;
All space only exhibitors must submit stand designs with the accompanying form and the appropriate structural drawings and mandatory supporting documents
Submit Stand designs & upload all mandatory supporting documentation listed below through:
Form 10 – Stand Build and Contractor Details – Deadline: December 15, 2019
3D Visuals / Renders
Structural Drawings including all dimensions and general arrangement of stand
Valid Insurance Certificate (Applicable to Stand Contractors / Stand Builders only)
Valid Trade License
Risk Assessment Method Statement
Performance Bond Deposit and Performance Bond Form (Form 11) must be submitted.
Deadline: December 15, 2019
IMPORTANT NOTES: Please note that ADNEC is now Abu Dhabi EHSMS (www.adehsms.ae) compliant** and any companies working or operating in Abu Dhabi must comply with the AD EHSMS laws and regulations / codes of practice. All work must be carried out with in the requirements of the rules and regulations of the venue and those within the EHSMS Codes. For a copy of this please go to www.adnec.ae
Any complex structure which is modified after its initial submission to ADNEC must be resubmitted by the Licensee with details of all modifications and a structural engineer’s confirmation that the final overall design is safe for its purpose.
Late submission of stand designs (14 days prior to the first day of build-up) will be subject to a late Submission fee. For further information please contact the Operations team. Email: [email protected]
SECTION 3 – SPACE ONLY STAND CONSTRUCTION BUILD REGULATIONS AND GUIDELINES
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Please note that we will be unable to review and process your stand design and therefore allow you
access to the venue until all of the above information is received. We will notify you in writing once all
structural and technical specifications are met and all supporting documentation is received.
The organiser reserves the right to dismantle or make changes at the Stand builders / Contractor / Exhibitor expense any stands which have not been assessed.
All stands will be subject to an onsite engineering inspection by the Organiser Floor Managers / Venue Health and Safety Department and stands may need to be adjusted at the Stand builder / Contractor / Exhibitor expense. Any stands failing to comply with the venues engineering requirements will be closed.
Performance Bond regulations: Failure to comply with the below regulations will result in a non-
compliance fees and any cost incurred from damages to the venue or another stand will be deducted
from the performance bond. Please see performance bond
3.01 Aisles and Gangways
Exhibitors must ensure that all aisles/gangways surrounding the stand are not blocked during build-up, show days and break-down. No part of any stand or exhibit, including fascia, signs, lighting, corner posts, floral or other fittings shall protrude into or overhang any aisle/gangway or adjacent stands, obscure anyfire or exit signs. Any failure to this may result in a non- compliance fee.
Additionally, any display or other items suspended from the ceiling or attached to the stand must not project over the front of space taken by another exhibitor.
3.02 Ceiling Heights
The ceiling height in Halls 1 – 11 is 10 metres to underside of beam/truss. The Atrium has a ceiling height of 14m and the Gallery height between Hall 4 & Atrium is 4.5 metres high. Should your stand situated in this area, it is essential to obtain the technical floor plan from the Organiser on the designing stage for accurate details within your stand area.
Please note that there are certain areas within the venue where the ceiling heights are less than 10 metres. This will be highlighted in the floor plan or the Organiser will notify the exhibitor if their stand will fall within this area. Maximum stand height should not exceed 6 metres.
3.03 Cleaning
It is the Exhibitor’s responsibility to maintain their stand in a clean condition at all times.
All Shell Scheme stands will be delivered in a clean state for the show opening. Exhibitors are then responsible for all further cleaning requirement during show days.
Space only stands will be responsible for the cleaning of their areas.
Stand cleaning must be ordered through the Exhibitor Manual using Form 14
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3.04 Complex Structures
A complex structure is any form of construction of any height that would normally be designed by an engineer and has been found to pose significant risk.
Complex stands are classified as the below.
Any structure regardless of its height which requires structural calculations
Multi storey stands Any part of a stand or exhibits which exceeds the 6m height Suspended items e.g. lighting rigs of over 400kg in weight Sound/Lighting towers Temporary tiered seating
Platform and Stages over 0.6m in height and all platforms and stages for public use
Should the stand design classified as complex, the exhibitor or contractor must submit Form 10– Stand Build and Contractor Detail along with the following requirements for venue review and approval.
A scaled full set of drawing that includes floor plan, elevations, electrical
plan, and section drawings if necessary with all relevant dimensions.
Perspective or 3D impressions of the stand
Structural details and calculations for Complex structure
Risk Assessment
Method Statement
3.05 Construction Materials
Any materials used in the erection or construction of an exhibition or stand should be suitable for purpose.
Timber - All timber less than 25mm (1”) in thickness and plywood, hardboard, blackboard and chipboard less than 18mm (3/4”) must be rendered flame resistant by a recognised process to a Class 1 standard when tested in accordance with BS 476 Part 7. Ply-hard and pulp boards which have been rendered flame resistant in a manner approved shall be branded with a recognised mark.
Plastic - The use of plastic of a grade less than Class 1, BS 476 Part 7, whether in stand construction or display arrangements is prohibited. Limited amounts of plastic materials of a grade better than Class 3 can be permitted providing the details are submitted and approved prior to construction.
Textile fabric and other decorative material - used for stand dressing must be flame proofed and comply with BS 476 Part 7 Class 1. Any fabric, unless incombustible, may not be used for partitioning stands, forming
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offices or the back or sides of stands, except that treated fabric may be permitted as a ceiling, to single storey stands, where not exposed to the risk of fire from lighted articles dropped from above. When used for decorative treatment of such portions, the fabric must be backed with materials similar to that required for the construction of the stands. They shall be fixed taut to the backing board and secured at floor level by a skirting board not Less than 75mm deep. Curtains on exit routes must hang not less than 75mm clear of the floor and be parted in the centre.
Upholstered seating - must meet the pass criteria for smouldering ignition
source 0, Flaming ignition source 1 and crib ignition source 5 when tested in
accordance with 5BS 58521990.
Paints - All painting must be carried out in water paint. Finishes having oil or cellulose base are not permitted to be applied on site. This must be carried out off site.
Paint Spraying – will be permitted subject to the following conditions:
Advance notification in writing is provided to the Operations Department.
Only water based paints are used.
Adequate arrangements are made by the operator to ensure that no paint is spilt on the hall floors or sprayed or splashed on the walls, columns or other parts of the building structure or equipment.
The operation of the sprayer shall not cause a nuisance to other persons in the vicinity of the operation.
Any paint deposited on the building structure, floors, or equipment, in the course of decorating or by spillage or any other means, will be removed by the ADNEC at the expense of the Exhibitors
Carpets - and other textile floor-coverings must comply with BS 4790 and shall be secured and maintained so as not to cause a hazard. Only the following tapes are recommended for use to secure carpet on the venue exhibition flooring.
Eurotape
Eurocel
Advance Tape
Glazing - All glazing must comply with current UK Building Regulations including BS 6206 and BS 6262. Any large areas of clear glazing shall be indicated with warning stripes or dots etc. Overhead glazing shall be of wired glass, laminated glass or be otherwise adequately protected from shattering. Glazing shall not be permitted to the perimeter of stands adjacent to public gangways.
Night Sheets - It is recommended that only night sheets made of netting or
transparent material should be used. These must be flame proofed to BS 476
Class 1. Arrangements must be made for the storage of the night sheets within
the area of the stand during the hours the show.
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3.06 Dilapidations
Prior to commencing the build in any area of the venue, Exhibitors/Contractors are advised to approach the Organiser for the dilapidation forms. The dilapidation form must be completed and signed by the Exhibitor/Contractor and the attending floor manager prior the start of the build. The same form will be signed by both representatives during the breakdown before vacating the hall. It is strictly forbidden to affix nails, tacks, screws and similar fasteners directly to the venue fabrics. Drilling or bolting into the floor are also not permitted.
Exhibitors/Contractors are liable for any damage they may have cause to venue fabric or any other Exhibitor’s property. Any damage caused will be deducted to the Performance Bond.
3.07 Exhibition Floor Plan Management
The exhibition floor plan is subject to constant update at the discretion of the Organiser.
At the circumstances where alteration of floor plan is necessary to serve in the interest of the exhibition as a whole, this would be taken at the expense of the exhibitor concerned. Please contact the Organisers to obtain the most updated version of the exhibition floor plan.
If an alteration of floor plan affects the stand positioning of an exhibitor, they will
be notified accordingly.
3.08 Fire Regulations
All materials used for stand construction must be fire retardant.
All existing venue fire exits and firefighting equipment and installations must be considered into the design.
All main aisles leading to the fire exits must be kept clear of obstructions at all times. Any item found obstructing the fire exits will be deemed rubbish and will be disposed without notice.
Fire Exits and signs must not be blocked by any exhibitor / contractor material or equipment at any time. A one metre clear gap must be maintained between the stand and venue wall. Access to wall mounted fire hoses, extinguishers and manual call points must always be kept clear. Storage of boxes, materials, ladders, paints and general waste is not permitted at any time behind the stands.
Firefighting equipment and installations must be visible, accessible and unobstructed at all times.
Empty cartons/boxes, stand fitting materials and combustible waste must be taken out of the halls and not stored behind the stand.
Pyrotechnics and smoke machines are subject to approval as this impacts the Fire Alarm systems. Please contact the organiser no later than 1st August 2020 with any proposed use of Pyrotechnics and Smoke machines.
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The use of candles or equipment which has naked flames at the venue is controlled and subject for approval by ADNEC. Any exhibitor wishing to use candles is required to provide written details of the candles and table layout, indicating any combustible materials that may be in the location of the candles and send it to the Organiser for approval. The use of tall candles which have the ability to fall over is restricted and evidence of the fixing arrangements for all candles is required.
3.09 Floor Loading Capacity
Maximum load in all Halls and external areas is restricted to no greater than 1,000 kg/m2, including duct/trench covers. This is non-negotiable. Please ensure appropriate precautions are made, i.e. 1m x 1m load spreaders must be used, no point load jacking points, and loads are kept off the perimeter areas.
3.10 Electrical Supply
Electrical mains power supply requirement must be ordered through the Form 8, Electrical Mains & Power Supply. Your stand builder or contractor must have their own distribution board or order one through the official Form. It is prohibited to take electrical supply from sockets located in the exhibition hall walls during build- up, show open and breakdown.
3.11 Health & Safety Guidelines
ADNEC is in compliance with Abu Dhabi Environmental Health and Safety Management System (AD EHSMS) and strictly implementing the following health and safety guidelines. These guidelines must be adhered at all times while working within ADNEC during the build-up and breakdown where the venue work site is considered a high-risk work place.
No PPE, No Work Permitted – All personnel are required to wear the minimum PPE requirement to obtain access to ADNEC. Minimum requirements are High Vis jacket, Steel Toe Safety Shoes, Gloves and Hard Hat.
Working at Height – Ladders, Scaffolding and Mobile Equipment Working Platform must be maintained and assembled in good condition. Any unsafe equipment will not be permitted and will be removed from site.
Correct Wiring – Electrical works must be carried out by a competent person only and installations must be as per the ADNEC Regulations. Any unsafe electrical works and installations will be removed and the Contractor issued noncompliance fines.
Equipment Operator Valid Licenses – Forklift/MEWP operators must have a valid license and training certificate to operate. Anyone found without license will be held and maybe referred to authorities.
Sanding or Grinding – No manual Dusting, Sanding and Grinding work to be carried out within the Venue halls. Stand fittings must be pre- fabricated to minimize these activity. If required, a designated area outside the hall can be provided with coordination to the
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Organiser. All machinery must be equipped with built in suction to extract dust immediately.
Supervised Vehicle Movement – There will be considerable vehicle movement at the loading bays during the build-up and breakdown of the event. Vehicle drivers are encouraged to cooperate with the traffic personnel and must not exceed the speed limits in place.
No Blockages – Emergency Exits, Gangway and Fire hose cabinet must not be blocked and must be kept clear and accessible at all times.
Hot Work Permit – Any Hot work on site requires a hot work permit issued from ADNEC Facilities management and ADNEC Health and Safety. Please coordinate with the organiser to obtain the permit application.
3.12 Heavy & Large Exhibits
Exhibitors with heavy and large exhibits, including vehicles to be displayed in their stand must liaise with the Organiser in advance for scheduling and planning of the delivery. These type of exhibits must be positioned inside the hall at the earliest possible on the first day of build-up.
The Organisers accepts no responsibility for any vehicle which is damaged when being brought in or out of the halls or once in its final position. The Organiser will also not clean any vehicles, this is the responsibility of the Exhibitor. Any damage caused to the venue as a result of vehicle movement will be charged back to the exhibitor as part of the dilapidation costs.
3.13 Insurance
It is mandatory for all exhibitors to carry Commercial General Liability Insurance that covers protection for exhibits, property and personnel against all risks. Equipment should be insured both in transit and on location at the exhibition for the entire period it is on the exhibition site. Insurance cover should include:
Personal injury
Third party claims
Expenses incurred and/or losses of any kind, including losses resulting from the abandonment or postponement of the exhibition
Medical expenses and baggage cover
Value of the stand, including the fittings
3.14 Labour Law (UAE)
In adherence to the UAE labour law, it is the responsibility of the Exhibitor/Contractor to ensure that their personnel working onsite carry their proper documentation as a proof of their identity and legal employment. Please be guided by the following information.
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The UAE government is phasing out Labour cards, effective from 2015. All labourers must be able to produce their Emirates ID card together with a photocopy of their UAE visa showing their sponsor name. This allows an ADNEC Contractor badge to be issued.
UAE Labour Law prohibits the hiring or contracting of any illegal labourers.
Organisers, Exhibitors and Contractors violating this law can be sentenced to one month in jail and fined up to AED 50,000 per person.
The UAE Immigration Control Department make regular inspections at ADNEC.
ADNEC Security are responsible for the access control to the building.
Only a valid Emirates ID card together with a copy of a valid visa will permit access into ADNEC.
International guests are required to supply a copy of their temporary visa
Sub-contracting; it is extremely important that the rules and regulations are
adhered to.
Any contractors, who sub-contract, must have an official agreement in
writing, between the two parties, under the official agreement of
“Subcontract Agreement No:” (this official form can be found in any UAE
book shop). To ensure this document will be accepted by ADNEC access
Control Areas – two parties must have both their company stamp shown
on the documentation.
3.15 Lifting Equipment and Lifting Operation
For Health and Safety reasons, the only permitted people to operate lifting equipment and to carry out lifting operations involving lifting equipment are the appointed official contractors – Agility Fairs & Exhibitions. Lifting that requires crane or forklift must approach Agility. For cherry pickers, boom lift, scissor lift and similar equipment must approach ADNEC Services.
3.16 Mezzanine Level Stand Design Regulations
Maximum height 6metres
Mezzanine level stands are NOT permitted on a stand space less than 50 square metres.
Glass panels may not be used for structural strength.
Maximum travel distance from any part of the stand to the nearest exit should not be more than 10 metres.
Totally enclosed ceilings are strictly prohibited. Exhibition stand ceilings must not obstruct the sprinklers and shall have an open space of over 50% of the total stand area to ensure fire prevention safety. All ceilings must be permeable to allow water passage.
You will need to use 1metre x 1metre spreader plates underneath each steel column in contact with the venue floor. You must avoid placing any beams onto service ducts. When in doubt, contact floor managers
Spiral staircases are NOT permitted
A single staircase shall not exceed 1.8 metres in width.
Each step forming the staircase must be of uniform dimensions, having a regular rise and tread. The riser and going of each step must
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be consistent throughout the flight.
Staircases and landings should have a clear headroom of not less than 2.0metres measured vertically from the nosing of the treads or the floor of landings
Handrails
A continuous handrail must be provided where there are stairs with three or more risers.
Every flight of stairs must be provided with a handrail on each side. The handrail should be non-climbable and have a solid infill.
Double width staircases shall have a central handrail.
The height of a handrail shall be measured vertically from the centre of the steps and landings to its upper surface and shall be a minimum of 900mm and a maximum of 1 metre. The balustrade should be 1.1 metre high minimum.
Handrails shall be continued as necessary around landings.
Handrails shall not project more than 100mm on to the required width of the staircase.
Additional handrails dividing a flight into channels shall not be less than 1 metre wide and not more than 1.8 metre wide where the overall width is more than 1.8 metre.
Handrails must extend horizontally beyond the top and bottom of a ramped access, or the top and bottom nosing of a flight or flights of steps, while not projecting into an access route. The ends must be designed to avoid injury to people ascending and descending the staircase and must terminate in a way that reduces the risk of clothing being caught.
Balustrades/Barriers
Balustrades or barriers must be provided to protect exposed edges of staircases, landings, balconies, galleries and other changes of level. They shall:
Provide guarding to all exposed edges (balustrades), stairs and ramps. The balustrade should be 1.1 high minimum.
Be non-climbable, i.e., with solid infills or vertical guard rails a maximum of 100mm apart and without horizontal members between verticals.
A toe board or solid infill must be installed at the floor level of the
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storey to a height of 150mm. This is to prevent any objects from falling or being kicked from the edge of the platform floor.
Where the balustrade or barrier to the upper deck is formed from full height glazing a horizontal bar (a "bump bar") must be installed to prevent people leaning on the glass. This must be at a height between 1metre and 1.2metre from the floor of the upper deck and be able to withstand a suitable load.
3.17 Performance Bond
To ensure smooth delivery of stand build to all exhibitors, all Stand Contractors / Stand Builders are required to submit a refundable Performance Bond / Security Deposit for each stand they are delivering prior to arrival onsite for build-up.
Access to the halls will not be granted and WUF vehicle access passes will not be issued if the Performance Bond is not submitted.
Submissions are accepted between 09:00-16:00 from Sunday through Thursday with the exception of public holidays in ADNEC Services Office.
ADNEC Services 1st Floor, Abu Dhabi National Exhibition Centre Khaleej Al Arabi Street, Abu Dhabi, UAE
Once your Performance Bond is received, you will be issued a receipt that will be used to collect your vehicle access pass. Please note that you will still be required to apply for ADNEC contractor badges onsite.
Full refunds will be made to all companies who adhere to the Space Only Rules and Performance Bond Regulations. However, failure to comply with the guidelines set out in the online exhibitor manual will result in deduction of fees deposited.
Performance Bond rates for both Space Only and Pavilions are calculated as follows: 1. 1 sqm to 50 sqm - AED 15,000 / each stand 2. 51 sqm to 200 sqm - AED 20,000 / each stand 3. 201 sqm and 500 sqm - AED 25,000 / each stand 4. 501 sqm and 1000 sqm - AED 35,000 / each stand 5. 1001 sqm and above- AED 50 / sqm
IMPORTANT NOTE:
All local Exhibitors and Contractors are encouraged to submit cheques ONLY and only payable from a UAE bank will be accepted and MUST be current dated - Cheque payable to: ADNEC Services LLC. Deposits will not be accepted unless accompanied by a completed Performance Bond Form. Submission deadline date: December 15, 2019. Payments made via Cheque will be ready for collection 3 weeks after the show ends or when a notification email had been received from the Operations team for collection. Please bring original receipt.
International Exhibitors / Contractor, Please coordinate with your local contractor to issue a local check for the security deposit.
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Warning Regulations and Non-Compliance Fee. We would like to inform you of the following regulations which will be implemented onsite during build-up and breakdown.
Suspensions are permitted from most venue ceilings rigging points however it is not permitted to suspend or support the exhibition stand from the venue ceiling. Suspensions from the venues ceiling must not be connected to the exhibition stand, floor or any other part of the venue hall in any way. There should be a gap of 20mm between the hanging structure and the booth/stand. AED3,000 non- compliance fee is applicable for stands with hanging structure which are found to be connected to any grounded structure (and the stand will need to be revised so as the suspension/s do not connect to the stand or the floor)
Space only exhibitors must include suitable floor covering such as carpet, platform flooring or manning in their allocated stand space. AED1,000 non- compliance fee is applicable for any stands without floor covering
Platform floor edges must be finished in a safe manner. Plastic protection strips should be placed over all corners or they should be finished with a curved round edge. Finishing of stand floor edges in metal strip sections is not permitted. AED500 non-compliance fee is applicable for stands with platform floor edges without correct protection (if finished with a metal strip the metal strip will also need to be replaced)
All raised platform higher than 50mm and the stand is larger than 9sqm are mandatory to incorporate a ramp access for people with determination. The ramp must be 1m x 1m wide at a gradient of no greater than 1:12. AED1,000 non-compliance fee is applicable for stands who do not comply with this regulation. External ramps are NOT allowed.
Space Only Exhibitors in Atrium and Concourse areas must cover the top of their stands. AED2,000 non-compliance fee is applicable for stands in these areas which do not have appropriate covering on the top of the stands.
The exterior side walls on Space Only Stands on the concourse areas must be dressed. AED2,000 non-compliance fee is applicable if the walls are left unfinished.
Safety barriers MUST be placed around your exhibition space while building your stand on the concourse areas. Plastic cones and hazard tape are not accepted as safety barriers. AED1,000 noncompliance fee is for any stands being constructed without safety barrier
Exhibitors with stand walls that exceeds the height of an adjacent/neighbouring stand must dress & paint the rear surface of their wall white. AED2,000 non- compliance fee is applicable if the walls are left unfinished.
All stand build elements and exhibits must be confined within the exhibitors allocated space and not protrude onto the aisle. This includes symbols, logo, lighting, floral, decorations, signage, digital screens, furniture and furnishing. AED2,000 non-compliance fee is applicable for elements found to be outside the exhibitor’s space and the contractor will be asked to remove the elements.
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Doors or windows along the aisle or walkway edges must open inwards to the stand. Storage doors within a stand build must have Port Holes or Clear view windows or similar. AED1,000 noncompliance fee is applicable. It is prohibited to take electrical supply from sockets in the exhibition halls during build-up, show open and breakdown. Exhibitors/contractors MUST order all power supply through the online manual. It is the exhibitor / stand contractors’ responsibility to supply a mains distribution board (DB), fuse isolator or earth leakage circuit breaker (ELCB). AED3,000 non-compliance fee is applicable for any prohibited electrical installation e.g. without DB (power to the stand will not be connected until a distribution board is supplied and installed)
Fire Exits and fire exit signs must not be blocked by exhibitor or contractor’s material or equipment at any time. A one metre clear gap must be maintained between the stand and venue wall. Access to wall mounted fire hoses, extinguishers and manual call points must always be kept clear. Storage of boxes, materials, ladders, paints and general waste is not permitted at any time behind the stands. AED1,000 non-compliance fee is applicable for stands blocking fire exits / hoses and storing materials / equipment behind stands (material will need to be removed)
During build up and break down, it is mandatory that all persons working on or visiting the build-up and break down area of the event must wear PPE – Personal Protective Equipment. Please refer to the Health & Safety section for complete details. AED2,000 non-compliance fee is applicable for anyone who does not comply with PPE requirement. If anyone on the stand does not have PPE they will be asked to leave and may return only once they are dressed in PPE.
The Exhibitors company name and / or logo along with the stand number must be prominently displayed on the stand. AED500 non-compliance fee is applicable for stands without company name and stand number & the organizers reserve the right to amend this at the cost of the Exhibitor /Stand Contractor concerned, deducting the cost from the Performance Bond Deposit.
Tampering the covering Fascia is not allowed without prior approval from the organizer. AED500 non-compliance fee is applicable for any Shell Scheme stands found with tampered fascia without written approval from the organizer.
Written notification will be given to any exhibitor, stand builder/contractor who fail to comply with the guidelines set out in the Stand Design Regulations and Contractor Agreement (or as stated above) which will result in deduction of fees from the Performance Bond deposit.
3.18 Platforms and Stages
Platform and stages that exceeded the height of 60cm are treated as complex structure. This will be subject for further review from the venue structural engineer prior commencing the build. Please refer to Form 10 for complex structure submission guidelines. All corners of raised platform must be rounded off, splayed or otherwise provided with corner guards.
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All raised platform higher than 35mm and the stand is larger than 9square metre are mandatory to incorporate a ramp access for people of determination. The ramp must be 1metre x 1metre wide at a gradient of no greater than 1:12
3.19 Rigging & Banner Hanging
ADNEC Services is the sole provider of all top and primary rigging within the venue. Please refer to Form 9 to complete your rigging orders. The following details should be provided on placing your order:
A fully scaled dimensioned rigging plan indicating the orientation of
the stand in relation to the building and the positioning of the banners and or truss
Number of Rigging points and weight load on each point Preferred suspension height from the floor and hook height taking
into account any bridling which may be required Specification of materials and number of items to be rigged Tensile strength of the suspension cables and fastenings
Suspended structures and banners must be contained within the perimeter of the booked floor space. No part of it must project to the aisle or neighbouring stand. Any side of suspended structure facing the adjoining stand must not be branded.
Chain hoist or wire with lifting equipment – exhibitors and contractors using manual or electric chain hoist must submit a valid test certificate. Test certificates should be scanned and sent by email to
[email protected] at least 7 days prior to build-up.
Please refer to the below useful documents for further information:
A valid test certificate for reference
Truss systems
Suspended platforms
Lifting of beams
Drapes
Catenaries wires
Pre-notification of intent to suspend any of the above listed items is required a minimum of 3 weeks prior to the first day of build-up. For further information, please email [email protected]
Please note there are no rigging opportunities throughout the Atrium, Link, Conference Rooms A and B, Al Maa`red Hall or any of the Capital Suite rooms.
3.20 Space Only Stands
Exhibitors with a space only stand booking are responsible for build of their stand. Space only sites are not carpeted. It is encouraged to use a raised platform for cable management to avoid unsightly cabling that may pose hazard.
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3.21 Stand Design Submission Guidelines
It is mandatory that all stand design must be reviewed before the build commences. The exhibitors / contractors are advised to complete and submit the Form 10 along with the full details and information of the stand design to obtain build permission. The following requirement must be included on submitting the stand design.
A scaled full set of drawing that includes floor plan, elevations, electrical plan, and section drawings if necessary with all relevant dimensions.
Perspective or 3D impressions of the stand design
Structural details and calculations for Complex structure
Rigging and Hanging Structure plan (if present in the design)
Materials Specifications
Detailed risk assessment (signed, stamped and on company letterhead)
Detailed method statement(signed, stamped and on company letterhead)
Contractors all risk insurance with public liability cover
Trade License (UAE contractors only)
Please note that the Organiser have the right to reject a stand design that they deem to be:
Structurally unsafe
Considered to be too complex to be completed in the build-up schedule
Does not conform to the specifications listed in the manual
Likely to unreasonably affect nearby exhibitor’s sites in any way
No design alterations and structural modifications will be permitted to the stand once permission to build has been given. If in any case that the stand has to be altered, a new set of requirements has to be submitted for review and permission process. Any alterations may result in a noncompliance fee.
ISLAND STANDS / 4 OPEN SIDED STANDS If you have booked an island stand, this will be an area on the show floor with aisles around it, hence it is important to ensure that your stand designers are fully aware of the build guidelines.
3.22 Toilet Facilities
Ladies, Gentlemen and People of Determination toilet facilities are available throughout the venue. Please refer to the directional signage on-site and exhibition map for the locations.
3.23 Water, Waste & Compressed Air
Exhibitors are responsible for their own waste removal during build-up and break- down. Your appointed stand Builder/Contractor(s) should remove the build-up material outside ADNEC premises and not inside the marshalling yards. Paint cans should not be thrown inside the skips and should be
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removed from ADNEC premises. The skips area must be kept free at all times to allow uninterrupted access for ADNEC. The tenanted space must be vacated with all adhesive tapes, paint and similar traces completely removed.
There are some areas like Atrium and Concourse where this service is not possible.
Exhibitors requiring water and waste are advised to contact the organiser for the availability of water and waste provision within their booked floor space. Please see Form 8 to complete your order.
You may not have generators or compressed air units in their stand. Please contact the Organiser in advance should you require compressed air in your stand.
3.24 Walling
Perimeter walls must not exceed more than 30% of its length, on any open side of the stand; i.e. facing into an aisle or any open area/space of the show hall. This includes front, back and side perimeter walls. Where perimeter walls cannot be avoided, walls must be set back by 0.5m from the perimeter of the stand, solid walls must be relieved by graphics, the use of clear glazing throughout for meeting rooms must be taken in consideration Island stand must have access from all 4 sides to the stand.
Back and side walls must be built where there are adjoining / neighbouring
stands, except in case of an island or free standing stand.
Exhibitors with stand walls that exceeds the height of an adjacent / neighbouring stand must dress & paint the rear surface of their wall white.
Sightlines: all exhibitors are equal, regardless of booth size and should be given equal opportunity, within reason, to present their product in the most effective manner to the audience. Therefore, all exhibitors must ensure their stand and that of their neighbours has equal visibility from the aisle, and vice versa
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4.01 Shell Scheme Stand
Exhibitors who have booked the Shell Scheme Stand Package will be provided with floor covering, electricity, lights; furniture; and brandings as per your contract. If any additional components are required to dress up your Shell Scheme, please refer to Form 5 for a list of additional items
Please note this technical drawing is an example of a corner stand. The stand that you have booked maybe a corner, terrace or island stand which may look different to this sample. Please check with the Organiser if you wish to confirm exact specifications.
Please note that it is not permitted to use nail, tacks or to drill a hole on shell scheme panels. Exhibitors may affix lightweight posters and materials to the shell scheme walls with good quality double-sided adhesive tape, Velcro or similar, however such material needs to be removed without damage to the wall panels. Any damage made to the panels will be charged back to the Exhibitor. Direct adhesion of sticker graphics on shell scheme panel is not allowed. Hooks, brackets and flat shelving are also available for rental. Please see Form 5.
Exhibitors must ensure that all internal stand fitting and displays are contained within the boundary of their shell scheme stand and does not exceed 2.4 meters in height.
No display materials may be fixed to the shell scheme fascia / name panel.
If there’s any specific requirements or adjustment on the stand, please liaise with the Organiser in advance to see if your request can be accommodated.
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Structure:
The stand structure is constructed at a height of 2.5metre using aluminium metal framework of poles and beams with white shell scheme panels. Each panel is divided with an aluminium pole. The number of panels is dependent on the size of the stand and its location on the show floor.
If exhibitors wish to brand the shell scheme panels, please contact ADNEC Services. Stand structure and shell scheme panel walls must not go above 2.5 metre in height.
Floor Covering:
All Shell Scheme stands will have standard exhibition carpet flooring, which is XXX colour as part of the stand package. If exhibitors prefer would prefer different colour, please refer to Form 2 to place the order.
Fascia Board and Graphics:
Fascia will include a cut-out sticker of Exhibitor Name and Stand number using a generic font. Please complete and submit Form 6 with the intended company name to appear on the fascia on or before
Stand Package:
Please see below table.
Stand Size Chair Table Counter Spot light Waste bin Socket
9 - 17 sqm 2 1 1 3 1 1
18 - 26 sqm 4 2 2 6 2 2
27 - 36 sqm 6 3 3 9 3 3
36 sqm above 8 4 4 12 4 4
Electrical Package:
1 x 3pin socket and 3 x spotlight per 9sqm shell scheme stand are supplied as part of your stand package, should you require additional electrics to what is included please refer to Form 4 for options and costs.
POWER will be turned off 30 minutes after the show closes, should you require 24-hour power please make sure you select this option at the time of ordering through Form 8.
Standard 13amps power supply on shell scheme stand.
