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1 EXHIBITOR MANUAL September 17 - 20, 2017 Hotel Sahara Star, Mumbai, INDIA Exhibition Manager:
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EXHIBITOR MANUAL
September 17 - 20, 2017 Hotel Sahara Star, Mumbai, INDIA
Exhibition Manager:
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Dear Exhibitor, We are delighted to have you as an esteemed exhibitor at CORCON 2017 Expo at Hotel Sahara Star, India from 17th Sept to 20th Sept 2017. CORCON EXHIBITOR MANUAL is enclosed to assist in your Company’s participation. We are confident that this manual will be a guide to plan & ensure proper presentation of your exhibits in the stall allotted. Should you require any further information or assistance, please contact NACE office prior to the exhibition on: Contact Person: Ms. Kim Shah, Tel : + 91 22 25797354 / 930 , Mobile: +91 93211 13007 Email: [email protected] Have a Successful show! Best Wishes for NACE International Gateway India Section ____ N Manohar Rao Chairman - NACE International Gateway India Section Chairman – CORCON 2017
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DATES
17th Sept to 20th Sept 2017 Exhibitor Moves in:
Raw Space 17th Sept 2017 0800 to 1700 hours
Shell Scheme 17th Sept 2017 12 noon to 1700 hours
Exhibitor Moves out: 1400 hrs. onwards on 20th Sept 2017 up to 1800 hrs same day.
VENUE
CORCON 2017 EXPO Sapphire ballroom, Hotel Sahara Star, Mumbai, India
SCHEDULE Exhibition Inauguration: 17th September 2017: 1900 hrs ( TBD ) Exhibition Timing: 17th Sept 2017 : 1800 hrs to 2000 hrs
18th Sept 2017 : 0930 hrs to 1800 hrs
19th Sept 2017 : 0930 hrs to 1800 hrs
20th Sept 2017 : 0930 hrs to 1400 hrs
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SECTION I GENERAL INFORMATION
1) Exhibition Page 05 2) Organizers Page 05 3) Dates & Venue Page 05 4) Event Manager Page 06 5) Timings Page 06 6) Admission Page 06 7) Inaugural function Page 06 8) Deadline for Stoppage of Erection Work Page 06 9) Dismantling and Removal of Exhibits Page 06 10) Amendments to Regulations Page 07 11) Shell Scheme Package furniture & fittings entitlement Page 07 12) Exhibitors Name on Fascia Page 08 13) Electricity Page 08 14) Guidelines for Stall Construction and Display Page 09 15) Additional Services Page 09
SECTION II RULES & REGULATIONS 16) Fire Regulations & Precautions Page 10 17) Liabilities & Insurance Page 10 18) Removal of Exhibits Page 10 19) Force Majeure Page 10 SECTION III SITE OPERATIONS & SERVICES 20) Observance of Rules & Regulations Page 11 21) Promotion Rules Page 11 22) Safety & Behavior Page 11 23) Security - Loss / Theft Page 11 OFFICIAL CONTRACTORS Page 12 *Forms Deadline Checklist Page 13 *Order Forms 1) Fascia Name (Form No 1) Page 14 2) Furniture / Accessories Rentals (Form No.2) Page 15 EXHIBITORS CHECKLIST Page 17
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SECTION I GENERAL INFORMATION 1) THE EXHIBITION - CORCON 2017 Expo 2) ORGANIZERS
NACE International Gateway India Section 305-A, Galleria, Hiranandani Gardens, Powai, Mumbai – 400076, India Tel: 022-25797354 / 930 Fax: 022-66921572 Email: [email protected] Website: www.corcon.org
3) DATES & VENUE 17th – 20th Sept 2017
Hotel Sahara Star - Sapphire Ballroom Address: Opp.Chhatrapati Shivaji Airport Terminal 1(Domestic), Vile Parle East, Vile Parle, Mumbai, Maharashtra 400099 Phone: 022 3989 5000 Website: http://www.saharastar.com/
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4) Exhibition Manager: Visuals & Vocals Rajendra Sapre Project Manager [email protected] Mobile : 9702890447 Nilesh Kothare Business Head [email protected] Mobile : 9892398858 5) TIMINGS
0930 Hours - 1800 Hours 6) ADMISSION
Rights of Admission Reserved. 7) INAUGURATION - Ribbon Cutting Ceremony
17th September 2017 – 1800 hrs 8) DEADLINE FOR STOPPAGE OF ERECTION WORK
The booth display should be completed latest by 1700 hrs on the 17th September 2017.
9) DISMANTLING & REMOVAL OF EXHIBITS Exhibitors are requested to dismantle their booths only after 1200 hrs on Wednesday 20th September 2017. All exhibits must be packed and removed from the show premises by 1800 hrs on the same day i.e. 20th September 2017. Material that is not cleared beyond this deadline will remain at the risk and responsibility of the exhibitor and is liable to be removed / forwarded back at the cost of the exhibitor, including any charges levied by the Hotel.
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10) AMENDMENTS TO REGULATIONS
The Organizers reserve the right to issue amendments / additions to the rules & regulations, if required.
11) SHELL SCHEME PACKAGE FURNITURE & FITTINGS ENTITLEMENT
Booths will be constructed of Octonorm Systems with white laminated panels, grey carpeting, furniture and fittings as per respective stand areas along with Fascia with Company’s name in English. Exhibitors, other than those with bare space will be provided with standard furniture, fittings etc. at no extra cost as follows:
Stall Size Plug Point Table Chairs Spot Lights Dust Bin
9sqm 1 1 2 3 1
12sqm 1 1 2 4 1
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12) EXHIBITOR’S NAME ON FASCIA Exhibitor’s name will be put on fascia with pre- cut lettering of standard size. No Logo will be allowed on the Fascia. Depending on the length of the Fascia, standard abbreviations will be used. 13) ELECTRICITY Standard basic power will be provided with the stall. No additional Power will be provided. 14) GUIDELINES FOR STALL CONSTRUCTION & DISPLAY
A) Schell Scheme The following should be strictly ensured during the set-up:
i) The Height of all stall will be 8ft. without exceptions.
ii) Electrical and other technical services behind / adjacent to your booth must be kept accessible.
iii) All display, exhibits, merchandise, fittings, etc. should be freestanding and self-supporting to avoid damage to the panels.
iv) No part of an exhibit should project out of the stall area, nor should anything be placed outside the stall area or on the aisles.
v) Grouting, digging in floors or walls is not permitted.
vi) Any display fixed on the panels directly should be easily removable self-adhesive material or two - sided tapes or with (‘S’ hooks).
vii) All fittings /accessories used shall comply with the safety requirements as per the direction of NIGIS.
The following are strictly prohibited:
i) Holes, Nails, Drawing Pins, Screws on the Panels, furniture, carpet and floor.
ii) Wallpaper or glue on panels.
iii) Use of paint or other non-erasable material on the panels.
iv) Carrying out any type of welding work using naked flames.
v) Loud Noise or music.
vi) Use of High Bond or any other type of permanent adhesives
vii) In case of any damage is done to the panels, the same shall be recovered from the exhibitor and paid directly to the official contractor.
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B) Raw Space
The Raw space scheme booth package will obtain leased space/ area which will be marked. But the leased area does not include wall panels, carpet, furniture, lighting fixtures etc.
5 amp sockets will be provided.
Height restriction is 8ft
All designs have to be approved by Visuals & Vocals
Please send your designs for approval to Mr. Rajendra Sapre [email protected]
Deadline for submission of the design is 20th August 2017.
All Hotel Safety & Security have to be strictly followed. ( Please refer to a separate sheet attached
NOTE:
All booths must set up and complete for inspection and the surrounding area must be cleared of debris and construction equipment no later than 1700 Hours on 17th September 2017
Early Dismantling of the booth is strictly prohibited
Each exhibitor is responsible for the upkeep of his stall/booth. In case of any damage to the Hotel property during the event, the charges for the damage shall be borne by the exhibitor /company and paid directly to the Hotel.
All Exhibitors have to strictly adhere to the fire & Safety norms & security protocol of the Hotel.
No Mechanical wood cutting / grinding will be allowed inside the exhibition hall
No Polishing / grinding for paint surface will be allowed
Wielding is prohibited 15) ADDITIONAL SERVICES (Optional): Various services such as Hostesses, Furniture on rentals, Color TVs + VCD/DVDs, tables, chairs etc. are listed in individual order forms. In case you wish to place your order for any of the optional services, forms duly filled must be sent directly to the expo organizer Visuals & Vocals, Mumbai (as directed on the forms) latest by 05th September 2017. Organizers do not guarantee any supply of the above services if deadlines are not met.
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SECTION II RULES & REGULATIONS 16) FIRE REGULATIONS & PRECAUTIONS: In the common interest, co-operation of exhibitors is solicited to prevent fire or any other emergencies. All aisles, common areas, must be kept free of obstacles. Exhibitors, who, because of the nature of their exhibits require special kind of fire extinguishers, must make arrangements at their own cost for the provision of such equipments. All electrical wirings, fittings etc. will be done strictly by the certified authorized electrical contractors only. Storage / Use of inflammable item are strictly prohibited. Exhibitors are requested to refrain from smoking within the exhibition premises. Any person seeing an outbreak of fire, (if any) must raise an immediate alarm and make all efforts to extinguish the same with the nearby extinguishers and inform the authorities of the same. Also participants must make efforts to remove inflammable items from the vicinity 17) LIABILITIES & INSURANCE: NIGIS does not insure the personnel and property of exhibitor’s goods whether in transit or within, and / or outside the show premises. Exhibitors are advised to insure their personal merchandise, equipments, furniture, fittings etc. adequately at their own cost. 18) REMOVAL OF EXHIBITS: After 1400 hours on 20th September 2017, exhibitors are requested to pack their exhibits into transportable packages and complete the formality of entering particulars of the official Staff of the Exhibitor with the security before leaving the venue. Materials will be permitted to leave the premises only after the EXIT CERTIFICATES (given by the organizers) are handed over to the security. 19) FORCE MAJEURE: The Exhibition may be postponed, shortened or extended due to reasons whatsoever outside the control of the Organizers. The Organizers shall not be responsible for any loss sustained by the Exhibitors, directly or indirectly, attributable to the elements of nature, force majeure or orders and directives imposed by any relevant authorities.
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SECTION III SITE OPERATIONS & SERVICES 20) OBSERVING OF RULES & REGULATIONS: All Exhibitors and all their personnel must observe the Rules & Regulations stated in this Exhibitor Manual under ’Section II’ while working or present in the Exhibition Hall. 21) PROMOTION RULES & SUITCASING POLICY: ONLY bonafide Exhibitors may distribute printed promotional materials, from within their own booth. However, no such distribution / promotion should be done from outside the booth area or from any other common areas within or near the show premises. No banners, posters etc. should be put up anywhere within the Hotel premises, unless expressly authorized in writing by the organizers. Exhibitors may also note that putting up of hoardings, banners, posters etc. on roads and other common areas is not permitted without the permission of the appropriate authorities. 22) SAFETY AND BEHAVIOUR: All exhibitors and crew members are requested to carry government identified cards- i.e Aadhar card or Pan Card No person present inside the Exhibition Hall is expected to behave or act in a manner that may cause any harm, injury or damage to other persons or exhibits, hotel property, the exhibition hall property or fixtures. Damages of any kind caused by staff members of the exhibitor or their contractors would attract monitory compensation as set by Hotel Authorities or organizers. 23) SECURITY - LOSS / THEFT: While the Organizers will maintain security surveillance at all times throughout the Exhibition, the organizers cannot be held responsible for any theft / damage / loss of the exhibits or any other property of the exhibitor. Exhibitors are reminded that goods will be vulnerable immediately after the Show closes on the final day. Please be sure to see that your stall(s) are not left unattended at this time. Particular care should be taken of small portable items, tools and instruments, including mobile phones. However, exhibitors are responsible for the organizer’s displayed property made available to them within the stall(s).
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OFFICIAL CONTRACTORS
Official Freight Forwarder
R. E. Rogers India Pvt. Ltd. 510/511, Midas, Sahar Plaza Complex Mathurdas Vasanji Road, Andheri (E), Mumbai - 400059, India Tel : 91-22-2820 3845, Dir: 30880313 Fax: 91-22-28208942 Mr. Sudhir Dhavan - [email protected] : + 91 99207 28175 Mr. Kartik Soman - [email protected] : +91 9821043858
Official & Approved Stand Fitting Contractor
Visuals & Vocals 1st Floor, Yash Cottage, Patil Wadi, I.C.Colony, Nr. SVP College, Borivali – West, Mumbai- 400103 Rajendra Sapre - [email protected] Mobile : +91 9702890447 Mayuresh Mumbarkar – [email protected] Mobile: +91 9821181174
For Customized Stall Fabrication
Ashley Murray – [email protected] Mobile: +91 98203 59207
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FORMS DEADLINE CHECKLIST
FORM No. SUBJECT DEADLINE DATE
1 Fascia Name 31st August 2017
2 Additional Furniture Display Form 05th September 2017
Form submission: 1. Exhibitors are requested to return the Fascia Name form to NACE India Section office and Additional Furniture form to Visuals & Vocals as indicated above within the deadline indicated on each form. If deadlines are not met the Organizers cannot be held responsible for any act undone.. 2. Please enclose all necessary payments, samples, plans and other relevant materials as appropriate. Fascia Form to be sent to: NACE International Gateway India Section 305-A, Galleria, Hiranandani Gardens, Powai, Mumbai – 400076, India Tel: 022-25797354/ 930 Fax: 022-66921572 Email: [email protected] Website: www.corcon.org Please send soft copies to : [email protected] / [email protected]
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EXHIBITOR’S COPY FORM NO 1
FASCIA NAME
THIS FORM MUST BE COMPLETED AND RETURNED BY ALL EXHIBITORS. Please enter below the Exhibitor name that you require on the fascia in ENGLISH ALPHABET (max 24 letters). Please use block letters.
1. FASCIA NAME
(PLEASE TYPE IN BLOCK LETTERS AND ATTACH BUSINESS NAME CARD)
Stall No: ________________________________________________________________ Company Name: _________________________________________________________ Authorized Person: _______________________________________________________ Title: __________________________________________________________________ Address: ________________________________________________________________ ________________________________________________________________________ Tel: _________________________ Cell : ______________________Fax : ____________ Signature: ________________________________________ Send this form to: NACE International Gateway India Section 305-A, Galleria, Hiranandani Gardens, Powai, Mumbai – 400076, India Tel: 022-25797354/ 930 Fax: 022-66921572 Email: [email protected] Website: www.corcon.org
Dead Line
31st August 2017
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FORM NO 2 ADDITIONAL FURNITURE DISPLAY FORM
Stall No: ____________
Company Name: ________________________________________________________
Authorized Person: ______________________________________________________
Title: __________________________________________________________________
Address: _______________________________________________________________
Tel: ________________________________ Mobile: ____________________________
Email id: _____________________________ Signature: _________________________
Sr no Item Code Item Name Rate Qty Amount
1 MI-01 Information Counter 2000
2 MI-02 Lockable Counter 2800
3 MI-04 Meeting Table 2000
4 MI-05 Square Meeting Table 1500
5 MI-06 Glass Round Table 2000
6 MI-07 Round Cocktail Table 2500
7 MI-08 Bar Stool- Black 2500
8 MI-09 Bar Stool- White 2500
9 MI-10 Visitor Chair 1200
10 MI-11 Novia Chair 1500
11 MI-12 2 Seater Sofa 4000
12 MI-14 Display Podium 1800
13 MI-15 Glass Shelf 700
14 MI-17 Literature Stand 1500
15 MI-18 Folding Brochure Rack 2500
16 MI-19 Small Show Case 4000
17 MI-20 Slim Show Case 5500
18 MI-22 Socket Outlet (1kw) 750
19 MI-23 Metal Halide (150 watts) 1800
20 MI-24 Track Spot 2500
21 MI-25 Long Arm Spot Light (23 watts) 1000
22 MI-30 LCD TV 42" 4000 (PER DAY ) 4days
23 MI-50 Hostess (Female) 3000 (PER DAY ) 3days A detailed description catalogue attached cont...
Dead Line
05th September 2017
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Note:
The above rates are per unit/item and valid for full duration of the event, unless specified.
Government Taxes additional
Orders to be placed by 05th September 2017 along with 100% advance payment by demand draft/Bank transfer in favor of “Visuals & Vocals.” No orders will be confirmed without advance
Orders at site, subject to availability of material and 100% cash or online transfer at site on firm your bookings. No cheque / Demand Draft would be accepted.
For requirements other than the ones mentioned in the list, please feel free to contact us before 05th September on the below mentioned address.
Send this form to:
Visuals & Vocals 1st Floor, Yash Cottage, Patil Wadi, I.C.Colony, Nr. SVP College, Borivali – West, Mumbai- 400103 Contact Person: Rajendra Sapre - [email protected] Mobile : +91 9702890447 Mayuresh Mumbarkar – [email protected] Mobile: +91 9821181174
Bank Details
Account Name : VISUALS & VOCALS
Bank : Kotak Mahindra Bank
A/C #: 5311453156 ( Current account)
IFSC: KKBK0001358
PAN #: AALFV0215D
Service Tax #: AALFV0215DSD001
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EXHIBITORS CHECKLIST: Product
1. Your Right Product Mix 2. Your Sample Folders 3. Your Price Lists 4. Your Product Information 5. Your New Product Information
Display
1. Display Panels 2. Catalogues/Brochures 3. Visiting Cards 4. Promotional Aids (Glow signs/Posters etc) 5. Ordering Extra Lights/ Fittings 6. AV presentation 7. Plants 8. Flowers 9. Stationary Kit 10. Mouth Fresheners/Mints/Toffees
Administration
1. Appointment Diary 2. Stand Assistant/ Hostesses 3. Interpreters 4. Staff Training 5. Freight Handling and clearing.
FURNITURE CATALOGUE
CABINETS
Rate : Rs.2000/-
Information Counter : Item Code MI-01 Description : White aluminum system frame &
Laminated sides & top
Rate : Rs.2800/-
Lockable Counter : Item Code MI-02 Description : White aluminum system frame &
Laminated sides & top, one intermediate shelf,
sliding shutters.
Tables
Meeting Table : Item Code MI-04 Description : Rectangular table, Chromium frame,
white laminated top
Rate : Rs.2000/-
Rate : Rs.1500/-
Square Meeting Table : Item Code MI-05 Description : Chromium frame, White Laminated
Top.
Tables
Round Cocktail Table : Item Code MI-07 Description : Chromium frame,
white laminated top
Rate : Rs.2500/-
Dia
600 mm
Rate : Rs.2000/-
Glass Round Table : Item Code MI-06 Description : Chromium frame, Clear Glass Top
CHAIRS
Visitor Chair : Item Code MI-10 Description : Visitor chair fame in wood finish,
Black leather seat
Rate : Rs. 1200/-
Rate : Rs.2500/-
Bar Stool Black : Item Code MI-08
Bar Stool White : Item Code MI-09
Description : Bar Stool frame in chromium finish,
Black/White leather padded seat
CHAIRS
2 Seater Sofa: Item Code MI-12
Description : 2 seater black sofa
Rate : Rs. 4000/-
Novia Chair : Item Code MI-11
Description : Black fabric chair in chromium finish
Rate : Rs. 1500/-
DISPLAY STANDS
Glass Shelf : Item Code MI-15
Description : Flat Glass Shelf
Rate : Rs. 700/-
Display Podium : Item Code MI-14 Description : White aluminium system frame, white
Laminated side & top panels.
Rate : Rs. 1800/-
DISPLAY STANDS
Literature Stand : Item Code MI-17
Description : A4 size metal literature stand
Rate : Rs. 1500/-
Folding Brochure Rack : Item Code MI-18
Description : A4 size acrylic folding literature stand
Rate : Rs. 2500/-
SHOW CASES
Slim Show case : Item Code MI-20
Description : White aluminium system frame, 200 mm high clear
Glass on 3 sides, Lockable hinged glass shutter, 2 adjustable glass
Shelf, 1 down light
Rate : Rs. 5500/-
Small Show Case : Item Code MI-19
Description : White aluminium system frame, 200 mm
Glass, Cabinet underneath with sliding shutters
Rate : Rs. 4000/-
ELECTRICAL
Socket Outlet (1kw) : Item Code MI-22
Description : Indian type 3 outlet points with independent
Control switch. Max power load 1 k.w
Rate : Rs 750/-
Metal Halide (150 watts) : Item Code MI-23
Description : 150 watt s metal Halide- WHITE LIGHT
Rate : Rs 1800/-
Track Spot : Item Code MI-24
Description : 3 light 1900mm - YELLOW LIGHT
Rate : Rs 2500/-
Long Arm Spot Light (23watts): Item Code MI-25Description : White casing , chromium arm, adjustable
Focus – YELLOW Light
Rate : Rs 1000/-
OTHERS
Promoters / Hostess - FEMALE : Item Code MI- 50
Description : 8 hrs shift
Rate : Rs. 3000 PER DAY
LCD TV 42” : Item Code MI-30
Description : 42” LCD TV
Rate : Rs. 4000/- PER DAY
1. All the above items are on rental basis for the duration of Exhibition.
2. The rates mentioned are per unit/item and valid for full duration of
the event, unless specified otherwise.
3. The above items does not include any consumption like electricity
etc.
4. Taxes additional on the total amount
5. Orders to be placed by 05th September 2017 along with 100%
advance payment by demand draft/Bank transfer in favor of
“Visuals & Vocals.”
6. Orders at site, subject to availability of material and 100% cash or
online transfer at site to Confirm your bookings. No cheque would
be accepted.
7. For any other specific requirements, please feel free to contact us
before 05th September on the below mentioned address.
TERMS
Visuals & Vocals
1st Floor, Yash Cottage, Patil Wadi, I.C.Colony, Nr. SVP College,
Borivali – West, Mumbai- 400103
Contact Person:
Mayuresh Mumbarkar
Mobile : +91 9821181174
Rajendra Sapre
Mobile : +91 9702890447
CONTACT
SAHARA HOSPITALITY LIMITED Tele. No: 39895000 * Fax. no.39895001
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HOTEL RULES & REGULATIONS
In order to serve you better and ensure a successful event we have provided
an outline of our event guidelines. This will provide important information to
help you plan and execute your event seamlessly at Hotel Sahara Star.
The MANAGEMENT reserves the right of admission /entry into the hotel of
persons not conducting themselves properly and appropriately.
It is mandatory to acknowledge and sign this copy of rules & regulations to the
particular event along with the contract.
Décor/Setup at Banquet Venues:
No nailing, pasting /hanging of items can be done inside the venue or
on the hotel façade.
Huge Magnet to be carried during set up and dismantling in order to
clean up area from nails and other metal sharp objects from flooring.
No lighting can be done on the pillars of the hotel façade.
No structure to be placed or should lean against the hotel façade.
Under no circumstances must the structures or equipment be laid
directly over the carpet.
The Event Management company/firm and decorator will first unfold a
protective sheet/item (wood or carpet) on the flooring/carpet before
getting the structures inside the banquet hall.
No loose wiring will be permitted at the venue. Proper
masking/carpeting/wire Management to be implemented by the event
team.
All associates of Event Management Company/Firm and Decorators will use the staff gate.
No set up or dismantle will be allowed without the presence of a
coordinators from the Management companies/firm and decorators.
All Tripod stands & T-stands to have rubber shoes, all T- truss, trussing and truss bases to be covered for safety purposes as per HSS standards.
Carpentry work for construction of stage, stalls and other structures to be done on a flex or carpet at a designated area given by the HSS Events team.
It is strictly prohibited to Paint/Polish/create structures in any of the banquet halls.
No iron branding, framings, structural fitting, hanging, loops and other material related to damage of property will not be allowed in
HSS premises. Only approved quality of aluminum ladders and scaffolding will
be permitted in the banquets for set up purpose. Any type of water Sprinkler is STRICTLY not allowed at or around the
pool area.
Pre Event Requisites:
Stall Owner/Decorator should be liable for penalty, if the points mentioned below are not followed and adhered to.
No area access WILL BE GIVEN before CORDINATED time as discussed
HSS Events team.
No pre-placed items at any venue at HSS to be moved / shifted without
Management consent.
Production:
All crew members and setup material to enter only from designated gate given by HSS Events Team and Security, unless another gate is pre approved by Management.
Wooden ply sheet is Mandatory to be placed beneath the main stage as per the stage size to be used as floor protection without which the stage will not be allowed to be placed.
No carpet to be used in any of the pre function area of banquet halls & drive way in HSS premises.
All flight cases and empty boxes to be removed from HSS premises before commencement of the event or placed at designated area only given by Events staff from HSS.
No resting or sleeping would be allowed within HSS premises during any given time.
Hotel will not be responsible for providing storage facility prior to the
event and safety of empty cartons during event run time.
There is no parking space facility provided for any material trucks in the
premises.
All external companies working at HSS should have minimum 2 co-
coordinators during setup and break down to coordinate with HSS Events team, If there is no coordinator present for setup and break down HSS will not allow any set up or break down.
All function material clearance must be completed within the time frame
given and discussed by Management in order to allow next event set up.
Any item left in the premise by vendors after the event and the same not cleared within 6 HRS the materials will be discarded and the same shall be at guest’s own risk /cost and HSS does not take any responsibility of the same.
SE7 food service elevator is strictly prohibited for use of any set up or breaks down material moment.
No flex, plastic sheets or any kind of thin material to be used under stage, risers or any platforms in such case only CARPET to
be used for the same.
Labor:
All crew members to be in proper foot wear while they work in central courtyard or guest area at any given time, however if labor have to work during the set up where client is present the above will be applicable.
No tobacco products to be found on crew at any given time or carried in HSS PREMISES.
During setup, show time and dismantling no crew member would be allowed to use guest toilets unless an exception and facilities is provided by Management.
Each labor visiting HSS will be issued a visitors pass at the Service Gate from Security which is mandatory to be carried by the individual and show if required at any time. If the same is lost the security would then take charge on the same.
Dumping/disposing of items will only be at designated areas as discussed in meetings or prior permission from Management.
No contractor, labor will be allowed to stay inside the hall once the
function starts except for the audio-visual supervisor and required crew
members on console.
The hotel will not provide any labor for manual jobs like shifting of
materials, transportation etc.
Safety and Security: No layouts that block Fire Exits or Service Entrances will be permitted;
All the service entrances will have to be kept clear for emergency passage as per safety regulations and requirements of Fire department.
If at all any work requires the use of a ladder or is to take place at a
height (6ft & above), Safety gear is a must such as rope, helmet and
Harness. The Hotel will not be liable in case of any injuries and/or death
sustained.
No Flammable gases will be permitted in HSS such as (LPG, Hydrogen,
Nitro, Helium etc.)
Any form of Fire Crackers/Cold Pyro / Sigree / Bon-fire / Hookah / Sheesha / Confetti (CO2@ gas to operate) is not permitted in any of the Banquet hall of HSS.
Outdoor fireworks are not permitted around HSS premises DUE TO AIRPORT AND FIRE DEPARTMENT LAWS which if not followed can lead to sever government authorized legal action.
Fire Flair Bartending is not allowed during any banquets at HSS.
All external lighting fixture used by the contractor to beautify his work
has to be subjected to the approval of our safety team. All the safety
requirements /regulations should be strictly adhered to. HSS is not
liable for any damage to ‘property or Human Life’.
Minimal PAR cans can be used only for face light with Dimmer pack the same will be decided by Management of Hotel Sahara Star after
discussions.
No Helium or gas balloons will be allowed inside the HSS premises.
All material for any events at Sapphire / Jade banquet hall should be
bought in only from the designated service gate.
Usage of gas heaters and welding machine is strictly not permitted.
Detailed inventory of items brought in by the Event Management Firms
/ Decorators for setups should be shared and validated by the Security
team. Inventory is subject to inspection at the time of entrance and exit
from the premises.
Food and Beverage: (VVIMP)
Client to be charged for any water services during setup and dismantling.
No outside food and beverage will be allowed within HSS premises for any event bought by Event Management Companies/Firm/Decorator for Crew Members.
Any food bought into the premises even after permission not granted would lead to a fine of up to Rs. 5000/- onwards.
Outside edibles and third party catering is STRICTLY not allowed in HSS premises.
Photography and Videography:
Drone cameras are not allowed in or around the HSS premise as it is a Violation of safety and secure Act as per Airport authority being next to the Airport.
Photo Shoot in Hotel Sahara Star premises is strictly prohibited for
safety and security purpose.
