Exhibitor Manual -Information Book
WORLD GAS CONFERENCE
PARIS – FRANCE 1-5 June 2015
Exhibition Dates 2-5 June 2015
PRESENTED BY
* Revision 2 – Issued April 2015 Updates highlighted in RED. (Revision 1 – Issued November 2014. Updates highlighted in BLUE.)
HOST SPONSOR
Table of Contents
Contacts & Resources (Red Section)
Contacts
Exhibition Organiser Contacts Exhibitions & Trade Fairs (ETF) Team with contact details
4
Supplier Contacts Including all our Official and Preferred Suppliers
5
Resources
Event Schedule Overview of the Exhibition and Conference hours
9
Exhibitor Forms Checklist To help you complete & return your forms on-time
10
Index List of common terms & abbreviations with page reference
13
FAQs Frequently Asked Questions with page reference
16
A-Z Directory (Blue Section) Access 18 Interpreter 34 Accommodation & Travel 22 Logistics – Onsite 34 Audio Visual (AV) 22 Marketing 35 Business Services - Printing, Copy & Faxing 23 Media 36 Catalogue Information (Entry & Advertising) 23 Meeting Rooms 36 Catering / Food & Beverage Policy 23 Noise / Audio Visual / Music Policy 36 Cleaning 24 Parking 37 Co-Exhibitors 25 Photography and Video 37 Conference 25 Prayer Rooms 37 Disabled Access (Stand Display) 26 Promotional Items 37 Electricity 26 Registration (Exhibitors and Contractors) 37 Emergency Procedure - Onsite 28 Rigging & Banners 38 Event Planner 28 Safety 39 Exhibitor Briefing & Site Inspection (Pre-show) 29 Security 40 Exhibitor Lounge & Dining 29 Signage 41 First Aid & Medical 29 Smoking Policy 41 Floral Decorations & Plants 30 Sponsorship 42 Freight Forwarding 30 Stand Display for Space Only & Modular Shell
Scheme 42
Functions on Stand 30 Tax (VAT) 49 Furniture 31 Telecommunications 49 General Contractor (GL events Services) 31 Toilets 50 Health & Safety Regulations 31 Venue Information & Services 50 Host & Hostesses (Staff - Promotional) 33 Visitor Tracker / Data Collection Management 51 Insurance 33 Website 51 International Gas Union (IGU) 34
Need Help? We have a range of ways to assist you. • Index - page 13 - List of common terms
and abbreviations • FAQs - page 16 – With directions where to
find the information • Ask Lauren – email your question to
[email protected] • TIPS – Highlighted throughout this
Information Book. Plus, for help on exhibiting in France look out for the French Flag
• Exhibitor Briefing & Site Inspection (Pre-show) – page 29
2
CCoonnttaaccttss && RReessoouurrcceess
((RReedd SSeeccttiioonn))
Contacts
Exhibition Organiser Contacts Exhibitions & Trade Fairs (ETF) Team with contact details
4
Supplier Contacts Including all our Official and Preferred Suppliers
5
Resources
Event Schedule Overview of the Exhibition and Conference hours
9
Exhibitor Forms Checklist To help you complete & return your forms on-time
10
Index List of common terms & abbreviations with page reference
13
FAQs Frequently Asked Questions
16
3
Contacts
Operations Team – your daily contacts for your preparations
Exhibition Organiser Contacts: Exhibitions and Trade Fairs (ETF)
Ms Lauren TUCKWELL Operations Manager [email protected] +61 2 9556 7980
Ms Millie HESLOP Operations Coordinator [email protected] +61 2 9556 7971
ETF Executive Team
Mr Rodney COX Exhibition Director [email protected] +61 403 255 592
Mr Paul DOUGLASS Exhibition & Sponsorship Sales Director [email protected] +61 2 9556 7992
Mr Gary DALY Managing Director
ETF Sales & Administration Team
Ms Lorraine ELYSEE Exhibition Sales Executive [email protected]
Ms Elena TORRIANI Exhibition Sales Executive [email protected]
Ms Joanne MAI Sales Coordinator [email protected]
Ms Olimpia Marta LUBINSKA Administration Coordinator [email protected]
Ms Alveena Chandra Credit Officer [email protected]
4
Supplier Contacts We have two kinds of Suppliers servicing WGCPARIS2015:
• Official Suppliers: Companies that Exhibitors and Contractors are required to use as Exclusive Suppliers.
• Preferred Suppliers: Companies that Exhibitors and Contractors may use. Alternatively you may select your own Supplier. If you select your own Supplier, they must comply with Insurance, French Regulations and Event Regulations outlined in the Blue Section of this document.
Below is a list of all Suppliers in alphabetical order of Service.
Accommodation Preferred Supplier
MCI France Ms Marie COHADE T : +33 (0)1 53 85 82 71 E: [email protected] W: www.wgc-paris2015.com/groupe
Residhome Appartments & Studios Mr Nelson OLIVEIRA T: +33 (0)1 55 70 23 10 E: [email protected] W: www.residhome.com / www.sejours-affaires.com
Audio Visual Preferred Supplier Lighting & Sound Preferred Supplier
GL events Audiovisual Mr Clément GOUBERT T: + 33 (0)1 48 63 31 44 E: [email protected] W: www.gl-events.com
Magnum Mr Didier ACCARDO T: +33 (0)1 30 11 60 98 or M: +33 (0)6 03 05 34 78 E: [email protected] W: www.magnum.fr
Catalogue Advertising (Exhibition Catalogue) Organising Team
Exhibitions & Trade Fairs (ETF) Mr Robby CLARK T: +61 (0)2 9556 7992 or M: +61 (0)407 031 274 E: [email protected] W: www.etf.com.au
Catering Preferred Suppliers
Elior Ms Véronique SAINT-ETIENNE T: +33 (0)1 57 25 10 00 E: [email protected] W: www.elior-parcexpos.com
Fauchon Mr Nicolas RIEANT T: +33 1 71 05 43 04 E: [email protected] W: www.fauchon.com
Saint Clair Ms Claire DELNEVO T: +33 (0)1 46 02 92 58 E: [email protected] W: www.saint-clair-le-traiteur.com
Cleaning Official Supplier
Millenium Ms Julie JURADO T: +33 (0)1 60 19 72 72 E: [email protected] W: www.millenium-sas.com
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Coffee Machine Hire Preferred Supplier
Action Marketing Services Mr Alexandre MOUTON T: +33 (0)1 42 67 02 04 E: [email protected] W: www.actionmarketingservices.com
Conference Programme & Global Marketing - Speaker Management Organising Team
CWC GROUP Mrs Carrie PEARCE T: +44 20 7978 0051 E: [email protected] W: www.cwc-solutions.com
Construction Engineer (Space Only/Stand Nu) Preferred Supplier
ICE (inspection contrôle événementiel) Mr Hani KURDI T: +33 (0)6 29 89 29 76 E: [email protected]
Custom Stand Design & Construction (Space Only/Stand Nu) Preferred Suppliers Note: You are free to use your own Contractor, as long as they comply with insurance, event rules and regulations outlined in the Blue Section of this document. To assist you, please let us know who is tendering for your design and we can send them access to the online Exhibitor Manual.
Créatifs - Prorep Studio Ms Maria TIMOTHEE T: +33 (0)1 45 91 40 44 or M: +33 (0)6 85 55 62 31 E: [email protected] W: www.creatifs-studio.fr
Décorama - GL events Services Mrs Giselle SAGUEZ T: +33 (0)1 45 15 24 31 E: [email protected] W: www.gl-events.com
EFS Mr Matias VARGAS T : +34 934 127 081 E: [email protected] / [email protected] W: www.efs-worldwide.com
PICO Mr Savio ALPHONSO T: +61 (0)8 6189 9800 or M: +61 (0)435 726 160 E: [email protected] W: www.picoaustralia.com.au
Van Den Berg Design Team Mr Jan VAN DEN BERG T: +61 (0)2 9263 9400 or M: +61 411 254 051 E: [email protected] W: www.designteam.com.au
Electrical (Connection & Consumption) Official Supplier
ViParis Exhibitor Services T : + 33 (0)1 40 68 16 16 E : [email protected] W: www.viparis.com/epex
Electrical Engineer (Space Only/Stand Nu) Preferred Supplier
ICE (inspection contrôle événementiel) Mr Herve WYSOCKI T: +33 (0)6 807 19591 E: [email protected]
Event Planner Preferred Supplier
Les Arts Migrateurs Ms Sylvie DUMAYET T: +33 (0)1 49 42 70 95 or M : + 33 (0)6 26 10 34 28 E : [email protected] W : www.artsmigrateurs.com
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Floral Decoration & Plants Preferred Supplier
Les Jardins de Gally Mr Philippe GEORGES T: +33 (0)1 39 63 47 95 E: [email protected] W: www.lesjardinsdegally-evenements.com/en/
Freight Forwarding Preferred Supplier
Agility Fairs & Events Ms Laura DROBISZEWSKI T: +61 3 9330 9034 E: [email protected] W: www.agility.com
Furniture Preferred Supplier
GL events Services Mrs Laetitia SANCHEZ T: + 33 (0)1 30 11 98 51 E: [email protected] W: www.gl-events.com
Health & Safety Co-ordinator Preferred Supplier
D.Ö.T Mr Martin JOUËT T: +33 (0)1 46 05 17 85 or M: +33 (0)6 07 38 08 38 E: [email protected]
Host/Hostesses (Staff - Promotional) Preferred Supplier
Florence Doré Ms Jennifer KOSTECKI T: +33 (0)1 47 53 53 45 E: [email protected] W: www.florencedore.fr
Interpreter Preferred Supplier
ALLTRADIS Ms Dominique CROUZIT T : +33 (0)1 43 21 53 74 E: [email protected] W: www.alltradis.com
Logistics – Onsite (including Forklifts / Genie) Official Supplier
Agility Fairs & Events Ms Laura DROBISZEWSKI T: +61 3 9330 9034 E: [email protected] W: www.agility.com
Modular Shell Scheme (Stand Modulaires) Official Supplier
GL events Services Mr Gregory RENAUDIN T: + 33 (0)1 60 21 25 06 E: [email protected] W: www.gl-events.com
Promotional Items Preferred Supplier
Lagardere Mr Aurélien BOUTIN T: +33 (0)6 75 63 30 64 E: [email protected] W: www.lagardere-france.com
Registration Official Supplier
MCI France Ms Andréa DEGUY T: +33 (0)1 53 85 82 71 E: [email protected] W: www.wgc-paris2015.com/groupe
Rigging & Banners Primary Rigging Slings (points in the venue ceiling) Official Supplier
ViParis Exhibitor Services T : + 33 (0)1 40 68 16 16 E : [email protected] W: www.viparis.com/epex
Rigging & Banners (connect to points) Preferred Supplier
GL events Audiovisual Mr Clément GOUBERT T: + 33 (0)1 48 63 31 44 E: [email protected] W: www.gl-events.com
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Security Official Supplier for Exhibitor requirements only.
GPS Ms Cherryne BOUCHOUKA T : + 33 (1) 53 02 01 05 E: [email protected] W: www.gps-securite.com
Signage Preferred Supplier
GL events Services Mr Gregory RENAUDIN T: + 33 (0)1 60 21 25 06 E: [email protected] W: www.gl-events.com
Sponsorship Deliverables Organising Team
Elephant Live Ms Marine BRUNELET T: +33 (0)1 56 21 33 11 or M: +33 (0)6 43 98 21 31 E: [email protected] W: www.wgc2015.org
Storage - Onsite Official Supplier
Agility Fairs & Events Ms Laura DROBISZEWSKI T: +61 3 9330 9034 E: [email protected] W: www.agility.com
Telecommunications (Internet, Telephone) Official Supplier
ViParis Exhibitor Services T : + 33 (0)1 40 68 16 16 E : [email protected] W: www.viparis.com/epex
Transportation (Ground Transport, Transfers, Limousines & Coach Hire) Preferred Supplier
Regency Limo Coach Ms Myriam LAISSY / Ms Corinne DIOT T: 33 (0)1 47 85 06 50 / +33 (0)6 26 03 34 76 E: [email protected] E: [email protected] W: www.regencylimocoach.com/fr
Utilities -Compressed Air -Gas -Water & Waste Official Supplier
ViParis Exhibitor Services T : + 33 (0)1 40 68 16 16 E : [email protected] W: www.viparis.com/epex
Visitor & Delegate Tracker / Data Collection Management Preferred Supplier
LENI Mr Zohra Akharraz T: +33 (0)1 49 20 45 10 E: [email protected]
Note: ETF discloses that it may receive remuneration or other benefit(s) from one or more of the Suppliers listed as Preferred Suppliers. Exhibitors and Contractors are not required to use one of the listed Preferred Suppliers and are free to appoint a Supplier of their own choice as long as they comply with insurance, event rules and regulations outlined in the online Exhibitor Manual - Information Book. No recommendation or assurance is given by ETF or CMG2015 as to any third party Supplier and no responsibility whatsoever is accepted. Exhibitors and Contractors must satisfy themselves as to the suitability of any Supplier and make any arrangements with Suppliers directly and at their own risk.
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Resources
Event Schedule Exhibition & Conference Opening Hours Dates Conference Hours Exhibition Hours TUE 2 June 08:30 – 18:30 11:30 – 18:30 WED 3 June 08:30 – 18:30 09:30 – 18:30 Conference Delegate traffic passes
through Pavilion 1 to Pavilion 2 commencing from 08:00. Optional for Exhibitors to staff their stand from 08:00.
THU 4 June 08:30 – 18:30 09:30 – 18:30 FRI 5 June 08:30 – 17:00 09:30 – 17:15
Date Hours Activity
MO
VE IN
DA
YS
WED 27 May
07:00 – 22:00 Technical Installation Day - No Exhibitor / Contractor Access
THU 28 May 07:00 – 22:00* Space Only Move In - Each company will be issued a start date and time closer to the exhibition for their Move In. This will be managed by Agility Fairs & Events determined by location and complexity of the stand construction. To ensure we are aware of your requirements please complete the Move In Form, in Section 3 - Compulsory Forms in the online Exhibitor Manual.
FRI 29 May 07:00 – 22:00* SAT 30 May 07:00 – 22:00* SUN 31 May 07:00 – 24:00* MON 1 June 07:00 – 20:00
Space Only & Modular Shell Scheme Move In Space Only - A Prefecture Safety Commission Check will be taking place on all Space Only stand construction. Please ensure you are prepared for this check.
20:00 Halls cleared in preparation for security sweep. All stands must be completed by 20:00 in preparation for a security sweep to take place in Pavilion 1. All personnel will be asked to leave the building at this time and will not be permitted to return until 07:30 on Tuesday 2 June. All security equipment for the event will be in place from this time on.
20:00 Conference Welcome Gala Evening – Delegates Only. Location: Grand Palais
EXHI
BITIO
N D
AYS
TUE 2 June 08:00 Access for Exhibitors to Pavilion 1 (Optional to staff your stand from 08:00)
08:30 – 11:15 Conference Opening Ceremony & Sessions at Palais des Sports at Porte de Versailles
11:30 – 18:30 Exhibition Open: Attendance by Delegates only
WED 3 June 08:00 – 18:30 Access for Exhibitors to Pavilion 1 (Optional to staff your stand from 08:00)
09:30 – 18:30 Exhibition Open: Attendance by Delegates & Trade Visitors
THU 4 June 08:00 – 18:30 Access for Exhibitors to Pavilion 1 (Optional to staff your stand from 08:00)
09:30 – 18:30 Exhibition Open: Attendance by Delegates & Trade Visitors
FRI 5 June 08:00 Access for Exhibitors to Pavilion 1 (Optional to staff your stand from 08:00)
09:30 – 17:15 Exhibition Open: Attendance by Delegates & Trade Visitors
17:15 – 18:30 Conference Closing Ceremony at Palais des Sports, Porte de Versailles
18:45 Farewell Party - Pavilion 2.1, Porte de Versailles
MO
VE O
UT D
AYS
FRI 5 June 17:15 – 24:00 Space Only & Modular Shell Scheme Move Out Note: due to Conference events taking place onsite there will be restricted egress and hand carry only until 19:00.
SAT 6 June 08:00 – 22:00* Space Only & Modular Shell Scheme Move Out Schedule to be determined by Agility Fairs & Events
SUN 7 June 08:00 – 20:00* Space Only Move Out
MON 8 June
08:00 – 14:00 Space Only Move Out Note: Pavilion 1 must be empty, all items removed by this time. Any materials left behind will be removed and disposed of by the Exhibition Organiser at the expense of the Exhibitor.
*Late Working – If you need to work later on these days please advise the ETF Organisers by 5pm on the day. It is important that you do not slip behind your build schedule, so if you need extra time we are happy to help. But you must advise us. Working together we can help you avoid any late working hour penalties. IMPORTANT: From 07:00 – 19:00 deliveries can be made and freight can be moved in and out of the pavilion. After 19:00 each evening the loading dock doors will be closed and no deliveries or freight movements will take place. After 19:00 work can continue inside the pavilion only.
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Note: As there is a security sweep on Monday 1 June, and everyone must leave the pavilion, it might not be possible to work after 8pm on the last evening of Move In. Plan ahead to ensure you can finish on time.
Exhibitor Forms Checklist In this section you will find three Exhibitor Form Checklists to assist you in completing and returning the relevant sections of the online Exhibitor Manual. The three checklists and the section where you will find them in the online Exhibitor Manual are: • Compulsory Forms – Section 3 of the online Exhibitor Manual
o To manage our overall exhibition planning these forms must be completed. If you do not have all of the information required to complete the form please press ‘back’ at the bottom of the form and return to it when you have all of the information.
• Registration (Exhibitors and Contractors) – Section 4 of the online Exhibitor Manual • Optional Forms – Section 5 of the online Exhibitor Manual
o To assist you in your planning we provide details on a range of Official or Preferred Suppliers and this checklist will assist you as you decide whether you require these services.
Your link to the Exhibitor Manual is in your “Welcome to the WGCPARIS2015 Exhibitor Manual” email. If you need your link again or forget your password contact Ms Millie HESLOP [email protected]
TIP Be aware of specific regulations and procedures in France. Key headings in the A-Z Directory (Blue Section) you should refer to include:
• Stand Display for Space Only & Modular Shell Scheme – This section contains information on stand design regulations and approval. Double-Storey Stands: If your stand design includes a double-storey (or in some cases, a very complex structural design) please be aware that there are specific fire safety regulations that you must abide by. Details at ‘Safety’, Compulsory Forms – Section 3 of the online Exhibitor Manual. Double-Storey Stands will also be required to provide engineer’s structural specifications and onsite certification from a French Approved Construction Engineer. See page 44 for more information.
• Electricity – Please be aware that there are standard days and hours of
electricity supply. These hours are called the “Limited Period Supply”. To view the Limited Period Supply - Electrical Schedule please see the Electricity Schedule on page 26.
Electrical Engineer: If you have a complex electrical installation or large electrical supply (80kW of power or more on your stand), you will be required to provide engineer’s specifications and onsite certification from a French Approved Electrical Engineer. See page 26 for more information.
• Safety – Including details on Fire Regulations
• Health & Safety Regulations - All exhibitors must complete and return the GHSP Certificate – see page 31. In addition, if you have a complex custom stand you may need to appoint a Health & Safety Co-ordinator who is appropriately French certified.
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Compulsory Forms – Section 3 of the online Exhibitor Manual All Exhibitors
Form Name Name of person responsible to complete the form
Deadline Date form was completed
Company Information & Logo
1 March 2015 (print copy deadline) Complete form as soon as possible to promote your company on the
WGCPARIS2015 website.
Catalogue & Website Listing Biography
(100 words)
1 March 2015 (print copy deadline) Complete form as soon as possible to promote your company on the
WGCPARIS2015 website.
Onsite Contacts 24 April 2015
Insurance 24 April 2015
- Move In Schedule and
- Logistics Onsite
24 April 2015
Co-Exhibitor Nomination Complete form as soon as you have arranged your Co-Exhibitors
Safety Complete form as soon as possible to ensure your stand design and/or
display materials comply
Fire Rating Certificates for Materials
24 April 2015
Health & Safety – General Health & Safety
Plan (GHSP) & Certificate
24 April 2015
Space Only Exhibitors
Form Name Name of person responsible to complete the form
Deadline Date form was completed
Stand Display -Space Only
1 February 2015
Custom Stand Contractor Nomination
Complete form as soon as you have appointed or engaged a
Contractor to quote on your stand design.
Modular Shell Scheme Exhibitors
Form Name Name of person responsible to complete the form
Deadline Date form was completed
Stand Display - Modular Shell
Scheme
24 April 2015
TIP Make sure you review all the conditions in the GHSP and Certificate and if you have any questions contact the certificate issuer DÖT (their details are on the form)
TIP If you appoint a Custom Stand Contractor please ensure that you inform ETF by completing the ‘Custom Stand Contractor Nomination Form’, Compulsory Forms – Section 3 of the online Exhibitor Manual. ETF will then send them the relevant documents they require to design and build your stand. Alternatively please email this information to Ms Millie HESLOP at [email protected].
Please complete one of the following sections: Space Only Exhibitors or Modular Shell Scheme Exhibitors
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Registration (Exhibitors and Contractors) – Section 4 of the online Exhibitor Manual
Form Name Name of person responsible to complete the form
Deadline Date form was completed
Registration (Exhibitors and Contractors)
Deadline will be advised when Registration (Exhibitors and Contractors) opens in February 2015
Optional Forms – Section 5 of the online Exhibitor Manual
Form Name Supplier Deadline Do I require this service?
Date form was sent to supplier
Accommodation MCI France Audio Visual - GL events Audiovisual
- Magnum
Catalogue Advertising ETF 1 March 2015 Catering – On Stand Elior
Fauchon Saint Clair
Coffee Machine Hire Action Marketing Services Cleaning Millenium Construction Engineer ICE (inspection contrôle
événementiel)
Custom Stand Design & Construction Suppliers
- Créatifs - Prorep Studio - Décorama - GL events Services - EFS - PICO - Van Den Berg Design Team
*Electricity ViParis 23 May 2015 Event Planner Les Arts Migrateurs Floral Decoration Les Jardins de Gally Freight Forwarding Agility Fairs & Events 1 April 2015 Furniture Hire GL events Services Health & Safety Co-ordinator
D.Ö.T 24 April 2015
Host/Hostesses (Staff - Promotional)
Florence Doré
Interpreter ALLTRADIS Modular Shell Scheme Upgrade Packages
ETF 24 April 2015
Promotional Items Lagardere *Rigging & Banners ViParis and GL event Services 23 May 2015 Security GPS Signage GL events Services Storage Agility Fairs & Events 24 April 2015 *Telecommunications ViParis 23 May 2015 Transportation Regency Limo Coach *Utilities -Compressed Air -Gas -Water & Waste
ViParis
23 May 2015
Visa – Letter of Invitation ETF 1 April 2015 Visitor Tracker/ Data Collection Management
Open Pass
TIP Deadline dates vary so ask the Supplier when you enquire. Also, make sure you are aware of any earlybird rate deadlines.
TIP: If you need to start your Visa approval process before Exhibitor and Contractor registration opens in February simply complete the Visa – Letter of Invitation form in Optional Forms – Section 5.
*TIP Electricity, Rigging and Banners, Telecommunications and Utilities prices for 2015 are available via the ViParis website www.viparis.com/epex. If you have any questions please contact ViParis, Exhibitor Services T: + 33 (0)1 40 68 16 16 E: [email protected]
TIP Contact details for all these Suppliers are provided at Supplier Contacts on page 5.
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Index
A – Z Index Refer to Page No.
27th WGC 2018 Washington DC International Gas Union (IGU) 34 Advertising Catalogue Information (Entry & Advertising) 23 Access 18 Accommodation & Travel 22 Airlines & Flights Accommodation & Travel 22 Alcohol & Drugs Access (see Move-In/Move-Out) 20 Assembly Access (see Move-In/Move-Out) 20 Audio Visual 22 Badges Registration (Exhibitors and Contractors) 37 Banners Rigging & Banners 38 Booth See Stand Display for Space Only & Modular Shell Scheme 42 Bump In/Bump Out Access (see Move-in/Move-out) 20 Business Services - Printing, Photocopy & Faxing 23 Car Hire Accommodation & Travel 22 Car Parking Parking 37 Carpet / Flooring Stand Display for Space Only & Modular Shell Scheme 42 Cash Point (Distributeurs de Billets) Access (Venue Map) 18 Catalogue Information (Entry & Advertising) 23 Catering / Food & Beverage Policy 23 Ceiling Height Rigging & Banners / Stand Display for Space Only &
Modular Shell Scheme / Venue Information & Services 38, 42, 50
Chauffeur Accommodation & Travel 22 Children Access (see Move-In/Move-Out) 20 Cleaning 24 Co-exhibitors 25 Coffee Catering / Food & Beverage Policy 23 Compressed Air Venue Information & Services 50 Conference 25 Couriers Logistics - Onsite 34 Custom Stand Display Stand Display for Space Only & Modular Shell Scheme 42 Customs Regulations Freight Forwarding 30 Data Collection Management / Tracker or Pen Visitor Tracker/ Data Collection Management 51 Delegate Registration Conference 25 Delivery of Goods Logistics - Onsite 34 Demonstrations Noise /Audio Visual / Music Policy 36 Disabled Access (Stand Display) Stand Display for Space Only & Modular Shell Scheme 42 Dismantle Access (see move-in/move-out) 20 Display Information & Regulations Stand Display for Space Only & Modular Shell Scheme 42 Dress Code Business Attire otherwise see Health & Safety Regulations
GHSP document 31
Electricity 26 Emergency Procedure - Onsite 28 Engineer Stand Display for Space Only & Modular Shell Scheme 42 Event Planner 28 Exhibitor Badges Registration (Exhibitors and Contractors) 37 Exhibitor Briefing & Site Inspection (Pre-show) 29 Exhibitor List Website 51 Exhibitor Lounge & Dining 29 Fire Extinguishers Emergency Procedure - Onsite 28 First Aid & Medical 29 Floor Loading Limit Venue Information & Services 50 Floor plan Website 51 Floral Decorations & Plants 30 Food & Beverage Catering / Food & Beverage Policy 23 Forklifts/Genie Logistics - Onsite 34 Freight Forwarding 30 Functions on Stands 30 Furniture 31 Gas Venue Information & Services 50 General Contractor (GL events Services) 31 Ground Transport Accommodation & Travel 22
13
Graphics Signage 41 Handling Logistics - Onsite 34 Health & Safety Regulations 31 Host & Hostesses (Staff - Promotional) 33 Hotels Accommodation & Travel 22 Insurance 33 Internet Telecommunications 49 Interpreter 34 Invitation Letter Accommodation & Travel (See Visa) 22 Late Working Event Schedule 9 Lighting Venue Information & Services / General Contractor (GL
events Services) 50, 31
Loading Dock Logistics - Onsite 34 Logistics - Onsite 34 LNG 18 Perth International Gas Union (IGU) 34 LPG Village Venue Information & Services/ FAQ’s 50, 16 Mains Supply Electricity 26 Marketing 35 Marshalling Area Logistics - Onsite 34 Materials Handling Logistics - Onsite 34 Media 36 Medical First Aid & Medical 29 Meeting Rooms 36 Move-In / Move-Out Access 18 Natural Gas for Transportation Village Venue Information & Services/ FAQ’s 50, 16 Noise /Audio Visual / Music Policy 36 Organiser’s Office Information will be provided within the onsite procedure
document
Parking 37 Photography Photography and Video 37 Pillar Information Stand Display for Space Only & Modular Shell Scheme 42 Pit floor plan Stand Display for Space Only & Modular Shell Scheme 42 Plumbing Venue Information & Services 50 Power Electricity 26 Press Office Media 36 Printing Business Services - Printing, Photocopy & Faxing 23 Promotional Items 37 Ramps Stand Display for Space Only & Modular Shell Scheme 42 Registration (Exhibitors and Contractors) 37 Rigging & Banners 38 Rubbish/Trash Removal Cleaning 24 Safety 39 Schedule Event Schedule 9 Security 40 Service Desks Information will be provided within the onsite procedure
document
Service Duct floor plan Stand Display for Space Only & Modular Shell Scheme 42 Shell Scheme Stand Display for Space Only & Modular Shell Scheme 42 Show Guide Catalogue Information (Entry & Advertising) 23 Signage 41 Smoking Policy 41 Space Only Stand Display for Space Only & Modular Shell Scheme 42 Sponsorship 42 Staff Host & Hostesses (Staff - Promotional) 33 Stand Display for Space Only & Modular Shell Scheme
42
Stand Modulaires / Shell Scheme Stand Stand Display for Space Only & Modular Shell Scheme 42 Stand Nu / Space Only Stand Display for Space Only & Modular Shell Scheme 42 Storage Logistics - Onsite 34 Tax (VAT) 49 Telecommunications 49 Temporary Staff Host & Hostesses (Staff - Promotional) 33 Toilets 50 Translator Services Interpreter 34 Transportation - Ground Transport/Transfers Accommodation & Travel 22 Travel Accommodation & Travel 22
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Truss Rigging & Banners 38 Utilities Venue Information & Services 50 Venue Information & Services 50 Visas Accommodation & Travel 22 Water, Waste & Gas Venue Information & Services 50 Weight Loading Venue Information & Services 50 Visitor & Delegate Tracker Visitor Tracker / Data Collection Management 51 Website 51 Wi-Fi Telecommunications 49 Acronyms & Abbreviations: ASAP As soon as possible CMG 2015 Congres Mondial de Gaz (Organising Committee for WGCPARIS2015) ETF Exhibitions & Trade Fairs Pty Ltd (Professional Exhibition Organiser) FAQ Frequently Asked Questions F&B Food and Beverage GHSP General Health and Safety Plan IGU International Gas Union NOC National Organising Committee
15
Frequently Asked Questions (FAQ’s)
Q: I have not exhibited in France before. What do I need to know? A: There are specific regulations and procedures in France, so please thoroughly read all the documents. Key headings in the A-Z Directory (Blue Section) you should refer to include: • Stand Display for Space Only & Modular Shell Scheme – See this section for information on design
regulations and approval. Also, if you have a complex custom stand structure (including Double-Storey Stand) you will need a French Approved Construction Engineers Specifications & Certification.
• Electricity – There are standard days and hours of electricity supply called “Limited Period Supply” to view the Electrical Schedule please see page 26. Also, if you have a complex electrical installation or large electrical supply (80kW of power or more on your stand), you will be required to provide engineer’s electrical specifications and onsite certification. See page 26 for more information.
• Safety – Including details on Fire Regulations • Health and Safety Regulations – All exhibitors must complete and return the GHSP Certificate – see
page 30. In addition, if you have a complex custom stand you may need to appoint a Health & Safety Co-ordinator who is appropriately French certified.
If you are unsure or need advice and direction then contact Ms Millie HESLOP [email protected]
Q: How do I find suppliers who can provide me services in France? A: For WGCPARIS2015 there are Official Suppliers (companies you must use for a particular service) and Preferred Suppliers (companies you may choose to use. You will find the Official Supplier and Preferred Supplier contact details at Supplier Contacts on page 5. If there is a service you require that is not covered in our Official Supplier and Preferred Supplier lists then contact Ms Millie HESLOP [email protected]
Q: Where do I find the stand build regulations and who do I send my plans to for approval? A: See Stand Display for Space Only & Modular Shell Scheme section of this document, page 42. Your stand design will be submitted to ETF, Ms Lauren TUCKWELL (Operations Manager) [email protected]
Q: I can’t find what I am looking for in the Exhibitor Manual? A: At any time feel free to contact the ETF team who are responsible for organising the exhibition. Your best first contact is Ms Millie HESLOP [email protected] either send Millie your question, or ask for us to give you a call at a time that suits you.
We have a comprehensive Index on page 13 with a list of common terms and abbreviations. Also, look out for our TIPS highlighted throughout this Exhibitor Manual – Information Book, including specific information on exhibiting in France highlighted with
Q: What are dates and times of the Exhibition, Move In, opening hours and Move Out? A: See the Event Schedule on page 9. Note that the Exhibition opening days are 2 – 5 June 2015. The conference opens on 1 June with the Welcome Gala Evening for Delegates. Q: What if I have specific cultural, religious or corporate food requirements? A: See Catering/ Food & Beverage Policy on page 22 for our three preferred Suppliers for catering to establish whether they can meet your needs. Otherwise contact Lauren TUCKWELL at [email protected]. Q: Is there free Wi-Fi throughout the exhibition? A: Yes, but it is limited to four hours per 24 hours. Paid options are avilable – see more details on page 51 Q: How many Exhibitor Badges am I allowed to order for my stand?
A: WGCPARIS2015 does not set a limit to the number of Exhibitor Badges you can have for staff who are required to work on your stand. Company personnel not working on your stand should register as a Trade Visitor (free registration) or Conference Delegate. Q: Who do I contact regarding speakers at the conference? A: For any queries concerning speakers please contact CWC Group, Ms Carrie PEARCE, Technical Programme Manager, [email protected]. Q: Are there any speaking opportunities within the Natural Gas for Transportation Village or the LPG Village seminar programmes? A: Contact ETF, Mr. Paul DOUGLASS, E: [email protected]
Q: How do I obtain a VISA Letter of invitation? A: You will find a form (Visa - Letter of Invitation) in Optional Forms – Section 5 of the online Exhibitor Manual. Complete the form with your details to assist us issuing you an invitation letter.
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AA--ZZ DDiirreeccttoorryy ((BBlluuee SSeeccttiioonn))
A-Z Directory (Blue Section) Access 18 Interpreter 34 Accommodation & Travel 22 Logistics – Onsite 34 Audio Visual (AV) 22 Marketing 35 Business Services - Printing, Copy & Faxing 23 Media 36 Catalogue Information (Entry & Advertising) 23 Meeting Rooms 36 Catering / Food & Beverage Policy 23 Noise / Audio Visual / Music Policy 36 Cleaning 24 Parking 37 Co-Exhibitors 25 Photography and Video 37 Conference 25 Prayer Rooms 37 Disabled Access (Stand Display) 26 Promotional Items 37 Electricity 26 Registration (Exhibitors and Contractors) 37 Emergency Procedure - Onsite 28 Rigging & Banners 38 Event Planner 28 Safety 39 Exhibitor Briefing & Site Inspection (Pre-show) 29 Security 40 Exhibitor Lounge & Dining 29 Signage 41 First Aid & Medical 29 Smoking Policy 41 Floral Decorations & Plants 30 Sponsorship 42 Freight Forwarding 30 Stand Display for Space Only & Modular Shell
Scheme 42
Functions on Stand 30 Tax (VAT) 49 Furniture 31 Telecommunications 49 General Contractor (GL events Services) 31 Toilets 50 Health & Safety Regulations 31 Venue Information & Services 50 Host & Hostesses (Staff - Promotional) 33 Visitor Tracker / Data Collection Management 51 Insurance 33 Website 51 International Gas Union (IGU) 34
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Access WGCPARIS2015 is being held at: Paris expo Porte de Versailles 1 Place de la Porte de Versailles, F-75015 Paris, France The Exhibition is Pavilion 1. Move In: 27 May – 1 June Exhibition: 2 June – 5 June Move Out: 5 June – 8 June For further details:
• Event Schedule - page 9 • Logistics Onsite – page 34
Opening Ceremony & Plenary Sessions
Main Entry
Exhibition Pavilion 1
Conference Sessions Pavilion 2.2
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Access Policy The access policy differs for the Move In, Exhibition Days and Move Out. Please carefully read the below information to ensure you have organised the correct identification to access the Exhibition during the Move In, Exhibition Days and Move Out. Security will stop you and deny access to the Exhibition if you do not have the correct identification. Access during Move In:
• All personnel (exhibitors and contractors) are required to wear a wristband. • Wearing an exhibitor badge will not give you access during move in. • Please order your wristband quantities for move in and move out in the ‘Wristband Order Form’ in
Section 3 – Compulsory Forms of the Exhibitor Manual. • Your wristband quantity should be the total number of wristbands required for your staff and your
appointed contractor staff that will require access to set up your stand.
Wristband Collection: • Within the Wristband Order Form, nominate the name and mobile number for the best person to
collect and distribute your wristbands. • This should be the first person to arrive at the venue for move in. This could be your stand builder. It
does not have to be someone from your company. • Only the nominated contact person will be allowed to pick up the wristbands on behalf of your
company. It is their responsibility to distribute the wristbands to all staff prior to entering the exhibition or to arrange to meet them on their arrival.
• No-one will be allowed to enter the exhibition, during the move in, without a wristband. • The wristbands will be available for collection from Porte De Versailles, Gate L.
Wristband Collection Dates & Times: Move In: Tuesday 26th May – Monday 1st June 2015. Access during Exhibition Days: • All staff must wear an Exhibitor Badge to enter the Exhibition (this includes any contractor staff that
require access to your stand from Tuesday 2nd June – Friday 5th June). • Please ensure all staff are registered for an Exhibitor Badge in Section 4 ‘Exhibitor Badge Registration’
of the Exhibitor Manual. Exhibitor Badge Collection: • Your Stand Co-ordinator can collect all exhibitor badges for your company and distribute these to
all staff. • Collection is from the Exhibition Registration Desk located at the main entrance to the
WGCPARIS2015 Exhibition, Pavilion 1, Porte de Versailles. Exhibitor Badge Collection Dates & Times: Sunday 31 May Midday – 6:00pm Monday 1 June 8:00am – 6:00pm Access during Move Out: • The access policy for Move Out is the same as for Move In. All personnel (exhibitors and contractors)
are required to wear a wristband. Please refer to the details above for more information. Wristband Collection: • The wristbands will be available for collection from Porte De Versailles, Gate L. • Please note: there will be special instructions relating to the distribution of wristbands on Friday
afternoon. This information will be provided to you closer to the Exhibition.
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Wristband Collection Dates & Times: Move Out: Friday 5th June – Monday 8th June 2015. Note: You will also be able to collect your wristbands for move out during the exhibition days: Tuesday 2nd June – Friday 5th June (Midday) from the Organisers Office only!
The dress code for the exhibition is:
o Move In and Move Out – to comply with French regulations please refer to Health & Safety – General Health and Safety Plan (GHSP) Certificate, Compulsory Forms - Section 3 of the online Exhibitor Manual
o Exhibition Days – Business Attire
The World Gas Conference and Exhibition is a business event and entry is restricted to people with a bona fide interest. The Exhibition is not open to the general public (including family and friends). Deliveries Deliveries will be accepted from Thursday 28 May 2015 between 07:00 – 19:00 each day during move in. Please note a representative from the exhibiting company or contractor must be onsite to sign for any deliveries arriving at the venue. The Exhibition Organiser is not able to sign for deliveries on behalf of exhibitors. Move In / Move Out Agility Fairs & Events will be managing Logistics Onsite, including the Move In and Move Out schedule. They will also manage the logistics onsite (materials handling) which includes exclusively providing motorised equipments such as Forklifts, Genies and Cranes. Details at
• Move In Schedule, Compulsory Forms – Section 3 of the online Exhibitor Manual • Logistics – Onsite, Compulsory Forms – Section 3 of the online Exhibitor Manual
Important information for Move Out: Please note that due to the Farewell Party taking place outside the front of Pavilion 1 there will be limited access for trucks and forklifts on Friday Evening until 10pm. Note:
• The consumption of alcohol is prohibited during Move In and Move out. • Only bona fide workers normally covered by (your) appropriate Insurance will be permitted on-site
during Move In and Move Out. Staff not involved with preparing your stand, visitors, family and friends are also excluded during this period.
Agility Fairs & Events Ms Laura DROBISZEWSKI
T: +61 3 9330 9034 E: [email protected]
W: www.agility.com
TIP: make sure you use the full and correct address for your delivery label. Parc des Expositions de Paris Porte de Versailles, WGCPARIS2015, Pavilion 1, Stand number [enter your stand #] 1 Place de la Porte de Versailles, F-75015 Paris
TIP Note: There are very specific health and safety regulations in France that apply to everyone who comes into the exhibition pavilion during Move In and Move Out. This includes each exhibitor completing a General Health and Safety Plan (GHSP) Certificate. Please ensure you understand and comply with these requirements and if you have any questions contact the GHSP Certificate issuer DÖT (their details are on the form) Details at Health and Safety – General Health and Safety Plan (GHSP) Certificate, Compulsory Forms – Section 3 of the online Exhibitor Manual.
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Parking Exhibitor parking can be booked through the venue, ViParis. See Parking - page 37 All vehicles requiring loading dock access during Move In must arrange this with Agility Fairs & Events. Details at Move In Schedule, Compulsory Forms – Section 3 of the online Exhibitor Manual Note: You cannot leave your vehicle on the loading dock after it has been unloaded. Travelling to the Venue Paris expo Porte de Versailles is approximately 20 minutes drive from the Paris city centre. Paris expo Porte de Versailles is located near to the Boulevard Périphérique (ring road around Paris). Boulevard Périphérique Exits for the venue:
• Exit at Porte de Versailles / Porte de la Plaine from the inner (clockwise) Boulevard Périphérique • Exit at Porte de Sèvres / Porte de Versailles from the outer (anti-clockwise) Boulevard Périphérique
Travelling by Car:
By Car From Orly Airport Take the N7 towards Paris then the A106. Follow the signs to Paris-Centre, and Périphérique Ouest (west). Once on the Périphérique, exit at Porte de Versailles - Porte de la Plaine By Car from Charles de Gaulle airport: Take the A1 towards Paris. Follow the signs to Paris, Porte de la Chapelle. Once westbound on the Périphérique exit at Porte de Sèvres - Porte de Versailles
Travelling by Public Transport: Metro The Paris Metro is one of the easiest and quickest ways to get around the city. The metro line 12 (which comes from central Paris) stops directly out the front of the Paris Expo. Take the metro line 12 in the direction Marie d’Issy to stop ‘Porte de Versailles’ station. For information on Metro tickets and passes please go to: http://www.parismetro.com/ Tramway Lines T2 and T3a both stop at the ‘Port de Versailles’ stop located directly outside the venue Bus Line 80 Porte de Versailles stop or Line 39 Train From Montparnesse & St Lazare train stations via line 12 of the metro
TIP: Some Taxi’s will only accept cash, not credit card. Check with the Taxi driver prior to committing.
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Accommodation & Travel Accommodation There are two Preferred Suppliers for Accommodation.
• MCI France: Accommodation for individual or group bookings Details at Accommodation, Optional Forms - Section 5 of the online Exhibitor Manual
• Residhomes Apartments & Studios: Specifically offers apartment style Accommodation.
MCI France Ms Marie COHADE
T: +33 (0)1 53 85 82 71 E: [email protected]
W: www.wgc-paris2015.com
Residhomes Apartments & Studios Mr Nelson OLIVEIRA
T: +33 (0)1 55 70 23 10 E: [email protected]
W: www.residhome.com / www.sejours-affaires.com Airlines There are two airline partners for WGCPARIS2015, Air France and Qatar Airways. Full details including booking instructions and promotional codes will be available from October 2014 at www.wgc2015.org (Plan Your Trip) Transportation (Ground Transport, Transfers, Limousines and Coach Hire) Regency Limo Coach is the Preferred Supplier for Transportation (Ground Transport, Transfers, Limousines and Coach Hire). Details at Transportation, Optional Forms - Section 5 of the online Exhibitor Manual Regency Limo Coach
Ms Myriam LAISSY / Ms Corinne DIOT T: 33 (0)1 47 85 06 50 / +33 (0)6 26 03 34 76
E: [email protected] E: [email protected] W: www.regencylimocoach.com/fr
Visa For information on French Visas, including whether you require a visa, go to: www.diplomatie.gouv.fr/en/coming-to-france/getting-a-visa If you require a Visa Letter of Invitation from WGCPARIS2015, go to: http://www.wgc-paris2015.com/visas-and-passports
Audio Visual (AV) There are two Preferred Suppliers for Audio Visual.
• GL events Audiovisual (Audio Visual)
• Magnum (Lighting & Sound) Details at Audio Visual, Optional Forms - Section 5 of the online Exhibitor Manual
GL events Audiovisual Mr Clément GOUBERT T: + 33 (0)1 48 63 31 44
E: [email protected] W: www.gl-events.com
Magnum Mr Didier ACCARDO T: +33 (0)1 30 11 60 98
E: [email protected] W: www.magnum.fr
TIP: Ensure you order suitable power for your stand to connect to your AV equipment. Details at Electricity, Optional Forms -Section 5 of the online Exhibitor Manual.
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Business Services - Printing, Copy & Faxing There are no Business Services available onsite at ViParis. The closest business centers are located at the following addresses:
Scm Laurens 19 Rue de Cadix
75015 Paris
Neda Sarl 366 Rue de Vaugirard
75015 Paris
Catalogue Information (Entry & Advertising) A copy of the WGCPARIS2015 Exhibition Catalogue will be provided to all Conference Delegates within their Delegate satchels and to all Trade Visitors attending the Exhibition. The WGCPARIS2015 Exhibition Catalogue will contain general exhibition information, exhibitor profiles and contact details, an exhibition floor plan, alphabetical and numerical stand listings, sponsorship recognition, information about Paris, opening and closing times for the exhibition, a summary of the conference program and directional maps. Entry: All contracted Primary Exhibitors will receive a complimentary profile listing including a 100 word company description and company logo within the Exhibition Catalogue. These details will also be published under your exhibitor listing on the WGCPARIS2015 website. Exhibitor can also nominate Co-exhibitors on their stand, and these companies will receive a complimentary listing. You can submit your details at Catalogue Information (Entry and Advertising), Compulsory Forms – Section 3 of the online Exhibitor Manual. The form names are:
• Company Information & Logo • Catalogue and Website Listing Biography • Co-exhibitor Nomination
Advertising: You can further raise your profile to the thousand of delegates, trade visitors and exhibitors who attend by advertising in the Exhibition Catalogue. For details on the various packages contact ETF, Ms Joanne MAI [email protected] Details at Catalogue Advertising, Optional Forms – Section 5 of the online Exhibitor Manual
Catering / Food & Beverage Policy Exhibition Catering There are several cafes located within Pavilion 1 offering a variety of food and beverage options. The Cafes will be open during the following times: Move In: Sunday 31st May and Monday 1st June only (limited hours) Exhibition Dates: Tuesday 2nd June – Friday 5th June (During the Exhibition Opening Hours) Move Out: The Cafes will not be open during Move Out. For food and beverage during the move in and move out there are a number of cafes and restaurants located in the nearby surrounding area. Catering – On Stand There are three Preferred Suppliers for Catering – On Stand; you are required to use one of these companies. See below for caterer’s service options: Elior: Catering Deliveries (from menu) or Tailored Catering options (customized menus and service staff).
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Halal options available on request. Fauchon: Gourmet food selections (customized menus and service staff available). Halal on request. Saint Clair: Catering Deliveries (from menu) or Tailored Catering options (customized menus and service staff). Kosher options available on request. Details at Catering – On Stand, Optional Forms – Section 5 of the online Exhibitor Manual
Elior Ms Véronique SAINT-ETIENNE
T: +33 (0)1 57 25 10 00 E: [email protected]
W: www.elior.co.uk
Fachon Mr Nicolas RIEANT T: +33 1 71 05 43 04
E: [email protected] W: www.fauchon.com
Saint Clair Ms Claire DELNEVO
T: +33 (0)1 46 02 92 58 E: [email protected]
W: www.saint-clair-le-traiteur.com Coffee Machine Hire Action Marketing Services is a supplier of coffee machine hire and service. Details at Coffee Machine Hire, Optional Forms – Section 5 of the online Exhibitor Manual Action Marketing Services
Mr Alexandre MOUTON T: +33 (0)1 42 67 02 04
E: [email protected] W: www.actionmarketingservices.com
Food & Beverage Policy All food & beverage products distributed from your stand should be facilitated through one of the Preferred Suppliers. If you have specific cultural, religious or corporate food requirements contact these Preferred Suppliers to establish how they can meet your needs. If you then still have an outstanding requirement or need further advice contact Ms Lauren TUCKWELL [email protected] who will advise you on the process to seek an exemption and any service fees that may apply.
Cleaning Millenium is the Official Supplier of cleaning services. Note: If you have booked Modular Shell Scheme cleaning is not included in your stand package, so if you require cleaning please contact Millenium. Cleaning is also not included for Space Only stands. Waste Material - All exhibitors must order cleaning for the removal of waste during the move in, exhibition days and move out. If you have a large stand space and anticipate you will have a lot of waste material (including crates, off-cuts of wood/plastic materials or packaging) please ensure you order a skip bin for your stand. Please ensure all your stand and display materials are removed from the exhibition during Move Out. Failure to do so will leave the contracted exhibitor liable for the cost of removal and disposal plus a €500 penalty. If you require waste removal Millenium can provide this service. Details at Cleaning, Optional Forms -Section 5 of the online Exhibitor Manual Millenium
Ms Julie JURADO T: +33 (0)1 60 19 72 72
E: [email protected] W: www.millenium-sas.com
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Co-Exhibitors A Co-Exhibitor is a company sharing an exhibition stand with the contracted Primary Exhibitor. A Co-Exhibitor does not enter into a contract to exhibit at WGCPARIS2015. Instead, the Primary Exhibitor chooses to allow a Co-Exhibitor to share their stand and must nominate the Co-Exhibitor. ETF will then provide each Co-Exhibitor with a special Co-Exhibitor version of the Exhibitor Manual. Details at Co-Exhibitor Nomination, Compulsory Forms Section 3 of the online Exhibitor Manual Note: If you have more than five Co-Exhibitors, please contact ETF, email ETF, Ms Millie HESLOP [email protected] Co-Exhibitor Benefits and Obligations The special Co-Exhibitor version of the Exhibitor Manual will allow Co-Exhibitors to complete the following:
• Compulsory Forms o Company Information & Logo o Catalogue & Website Listing Biography (100 words) o Insurances o Safety o Health & Safety – General Health & Safety Plan (GHSP) Certificate
Note: All Co-Exhibitors must complete the above Compulsory Forms, including the obligations to comply with the insurance obligations. See Insurance page 32
• Optional Forms
Co-Exhibitors can access Optional Forms to book items such as Accommodation, Catalogue Advertising, Event Planner, Transportation etc. Note : Registration of all exhibitor staff, including Co-Exhibitor staff can only be completed by the Primary Exhibitor. Details at Registration (Exhibitors and Contractors) – Section 4 of the online Exhibitor Manual
Conference 26th World Gas Conference (WGCPARIS2015) Paris will welcome the most prestigious conference of the global gas industry calendar bringing together over 4,000 senior delegates from 600 global companies from all around the world. An impressive line-up of some 500 industry experts will present their views and findings of key industry trends and developments. The breadth of the World Gas Conference programme really makes it stand out from other leading industry events. Delegates can look forward to some 70 conference sessions with topics spanning across the whole gas value chain. There will be key emphasis on addressing issues such as enhancing the role of gas for sustainable development and balancing the needs of all stakeholders, whilst improving availability of gas and access to markets. View the programme for more details here content.yudu.com/Library/A2wo5p/WGCPARIS2015Prelimin/resources/index.htm Conference Speakers/Programme The Speakers and Programme for the WGCPARIS2015 Conference are now available on the WGCPARIS2015 website. To view the speakers please follow the below links: Host and Keynote speakers http://www.wgc2015.org/conference/conferenciers/ Luncheon Speakers http://www.wgc2015.org/luncheon/ To download the comprehensive programme schedule please go to: http://www.wgc2015.org/programme-scheduling/ For more information on the Conference Speakers or Programme please contact:
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Registration & Social Functions: Numerous social and technical networking events have been organised for delegates to grow their global network, showcase their findings and build strong partnerships. Delegates can look forward to the Welcome Gala evening held at the famous Grand Palais, prestigious networking luncheon sessions, a golf tournament attended by key business players and numerous technical and social tours presenting ideal networking opportunities in a relaxed environment. WGCPARIS2015 will welcome the energy community to this milestone event which will showcase the best of what the industry has to offer. If you have not registered as a delegate yet, the early registration discount is available now. Register here www.wgc-paris2015.com/registration
Disabled Access (Stand Display) There are specific French regulations on Disabled Access that all Exhibitors must comply with. This is particularly important for Space Only Exhibitors – ensuring your custom stand design and construction meets the regulations. See:
• Safety, page 39 • Stand Display for Space Only and Modular Shell Scheme, page 42
Electricity ViParis is the Official Supplier of electricity. The voltage is 230 Volt AC, 50 Hertz Please be aware that there are issues specific to this venue that you need to be aware of. These include: Pricing:
• Electricity prices for 2015 are now available via the ViParis website www.viparis.com/epex/. Note: Prices are also available for Rigging and Banners, Telecommunications and Utilities via the ViParis website.
• There is no power included in your stand package, unless you have booked a Modular Shell Scheme Package B or C. Please check your Exhibition Contract to see if you have selected this option.
• When placing an order, please be aware that there are standard days and hours of electricity supply. These hours are called the “Limited Period Supply”.
• To order power for the “Limited Period Supply” please go to www.viparis.com/epex/. • If you require power outside the Limited Period Supply dates and hours you can order this from
ViParis for an increased cost.
Limited Period Supply: Please see the scheduled days and hours of electricity supply below. This Schedule is also available via the ViParis website. Electrical Schedule: Dates: Exhibition Access Hours: Hours of Electricity Supply: Sunday 31st May 08:00 – 24:00 08:00 – 24:00 Monday 1st June 08:00 – 22:00 08:00 – 22:00 Tuesday 2nd June 07:30 – 18:30 07:00 – 19:30 Wednesday 3rd June 07:30 – 18:30 07:00 – 19:30 Thursday 4th June 07:30 – 18:30 07:00 – 19:30 Friday 5th June 07:30 – 17:15 07:00 – 18:00
Note: If you require electricity outside of the Limited Period Supply scheduled hours you can purchase additional hours from ViParis by selecting the ‘Permanent 24h/24h’ option via the ViParis website.
CWC GROUP Mrs Carrie PEARCE T: +44 20 7978 0051
E: [email protected] W: www.cwc-solutions.com
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If you require electricity outside the Limited Period Supply scheduled days (e.g. during move in) you can purchase this by contacting ViParis Exhibitor Services directly by emailing [email protected]. Space Only Exhibitors: Electricity for your Lighting and Power must be booked directly with ViParis. You will need to allow for storage of an electrical box in your stand design. The location must not be accessible to the public but must be accessible to staff and emergency services. Subject to your Power requirements the Electrical Box specifications are:
Electrical Engineer: Please note that if you have a complex electrical installation or large electrical supply (80kW of power or more on your stand) there are additional requirements for your stand design approval and onsite approval. Stand Design Submission: Electrical Specifications from a French Approved Electrical Engineer must be submitted with your stand design for approval by ETF. Onsite: An Engineer’s Certificate from a French Approved Electrical Engineer must be issued to state that your completed electrical installation is safe and that it is consistent with the approved plans and specifications submitted for stand design approval. This certificate must be available for review by a representative of the Security Commission of the Prefecture of Paris that will inspect the Exhibition on the afternoon of Monday 1 June or morning of Tuesday 2 June. Exhibitors will be provided with prior advice on the time. Important note: The Electrical Engineer MUST be French Approved! To reduce your costs and logistical requirements we recommend using the French Approved and preferred supplier ICE:
Note: If you would prefer to use your own Electrical Engineer, ETF will require documentation of their credentials, to ensure they are “French Approved”. Modular Shell Scheme Exhibitors:
• Lighting - Electricity connection and consumption for the inclusive lighting in your Modular Shell Scheme is provided.
• Power –Modular Shell Scheme Package A does not include an electrical connection for Power. Modular Shell Scheme Packages B and C include 1 x 3kW limited period supply electrical connection for power.
• All Modular Shell Scheme packages have been designed with a storeroom to facilitate the storage
of an electrical box. Generally this will be a Small Electrical Box. See Stand Display for Space Only and Modular Shell Scheme.
Small Electrical Box
Dimensions: Weight:
0.65m height x 0.40m length x 0.35m width Approximately 12 kg
Large Electrical Box
Dimensions: Weight:
1.0m height x 0.8m length x 0.35m width Approximately 60 kg
ICE (inspection contrôle événementiel) Mr Herve WYSOCKI
T: +33 (0) 6 807 19591 E: [email protected]
TIP: If you have a double-storey stand, you will require a Construction Engineer’s Specifications and onsite Certification as well. If you require both a Structural and Electrical Engineer please contact: Hani KURDI, ICE (inspection contrôle événementiel) T: +33 (0)6 29 89 29 76, E: [email protected].
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Note: Even if you do not book Power there still might be an electrical box in your storeroom. To order additional power please contact ViParis on the below details. Details also available at Electricity, Optional Forms -Section 5 of the online Exhibitor Manual Exhibitor Services
T : + 33 (0)1 40 68 16 16 E : [email protected]
W: www.viparis.com/epex/
Emergency Procedure - Onsite
In the event of an emergency, please contact the Exhibition Organiser’s Office immediately (our location will be provided to you in our Move In information onsite). In the event of a fire, if possible please contact the Exhibition Organiser’s and we will advise the suitable authorities. Fire extinguishers are located throughout the venue and have appropriate signage above each hydrant for ease of identification. All contractors, exhibitors and their employees must be familiar with the emergency exits. Action upon hearing the fire alarm: o Upon the sounding of the emergency tone, immediately stop any ongoing activities o Stay in your location and wait for instructions from the floor warden or the PA system o Switch off all electrical equipments being used if necessary o After receiving the evacuation order, evacuate the building in an orderly manner to the assembly area o Use the nearest and safest exit o Proceed to the predetermined emergency assembly area (details in your Move In information onsite)
and report to the floor warden/designated staff for roll call o Wait for further instructions
Below is a collection of Safety Signs you will see in the venue, please familiarise yourself with them:
Extinguisher Fire Hose Reel Fire Alarm Emergency Exit Exit Point of assembly
Note: If you have a venue pillar with a fire hydrant on your stand please ensure that you comply with the regulations that ensure access to the fire hydrant. See Stand Display for Space Only and Modular Shell Scheme, page 42
Event Planner Les Arts Migrateurs is the Preferred Supplier to provide Event Planner services such as corporate functions and special locations. Les Arts Migrateurs can organise events from 10 people to 300 (or more). They offer a large choice of special venues: heritage venues, from museums to private mansions. They can plan your whole event, including: o Performing artists to entertain your guests during the event o Private tours followed, or not, by a cocktail or dinner or a simple tasting o Transfers and bookings (restaurants, conference rooms etc)
Details at Event Planner, Optional Forms -Section 5 of the online Exhibitor Manual Les Arts Migrateurs
Ms Sylvie DUMAYET T: +33 (0)1 49 42 70 95
M : + 33 (0)6 26 10 34 28 E: [email protected]
W: www.artsmigrateurs.fr
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Exhibitor Briefing & Site Inspection (Pre-show) There will be a final Exhibitor Briefing and Site Inspection held at Paris Expo, Porte de Versailles. This meeting is designed to assist you with all of the information you need to participate at WGCPARIS2015. Exhibitor Briefing will be held on Tuesday 10th February 2015. There are three main parts to the meeting; Site Inspection: The walk-through will give you an understanding of the overall layout of the event including the location of the Pavilion 1 (Exhibition) and Pavilion 2 (Conference). The renovation of the passageway from Pavilion 1 to Pavilion 2 will be complete and available for inspection. Take this valuable opportunity to familiarise yourself with the technical infrastructure including, ceiling heights, pillars, electrical equipment etc. Venue staff and the ETF team will be available to assist with your questions. Presentation: This will include an update from the National Organising Committee (NOC), the Conference team and the Exhibition team. We will cover what you need to know for your participation in this venue and the requirements to ensure compliance with French Regulations. You will also receive an update on the Conference Programme including the Speakers Programme, marketing (Delegate & Trade Visitor), and Supplier introductions. Supplier one-on-one meetings: This is your opportunity to meet with the Suppliers of the WGCPARIS2015 exhibition. Representatives from the following Supplier companies will be available to meet with you; accommodation, audio visual, caterers and coffee machine service, custom stand builders, conference management, event planners, floral decorations & plants, freight forwarders, furniture hire, hostesses, interpreter services, logistics onsite, registration, rigging, security, signage, storage and venue services (electrical, gas, internet, water & waste). Details and Visa Letter Invitations are available from Ms Millie HESLOP [email protected]
Exhibitor Lounge & Dining There are various restaurant and café outlets on the exhibition floor. A lounge area will also be provided for exhibitors.
First Aid & Medical Please notify ETF at the Organiser’s Office in the event of any medical situation (our location will be provided to you in our Move In information onsite). A dedicated First Aid officer will be stationed in the First Aid Room at the front of Pavilion 1, near the entrance. Look for the universal First Aid symbol, shown here: Nearest hospital to Porte de Versailles: Hôpital Georges Pompidou, 20 rue Leblanc, 75015 PARIS Tel: + 33 (0)1 56 09 20 00
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Floral Decorations & Plants Les Jardins de Gally is the Preferred Supplier for floral decorations and plants. Details at Floral Decorations and Plants, Optional Forms -Section 5 of the online Exhibitor Manual Les Jardins de Gally
Mr Philippe GEORGES T: +33 (0)1 39 63 47 95
E: [email protected] W: www.lesjardinsdegally-venements.com/en/
Freight Forwarding Agility Fairs & Events is the Preferred Supplier for Freight Forwarding services. Customs: As part of their freight forwarding services Agility Fairs & Events will be able to assist you with customs procedures and requirements. Note: Agility Fairs & Events is also the Official Supplier for Logistics Onsite and is, thus, exclusively able to offer a full door to stand transport service. Wherever you are located in the world please make your initial contact with Agility Fairs & Events via the contact below. Details at Freight Forwarding, Optional Forms -Section 5 of the online Exhibitor Manual See also Logistics Onsite, Compulsory Forms – Section 3 of the online Exhibitor Manual Agility Fairs & Events
Ms Laura DROBISZEWSKI T: +61 3 9330 9034
E: [email protected] W: www.agility.com
Functions on Stand All functions on your stand should be conducted during the open hours of the exhibition. See page 9 for the Event Schedule. As the exhibition closes at 18:30 for the first three days (17:15 on the fourth day) consider hosting social functions to finish at this time. If you wish to have a function that extends past 18:30 this may be possible, subject to event and security policies. Any request should be made prior to the Move In. Note: Additional fees may apply If you have any questions please contact Ms Lauren TUCKWELL [email protected]
TIP: Agility Fairs & Events (as Official Supplier for Logistics Onsite) is the exclusive provider of motorised equipments such as Forklifts, Genies and Cranes. They are also responsible for managing the Move In and Move Out schedule, including dock access. If you select a Freight Forwarder other than Agility Fairs & Events (or you arrange it yourself) please ensure: • That the customs requirements from your country of origin into France are met. • That your Move In and Move Out schedule and Logistics Onsite requirements are arranged with
Agility Fairs & Events
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Furniture GL events Services is the Preferred Supplier for Furniture hire. They can offer a wide range of Furniture for your stand. Details at Furniture Hire, Optional Forms -Section 5 of the online Exhibitor Manual GL events Services
Mrs Laetitia SANCHEZ T: + 33 (0)1 30 11 98 51
E: [email protected] W: www.gl-events.com
General Contractor (GL events Services) GL events Services has been appointed as the General Contractor for WGCPARIS2015. They are responsible for the Modular Shell Scheme build and various feature areas in the Exhibition and Conference areas of Porte de Versailles. GL events Services is also Preferred Supplier for: o Audio Visual (Lighting & Sound) o Custom Stand Design & Construction (division of GL events Services, Décorama) o Furniture hire o Rigging o Signage See Supplier Contacts page 5
Health & Safety Regulations This section, Health & Safety Regulations, basically relates to exhibitors complying with safe work practices. There are very specific Health & Safety Regulations in France that all exhibitors must comply with. There are two fundamental components to meeting your obligations.
1. CMG 2015, as the Event Organiser, has appointed an approved Health & Safety Co-ordinator for the exhibition, D.Ö.T., to fulfill our requirements for the Exhibition. D.Ö.T. will produce the overall General Health & Safety Plan (GHSP).
Then, each exhibitor must complete a GHSP Certificate and return it to D.Ö.T. . Note: It must be signed and returned by the Exhibitor not your Contractor. Details at Health & Safety – General Health and Safety Plan (GHSP) Certificate, Compulsory Forms - Section 3 of the online Exhibitor Manual D.Ö.T. will also be working on-site during Move In and Move Out ensure the safe work practices outlined in the GHSP are adhered to.
2. Exhibitors must also meet additional criteria relating to the construction of their stand. These criteria vary, so please
a. Identify which Exhibitor you are from the two choices listed below, b. Carefully read and understand your obligations.
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IF YOUR STAND IS: - Built by
• The Organiser (Modular Shell Scheme Booth included in your exhibition contract)
• OR by yourself (the exhibitor)
• OR by only one company without subcontractor (you appoint a contractor and they don’t appoint any sub-contractors)
IF YOUR STAND IS: - Built by
• At least two independent companies (this includes contractors you appoint and sub-contractors they appoint)
• OR includes an upper floor
• OR Includes partition walls more than 3.00 metres high
The Exhibitor must: 1. Complete, sign and return the GHSP Certificate to
D.Ö.T and a copy to ETF ([email protected])
2. If you have appointed one company to build your stand you must provide the company you appoint with the GHSP document.
Note: You will find the Certificate and the document at Health & Safety – General Health and Safety Plan (GHSP) Certificate, Compulsory Forms -Section 3 of the online Exhibitor Manual.
The Exhibitor must: 1. Complete, sign and return the GHSP Certificate
directly to D.Ö.T, and a copy to ETF ([email protected]) with technical drawings of your stand.
2. Appoint an approved French Health & Safety Co-
ordinator and communicate their contact details together with their General Health and Safety Protection Coordination Plan (GHSPCP) to D.Ö.T Law of 31/12/93 N° 93-1418 and Decree of 26 December 1994 N° 94-1159
NOTE: The GHSPCP can only be completed by a Health & Safety Co-ordinator having an official certificate of competence issued in France. Certificates issued from other countries do not comply. This means that, unless the exhibitor or contractor has a staff member who is a Health & Safety Co-ordinator having an official certificate of competence issued in France, then you must appoint an appropriately qualified person to manage this task
You can appoint D.Ö.T in the capacity as a French Certified Health & Safety Co-ordinator to carry out the tasks of the GHSPCP. Contact Mr Martin JOUËT [email protected] Details at Health & Safety Co-ordinator – Optional Forms -Section 5 of the online Exhibitor Manual. Or you are welcome to source your own French Certified Health & Safety Co-ordinator. Important Notes: The above services and obligations for Health & Safety Regulations do not relate to the approval of you custom stand design. All custom stand designs must be submitted via ETF for approval by an authorised consultant. CMG 2015 has appointed the company Hervé Pierre SARL and I.C.E for this responsibility. Further details on stand design approval at Stand Display for Space Only and Modular Shell Scheme, page 42.
D.Ö.T
Mr Martin JOUËT T: +33 (0)1 46 05 17 85 or M: +33 (0)6 07 38 08 38
TIP: All exhibitors should start by completing the GHSP document. All exhibitors must complete it and it will assist you in better understanding what is required. It is important to note that it must be signed and returned by the Exhibitor, so if you get your contractor to assist you completing, make sure you understand what you are signing. There are some very French specific criteria in the GHSP so please review the document carefully and, if you have any questions regarding the contents of the GHSP document, please contact Mr Martin JOUËT [email protected]
TIP: The health and safety of your team is a priority for us. This includes ensuring they receive sufficient rest each night. If you think your build schedule is slipping behind and need extra time, please don’t wait until the end of the Move In. Advise us of your issues early and we can work with you. Note: As there is a security sweep on Monday 1 June, and everyone must leave the pavilion, it might not be possible to work after 10pm on the last evening of Move In. See Event Schedule page 9
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Host & Hostesses (Staff - Promotional) Florence Doré is the Preferred Supplier for Host/Hostesses (Promotional Staff). Details at Host/Hostesses (Promotional Staff), Optional Forms -Section 5 of the online Exhibitor Manual
Florence Doré
Ms Jennifer KOSTECKI T: +33 (0)1 47 53 53 45
E: [email protected] W: www.florencedore.fr
Insurance WGCPARIS2015 has very specific requirements for complying with our insurance criteria for Public Liability Insurance (also known as Property & Civil Liability Insurance). Most exhibitors comply with this requirement by selecting the Public Liability Insurance available to all exhibitors in the Exhibition Contract. There are two ways exhibiting companies can comply with the WGCPARIS2015 requirements.
1. Public Liability Insurance in your Exhibition Contract a. If you have already booked and paid for Public Liability Insurance in your Exhibition Contract
you are covered. All you need do is tick the box in the form Insurance – Exhibitors, Compulsory Forms - Section 3 of the online Exhibitor Manual.
b. If you wish to book the Public Liability Insurance available to exhibitors at a cost of €350 plus VAT contact Mr Robby CLARK [email protected]
OR
2. Provide a copy of a compliant policy, in your company name, valid to include from the first day of Move In through to the final day of Move Out. Your Public Liability Insurance policy must include the following information as a minimum:
• The company must be a named insured • The policy must cover the insured for liability for personal injury, death or damage to property • Insurance cover must be no less than €10,000,000 for a single claim • Cover must be extended to apply for France • The insurer to be admitted in France or an approved foreign insurer (as approved by CMG
2015) and its name and the policy number clearly shown. In addition, to comply with French rules, insurance attestation must be written by the insurance company, not the broker.
• The certificate to be current for the duration of the Exhibition including Move In and Move Out periods
Note: Your Public Liability Insurance policy must comply with all of these requirements. If ETF cannot determine that your Public Liability Insurance policy is compliant then we reserve the right to seek an independent assessment. In this case a minimum fee of €350 may apply.
Details at Insurance – Exhibitors, Compulsory Forms - Section 3 of the online Exhibitor Manual Co-Exhibitors also require their own Public Liability Insurance Policy. Once you have nominated your Co-Exhibitors we will issue them a special Co-Exhibitor version of the Exhibitor Manual to facilitate them complying with their obligations. See Co-Exhibitors on page 25
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International Gas Union (IGU) The International Gas Union (IGU) owns and presents three major global events. The upcoming dates and locations are:
• The World Gas Conference o WGCPARIS 2015 o WGC 2018 Washington D.C.
• The international Conference and Exhibition on Liquefied Natural Gas
o LNG 18 Perth 2016 o LNG 19 China 2019
• International Gas Union Research Conference
o IGRC 2014 Copenhagen o IGRC 2017 Rio de Janeiro
For further information on these events contact ETF, Paul DOUGLASS, [email protected] For information on the IGU visit www.igu.org
Interpreter ALLTRADIS is the Preferred Supplier, Interpreter Note: June is a very busy time for interpreter services in Paris. They recommend you book their service before 30 April 2015. Details at Interpreter Optional Forms – Section 5 of the online Exhibitor Manual ALLTRADIS
Ms Dominique CROUZIT T: +33 (0)1 43 21 53 74
E: [email protected] W: www.alltradis.com
Logistics – Onsite Agility Fairs & Events is the Official Supplier for Logistics - Onsite. This means that Agility Fairs & Events is the exclusive provider of several services including:
• Move In Schedule – If you require access to the loading dock you must schedule a time with Agility Fairs & Events. Note: All vehicles requiring dock access must be included in the schedule.
Details at Move In Schedule, Compulsory Forms – Section 3 of the online Exhibitor Manual
• Logistics – Onsite – Agility Fairs & Events is the exclusive provider of motorised equipment (with driver) such as Forklifts, Genies and Cranes on a user pays basis. Note: Your contractor or freight forwarder cannot bring their own motorised equipment such as Forklifts, Genies and Cranes. These services are exclusively provided by Agility Fairs & Events.
Details at Logistics Onsite, Compulsory Forms – Section 3 of the online Exhibitor Manual
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• Storage – There is no storage onsite and if you require offsite storage you can book this with Agility Fairs & Events.
Details at Logistics Onsite, Compulsory Forms – Section 3 of the online Exhibitor Manual Note: Storage of cases, cardboard etc or any flammable items on your stand is prohibited. Please ensure you read the ‘Fire Safety Precautions at Trade Fairs and Exhibitions’ document, specifically Section 12. Operating Instructions, which refers to the storage rules and fire hazards.
Details at Safety, Compulsory Forms – Section 3 of the online Exhibitor Manual • Move Out –
o Schedule – Agility Fairs & Events will also be scheduling the Move Out. Be aware that there is
only a limited Move Out on the evening of Friday 5 June. If you have fragile or time sensitive items please advise Agility Fairs & Events prior to the exhibition.
o Waste Material - Please ensure all your stand and display materials are removed from the
exhibition during Move Out. Failure to do so will leave the contracted exhibitor liable for the cost of removal and disposal plus a €500 penalty. If you require waste removal contact the Official Supplier for Cleaning, Millenium. Details at Cleaning, Optional Forms -Section 5 of the online Exhibitor Manual
Also see Access see page 18 for venue details, including map and delivery address. Agility Fairs & Events
Ms Laura DROBISZEWSKI T: +61 3 9330 9034
E: [email protected] W: www.agility.com
Marketing WGCPARIS2015 is promoted to both potential Conference Delegates and Trade Visitors. Trade Visitor attendance is free and registration will open in October 2014. ETF’s objective is to maximise the number of qualified technical and commercial decision makers and specifiers to the exhibition and onto your stand. ETF creates a dedicated marketing campaign to Trade Visitors using our extensive databases and a wide range of industry media. This is in addition to the Delegate campaign promoted by the conference. We also provide exhibitors with a range of resources to help ensure your customers and new prospects are invited to attend. These include:
• Targeting Your Customers and Prospects: We will contact you directly to determine your specific requirements by categories such as industry sector, job title and geographic location.
• Event Logo: WGCPARIS2015 event logo is available to all participating exhibitors We encourage you to include these materials with all of your outgoing customer correspondence and marketing material. You can download the logo at Section 1 – Event Information Documents of the online Exhibition Manual.
• Send your own invitations –ETF can provide you a special website link for you to send to your customers. Simply publish or forward this link to your customers advising them that they can register for free entry into the WGCPARIS2015 Exhibition.
• We Register a Group of People for You – If you provide us with a database of people you would like us to pre-register as Exhibition Trade Visitors, we will enter their details for you and send them a confirmation, confirming their free entry.
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If you would like any further information regarding the marketing campaign or would like to discuss it further, please contact ETF, Mr Paul DOUGLASS [email protected]
Media For all Media enquiries including press releases and distributing information through the media centre, please contact:
CWC GROUP Ms Aldona LIMANI T: +44 207 978 0019
Meeting Rooms The pavilions used for WGCPARIS2015 do not have meeting room facilities available for hire to exhibitors. If meeting space is important to your company, we suggest you factor in meeting room space in you stand construction or we can provide additional “stand alone” space on the exhibition floor where you can construct a private meeting room. If you have any questions on how you can incorporate a meeting space into your stand and comply with the exhibition’s stand display regulations, please contact Ms Lauren TUCKWELL [email protected]
Noise/Audio Visual/Music Policy We understand there will be times where Exhibitors will have demonstrations, presentations, seminar sessions, spruiking, or cultural activities on their stand which will generate noise. Generally surrounding Exhibitors understand when activities are of limited sounds and infrequent timing, however at times there are cases where noise can exceed an acceptable level. We do have an obligation to all Exhibitors who may be affected by noise and ask that all Exhibitors follow the guidelines below: o If amplifies sound is used please position all speakers to face towards the centre of your stand and not
outwards into a neighbouring exhibitor or aisle o Advise ETF of the content of any demonstrations, presentations, seminar sessions, or activity that you
may have on your stand - Include the schedule, the time and length of activity
o Noise must not be raised above 85 decibels when measured from the aisle immediately connected to the stand (noise measuring meters will be used onsite)
o In the event of a complaint from any person regarding the content or noise level by an exhibitor, ETF will investigate the complaint and determine the best solution for all parties
o ETF reserve the right to make any adjustments to your activity onsite As a duty of care to neighbouring exhibitors, ETF may advise your neighbours of your planned activity and its timings to ensure they are aware of when to expect a noise interruption on their stand. Exhibitors should be aware that music played on their stands, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. To advise us of your planned activities contact ETF, Ms Millie HESLOP [email protected] Note: All promotional and sales activity must take place on your stand. Activities such as having exhibitor staff roaming the pavilion, or standing at the entry are not allowed.
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Parking Exhibitor parking can be booked through ViParis via their online order system www.viparis.com/epex/
Move In / Move Out If you require loading dock access you must schedule this with Agility Fairs & Events. Details at Move In Schedule, Compulsory Forms – Section 3 of the online Exhibitor Manual. Once your goods are unloaded light vehicles will need to move into Car Park “R”. Car park “R” will be free for Exhibitors during the Move In and Move Out.
Exhibition Days • Light vehicles can be parked in Car Park “R”. • There is also parking located near gates V, C and F. • If you require commercial vehicle parking contact Agility Fairs & Events
ViParis
Exhibitor Services T : + 33 (0)1 40 68 16 16
E : [email protected] W: www.viparis.com/epex
Photography and Video Exhibitors may only take photos and videos of their own stand. If you wish to take photos or videos of other stands you must seek permission from the exhibitor.
Prayer Rooms There are prayer rooms located in the top left corner of Pavilion 1 (opposite the cafe).
Promotional Items Lagardere is the Preferred Supplier for Promotional Items. Details at Promotional Items, Optional Forms – Section 5 of the online Exhibitor Manual Lagardere
Mr Aurélien BOUTIN T: +33 (0)6 75 63 30 64
E: [email protected] W: www.lagardere-france.com
Registration (Exhibitors and Contractors) During the Exhibition Days all staff (Exhibitors and Contractors) must wear an Exhibitor badge. Note: If you require any of your contractor staff to be in the pavilion on the Exhibition Days (for example to check the stand each morning), then you must register them as exhibitor staff. Further, if they will remain in the pavilion during business hours they must be wearing business attire. Details at Exhibitor Badge Registration – Section 4 of the online Exhibitor Manual. Note: Exhibitor Badge Registration Forms are due by the 30th April 2015.
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Exhibitor Badge Collection: • Your Stand Co-ordinator can collect all exhibitor badges for your company and distribute these to
all staff. • Collection is from the Exhibition Registration Desk located at the main entrance to the
WGCPARIS2015 Exhibition, Pavilion 1, Porte de Versailles.
Exhibitor Badge Collection Dates & Times: Sunday 31 May Midday – 6:00pm Monday 1 June 8:00am – 6:00pm
• IMPORTANT: The access policy differs for the Move In, Exhibition Days and Move Out. Wearing an exhibitor badge will not give you access during move in and move out. Please refer to ‘Access’ on page 19 for instructions on how to access the Exhibition during Move In and Move Out. Security will stop you and deny access to the Exhibition if you do not have the correct identification.
For further information contact Ms Millie HESLOP [email protected]
Rigging & Banners ViParis is the Official Supplier of Rigging & Banners. ViParis is the exclusive provider for all primary rigging points in the venue ceiling. Rigging Policies and Procedures for WGCPARIS2015. While the ceiling height varies across Pavilion 1, the WGCPARSI2015 policy for the maximum rigging height is consistent across the entire venue. All rigging must abide by the rules listed below; o The top of a banner or rigged structure must be no more than 8m from the ground o The bottom of a banner or rigged structure must be a minimum of 4m from the ground, unless approved
by ETF o Banners and rigged structures must only be hung over an exhibitors contracted stand space only. Do
not extend into the aisle ways All rigging must be included in your stand design submission. Your stand design will be approved in accordance with the Design Regulations (see Stand Display for Space Only and Modular Shell Scheme, page 42). For reference the rigging information required includes:
o Rigging plots, the dimensions, load capacities o Size and the load/weight and the height of the hanging object above the floor o Materials used to construct the hanging object o Attach 3D visuals of the hanging object o Work details and hanging method o Electric and light connections fitted to the hanging object, including power supply, cable etc. o Attach the super-imposed floor plans pertaining to the object intended to be hung overhead o Supervisor or name of the personnel who will be responsible for the installation o Known Hazards
Note: Rigging and Banners prices for 2015 will be provided by ViParis in October 2014. If you require an estimate before then contact ViParis, Exhibitor Services (details below). Note: This also applies to pricing for, Electricity, Telecommunications and Utilities. Details at Rigging & Banners, Optional Forms -Section 5 of the online Exhibitor Manual Options for Rigging, Equipment and Banners. Once the primary rigging points have been installed by ViParis, then a rigger, certified in France, is permitted
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to connect banners or structures to the secondary points. GL event Services can assist you with the hire of truss systems, lights and general AV for rigging. Details at Audio Visual, Optional Forms -Section 5 of the online Exhibitor Manual
ViParis Exhibitor Services
T : + 33 (0)1 40 68 16 16 E : [email protected]
W: www.viparis.com/epex
GL events Audiovisual Mr Clément GOUBERT T: + 33 (0)1 48 63 31 44
E: [email protected] W: www.gl-events.com
Safety This section, Safety, basically relates to the structure of an exhibitor’s stand and the materials used within the stand. Issues such as fire safety, emergency egress and the security (or safety) of the public are the key elements. In France there are specific regulation and procedures that relate to, exhibitors’ stand structures (including both the structure and display materials used), fire safety, emergency egress, public safety etc. To comply with these regulations CMG 2015 has appointed an approved Safety & Security Company, Hervé Pierre SARL. Hervé Pierre SARL is responsible for approving the aspects of your stand design and display materials that must comply with French regulations. These regulations are contained in the ‘Fire Safety Precautions at Trade Fairs and Exhibitions’ document. Details at ‘Safety’ and ‘Fire Rating Certificates for Materials’, Compulsory Forms – Section 3 of the online Exhibitor Manual All exhibitors must comply with these regulations but there are some practical differences, based on whether you are a Space Only Exhibitor or Modular Shell Scheme Exhibitor
• Space Only Exhibitors • Your custom stand design submission must comply with all aspects of the Fire Safety
Precautions at Trade Fairs and Exhibitions document. Approval will be provided by ETF in consultation with Hervé Pierre SARL.
Note: Fees may apply for submitting your custom stand design as well as for any professional advice provided.
• If you have a Double-Storey Stand, you must also comply with the “Fire Safety for Double-
Storey Stands” document. Details at ‘Safety’, Compulsory Forms – Section 3 of the online Exhibitor Manual.
• Exhibitors with Double-Storey Stands will also be required to provide a French Approved Construction Engineer’s Specifications for stand design approval and Certification onsite. (see Stand Display for Space Only and Modular Shell Scheme Exhibitors on Page 41)
• Onsite your construction must comply with the approved design. A representative of Hervé
Pierre SARL will monitor structure and materials compliance during Move In.
• After the completion of your construction and review by a representative of Hervé Pierre SARL there will be an approval inspection by a representative of the Security Commission of the Prefecture of Paris. This will occur on the afternoon of Monday 1 June or morning of Tuesday 2 June. Exhibitors will be provided with prior advice on the time.
All construction, fit out and decoration must have been completed prior to inspection. The exhibitor (or its representative) must be present at their stand and be able to produce;
• Fire resistance certificates and reports for the construction materials and decorations of their
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stands • Stand design plans approved by Hervé Pierre SARL and ETF. • Double-Storey and Complex Stand Designs must supply their French Approved Construction
and Electrical Engineer’s Certificates (see Electricity on Page 26 and Stand Display for Space Only and Modular Shell Scheme Exhibitors on Page 42)
Note: Non compliance with these rules may lead to the materials being removed or the stand being prohibited from being opened to the public.
• Modular Shell Scheme Exhibitors The approval for your modular shell scheme structure will be managed by the builder GL events. However you are responsible for complying with the regulations that relates to the display material and other items that you bring onto the stand.
All Modular Shell Scheme Exhibitors must be able to produce Fire Resistance Certificates and reports for their furniture and decoration materials of their stand. Details at Fire Rating Certificates for Materials, Compulsory Forms – Section 3 of the online Exhibitor Manual.
Safety Signs Below is a collection of Safety Signs you will see in the venue, please familiarise yourself with them:
Extinguisher Emergency Exit Hazard access forbidden Entry Prohibited Electrical Hazard
Fire hose Exit Site Public are Prohibited Dead end General Hazard
Fire Alarm Point of assembly No Smoking Electrical Cabinet Local Electric
Security
• Move In and Move Out General security will be provided in Pavilion 1 during Move In and Move Out. This will include monitoring the entry points as well as the Pavilion floor. However exhibitors should remain vigilant and ensure all valuable and personal items are secured. Further, do not leave these items on your stand overnight. Theft is an issue and we strongly suggest you have a plan for managing corporate and staff items.
Always report any thefts to the Organiser’s Office and complete the incident report sheet we provide. Be sure to have adequate insurance to cover your stand and items. Your stand and goods are not covered by the Exhibition Organiser’s insurance
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• Exhibition Days
On Monday 1 June, the last day of Move In, all stands MUST be completed by 20:00 and all personnel will be required to leave the building. A security sweep will then take place of the entire WGCPARIS2015 facility.
Security processes will then be in place for the open days of the Conference and Exhibition that include scanning of people and items. Note: This means that only hand carry items can be brought into the venue. If you have larger items, such as delayed freight, this might not be able to be received until after the exhibition closes in the evening. Further enhanced security may apply on the morning of Tuesday 2 June as the President of France will be opening the Conference.
GPS is the provider of security for WGCPARIS2015 as well as Preferred Supplier of on stand security personnel and services for exhibitors Details at Security, Optional Forms -Section 5 of the online Exhibitor Manual GPS
Ms Cherryne BOUCHOUKA T : + 33 (1) 53 02 01 05
E: [email protected] W: www.gps-securite.com
Signage GL events Services is the Preferred Supplier for Signage
Details at Signage, Optional Forms -Section 5 of the online Exhibitor Manual GL events Services
Mr Gregory RENAUDIN T: + 33 (0)1 60 21 25 06
E: [email protected] W: www.gl-events.com
Smoking Policy ViParis maintains a “No Smoking” policy within Pavilion 1. This also applies during Move In and Move Out. Please ensure that all Staff and Contractors are aware of this policy. Subject to any changes to regulations there will be a designated smoking area outside of Pavilion 1 (with signs to identify this area).
TIP: Also see “Rigging & Banners” section if you require your sign to be hung.
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Sponsorship Sponsorship of the WGCPARIS2015 is an ideal way to put your brand in front of thousands of natural gas industry leaders when they gather in Paris in June 2015. We are pleased to be able to a range of packages to suit your marketing objectives and your budget. For further details on how we can tailor a sponsorship package to your needs, please contact Mr Paul DOUGLASS [email protected] Sponsors who require information on their deliverables should contact Elephant Live, Ms Marine BRUNELET [email protected]
Sponsorship Packages: Exhibitions & Trade Fairs (ETF)
Mr Paul DOUGLASS T: +61 2 9556 7992
Sponsorship Deliverables: Elephant Live
Ms Marine BRUNELET T: +33 (0)1 56 21 33 11 or M: +33 (0)6 43 98 21 31
Stand Display for Space Only and Modular Shell Scheme In this section you will find the information to assist you in ensuring your stand design and construction meets the Stand Display Regulations. This section also includes details on the information that exhibitors must provide when submitting their stand design. The information is provided in three sections:
1. All Exhibitors 2. Space Only Exhibitors (you are constructing your own custom stand) 3. Modular Shell Scheme Exhibitors
1. All Exhibitors
• Compliance All exhibitors must comply with the following:
• GHSP Certificate: Details at Health & Safety – General Health and Safety Plan (GHSP) Certificate, Compulsory Forms - Section 3 of the online Exhibitor Manual.
• The Fire Safety Precautions at Trade Fairs and Exhibitions document: Details at Safety,
Compulsory Forms – Section 3 of the online Exhibitor Manual.
• Materials used must comply with ‘Euroclasse’ fire rating certification: Details at Fire Rating Certificates for Materials, Compulsory Forms – Section 3 of the online Exhibitor Manual.
Note: There is a simplified compliance process for Modular Shell Scheme Exhibitors. This is explained within the Fire Safety Precautions at Trade Fairs and Exhibitions document.
Note: If you propose to have CNG, LNG or LPG on your stand please contact ETF, Ms Millie HESLOP [email protected]
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If you are including Rigging and Banners, have a Pillar on your stand or heavy items to display you must comply with the following:
• Rigging and Banners
Rigging must abide by the following rules:
• The top of a banner or rigged structure must be no more than 8m from the ground • The bottom of a banner or rigged structure must be a minimum of 4m from the ground,
unless approved by ETF • Banners and rigged structures must only be hung over an exhibitors contracted stand space.
Do not extend into the aisle ways.
Please include the following details in your stand design submission. See Submitting Your Stand Design, below.
• Rigging plots, the dimensions, load capacities • Size and the load/weight and the height of the hanging object above the floor • Materials used to construct the hanging object. See Fire Safety Precautions at Trade Fairs
and Exhibitions: Details at Safety, Compulsory Forms – Section 3 of the online Exhibitor Manual. This must include compliance with ‘Euroclasse’ fire rating certification. Submit your certificates for approval at Fire Rating Certificates for Materials, Compulsory Forms – Section 3 of the online Exhibitor Manual.
• Visuals of the hanging object • Work details and hanging method • Electric and light connections fitted to the hanging object, including suitable power supply,
cable etc. • Attach the super-imposed floor plans pertaining to the object intended to be hung
overhead. • Supervisor or name of the personnel who will be responsible for the installation • Known Hazards
*Note: Modular Shell Scheme exhibitors who wish to have a banner/sign hung above their stand can contact GL events Services who is the Preferred Supplier for Signage. GL event Services can ensure the banner/sign they supply and hang meets these requirements.
Details at Signage, Optional Forms -Section 5 of the online Exhibitor Manual • Pillars
There are pillars throughout Pavilion 1 of Paris expo Porte de Versailles. If you have a stand with a pillar located on it, you can dress the pillar subject to the following regulations:
• Any construction must be from the base of the pillar up • The construction can not touch the pillar • Exhibitors will be liable for any damage to the pillar
Some pillars have fire hydrants located on them. You are permitted to create a cover around these pillars, but must abide by the following regulations:
• A curtain or drape must be installed so that access to the fire hydrant is easily achievable • Appropriate signage must be placed directly above the curtain or drape line to ensure all
persons are aware of the location of the fire hydrant • All existing venue installed signage, at 6m in height, must be visible at all times
Note: Please ensure you have reviewed the floorplan to see if you have a pillar or pillar with fire hydrant on your stand. If you need assistance contact ETF, Ms Millie HESLOP [email protected]
TIP: If you need a CAD drawing to identify the locations of service pits and pillars etc contact ETF, Ms Millie HESLOP [email protected].
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• Floor Loading Limit
Please note that ViParis will need to assess the details of your load to confirm your load limit. An approximate floor loading limit is 1 tonne / per m². This is an estimate only and will be dependent on whether the load is:
• Static load weight • Moving load weight
To confirm your floor loading limit please contact Exhibitor Services at ViParis for more information [email protected] or + 33 (0)1 40 68 16 16
2. Space Only Exhibitors
Space Only Exhibitors are responsible for all aspects of their stand design, construction and compliance. Your stand space will be marked out on the pavilion floor prior to your arrival. Display Regulations specific to WGCPARIS2015 A primary consideration of the Display Regulations is to ensure “line of sight” to all exhibitors’ booths. The guiding principle is the “50% Rule”. Generally, the 50% line of sight is measured using the Elevation Drawings (Front and Side) you provide with your stand design submission.
• Display Regulations for Space Only Exhibitors
o Line of Sight - A minimum of 50% “Line of Sight” must be achieved, for each of the Front and Side views of your Elevation Drawings. In other words, no more than 50% of the line of sight can be blocked.
Note: ETF reserves the right to approve the “Line of Sight” criteria on a case-by-case basis, in particular for stands 300sqm or greater.
o Common Boundaries - On any common (shared) boundary with another exhibitor’s stand, or where
you have a boundary that is at the perimeter of the exhibition, a wall must be built along the entire shared boundary or perimeter.
A common boundary wall or perimeter wall must be a minimum of 2.5m high and a
TIP: Please ensure your stand design complies with the design, technical and safety requirements. Ensure you have read and understand all of the requirements. We are here to help. If you need advice, or a not sure if your design will comply please discuss this with us, before you submit your design. Contact ETF, Ms Lauren TUCKWELL [email protected]
TIP: The important criteria in the “50% Rule” is “line of sight”. So, for example, the use of transparent materials or voids, the height of a wall or structure, and whether elements of the wall or structure are offset across the stand can all contribute towards achieving 50% line of sight. If you share common boundaries with other exhibitors this is another factor we can take into consideration when assessing your submission. Not Sure if Your Concept will Comply? Provide us with some initial ideas or designs to discuss with you, before you make your submission. Contact ETF, Ms Lauren TUCKWELL [email protected]
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maximum of 4m high Common boundary walls and walls within 1.5m of a common boundary (that is walls that
overlook another exhibitor’s stand) must be: Finished in white and has no corporate branding or information. A maximum of 4m high unless approved by ETF
o Construction Height. The general maximum height for construction is 4m but designs up to 6m may
be allowed, subject to approval. Note also
• Rigging and Banners Regulations in All Exhibitors (above). • Double-Storey Stands Regulations (below)
o Double-Storey Stands: If your stand design includes a double-storey (or in some cases, a very
complex structural design) please be aware that there are specific fire safety regulations that you must abide by. Details at ‘Safety’, Compulsory Forms – Section 3 of the online Exhibitor Manual. Double-Storey Stands also have additional requirements for stand design approval and onsite approval:
Stand Design Submission: Structural Specifications from a French Approved Construction Engineer must be submitted with your stand design for approval by ETF. Onsite: An Engineer’s Certificate from a French Approved Construction Engineer must be issued to state that your completed stand structure is safe and that it is consistent with the approved plans and specifications submitted for stand design approval.
This certificate must be available for review by a representative of the Security Commission of the Prefecture of Paris that will inspect the Exhibition on the afternoon of Monday 1 June or morning of Tuesday 2 June. Exhibitors will be provided with prior advice on the time.
Important note: The Construction Engineer MUST be French Approved!
To reduce your costs and logistical requirements we recommend using the French Approved and preferred supplier ICE:
Note: If you would prefer to use your own Construction Engineer, ETF will require documentation of their credentials, to ensure they are “French Approved”.
• Submitting Your Stand Design Your stand design submission must include the following: Exhibitor Information
o Exhibitor/Stand Name o Stand Number o Custom Stand Contractor details
ICE (inspection contrôle événementiel) Mr Hani KURDI
T: +33 (0) 6 29 89 29 76 E: [email protected]
TIP: If you have a complex electrical installation or large electrical supply (80kW of power or more on your stand), you will require an Electrical Engineer’s Specifications and onsite Certification as well. If you require both a Construction and Electrical Engineer please contact Hani KURDI on the above details.
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Stand Design (dimensions in metres) o Isometric View o Plan View (including orientation to the entry) o Elevation Views (Front & Side) o Rigging Plan (if your design includes rigging) (see All Exhibitors, Rigging and Banners above for the
details that must be included.) o French Approved Construction Engineers Specifications (if required), See Double-Storey Stands on
page 44 o French Approved Electrical Engineers Specifications (if required), See Electricity on page 26.
Compliance
o Materials. See Fire Safety Precautions at Trade Fairs and Exhibitions: Details at Safety, Compulsory Forms – Section 3 of the online Exhibitor Manual. This must include compliance with ‘Euroclasse’ fire rating certification. Complete the ‘Fire Rating Certificates for Materials’ form, Compulsory Forms - Section 3 of the online Exhibitor Manual.
o Floor Loading ( see All Exhibitors, Floor Loading above) o Pillars (if you have a pillar on your stand)( see All Exhibitors, Pillars above) o GHSP Certificate (a copy of the signed document provided to D.Ö.T). Details at Health & Safety –
General Health and Safety Plan (GHSP) Certificate, Compulsory Forms - Section 3 of the online Exhibitor Manual
o GHSPCP - General Health and Safety Protection Coordination Plan (if required). Evidence of the appointment of approved French Health & Safety Co-ordinator. See Health & Safety Regulations, page 30
Once you have compiled all the information for the stand design submission, please upload your design at Stand Display – Space Only, Compulsory Forms of the online Exhibitor Manual. Or, you can email it directly to ETF, Ms Lauren TUCKWELL [email protected] Note: If you are using a Custom Stand Contractor please ensure that you advise us, so we can provide them with the Exhibitor Manual – Information Book and documentation required for your stand design compliance. Details at Custom Stand Contractor Nomination, Compulsory Forms Section 3 of the online Exhibitor Manual Submitted plans will first be reviewed by ETF to ensure they are complete and comply with the Design Regulations. ETF will then provide them to the appointed Safety & Security Company for review of the Technical and Safety Regulations. Generally, there will be a two (2) week turn around on the approval process. You will be advised if any alterations need to be amended within this period of time. Note: Fees may apply for submitting/re-submitting your custom stand design as well as for any professional advice provided. 3. Modular Shell Scheme Exhibitors ETF provides three different Modular Shell Scheme packages (A, B and C) and one Furniture Option package (D). Please refer to your Exhibition Contract for details on which Modular Shell Scheme package you have booked and whether you have also booked the Furniture Option package (D). Modular Shell Scheme and Furniture Option packages are provided and constructed by GL events Services who will construct your stand prior to your arrival (Modular Shell Scheme Exhibitor Move In day is Monday 1 June) Note: Even though your stand construction is being done by GL events Services you are still required to complete the following forms.
• GHSP Certificate: Details at Health & Safety – General Health and Safety Plan (GHSP) Certificate,
Compulsory Forms - Section 3 of the online Exhibitor Manual.
• Fire Safety Precautions at Trade Fairs and Exhibitions: Details at Safety, Compulsory Forms – Section 3 of the online Exhibitor Manual. Please complete the ‘Fire Rating Certificates for Materials’ form, Compulsory Forms - Section 3 of the online Exhibitor Manual.
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Note: Modular Shell Scheme Packages do not include daily cleaning. To order stand cleaning please contact the Official Cleaning Supplier, Millenium. Details at, Millenium Optional Forms – Section 5 of the online Exhibitor Manual Inclusions for Modular Shell Scheme Packages and Furniture Option Package
Modular Shell Scheme Package A
Inclusions: o White melamine walls (1m wide x 2.50m high) o Blue Carpet o 3 x operating spotlights per 9m² (includes electrical connection &
consumption) o Hanging sign, double-sided with company name and stand
number o 1m² Storeroom
NOTE: the Modular Shell Scheme image is an example only and is a ‘corner stand’ with two (2) open fronts. Your stand may have one (1) open front.
Modular Shell Scheme Package B
Inclusions: o White melamine walls (1m wide x 2.50m high) o 2 x wall panels for custom print o 2 x Carpet Colours (Blue & Green) o 3 x operating spotlights per 9m² (includes electrical connection &
consumption) o 1 x 3kW, 12A-240V limited period supply electrical connection for
power (includes consumption) o Hanging sign, double-sided with company name and stand
number o 1m² Storeroom NOTE: the Modular Shell Scheme image is an example only and is a ‘corner stand’ with two (2) open fronts. Your stand may have one (1) open front.
o An electrical box, as seen in the image will be positioned in your
1m² Storeroom o The electrical connection included in this package is for Limited
Period Supply only. Please see the Electricity Schedule for Limited Period Supply on page 26.
o This electrical box will contain 2x10/16A single phase sockets and 1 x 32A three phase socket. If additional power sockets are required you will need to provide your own power board.
* If you require electricity outside of the Limited Period Supply scheduled days and hours you can order this through the venue operator ViParis. Go to www.viparis.com/epex/. Additional charges will apply.
Note: This package contains electricity connection and consumption for the spotlights only. It does not include electricity connection for any other use. Therefore, if you require an electrical connection for Power you must book this directly with the Official Supplier, ViParis. Details at Electricity, Optional Forms -Section 5 of the online Exhibitor Manual. See also, Electricity on page 26 for the Electricity Schedule.
Note: All Modular Shell Scheme packages have been designed with a storeroom to facilitate the storage of an electrical box. Even if you do not book Power there still might be an electrical box in your storeroom.
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Modular Shell Scheme Package C
Inclusions: o White melamine walls (1m wide x 2.50m high) o 2 x curved wall panels for custom print o Blue Carpet o 4 x operating spotlights per 12m² (includes electrical connection &
consumption) o 1 x 3kW, 12A-240V limited period supply electrical connection for
power (includes consumption) o Hanging sign, double-sided with company name and stand
number o 1.5m² Storeroom
NOTE: the Modular Shell Scheme image is an example only and is a ‘corner stand’ with two (2) open fronts. Your stand may have one (1) open front.
o An electrical box, as seen in the image will be positioned in your
1m² Storeroom o The electrical connection included in this package is for Limited
Period Supply only. Please see the Electricity Schedule for Limited Period Supply on page 26.
o This electrical box will contain 2x10/16A single phase sockets and 1 x 32A three phase socket. If additional power sockets are required you will need to provide your own power board.
* If you require electricity outside of the Limited Period Supply scheduled days and hours you can order this through the venue operator ViParis. Go to www.viparis.com/epex/. Additional charges will apply.
Package D – Furniture Option
Inclusions: o 1 x orange furniture set FORYOU
(includes: 3 x orange chairs and 1 x white table)
o 1 x white counter OSLO o 1 x orange barstool COQUE o 1 x white display HADDOCK o 1 x white paper bin
For additional information or questions regarding the Modular Shell Scheme Packages please contact ETF, Ms Millie HESLOP [email protected]
Package C is only available for 12m² or larger (stands)
This Furniture Option package can be booked with all Modular Shell Scheme Packages.
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Upgrading Your Modular Shell Scheme Package If you would like to upgrade to Package B or C, or add the Furniture Package (D) see details at Modular Shell Scheme Stand Upgrade Packages, Optional Forms – Section 5 of the online Exhibitor Manual. Or contact ETF, Ms Millie HESLOP [email protected] Preferred Custom Stand Design & Construction Suppliers:
Créatifs - Prorep Studio Ms Maria TIMOTHEE
T: +33 (0)1 45 91 40 44 M: +33 (0)6 85 55 62 31
E: [email protected] W: www.creatifs-studio.fr
Décorama - GL events Services Mrs Giselle SAGUEZ
T: +33 (0)1 45 15 24 31 E: [email protected]
W: www.gl-events.com
EFS Mr Matias VARGAS T : +34 934 127 081
E: [email protected] E: [email protected]
W: www.efs-worldwide.com
PICO Mr Savio ALPHONSO T: +61 (0)8 6189 9800 M: +61 (0)435 726 160
E: [email protected] W: www.picoaustralia.com.au
Van Den Berg Design Team Mr Jan VAN DEN BERG T: +61 (0)2 9263 9400 M: +61 411 254 051
E: [email protected] W: www.designteam.com.au
Tax (VAT) For some of the services you book in France you may be entitled to a VAT refund, in certain circumstances. For further information regarding possible VAT refunds, visit www.tevea-international.com Also, ViParis has a useful guide ‘Information on VAT regulations applicable to foreign companies’. Details at Utilities, Section 5 – Optional Forms at the online Exhibitor Manual
Telecommunications
ViParis is the Official Supplier, Telecommunication (internet and phone). The venue offers a limited free WiFi service. This is limited to 4 hours of browsing in a 24 hour period, inside and around Pavilion 1. If you require a continuous service ViParis offers a wired internet connection.
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Note: Delegates will receive dedicated free WiFi. Telecommunications prices are available from the ViParis website. To view the prices and place an order please do so via their online order system www.viparis.com/epex/ Note: Pricing for Electricity, Rigging & Banners and Utilities is also available from the ViParis website. Details at Telecommunications, Optional Forms -Section 5 of the online Exhibitor Manual ViParis
Exhibitor Services T : + 33 (0)1 40 68 16 16
E : [email protected] W: www.viparis.com/epex
Toilets There are toilets located within Pavilion 1. The locations are shown on the exhibition floorplan.
Venue Information & Services Paris expo Porte de Versailles 1 Place de la Porte de Versailles F-75015 Paris, France
Conference Pavilion 1 Poster Sessions
Pavilion 2 Workshops, Youth Programme Paris Pavilion Luncheons, VIP room, Press Palais des Sports Plenary Sessions
Exhibition Pavilion 1
Exhibition Natural Gas for Transportation Village LPG Village
Note: Pavilion 1 has an air cooling system that is designed to lower the temperature in the pavilion by around 5⁰C from the ambient temperature.
The Venue Management Company ViParis are responsible for a number of services at the venue. They are the Official Supplier for the following utilities or services: - Compressed air - Gas - Water & Waste
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To order any of these services for your stand please do so through their online order system www.viparis.com/epex/
ViParis also manage the orders of the following services: Rigging (primary rigging slings - points in the venue ceiling), Telecommunications (internet and telephone) and Electricity.
ViParis
Exhibitor Services T : + 33 (0)1 40 68 16 16
E : [email protected] W: www.viparis.com/epex
Visitor Tracker / Data Collection Management OpenPass are the Preferred Supplier offering Visitor & Delegate Tracker rental. For the show duration they can rent you a device to scan Delegate, Trade Visitor and Exhibitor badges. At the conclusion of the Exhibition you will receive the full database of the badges you have scanned on your stand, subject to privacy regulations. Details at Visitor & Delegate Trackers, Optional Forms -Section 5 of the online Exhibitor Manual Note: Details will be available In February 2015. OpenPass
Ms Fabien PETIT T : +33 (0) 782 745 452 E : [email protected] W: www.openpass.fr
Website
The event website is www.wgc2015.org . provides both Exhibitor and Visitors information including: exhibitor list, exhibitor descriptions and website links, show facts, entertainment, travel details, newsletters, press releases and floor plans. Exhibitor details are listed on the website. If you would like to revise/update this can be done at: o Company Information & Logo, Optional Forms -Section 5 of the online Exhibitor Manual o Catalogue & Website Listing Biography (100 words), Optional Forms -Section 5 of the online Exhibitor
Manual
We are here to Help!
If you need assistance with any aspect of the Exhibitor Manual please contact the ETF Team. Operations Manager – Ms Lauren TUCKWELL [email protected] Operations Co-ordinator – Ms Millie HESLOP [email protected] Exhibition Director – Mr Rodney COX [email protected]
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