Exhibitor Prospectus - American College of Phlebology · Exhibitor Prospectus November 12-15, 2015...

101 Callan Avenue, Suite 210

San Leandro, CA 94577

Phone: 510.346.6800

Fax: 510.346.6808

Email: [email protected] or [email protected]

Website: www.phlebology.org

advancing vein care

Exhibitor ProspectusNovember 12-15, 2015

advancing vein care

2 www.phlebology.org + 510.346.6800

Welcome

The American College of Phlebology invites you to be an exhibitor at the 29th Annual Congress to be held

November 12-15, 2015 in Orlando, Florida.

The ACP Annual Congress offers companies the opportunity to display their products and services to the largest

annual meeting of vein specialists.

Each year, approximately 1000 individuals from the United States and abroad register for the ACP Annual

Congress. Registrants include physicians from diverse specialties including phlebology, general, vascular & other

surgical subspecialties, dermatology, interventional radiology, general & interventional cardiology, internal &

family medicine, emergency medicine, anesthesia and obstetrics & gynecology. Additional registrants include

physician assistants, nurse practitioners, ultrasound technologists, podiatrists, and other professionals working in

the field of venous disease.

Don’t miss the opportunity to participate in this scientific event – reserve your exhibit space today!

We look forward to seeing you in Orlando!

Sincerely,

Lisa Pavone, MD and Melvin Rosenblatt, MD, FACPh

2015 Program Co-Chairs

www.phlebology.org + 510.346.6800 35


Save the Date

30TH ANNUAL CONGRESS

November 3-6, 2016

Anaheim Marriott

Anaheim, California

31ST ANNUAL CONGRESS

November 2-5, 2017

JW Marriott Austin

Austin, Texas


Table of Contents

ABOUT THE ACP . . . . . . . . . . . . . . . . . . . . . 4

WHY EXHIBIT. . . . . . . . . . . . . . . . . . . . . . . 6

WHO ATTENDS. . . . . . . . . . . . . . . . . . . . . . 7

GENERAL INFORMATION . . . . . . . . . . . . . . . . 8

LOCATION . . . . . . . . . . . . . . . . . . . . . . 8

HOTEL RESERVATIONS . . . . . . . . . . . . . . 8

MEETING DATES . . . . . . . . . . . . . . . . . . 8

SET-UP OF EXHIBITS . . . . . . . . . . . . . . . . 9

EXHIBIT DATES AND HOURS . . . . . . . . . . . 9

DISMANTLING OF EXHIBITS. . . . . . . . . . . . 9

IMPORTANT DATES TO REMEMBER . . . . . . .10

EXHIBITOR ADVISORY COMMITTEE . . . . . . .10

APPLICATION & SELECTION PROCEDURES . . . . . 11

CATEGORIES OF EXHIBITS . . . . . . . . . . . . 11

CRITERIA FOR ACCEPTANCE . . . . . . . . . . . 11

ASSIGNMENT OF SPACE . . . . . . . . . . . . . . 12

PRIORITY POINT SYSTEM . . . . . . . . . . . . . 12

BOOTH INFORMATION . . . . . . . . . . . . . . . 13

DEPOSIT AND PAYMENT INFORMATION . . . . . . .14

BOOTH FEES . . . . . . . . . . . . . . . . . . . .14

DEPOSIT . . . . . . . . . . . . . . . . . . . . . . .14

BALANCE . . . . . . . . . . . . . . . . . . . . . .14

CANCELLATION. . . . . . . . . . . . . . . . . . .14

CONTRACTOR SERVICES . . . . . . . . . . . . . . . . 15

SECURITY . . . . . . . . . . . . . . . . . . . . . . . . . 15

MAILING LISTS . . . . . . . . . . . . . . . . . . . . . . 16

REGISTRATION . . . . . . . . . . . . . . . . . . . 16

MEMBERSHIP . . . . . . . . . . . . . . . . . . . . 16

INSURANCE. . . . . . . . . . . . . . . . . . . . . . . . 16

LIABILITY AND INDEMNIFICATION . . . . . . . . . . 17

RULES AND REGULATIONS . . . . . . . . . . . . . . 18

VIOLATIONS . . . . . . . . . . . . . . . . . . . . . 18

ADVERTISING . . . . . . . . . . . . . . . . . . . . 18

SOCIAL AND EDUCATIONAL FUNCTIONS. . . . 18

EXHIBITOR PERSONNEL . . . . . . . . . . . . . . 18

STAFFING SCHEDULE . . . . . . . . . . . . . . . 19

BOOTH ACTIVITIES/DEMONSTRATIONS . . . . 19

EXHIBIT BOOTH ACCESS . . . . . . . . . . . . . 19

NO SHOWS . . . . . . . . . . . . . . . . . . . . . 19

NON-CONTRACTED EXHIBIT SPACE . . . . . . 20

FDA REGULATIONS. . . . . . . . . . . . . . . . 20

AMERICANS WITH DISABILITIES ACT . . . . . 20

BOOTH CATERING . . . . . . . . . . . . . . . . 20

AWARDS, CONTESTS, DRAWINGS,

RAFFLES, & LOTTERIES . . . . . . . . . . . . . 20

LITERATURE DISTRIBUTION. . . . . . . . . . . 20

PHOTOGRAPHY AND VIDEOTAPING . . . . . . . 21

CO-MARKETING. . . . . . . . . . . . . . . . . . . 21

SUBLETTING/SHARING OF SPACE . . . . . . . . 21

MERGERS AND ACQUISITIONS . . . . . . . . . . 21

BOOTH RELOCATION . . . . . . . . . . . . . . 22

AGENCIES REQUESTING

SPACE FOR CLIENTS . . . . . . . . . . . . . . . 22

REDUCTION POLICY . . . . . . . . . . . . . . . 22

INTERPRETATION OF RULES AND

REGULATIONS. . . . . . . . . . . . . . . . . . . 22

APPLICATION TO EXHIBIT . . . . . . . . . . . . . . 23

FLOOR PLAN . . . . . . . . . . . . . . . . . . . . . . 24

GOLF OUTING/ SILENT AUCTION . . . . . . . . . . 26

ADVERTISTING OPPORTUNITIES . . . . . . . . . . 27


The ACP is the premier association for vein care professionals. Serving medical professionals who specialize or

have an interest in venous and lymphatic disease, the ACP provides knowledge, community, resources, education

and tools to excel in the field of vein care. Our members come from various specialties, including vascular

surgery, interventional radiology, family practice, general surgery, dermatology and more. With more than 2,000

members, the ACP membership provides a community of colleagues dedicated to advancing vein care through

the study and treatment of venous and lymphatic disease. Below are a list of our programs and resources:

+ Live and online continuing education

+ Advocacy

+ Practice management resources

+ Coding and reimbursement tools

+ Complimentary subscriptions to essential industry publications

+ Research grants and awards

+ Fellowships, preceptorships and scholarships

+ A community of peers who are dedicated to advancing the field of vein care

YEAR (FISCAL) MEMBERSHIP PHYSICIANS PRACTITIONERS

2006-2007 1488 1280 208

2007-2008 1864 1567 297

2008-2009 2011 1603 408

2009-2010 2057 1585 472

2010-2011 1930 1525 405

2011-2012 2012 1576 436

2012-2013 2055 1622 433

2013-2014* 2023 1620 403

*As of December 2014

About the ACP


Advertising Application

Company Details

Company:

Address:

City/State/Zip/Country:

Phone:

Email:

Website URL:

Advertising Opportunities:

Please select the advertising opportunities to reserve:

WiFi ($15,000) Mobile Charging Station ($6,000) Internet Station ($5,000)

Comfort Station ($5,000)

Exhibit Hall Lunches: Pre-Congress ($20,000) Congress ($30,000)

Ultrasonography Section Lunch ($7,000) Nursing Section Lunch ($5,000)

APN/PA Section Lunch ($2,000) Women in Phlebology Lunch ($5,000)

Program Book: Full Page Inside Back Cover ($3,000) Full Page ($2,500) 1/2 Page ($1,300)

Attendee Journal: Full Page Inside Back Cover ($1,500) Full Page ($1,000) 1/2 Page ($600)

Daily Congress Newsletter: Full Page Inside Front Cover ($1,800) Full Page Back Cover ($2,000)

Full Page ($1,600) 1/2 Page ($800)

Congress Emails ($3,000) Meeting Bag Inserts ($1,500)

Mobile Application: Promoted Post Ad ($750) Push Notification ($350)

Grand Total:

Payment Information*

Check Enclosed (Please make payable to: American College of Phlebology)

American Express Discover MasterCard Visa

Card Number: Expiration date: Security Code:

Name on Card: Signature:

Credit Card Billing Address (required): Check here if same as above

Address:

City/State/Zip Code/Country:

Authorized Signature: Date:

PLEASE RETURN YOUR COMPLETED APPLICATION WITH PAYMENT TO: American College of Phlebology • 101 Callan Avenue, Suite 210 • San Leandro, CA 94577 • FAX: 510.346.6808 (for credit card payments)

PLEASE MAKE A PHOTOCOPY OF THIS FORM FOR YOUR RECORDS

29th Annual Congress • November 12-15, 2015 • Hilton Bonnet Creek • Orlando, Florida

Complete this application and fax or mail with payment. Please Print Clearly!


Save up to 25% by purchasing an advertising package.

PACKAGES PACKAGE PRICE* SAVINGS

OPTION A + Full-Page Color Ad in Congress Program

+ Full-Page Color Ad in Congress Journal

+ Meeting Bag Insert

+ Full-Page Color Ad in Daily Congress Newsletter

$4,575 25%

OPTION B + Full-Page Color Ad in Congress Program

+ Full-Page Black & White Ad in Congress Journal


$3,825 15%

OPTION C + Full-Page Color Ad in Congress Program

+ Meeting Bag Insert$2,975 15%

OPTION D + Half-Page Color Ad in Congress Program


*Price increases for premium placements

Please contact the ACP Meetings Department for order forms and ad specifications.

All products and services advertised in ACP collateral must be relevant to phlebology or of interest to phlebologists.

Advertising OpportunitiesContinued


Characteristics of ACP Members

+ 71% of members are male

+ 76% of members are MDs or DOs

+ 22% of members are in private (solo) practice

+ 86% of members practice in the United States

+ The average age of members is 51 years

+ 35% of ACP Providers perform 75-100% venous procedures

Membership by Specialty

SPECIALTY %

Phlebology 32%

Vascular Surgery 16%

Other 17%

General Surgery 11%

Interventional Radiology 9%

Cardiology/Interventional Cardiology 7%

Dermatology/ Dermatological Surgery 3%

General/Family Practice 3%

OB/Gynecology 1%

Plastic/Cosmetic Surgery 1%


Why you should exhibit at ACP’s 29th Annual Congress

+ Opportunity to meet face to face with your

customers and influential buyers

+ Build recognition of your company and aware-

ness of your products in the area of phlebology

+ Reach an audience of approximately 1000

health care professionals

+ Be where your competitors will be

Congress attendance has been growing and as an

exhibitor, you are a vital component of the success

of the 29th Annual Congress. The ACP is committed

to providing you a forum to present your products to

approximately 1000 medical professionals expected to

attend in Orlando, Florida in 2015.

YEAR CONGRESS ATTENDANCE

2014 1006

2013 1581*

2012 985

2011 840

2010 973

2009 894

*UIP World Congress hosted by the ACP.

Congress Attendee Profile

The ACP Annual Congress is attended by professionals

involved in treating venous disease, including

physicians, nurse practitioners, physician assistants,

technicians and nurses. In addition to this core

audience, medical students, administrators and other

health care professionals attend the annual congress

to benefit from the educational sessions; interact with

their colleagues; and explore the Exhibit Hall to look

for the latest advances and solutions in the care of

venous disease.

CONGRESS ATTENDEES (AVERAGE %’S LISTED BELOW)

MD/DO 60%

Allied Health

(Technologist, RN, Nurse

Practitioner, Physician

Assistant, Administrative)

35%

Resident (Medical Student) 5%

Attendees are coming to learn…with

specialized needs…and ready to buy!

The ACP 29th Annual Congress is your

opportunity to reach hundreds of these

practitioners!

Why Exhibit


Mobile ApplicationDeadline for Ad Materials and Payment: October 9, 2015

The Mobile App provides exhibitors with the opportunity for mobile sponsorships and promotion through

banner ad and multimedia advertising. This gives a far-reaching, cost-e ective way of advertising in this brand

new medium. It’s a handy tool for the trade show, but it also lives on throughout the year, providing users with

an industry reference tool with company, product and contact information plus exhibitor advertising all year

long.

Circulation: Approximately 1,000 Rates:

Promoted Post Ad: $750

Push Notification: $350


Daily Congress NewsletterDeadline for Ad Materials and Payment: October 9, 2015

The Daily Congress newsletter will be distributed to attendees onsite at the Hilton Bonnet Creek, the host hotel,

during the 29th Annual Congress.

Circulation:

Approximately 1,000 daily

Daily Rates:

Full Page Inside Front Cover: $1,800

Full Page Back Cover: $2,000

Full Page: $1,600

1/2 Page: $800

Congress EmailsDeadline for Logo and Payment: September 18, 2015

The ACP will send a sponsored HTML email to 2015 ACP Annual Congress registrants before the meeting begins

November 12, 2015. Content is subject to ACP approval. Note: Each exhibitor may only purchase up to three (3)

Congress Emails.

Circulation: Approximately 1,000 Rate: $3,000

Meeting Bag Inserts Deadline for Ad Materials and Payment: October 9, 2015

Place one promotional flier or product sample into the attendee meetings bags, which will be distributed

to every attendee (Materials for bags must be supplied by advertiser and approved by the ACP Meetings

Department in advance. Quantity of packets to be confirmed prior to the show).

NOTE: Insert must be no bigger than 8.5” x 11” and is limited to one page.

Circulation: Approximately 1,000 Rate: Full Page (8.5” x 11”): $1,500



At the ACP’s 28th Annual Congress, the companies below showcased their

products and services to the phlebology community. Please join them in

Orlando, Florida!

Actegy Health

All About Compression

American Board of Venous & Lymphatic Medicine

American Physician

American Venous Forum

Ames Walker

AngioDynamics, Inc.

biolitec U.S., Inc.

BSN Medical Inc.

BTG

Cardiovascular Credentialing Consultants

Cardiovascular Credentialing International

Carolon

Center for Vein Restoration

Christie Medical

CoolTouch Inc.

Covidien

Cutera

DIOTECH

Dornier MedTech America, Inc.

DT-Trak Consulting, Inc.

Elsevier

Esaote

Eufoton

FotoFinder Systems, Inc.

GE Healthcare

Healthcare Success Strategies

HK Surgical

Hokanson

Incredible Marketing

Intersocietal Accreditation Commission

Juzo

Lemaitre Vascular

LP Surgical Fibers

MD Connect, Inc.

MDSOX

medi USA / CircAid

Medical Positioning, Inc.

Mednet Technologies

MedStreaming

Merz Aesthetics

Mindray North America

Nelson Medical Enterprise

Paramount/MD

Pinnacle Billing Solutions

Porter Instrument

Precision Vein & Vascular

Primus Pharmaceuticals, Inc

SAGE

SIGVARIS, Inc.

Society for Vascular Ultrasound

SonoScape Company Ltd.

Sound Ergonomics, LLC

Southwest Medical Books/ CRC Press

STD Pharmaceutical Products

Stradis Healthcare

StreamlineMD

Syris Scientific

Tactile Medical

Terason

Therafirm, a brand of Knit-Rite, Inc.

Total Vein Pharmacy

Total Vein Systems

TransLite LLC

United Medical Instruments

UppLift, Ultrasound Positioner by Total Vein

Vascular Insights

Vascular Solutions, Inc.

Vein Clinics of America

Vein Experts

Vein Specialists of America, LLC

Vein Therapy News

VeinGogh

VEINMagazine/ VeinDirectory.org

VeinSpec EMR

VENOSAN

Venous Symposium

VidiStar

Wagner Medical

Who Attends?


Location

Hilton Bonnet Creek

14100 Bonnet Creek Resort Lane

Orlando, Florida 32821

Phone: 407.597.3600

www.hiltonbonnetcreek.com

The ACP’s 29th Annual Congress will convene at the

Hilton Bonnet Creek located in sunny Orlando, Florida

and is close to two major airports (Orlando International

Airport and Kissimmee Gateway Airport).

Hotel Reservations

Each company will be allowed up to three (3) sleeping

rooms per booth space and will need to submit

individual names along with your company name for

each room reservation. There will be a specific code

you will need to use to make your reservations at the

Hilton Bonnet Creek. This code will be emailed to you

once you submit your exhibit application and deposit.

Meeting Dates

November 12-15, 2015

General Information


Women in Phlebology LunchDeadline for Support Reservation and Payment: August 30, 2015

An invitation only luncheon event is held annually for individuals who register to attend specifically dedicated

to recognizing, promoting and networking about female health care professional’s experiences working in the

phlebology community. The supporter will be promoted at the lunch via signage, in comments from the podium

and on presentation slides throughout the lunch. Estimates anticipate 50 attendees at this event.

Fee: $5,000

Program BookDeadline for Ad Materials and Payment: February 27, 2015

The Preliminary Program for the ACP Congress is printed and mailed to registrants during the early spring before

the Congress each year and contains vital information about the Congress. The Final Program for the ACP

Congress is posted online in the fall of each year providing additional exposure to advertisers. Advertisers will

receive placement in both the preliminary and final programs.

Circulation:

Approximately 3,000

Rates:

Full Page Inside Back Cover: $3,000

Full Page: $2,500

1/2 Page: $1,300

Attendee JournalDeadline for Ad Materials and Payment: September 18, 2015

Each attendee will receive a printed journal in their registration bag in which they can take notes on during the

Congress.

Circulation:

Approximately 1,000

Rates:


Full Page: $1,000

1/2 Page: $600


Exhibit Hall LunchesDeadline for Support Reservation and Payment: August 30, 2015

Lunch will be served in the exhibit hall for attendees. Include your logo on the lunch packaging as well as

include one piece of marketing collateral in the official show bag distributed to all attendees announcing the

lunch.

Pre-Congress Fee: $20,000 Congress Fee: $30,000

Ultrasonography Section LunchDeadline for Support Reservation and Payment: August 30, 2015


to recognizing, promoting and networking about health care professional’s experiences working as ultrasound

technologists in the phlebology community. The supporter will be promoted at the lunch via signage, in

comments from the podium and on presentation slides throughout the lunch. Estimates anticipate 100

attendees at this event.

Fee: $7,000

Nursing Section LunchDeadline for Support Reservation and Payment: August 30, 2015


to recognizing, promoting and networking about health care professional’s experiences working as nurses in the



Fee: $5,000

APN/PA Section LunchDeadline for Support Reservation and Payment: August 30, 2015

An invitation only luncheon event is held annually for individuals who register to attend specifically dedicated to

recognizing, promoting and networking about health care professional’s experiences working as APN’s and/or

PA’s in the phlebology community. The supporter will be promoted at the lunch via signage, in comments from

the podium and on presentation slides throughout the lunch. Estimates anticipate 25 attendees at this event.

Fee: $2,000



Exhibit Installation

Wednesday, November 11, 2015 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8:00 AM to 6:00 PM

Exhibits must be fully installed no later than 6:00 PM on Wednesday, November 11, 2015. After this hour, no

installation work will be permitted without special permission from the ACP.

Exhibit Dates and Hours

Thursday, November 12, 2015 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12:00 PM to 4:00 PM

Friday, November 13, 2015. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10:00 AM to 4:00 PM and

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6:00 PM to 7:30 PM

Saturday, November 14, 2015 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10:00 AM to 4:00 PM

Exhibit Dismantle

Saturday November 14, 2015 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4:00 PM to 7:00 PM

Exhibitors may only set up and dismantle during the designated hours listed in this prospectus. Exhibitors

may not dismantle or leave their booth unattended prior to the designated dismantle times. All companies

must adhere to exhibitor hours. Admittance to the exhibit hall by exhibitors and attendees will be allowed

during posted hours only, except with the authorization of ACP staff. Violations of this regulation will be cause

for expulsion from the exhibit hall and exclusion from future exhibit functions of the American College of

Phlebology.

Any exhibitor dismantling prior to the designated dismantle times will have 5 points deducted during the

calculation phase of their next Congress exhibit application.

PLEASE NOTE: The ACP reserves the right to modify the times listed above as circumstances dictate. If

necessary, the revised hours will be sent out.


Important Dates to Remember

APPLICATION/DEPOSIT DEADLINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 24, 2015

SERVICE KIT AVAILABLE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 2015

FINAL BOOTH PAYMENT DEADLINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . September 4, 2015

CANCELLATION DEADLINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . September 4, 2015

COMPANY DESCRIPTION DEADLINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . September 4, 2015

BADGE NAME DEADLINE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 9, 2015

HOTEL RESERVATION DEADLINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 12, 2015

PRE-REGISTRATION MAILING LIST AVAILABLE . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 12, 2015

FINAL REGISTRATION MAILING LIST AVAILABLE . . . . . . . . . . . . . . . . . . . . . . . . . . December 14, 2015

Exhibitor Advisory Committee

The Exhibitor Advisory Committee was established to act as an intermediary between the ACP and its industrial

exhibitors. Exhibitors are encouraged to make their view points and concerns known to ACP and/or Committee

Members.

Committee Members:

Mark Forrestal, MD, FACPh - Chair

Northwest Vein Care

1430 North Arlington Heights Road, Suite 105, Arlington Heights, IL 60004

847.259.8226 / [email protected]

James Albert, MD

Albert Vein Institute

10807 New Allegiance Drive, Suite 450, Colorado Springs, CO 80921


Nick Morrison, MD, FACS, FACPh

Morrison Vein Institute

8575 East Princess Drive, Suite 223, Scottsdale, AZ 85255


General InformationContinued


WiFiDeadline for Support Reservation and Payment: August 30, 2015

WiFi access is highly-valued by meeting attendees. Signs throughout the foyer area and exhibit hall will

recognize your company as the WiFi sponsor. Recognition will also be included on instruction cards in the

attendee meeting bags with your company’s logo.

Fee: $15,000

Mobile Charging StationDeadline for Support Reservation and Payment: August 30, 2015

The Mobile Charging Station provides attendees with an option to quickly charge their mobile devices during the

meeting and ensure they stay connected 24/7. The supporter will be recognized on signage placed within the

station area.

Fee: $6,000

Internet StationDeadline for Support Reservation and Payment: August 30, 2015

These heavily used computers are vital to attendees as they stay connected with home and work. The supporter

will be recognized on the splash screen and on signage.

Fee: $5,000

Comfort StationDeadline for Support Reservation and Payment: August 30, 2015

Attendees love to relax and unwind with a free seated massage in the Expo Hall. Open Thursday through

Saturday, the Comfort Station will be a popular attraction. The supporter will be recognized on signage placed

within the station and on product-specific T-shirts provided by the supporter for the massage therapists.

Supporter can hand out coupons for the massages at their booth.

Fee: $5,000

Advertising Opportunities


ACP FOUNDATION EVENTS DURING ACP’s 29th ANNUAL CONGRESS

Golf Outing

Wednesday, November 11th is the date for the ACP Foundation’s 7th Annual Golf Outing. All level of players are

welcome at this charity event. Sponsorships will be available including longest putt, hole in one, beverage carts,

individual hole sponsors and donor reception. Full details will be available in spring 2015.

Silent Auction

The 8th Annual Silent Auction for the ACP Foundation will be held during the ACP’s 29th Annual Congress. All

ACP members, industry affiliates and other interested associated are invited to donate an item to this fundraising

event. All Annual Congress attendees are encouraged to bid on items ranging from training courses and

weekend hotel getaways to phlebology supplies and equipment used by members.

The monies raised during these premier events help to fund projects that benefit the entire phlebology

community as well as the patient. A listing of these projects includes (but is not limited to): ACP Phlebology

Fellowship Training Program, Physicians in Training Scholarships to attend Congress, the ACP Speakers Bureau,

Research Grants, Grants to Insurance Medical Directors to attend Congress, Development of Professional

Education Courses, and the ACP Public Awareness Campaign. Full details about the ACP Foundation can be

found at www.phlebologyfoundation.org.

Events


Categories of Exhibits

The exhibit program is designed to provide physicians and attendees with first-hand information about products

and services specific to the area of phlebology and to serve as a forum for updating the physician’s knowledge

of current technological advances in the field of phlebology. The exhibit program is an integral part of the overall

educational program for the ACP Annual Congress.

The ACP will consider applications for exhibit space for products and services in the following categories:

+ Equipment and devices which are designed for diagnosis and treatment of venous conditions

+ Pharmaceuticals specific to phlebology, both prescription and non-prescription

+ Office equipment, record-keeping equipment, or services relating to the support of non-medical aspects of the practice of phlebology

+ Scientific educational publications

+ Activities of professional and educational organizations

Criteria for Acceptance

Permission to exhibit may be granted to firms only if their proposed exhibit meets the following criteria,

determined by the ACP in its sole discretion:

+ The products or services relate specifically to the medical and scientific aspects of the practice of phlebology

+ The products or services to be displayed are safe when used in accordance with the instructions or recommendations of the applicant

+ The products or services are capable of safely performing in accordance with the claims made by the applicant

+ The products or services to be displayed contribute significantly to the educational purpose of the Congress

+ The availability of space and other logistical consideration permit assignment of your company

Application & Selection


Application & Selection Continued

Assignment of Space

All exhibit applications received on or before April 24, 2015 will be included in the initial round of space

assignments made on a priority point basis. Those applications received after April 24, 2015 will be assigned on

a first come, first served basis. Those companies that submit an exhibit application on or before April 24, 2015

will receive their booth assignment in early May 2015.

ACP reserves the right to rearrange the floor plan at any time. If this is to occur, all registered exhibitors will be

notified.

Tips: Requesting Your Booth Space

+ Because assignments are made based on priority points, new exhibitors are unlikely to receive assignments near highly popular exposition hall entrances.

+ While the ACP makes every effort to accommodate special requests, when you indicate competing companies or other companies you prefer not to be near, you limit your chance of getting a preferred booth location.

The ACP will attempt to accommodate exhibitor requests for specific booth(s), however, no guarantees can be

made that the Exhibitor will be assigned the specific booth(s) requested.

Priority Point System

Exhibit booths for the Annual Congress will be assigned based on the priority point system listed below, date/

time of receipt of application, and exhibitor’s preference for proximity to other exhibiting companies.

+ 1 point for each booth or table top purchased at any ACP meeting

+ 1 point for every year exhibited

+ 0.5 to 1 point for item(s) donated to Silent Auction ($500-$4999 value=.5 points, $5000-$10,000=1 point)

+ 1 point for support of ACPF Golf Outing

The application date of receipt is used to determine assignments only when there is a need to break a tie in

points during initial assignments or determine priority for applications from companies who do not have any

priority points or for those applications that are received after priority point assignments.


Thank You

We would like to thank the companies below for their support!

Organizations interested in a partnership with the Foundation should contact the Foundation office to discuss their interests.

ACPF: 101 Callan Avenue, Suite 210, San Leandro, CA 94577 • 510.346.6800 • www.phlebologyfoundation.org

The American College of Phlebology Foundation

(ACPF) is dedicated to advancing the specialty

practice of phlebology through investment in

education and research initiatives.

* = FOUNDING DONOR • ACTIVE DONORS IN GOOD STANDING AS OF 12/4/2014

CHAIRMAN LEVEL

FOUNDER LEVEL LEADER LEVEL

SUPPORTER LEVEL

CELEBRATION LEVEL

DONOR LEVEL

STAR LEVEL

FRIEND LEVEL

VISIONARY LEVEL

*

* * *

*

*

*

* *

VISION FOR TOMORROW CAMPAIGN

ANNUAL APPEAL CAMPAIGN

*

/PARAMOUNTMD/ VEINTHERAPYNEWS.COM


Exhibitor Floor Plan


Booth Information

Each booth is 10’x10’. All dimensions are believed to be accurate but are not warranted by the ACP. To maintain

uniformity and to prevent obstruction of view of adjoining booths, no solid or draped walls can be higher than

eight feet in the back and three feet along the dividers and aisles.

The price of the booth includes-in addition to the space itself for the entire exhibit-an identification sign showing

firm name, cleaning service for the aisles of the exhibit area and three complimentary registrations per booth.

The exhibit hall is carpeted.

Sufficient lighting is provided for adequate illumination in the exhibit area, but no individual electrical outlets

are provided in the booth space. All electrical work must be supplied by the general service contractor, AGS

Expo Services, to ensure that it will meet the safety requirements of the fire regulations of Orlando, Florida. All

draping or display materials of cloth must be fireproofed. Under no conditions will combustible oils or gases be

permitted in the exhibit area.


Booth Fees

+ $4,500 per 10’x10’ booth

+ Multiple adjoining booth spaces (i.e., double or triple booths) may be purchased. Because of the limited booths available, a maximum of 3 booths per company will be permitted.

This fee includes:

+ 10’x10’ exhibit space for each booth purchased

+ One identification sign per company

+ 24-hour hall security

+ Complimentary registration for three (3) company representatives for each booth purchased (additional representatives may be registered at a fee of $400.00 each)

+ Publication of company name, address, phone, website and company description* in printed onsite program and mobile application

+ Morning and afternoon breaks and lunches

+ Pre-registration and final registration mailing list

*Exhibitors are asked to submit a 50-word company or product description to be printed in the final program which will be distributed to attendees onsite. The deadline

to submit is September 4, 2015.

Deposit

A deposit in U.S. funds of 1/2 of the total rental fee for requested space (whole U.S. dollar amounts only) must

be submitted with the application for exhibit space. Applications will not be processed or space assigned until

the deposit is received.

Balance

The balance due must be received on or before September 4, 2015. If full payment is not received by this date,

booth space may be cancelled and/or reassigned without notification or refund of deposit.

Cancellation

There will be a $350 cancellation fee assessed for any booth cancelled prior to September 4, 2015. No refund will

be made in the event of cancellation after September 4, 2015.

PLEASE NOTE: The acceptance by the ACP of a deposit with an application does not in any way constitute

acceptance of the application. If an application is subsequently denied, a full refund of deposit will be made

promptly.

Deposit & Payment Info


Application for Exhibit Space



Application Deadline: April 24, 2015Complete this application and fax or mail with payment. Please Print Clearly!

Company Details(List all information below as it should appear in the printed meeting materials)

Company:

Address:


Phone:

Email:

Website URL:

Exhibit Contact Details

Contact Person:

Phone: Fax:

Email:

Mailing Address: City/State/Zip/Country:

Please choose from the following products/services:

Association Billing Certification Compression EMR Laser

Marketing Medical Devices Pharmaceuticals Publication Ultrasound Other

Booth Location Preference (NOTE: if you plan on purchasing multiple booths, please list all booth numbers for each choice):

1st Choice: 2nd Choice: 3rd Choice: 4th Choice:

Please do not locate me near the following company(s):

(Please note: Every effort will be made to honor your request, however, this may be difficult due to the limited size of the exhibit area.)

Please email a 50-word company or product description to [email protected]. Descriptions must be received by

September 4, 2015, to have this information included in the attendee registration packets.

Payment Information* Check Enclosed (Please make payable to: American College of Phlebology)





Address:

City/State/Zip Code/Country:PLEASE NOTE: The acceptance by the ACP of a deposit with an application does not in any way constitute acceptance of the application. If an application is subsequently denied, a full refund of deposit will be made promptly. We/I agree to abide by all regulations set forth in the accompanying brochure which is made part of this contract, and to all conditions under which exhibit space in the Hilton Bonnet Creek is leased to the American College of Phlebology. NO refund of any deposit will be allowed for voluntary cancellation after September 4, 2015. There will be a $350 cancellation fee assessed for any application prior to September 4, 2015.



Does your company sell non-FDA approved

drugs or devices? Yes No

If yes, please list:

Exhibit Fees

X $4,500 = $

# Booths Booth Rate Total Fees

*A deposit in U.S. funds of 1/2 of the expected total rental fee, or full payment, must be included with this application. Any balance due must be paid by September 4, 2015.


Rules & RegulationsContinued

Booth Relocation

In the event of conflicts regarding space requests,

or conditions beyond its control, the ACP reserves

the right to review the floor plan. The ACP will not

relocate booths, unless an unforeseen circumstance

prevails and relocation is unavoidable. In this rare

occasion, the exhibitor will be given the option to

cancel and receive a full refund on their exhibit booth

payment in the event the reassigned space is not

acceptable to the exhibitor.

Agencies Requesting Space for Clients

Agencies requesting space for a client must provide

a letter of authorization with the exhibitor application

from the client.

Reduction Policy

In the event an exhibitor reduces its exhibit space,

the ACP reserves the right to maintain the continuity

of the Exhibition Hall. Every attempt will be made to

accommodate the request.

+ If, at the discretion of the ACP, the exhibit

space can be re-sized and remain in

the current location, the exhibitor will

pay the applicable cancellation penalty

plus the fee for the new space.

+ If, at the discretion of the ACP, the exhibit space

cannot be resized and remain in the current

location without jeopardizing the continuity

of the Exhibition Hall, the exhibitor will be re-

located to a space of its choice based on best

available locations. Applicable cancellation

fees plus the new space fee will apply.

Interpretation and Application of Rules & Regulations

All matters in question not specifically covered by

these rules and regulations are subject to the decision

of the ACP through the Board of Directors or the

Executive Director.


Contractor Services

The contractor listed below has been selected as the official general service contractor for the 2015 Annual

Congress. All official contractors act on their own behalf in all arrangements with exhibitors and are not agents,

employees or representatives of the ACP. All services or materials supplied by such contractors on order of

the exhibitor will be billed directly by the contractor to the exhibitor. The ACP does not assume any liability or

responsibility for any act performed or omitted by such official contractors. The Exhibitor Service Kit containing

order forms for such services as shipping, decorating, drayage, electrical work, customs brokerage, signs,

cleaning, lead retrieval, etc. will be sent to you from AGS in July.

General Service Contractor:

AGS Expo Services

4561 SW 34th Street

Orlando, FL 32811

Phone: 407.292.6162 / www.ags-expo.com

Security

The ACP will provide watchmen on a 24-hour basis from the beginning of set-up through dismantling.

Furnishing of this service is not to be construed to be any assumption of obligation or duty with respect to the

protection of the property of the exhibitors, which shall at all times be the sole responsibility of each exhibitor.

The ACP, the Hilton Bonnet Creek, or any of its officers, agents, or employees shall not be liable for any act of

omission of such watchmen.


Registration

Each registered exhibitor will receive a complimentary pre-registration list approximately 30 days before the

meeting and a final registration list 30 days after the meeting. Use of these lists will be restricted to a one time

use and information directly related to the ACP Annual Congress (email addresses and phone numbers will not

be provided). These lists will be sent via email to the contact person listed on the application for exhibit space.

Membership

The ACP’s membership list of approximately 2000 names is the most current and accurate listing of

phlebologists available. There is a fee for the list which may be used for a one-time mailing. Please visit

www.phlebology.org for more information or email [email protected].

It is the responsibility of each exhibitor to maintain such insurance against injury to person or damage or loss

of property in such amounts as the exhibitor deems adequate. Insurance protection will not be afforded to the

exhibitor either by the ACP, or by the Hilton Bonnet Creek. Proof of insurance may be requested by the ACP.

Mailing Lists

Insurance


Literature Distribution

Small token items may be distributed from the exhibit

without prior approval, however, ALL items must

comply with current AdvaMed, AMA, Pharma Code

regulations on physician gifts.

No Exhibitor is permitted to hand out literature or gifts

of any type outside the perimeters of their booth. This

includes meeting rooms, registration areas, and all

public areas of the Hilton Bonnet Creek.

Photography and Video Taping

Videotaping and photographing within the exhibit hall

is prohibited except by the official ACP photographer*.

Photographs and video taping are only permitted

within your own booth. No exhibitor may photograph

or video tape another company’s exhibit booth or

demonstrations. Violation of this rule will result in

confiscation of the photo, image and/or video and the

loss of priority points.

*During the ACP Annual Congress, attendees,

exhibitors and guests may be photographed by the

official ACP photographer, or videographer. The

College reserves the right to use an individuals’

photo, likeness or image in future promotional ACP

publications or materials.

Co-marketing

If two or more companies wish to be assigned exhibit

space adjacent to one another, each company must

attach a cover letter to their application for exhibit

space, explain the request and copy the other

company. The space assignment will then be made by

averaging the companies’ points.

Subletting/Sharing of Space

No part of any exhibit space assigned to an exhibitor

may be reassigned, sublet or shared with any other

party by that exhibitor. Exhibitors may display only

those products or services that they manufacture or

regularly distribute. This information must be included

on the Application for exhibit space.

Mergers and Aquisitions

Companies that have merged with, been purchased

by, or have purchased another company, may use the

exhibit points from either company alone, whichever is

more favorable, but not the combined points of both

companies.

ACP should be notified in writing that the acquisition

or merger between companies has been completed

and list the date of completion. Companies will have

to select one company name to be used for all printed

materials (badges, final program, etc.).

Companies requesting a transfer of points must be

“directly related” to an exhibiting company in order

to inherit those points. A “directly related” company

shall be defined as a company that is wholly owned

by a subsidiary or one which has merged with another

company.

Points will be awarded only if similar product lines are

displayed. The sale of a product, product line, certain

technology, or certain assets to another company

will be considered to transfer priority points only if

and to the extent determined by the ACP in its sole

discretion. All requests for points transaction must be

submitted in writing to the ACP Meetings Department

and confirmed in writing by the parent or subsidiary

company.



Non-Contracted Exhibit Space

Individuals, companies and organizations that have

not contracted with the ACP for exhibit space are

not permitted to display or demonstrate products,

processes or services; solicit orders; or distribute

advertising materials in convention facilities, parking

lots or hotels contracted by the ACP. Noncompliance

will result in the prompt removal of the offending

person(s) and property from that area.

FDA Regulations

Exhibitors are reminded of the Food and Drug

Administration (FDA) restrictions on the promotion of

investigational and pre-approved drugs and devices.

Exhibitors are also cautioned about FDA prohibition

on promoting approved drugs for unapproved uses.

Exhibitors are expected to abide by all applicable FDA

regulations. Requests for information and guidance

should be directed to:

FDA Division of Drug Marketing,

Advertising and Communications

10903 New Hampshire Ave.,

Building 51, Room 3200

Silver Spring, MD 20993-0002

(301) 796-1200

NOTE: Selling non-FDA approved drugs and devices

during ACP meetings is prohibited. Violators will be

removed from the exhibit hall immediately and will be

prohibited from exhibiting at any ACP meeting or event

for a minimum of two years.

Unapproved devices may be displayed only if they

are the subject of an effective investigational device

exemption (IDE) or if they are the subject of a pending

510(k) pre-market notification application. Any

investigational product that is displayed or graphically

depicted within the exhibit must (a) contain no

claims of safety of effectiveness, (b) contain no

comparative claims to other marketed products, and

(c) be accompanied by a sign clearly and prominently

stating that the device is limited by federal law to

investigational use and is not approved by the FDA for

commercial distribution in the United States.

Americans with Disabilities Act

Each exhibitor shall be responsible for compliance with

the Americans with Disabilities Act of 1992 (ADA) with

regard to their booth space, including, but not limited

to, the wheelchair access provisions.

Booth Catering

If exhibitors are interested in distributing food and/or

beverages from their booth, this must be approved by

the ACP Meetings staff in advance.

Awards, Contests, Drawings, Raffles & Lotteries

All activities must be approved in writing by the ACP

headquarters office no later than 30 days prior to the

start of the meeting. If an exhibitor does not receive

such approval, five (5) priority points will be deducted.


The exhibitor will be fully responsible for any claims,

liabilities, losses, damages or expenses relating to

or arising out of any property of exhibitor or any

other property where such injury, loss or damage is

incident to, arises out of, or is in any way connected

with exhibitor’s participation in the ACP, its officers,

directors, agents and employees and the Hilton Bonnet

Creek and its agents, servants, and employees from

and against any and all such claims, liabilities, losses,

damages and expenses; provided that the foregoing

shall not apply to injury, loss or damage caused by or

resulting from the negligence or willful misconduct of

the ACP, its officers, directors, agents or employees

of the Hilton Bonnet Creek or its agents, servants or

employees. In case any part of the exhibition hall

is destroyed or damaged so as to prevent the ACP

from permitting an exhibitor to occupy assigned

space during any part or the whole of the exhibition

period, or in case occupation of assigned space during

any part or the whole of the exposition period is

prevented by strikes, Acts of God, national emergency

or other cause beyond the control of the ACP, then

the exhibitor will be charged for space only for the

period the space was or could have been occupied

by exhibitor. The exhibitor hereby waives any claim

against the ACP, its directors, officers, agents, or

employees for losses or damages that may arise in

consequence of such inability to occupy assigned

space.

Liability & Indemnification


By signing the Exhibit Application, the exhibitor

agrees to abide by all of the requirements contained

in this Exhibitor Prospectus. Please insure that all

parties involved in the arrangements for your exhibit

have a copy of these rules and regulations. It is the

responsibility of the exhibitor to insure all booth sta�

are informed of and adhere to these rules, and conduct

themselves in a professional manner throughout the

Congress.

Violations

Violations to any of the rules and regulations prior to

or during the ACP’s 29th Annual Congress are subject

to the penalties listed below:

1st ViolationLoss of one-half accrued

priority points.

2nd ViolationLoss of remaining priority

points.

3rd ViolationOne year suspension of

exhibit privileges.

Advertising

Exhibit items, advertising literature, or pamphlets

that are distributed may contain only recognized

indications and claims. Advertising in any media to the

e�ect that particular products or services have been

exhibited at the ACP Annual Congress or which could

be construed as an endorsement by the ACP or by its

members is prohibited. The use of ACP logos, seals of

approval, trademarks or other similar property rights

may not be used in connection with any product or

advertising materials displayed or disseminated before,

during, or after the Annual Congress.

Social and Educational Functions

ACP approval is required for all industry/exhibitor

hosted social functions, product demonstrations, or

educational meetings of any size or nature at the

Hilton Bonnet Creek during the Annual Congress.

Requests for such activities must be submitted

in writing to the ACP headquarters office prior to

September 4, 2015. The request must specify date,

time, location, type of function and anticipated

attendance. Functions will not be permitted during

the hours of operation for the Scientific Program

or other social functions. Please contact the ACP

Meetings Department for available hours and pricing

for holding an event.

Exhibitor Personnel

For each booth purchased, you will receive

complimentary registration for three (3) company

representatives. Additional representatives may be

registered at a fee of $400.00 each. You may pre-

register for exhibitor badges or they can be purchased

onsite at the registration counter. The deadline for

pre-registering is October 9, 2015. Any complimentary

badges changed or substituted on-site are subject to a

$50 processing fee.

Exhibitor badges must be worn whenever a

representative of an exhibitor is in the exhibit hall.

Badges are not to be defaced by inserting company

cards.

False certification of any individual as an exhibitor’s

representative, misuse of exhibitor badges, or any

other method or device used to assist unauthorized

personnel to gain admittance to the exhibit hall will be

subject to the penalties listed in this section.

Rules & Regulations


Exhibitor Personnel(continued)

Under no circumstances will children under 18 years

old be allowed in the exhibit hall during installation

and dismantle. During exhibit hours, children under

18 years old will be permitted in the exhibit hall only

if accompanied by an adult at all times and only if

a guest badge is purchased. For liability and safety

reasons, strollers are not permitted in the exhibit hall

at any time.

Staffing Schedule

As a courtesy to the attendees and to your fellow

exhibitors, exhibitors must open their booths at the

officially designated time each morning and sta�

it throughout each day of the meeting, during all

exhibit hours, until scheduled closing of the exhibits at

4:00pm on Saturday, November 14, 2015.

Booth Activities - Demonstrations - A/V

The exhibitor is permitted to demonstrate* the firm’s

equipment and to make informal presentations

regarding the product line or service in the booth.

However, other attention getting devices in the form

of entertainment, amusement, or demonstrations of

non-product items or services must be approved in

writing by the ACP headquarters office. Only such

activities which, at the discretion of the headquarters

office, are in keeping with the professional deportment

of the technical exhibits program will be permitted.

All demonstrations shall be confined to the space

allocated to each exhibitor. The use of other than

closed-sound systems will be permitted only with the

prior written approval of the ACP headquarters office.

Any exhibit may be closed if deemed by the ACP

headquarters office sta� to have an excessive noise

level.

*The use of live animals and live subject

demonstrations for the purpose of demonstrating

techniques that involve equipment, devices, or

prescription pharmaceuticals is prohibited.

If there is any question/concern whether a booth activity fits within the ACP guidelines, it is recommended that the company submit the activity for approval by September 4, 2015.

Exhibit Booth Access

Exhibit personnel may not enter another exhibitor’s

booth without obtaining permission, nor may they

conduct activities, which in the opinion of the ACP,

impede another exhibitor’s ability to conduct business.

This is in the respect of the rights of other exhibitors

to conduct business during exhibit hours without

interference of improper intervention. The ACP, its

representatives and employees, shall have free access

to any exhibit at all times.

No Shows

Any company which reserves booth space and does

not inform the ACP of its plans for non-attendance in

writing in advance may not be permitted to participate

in future ACP exhibitions. In addition, the company

will also forfeit 100% of the total cost of the exhibit

space assigned.


By signing the Exhibit Application, the exhibitor

agrees to abide by all of the requirements contained

in this Exhibitor Prospectus. Please insure that all

parties involved in the arrangements for your exhibit

have a copy of these rules and regulations. It is the

responsibility of the exhibitor to insure all booth sta�

are informed of and adhere to these rules, and conduct

themselves in a professional manner throughout the

Congress.

Violations

Violations to any of the rules and regulations prior to

or during the ACP’s 29th Annual Congress are subject

to the penalties listed below:

1st ViolationLoss of one-half accrued

priority points.

2nd ViolationLoss of remaining priority

points.

3rd ViolationOne year suspension of

exhibit privileges.

Advertising

Exhibit items, advertising literature, or pamphlets

that are distributed may contain only recognized

indications and claims. Advertising in any media to the

e�ect that particular products or services have been

exhibited at the ACP Annual Congress or which could

be construed as an endorsement by the ACP or by its

members is prohibited. The use of ACP logos, seals of

approval, trademarks or other similar property rights

may not be used in connection with any product or

advertising materials displayed or disseminated before,

during, or after the Annual Congress.

Social and Educational Functions

ACP approval is required for all industry/exhibitor

hosted social functions, product demonstrations, or

educational meetings of any size or nature at the

Hilton Bonnet Creek during the Annual Congress.

Requests for such activities must be submitted

in writing to the ACP headquarters office prior to

September 4, 2015. The request must specify date,

time, location, type of function and anticipated

attendance. Functions will not be permitted during

the hours of operation for the Scientific Program

or other social functions. Please contact the ACP

Meetings Department for available hours and pricing

for holding an event.

Exhibitor Personnel

For each booth purchased, you will receive

complimentary registration for three (3) company

representatives. Additional representatives may be

registered at a fee of $400.00 each. You may pre-

register for exhibitor badges or they can be purchased

onsite at the registration counter. The deadline for

pre-registering is October 9, 2015. Any complimentary

badges changed or substituted on-site are subject to a

$50 processing fee.

Exhibitor badges must be worn whenever a

representative of an exhibitor is in the exhibit hall.

Badges are not to be defaced by inserting company

cards.

False certification of any individual as an exhibitor’s

representative, misuse of exhibitor badges, or any

other method or device used to assist unauthorized

personnel to gain admittance to the exhibit hall will be

subject to the penalties listed in this section.

Rules & Regulations


Exhibitor Personnel(continued)

Under no circumstances will children under 18 years

old be allowed in the exhibit hall during installation

and dismantle. During exhibit hours, children under

18 years old will be permitted in the exhibit hall only

if accompanied by an adult at all times and only if

a guest badge is purchased. For liability and safety

reasons, strollers are not permitted in the exhibit hall

at any time.

Staffing Schedule

As a courtesy to the attendees and to your fellow

exhibitors, exhibitors must open their booths at the

officially designated time each morning and sta�

it throughout each day of the meeting, during all

exhibit hours, until scheduled closing of the exhibits at

4:00pm on Saturday, November 14, 2015.

Booth Activities - Demonstrations - A/V

The exhibitor is permitted to demonstrate* the firm’s

equipment and to make informal presentations

regarding the product line or service in the booth.

However, other attention getting devices in the form

of entertainment, amusement, or demonstrations of

non-product items or services must be approved in

writing by the ACP headquarters office. Only such

activities which, at the discretion of the headquarters

office, are in keeping with the professional deportment

of the technical exhibits program will be permitted.

All demonstrations shall be confined to the space

allocated to each exhibitor. The use of other than

closed-sound systems will be permitted only with the

prior written approval of the ACP headquarters office.

Any exhibit may be closed if deemed by the ACP

headquarters office sta� to have an excessive noise

level.

*The use of live animals and live subject

demonstrations for the purpose of demonstrating

techniques that involve equipment, devices, or

prescription pharmaceuticals is prohibited.

If there is any question/concern whether a booth activity fits within the ACP guidelines, it is recommended that the company submit the activity for approval by September 4, 2015.

Exhibit Booth Access

Exhibit personnel may not enter another exhibitor’s

booth without obtaining permission, nor may they

conduct activities, which in the opinion of the ACP,

impede another exhibitor’s ability to conduct business.

This is in the respect of the rights of other exhibitors

to conduct business during exhibit hours without

interference of improper intervention. The ACP, its

representatives and employees, shall have free access

to any exhibit at all times.

No Shows

Any company which reserves booth space and does

not inform the ACP of its plans for non-attendance in

writing in advance may not be permitted to participate

in future ACP exhibitions. In addition, the company

will also forfeit 100% of the total cost of the exhibit

space assigned.



Non-Contracted Exhibit Space

Individuals, companies and organizations that have

not contracted with the ACP for exhibit space are

not permitted to display or demonstrate products,

processes or services; solicit orders; or distribute

advertising materials in convention facilities, parking

lots or hotels contracted by the ACP. Noncompliance

will result in the prompt removal of the offending

person(s) and property from that area.

FDA Regulations

Exhibitors are reminded of the Food and Drug

Administration (FDA) restrictions on the promotion of

investigational and pre-approved drugs and devices.

Exhibitors are also cautioned about FDA prohibition

on promoting approved drugs for unapproved uses.

Exhibitors are expected to abide by all applicable FDA

regulations. Requests for information and guidance

should be directed to:

FDA Division of Drug Marketing,

Advertising and Communications

10903 New Hampshire Ave.,

Building 51, Room 3200

Silver Spring, MD 20993-0002

(301) 796-1200

NOTE: Selling non-FDA approved drugs and devices

during ACP meetings is prohibited. Violators will be

removed from the exhibit hall immediately and will be

prohibited from exhibiting at any ACP meeting or event

for a minimum of two years.

Unapproved devices may be displayed only if they

are the subject of an effective investigational device

exemption (IDE) or if they are the subject of a pending

510(k) pre-market notification application. Any

investigational product that is displayed or graphically

depicted within the exhibit must (a) contain no

claims of safety of effectiveness, (b) contain no

comparative claims to other marketed products, and

(c) be accompanied by a sign clearly and prominently

stating that the device is limited by federal law to

investigational use and is not approved by the FDA for

commercial distribution in the United States.

Americans with Disabilities Act

Each exhibitor shall be responsible for compliance with

the Americans with Disabilities Act of 1992 (ADA) with

regard to their booth space, including, but not limited

to, the wheelchair access provisions.

Booth Catering

If exhibitors are interested in distributing food and/or

beverages from their booth, this must be approved by

the ACP Meetings staff in advance.

Awards, Contests, Drawings, Raffles & Lotteries

All activities must be approved in writing by the ACP

headquarters office no later than 30 days prior to the

start of the meeting. If an exhibitor does not receive

such approval, five (5) priority points will be deducted.


The exhibitor will be fully responsible for any claims,

liabilities, losses, damages or expenses relating to

or arising out of any property of exhibitor or any

other property where such injury, loss or damage is

incident to, arises out of, or is in any way connected

with exhibitor’s participation in the ACP, its officers,

directors, agents and employees and the Hilton Bonnet

Creek and its agents, servants, and employees from

and against any and all such claims, liabilities, losses,

damages and expenses; provided that the foregoing

shall not apply to injury, loss or damage caused by or

resulting from the negligence or willful misconduct of

the ACP, its officers, directors, agents or employees

of the Hilton Bonnet Creek or its agents, servants or

employees. In case any part of the exhibition hall

is destroyed or damaged so as to prevent the ACP

from permitting an exhibitor to occupy assigned

space during any part or the whole of the exhibition

period, or in case occupation of assigned space during

any part or the whole of the exposition period is

prevented by strikes, Acts of God, national emergency

or other cause beyond the control of the ACP, then

the exhibitor will be charged for space only for the

period the space was or could have been occupied

by exhibitor. The exhibitor hereby waives any claim

against the ACP, its directors, officers, agents, or

employees for losses or damages that may arise in

consequence of such inability to occupy assigned

space.

Liability & Indemnification


Registration

Each registered exhibitor will receive a complimentary pre-registration list approximately 30 days before the

meeting and a final registration list 30 days after the meeting. Use of these lists will be restricted to a one time

use and information directly related to the ACP Annual Congress (email addresses and phone numbers will not

be provided). These lists will be sent via email to the contact person listed on the application for exhibit space.

Membership

The ACP’s membership list of approximately 2000 names is the most current and accurate listing of

phlebologists available. There is a fee for the list which may be used for a one-time mailing. Please visit

www.phlebology.org for more information or email [email protected].

It is the responsibility of each exhibitor to maintain such insurance against injury to person or damage or loss

of property in such amounts as the exhibitor deems adequate. Insurance protection will not be afforded to the

exhibitor either by the ACP, or by the Hilton Bonnet Creek. Proof of insurance may be requested by the ACP.

Mailing Lists

Insurance


Literature Distribution

Small token items may be distributed from the exhibit

without prior approval, however, ALL items must

comply with current AdvaMed, AMA, Pharma Code

regulations on physician gifts.

No Exhibitor is permitted to hand out literature or gifts

of any type outside the perimeters of their booth. This

includes meeting rooms, registration areas, and all

public areas of the Hilton Bonnet Creek.

Photography and Video Taping

Videotaping and photographing within the exhibit hall

is prohibited except by the official ACP photographer*.

Photographs and video taping are only permitted

within your own booth. No exhibitor may photograph

or video tape another company’s exhibit booth or

demonstrations. Violation of this rule will result in

confiscation of the photo, image and/or video and the

loss of priority points.

*During the ACP Annual Congress, attendees,

exhibitors and guests may be photographed by the

official ACP photographer, or videographer. The

College reserves the right to use an individuals’

photo, likeness or image in future promotional ACP

publications or materials.

Co-marketing

If two or more companies wish to be assigned exhibit

space adjacent to one another, each company must

attach a cover letter to their application for exhibit

space, explain the request and copy the other

company. The space assignment will then be made by

averaging the companies’ points.

Subletting/Sharing of Space

No part of any exhibit space assigned to an exhibitor

may be reassigned, sublet or shared with any other

party by that exhibitor. Exhibitors may display only

those products or services that they manufacture or

regularly distribute. This information must be included

on the Application for exhibit space.

Mergers and Aquisitions

Companies that have merged with, been purchased

by, or have purchased another company, may use the

exhibit points from either company alone, whichever is

more favorable, but not the combined points of both

companies.

ACP should be notified in writing that the acquisition

or merger between companies has been completed

and list the date of completion. Companies will have

to select one company name to be used for all printed

materials (badges, final program, etc.).

Companies requesting a transfer of points must be

“directly related” to an exhibiting company in order

to inherit those points. A “directly related” company

shall be defined as a company that is wholly owned

by a subsidiary or one which has merged with another

company.

Points will be awarded only if similar product lines are

displayed. The sale of a product, product line, certain

technology, or certain assets to another company

will be considered to transfer priority points only if

and to the extent determined by the ACP in its sole

discretion. All requests for points transaction must be

submitted in writing to the ACP Meetings Department

and confirmed in writing by the parent or subsidiary

company.



Booth Relocation

In the event of conflicts regarding space requests,

or conditions beyond its control, the ACP reserves

the right to review the floor plan. The ACP will not

relocate booths, unless an unforeseen circumstance

prevails and relocation is unavoidable. In this rare

occasion, the exhibitor will be given the option to

cancel and receive a full refund on their exhibit booth

payment in the event the reassigned space is not

acceptable to the exhibitor.

Agencies Requesting Space for Clients

Agencies requesting space for a client must provide

a letter of authorization with the exhibitor application

from the client.

Reduction Policy

In the event an exhibitor reduces its exhibit space,

the ACP reserves the right to maintain the continuity

of the Exhibition Hall. Every attempt will be made to

accommodate the request.

+ If, at the discretion of the ACP, the exhibit

space can be re-sized and remain in

the current location, the exhibitor will

pay the applicable cancellation penalty

plus the fee for the new space.

+ If, at the discretion of the ACP, the exhibit space

cannot be resized and remain in the current

location without jeopardizing the continuity

of the Exhibition Hall, the exhibitor will be re-

located to a space of its choice based on best

available locations. Applicable cancellation

fees plus the new space fee will apply.

Interpretation and Application of Rules & Regulations

All matters in question not specifically covered by

these rules and regulations are subject to the decision

of the ACP through the Board of Directors or the

Executive Director.


Contractor Services

The contractor listed below has been selected as the official general service contractor for the 2015 Annual

Congress. All official contractors act on their own behalf in all arrangements with exhibitors and are not agents,

employees or representatives of the ACP. All services or materials supplied by such contractors on order of

the exhibitor will be billed directly by the contractor to the exhibitor. The ACP does not assume any liability or

responsibility for any act performed or omitted by such official contractors. The Exhibitor Service Kit containing

order forms for such services as shipping, decorating, drayage, electrical work, customs brokerage, signs,

cleaning, lead retrieval, etc. will be sent to you from AGS in July.

General Service Contractor:

AGS Expo Services

4561 SW 34th Street

Orlando, FL 32811

Phone: 407.292.6162 / www.ags-expo.com

Security

The ACP will provide watchmen on a 24-hour basis from the beginning of set-up through dismantling.

Furnishing of this service is not to be construed to be any assumption of obligation or duty with respect to the

protection of the property of the exhibitors, which shall at all times be the sole responsibility of each exhibitor.

The ACP, the Hilton Bonnet Creek, or any of its officers, agents, or employees shall not be liable for any act of

omission of such watchmen.


Booth Fees

+ $4,500 per 10’x10’ booth

+ Multiple adjoining booth spaces (i.e., double or triple booths) may be purchased. Because of the limited booths available, a maximum of 3 booths per company will be permitted.

This fee includes:

+ 10’x10’ exhibit space for each booth purchased

+ One identification sign per company

+ 24-hour hall security

+ Complimentary registration for three (3) company representatives for each booth purchased (additional representatives may be registered at a fee of $400.00 each)

+ Publication of company name, address, phone, website and company description* in printed onsite program and mobile application

+ Morning and afternoon breaks and lunches

+ Pre-registration and final registration mailing list

*Exhibitors are asked to submit a 50-word company or product description to be printed in the final program which will be distributed to attendees onsite. The deadline

to submit is September 4, 2015.

Deposit

A deposit in U.S. funds of 1/2 of the total rental fee for requested space (whole U.S. dollar amounts only) must

be submitted with the application for exhibit space. Applications will not be processed or space assigned until

the deposit is received.

Balance

The balance due must be received on or before September 4, 2015. If full payment is not received by this date,

booth space may be cancelled and/or reassigned without notification or refund of deposit.

Cancellation

There will be a $350 cancellation fee assessed for any booth cancelled prior to September 4, 2015. No refund will

be made in the event of cancellation after September 4, 2015.

PLEASE NOTE: The acceptance by the ACP of a deposit with an application does not in any way constitute

acceptance of the application. If an application is subsequently denied, a full refund of deposit will be made

promptly.

Deposit & Payment Info


Application for Exhibit Space



Application Deadline: April 24, 2015Complete this application and fax or mail with payment. Please Print Clearly!

Company Details(List all information below as it should appear in the printed meeting materials)

Company:

Address:


Phone:

Email:

Website URL:

Exhibit Contact Details

Contact Person:

Phone: Fax:

Email:

Mailing Address: City/State/Zip/Country:

Please choose from the following products/services:

Association Billing Certification Compression EMR Laser

Marketing Medical Devices Pharmaceuticals Publication Ultrasound Other

Booth Location Preference (NOTE: if you plan on purchasing multiple booths, please list all booth numbers for each choice):

1st Choice: 2nd Choice: 3rd Choice: 4th Choice:

Please do not locate me near the following company(s):

(Please note: Every effort will be made to honor your request, however, this may be difficult due to the limited size of the exhibit area.)

Please email a 50-word company or product description to [email protected]. Descriptions must be received by

September 4, 2015, to have this information included in the attendee registration packets.

Payment Information* Check Enclosed (Please make payable to: American College of Phlebology)





Address:

City/State/Zip Code/Country:PLEASE NOTE: The acceptance by the ACP of a deposit with an application does not in any way constitute acceptance of the application. If an application is subsequently denied, a full refund of deposit will be made promptly. We/I agree to abide by all regulations set forth in the accompanying brochure which is made part of this contract, and to all conditions under which exhibit space in the Hilton Bonnet Creek is leased to the American College of Phlebology. NO refund of any deposit will be allowed for voluntary cancellation after September 4, 2015. There will be a $350 cancellation fee assessed for any application prior to September 4, 2015.



Does your company sell non-FDA approved

drugs or devices? Yes No

If yes, please list:

Exhibit Fees

X $4,500 = $

# Booths Booth Rate Total Fees

*A deposit in U.S. funds of 1/2 of the expected total rental fee, or full payment, must be included with this application. Any balance due must be paid by September 4, 2015.


Exhibitor Floor Plan


Booth Information

Each booth is 10’x10’. All dimensions are believed to be accurate but are not warranted by the ACP. To maintain

uniformity and to prevent obstruction of view of adjoining booths, no solid or draped walls can be higher than

eight feet in the back and three feet along the dividers and aisles.

The price of the booth includes-in addition to the space itself for the entire exhibit-an identification sign showing

firm name, cleaning service for the aisles of the exhibit area and three complimentary registrations per booth.

The exhibit hall is carpeted.

Sufficient lighting is provided for adequate illumination in the exhibit area, but no individual electrical outlets

are provided in the booth space. All electrical work must be supplied by the general service contractor, AGS

Expo Services, to ensure that it will meet the safety requirements of the fire regulations of Orlando, Florida. All

draping or display materials of cloth must be fireproofed. Under no conditions will combustible oils or gases be

permitted in the exhibit area.


Application & Selection Continued

Assignment of Space

All exhibit applications received on or before April 24, 2015 will be included in the initial round of space

assignments made on a priority point basis. Those applications received after April 24, 2015 will be assigned on

a first come, first served basis. Those companies that submit an exhibit application on or before April 24, 2015

will receive their booth assignment in early May 2015.

ACP reserves the right to rearrange the floor plan at any time. If this is to occur, all registered exhibitors will be

notified.

Tips: Requesting Your Booth Space

+ Because assignments are made based on priority points, new exhibitors are unlikely to receive assignments near highly popular exposition hall entrances.

+ While the ACP makes every effort to accommodate special requests, when you indicate competing companies or other companies you prefer not to be near, you limit your chance of getting a preferred booth location.

The ACP will attempt to accommodate exhibitor requests for specific booth(s), however, no guarantees can be

made that the Exhibitor will be assigned the specific booth(s) requested.

Priority Point System

Exhibit booths for the Annual Congress will be assigned based on the priority point system listed below, date/

time of receipt of application, and exhibitor’s preference for proximity to other exhibiting companies.

+ 1 point for each booth or table top purchased at any ACP meeting

+ 1 point for every year exhibited

+ 0.5 to 1 point for item(s) donated to Silent Auction ($500-$4999 value=.5 points, $5000-$10,000=1 point)

+ 1 point for support of ACPF Golf Outing

The application date of receipt is used to determine assignments only when there is a need to break a tie in

points during initial assignments or determine priority for applications from companies who do not have any

priority points or for those applications that are received after priority point assignments.


Thank You

We would like to thank the companies below for their support!

Organizations interested in a partnership with the Foundation should contact the Foundation office to discuss their interests.

ACPF: 101 Callan Avenue, Suite 210, San Leandro, CA 94577 • 510.346.6800 • www.phlebologyfoundation.org

The American College of Phlebology Foundation

(ACPF) is dedicated to advancing the specialty

practice of phlebology through investment in

education and research initiatives.

* = FOUNDING DONOR • ACTIVE DONORS IN GOOD STANDING AS OF 12/4/2014

CHAIRMAN LEVEL

FOUNDER LEVEL LEADER LEVEL

SUPPORTER LEVEL

CELEBRATION LEVEL

DONOR LEVEL

STAR LEVEL

FRIEND LEVEL

VISIONARY LEVEL

*

* * *

*

*

*

* *

VISION FOR TOMORROW CAMPAIGN

ANNUAL APPEAL CAMPAIGN

*

/PARAMOUNTMD/ VEINTHERAPYNEWS.COM


ACP FOUNDATION EVENTS DURING ACP’s 29th ANNUAL CONGRESS

Golf Outing

Wednesday, November 11th is the date for the ACP Foundation’s 7th Annual Golf Outing. All level of players are

welcome at this charity event. Sponsorships will be available including longest putt, hole in one, beverage carts,

individual hole sponsors and donor reception. Full details will be available in spring 2015.

Silent Auction

The 8th Annual Silent Auction for the ACP Foundation will be held during the ACP’s 29th Annual Congress. All

ACP members, industry affiliates and other interested associated are invited to donate an item to this fundraising

event. All Annual Congress attendees are encouraged to bid on items ranging from training courses and

weekend hotel getaways to phlebology supplies and equipment used by members.

The monies raised during these premier events help to fund projects that benefit the entire phlebology

community as well as the patient. A listing of these projects includes (but is not limited to): ACP Phlebology

Fellowship Training Program, Physicians in Training Scholarships to attend Congress, the ACP Speakers Bureau,

Research Grants, Grants to Insurance Medical Directors to attend Congress, Development of Professional

Education Courses, and the ACP Public Awareness Campaign. Full details about the ACP Foundation can be

found at www.phlebologyfoundation.org.

Events


Categories of Exhibits

The exhibit program is designed to provide physicians and attendees with first-hand information about products

and services specific to the area of phlebology and to serve as a forum for updating the physician’s knowledge

of current technological advances in the field of phlebology. The exhibit program is an integral part of the overall

educational program for the ACP Annual Congress.

The ACP will consider applications for exhibit space for products and services in the following categories:

+ Equipment and devices which are designed for diagnosis and treatment of venous conditions

+ Pharmaceuticals specific to phlebology, both prescription and non-prescription

+ Office equipment, record-keeping equipment, or services relating to the support of non-medical aspects of the practice of phlebology

+ Scientific educational publications

+ Activities of professional and educational organizations

Criteria for Acceptance

Permission to exhibit may be granted to firms only if their proposed exhibit meets the following criteria,

determined by the ACP in its sole discretion:

+ The products or services relate specifically to the medical and scientific aspects of the practice of phlebology

+ The products or services to be displayed are safe when used in accordance with the instructions or recommendations of the applicant

+ The products or services are capable of safely performing in accordance with the claims made by the applicant

+ The products or services to be displayed contribute significantly to the educational purpose of the Congress

+ The availability of space and other logistical consideration permit assignment of your company

Application & Selection


Important Dates to Remember

APPLICATION/DEPOSIT DEADLINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 24, 2015

SERVICE KIT AVAILABLE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 2015

FINAL BOOTH PAYMENT DEADLINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . September 4, 2015

CANCELLATION DEADLINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . September 4, 2015

COMPANY DESCRIPTION DEADLINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . September 4, 2015

BADGE NAME DEADLINE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 9, 2015

HOTEL RESERVATION DEADLINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 12, 2015

PRE-REGISTRATION MAILING LIST AVAILABLE . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 12, 2015

FINAL REGISTRATION MAILING LIST AVAILABLE . . . . . . . . . . . . . . . . . . . . . . . . . . December 14, 2015

Exhibitor Advisory Committee

The Exhibitor Advisory Committee was established to act as an intermediary between the ACP and its industrial

exhibitors. Exhibitors are encouraged to make their view points and concerns known to ACP and/or Committee

Members.

Committee Members:

Mark Forrestal, MD, FACPh - Chair

Northwest Vein Care

1430 North Arlington Heights Road, Suite 105, Arlington Heights, IL 60004


James Albert, MD

Albert Vein Institute

10807 New Allegiance Drive, Suite 450, Colorado Springs, CO 80921


Nick Morrison, MD, FACS, FACPh

Morrison Vein Institute

8575 East Princess Drive, Suite 223, Scottsdale, AZ 85255


General InformationContinued


WiFiDeadline for Support Reservation and Payment: August 30, 2015

WiFi access is highly-valued by meeting attendees. Signs throughout the foyer area and exhibit hall will

recognize your company as the WiFi sponsor. Recognition will also be included on instruction cards in the

attendee meeting bags with your company’s logo.

Fee: $15,000

Mobile Charging StationDeadline for Support Reservation and Payment: August 30, 2015

The Mobile Charging Station provides attendees with an option to quickly charge their mobile devices during the

meeting and ensure they stay connected 24/7. The supporter will be recognized on signage placed within the

station area.

Fee: $6,000

Internet StationDeadline for Support Reservation and Payment: August 30, 2015

These heavily used computers are vital to attendees as they stay connected with home and work. The supporter

will be recognized on the splash screen and on signage.

Fee: $5,000

Comfort StationDeadline for Support Reservation and Payment: August 30, 2015

Attendees love to relax and unwind with a free seated massage in the Expo Hall. Open Thursday through

Saturday, the Comfort Station will be a popular attraction. The supporter will be recognized on signage placed

within the station and on product-specific T-shirts provided by the supporter for the massage therapists.

Supporter can hand out coupons for the massages at their booth.

Fee: $5,000

Advertising Opportunities


Exhibit Hall LunchesDeadline for Support Reservation and Payment: August 30, 2015

Lunch will be served in the exhibit hall for attendees. Include your logo on the lunch packaging as well as

include one piece of marketing collateral in the official show bag distributed to all attendees announcing the

lunch.

Pre-Congress Fee: $20,000 Congress Fee: $30,000

Ultrasonography Section LunchDeadline for Support Reservation and Payment: August 30, 2015


to recognizing, promoting and networking about health care professional’s experiences working as ultrasound

technologists in the phlebology community. The supporter will be promoted at the lunch via signage, in

comments from the podium and on presentation slides throughout the lunch. Estimates anticipate 100

attendees at this event.

Fee: $7,000

Nursing Section LunchDeadline for Support Reservation and Payment: August 30, 2015


to recognizing, promoting and networking about health care professional’s experiences working as nurses in the



Fee: $5,000

APN/PA Section LunchDeadline for Support Reservation and Payment: August 30, 2015

An invitation only luncheon event is held annually for individuals who register to attend specifically dedicated to

recognizing, promoting and networking about health care professional’s experiences working as APN’s and/or

PA’s in the phlebology community. The supporter will be promoted at the lunch via signage, in comments from

the podium and on presentation slides throughout the lunch. Estimates anticipate 25 attendees at this event.

Fee: $2,000



Exhibit Installation

Wednesday, November 11, 2015 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8:00 AM to 6:00 PM

Exhibits must be fully installed no later than 6:00 PM on Wednesday, November 11, 2015. After this hour, no

installation work will be permitted without special permission from the ACP.

Exhibit Dates and Hours

Thursday, November 12, 2015 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12:00 PM to 4:00 PM

Friday, November 13, 2015. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10:00 AM to 4:00 PM and

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6:00 PM to 7:30 PM

Saturday, November 14, 2015 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10:00 AM to 4:00 PM

Exhibit Dismantle

Saturday November 14, 2015 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4:00 PM to 7:00 PM

Exhibitors may only set up and dismantle during the designated hours listed in this prospectus. Exhibitors

may not dismantle or leave their booth unattended prior to the designated dismantle times. All companies

must adhere to exhibitor hours. Admittance to the exhibit hall by exhibitors and attendees will be allowed

during posted hours only, except with the authorization of ACP staff. Violations of this regulation will be cause

for expulsion from the exhibit hall and exclusion from future exhibit functions of the American College of

Phlebology.

Any exhibitor dismantling prior to the designated dismantle times will have 5 points deducted during the

calculation phase of their next Congress exhibit application.

PLEASE NOTE: The ACP reserves the right to modify the times listed above as circumstances dictate. If

necessary, the revised hours will be sent out.


Location

Hilton Bonnet Creek

14100 Bonnet Creek Resort Lane

Orlando, Florida 32821

Phone: 407.597.3600

www.hiltonbonnetcreek.com

The ACP’s 29th Annual Congress will convene at the

Hilton Bonnet Creek located in sunny Orlando, Florida

and is close to two major airports (Orlando International

Airport and Kissimmee Gateway Airport).

Hotel Reservations

Each company will be allowed up to three (3) sleeping

rooms per booth space and will need to submit

individual names along with your company name for

each room reservation. There will be a specific code

you will need to use to make your reservations at the

Hilton Bonnet Creek. This code will be emailed to you

once you submit your exhibit application and deposit.

Meeting Dates

November 12-15, 2015

General Information


Women in Phlebology LunchDeadline for Support Reservation and Payment: August 30, 2015


to recognizing, promoting and networking about female health care professional’s experiences working in the



Fee: $5,000

Program BookDeadline for Ad Materials and Payment: February 27, 2015

The Preliminary Program for the ACP Congress is printed and mailed to registrants during the early spring before

the Congress each year and contains vital information about the Congress. The Final Program for the ACP

Congress is posted online in the fall of each year providing additional exposure to advertisers. Advertisers will

receive placement in both the preliminary and final programs.

Circulation:

Approximately 3,000

Rates:


Full Page: $2,500

1/2 Page: $1,300

Attendee JournalDeadline for Ad Materials and Payment: September 18, 2015

Each attendee will receive a printed journal in their registration bag in which they can take notes on during the

Congress.

Circulation:

Approximately 1,000

Rates:


Full Page: $1,000

1/2 Page: $600


Daily Congress NewsletterDeadline for Ad Materials and Payment: October 9, 2015

The Daily Congress newsletter will be distributed to attendees onsite at the Hilton Bonnet Creek, the host hotel,

during the 29th Annual Congress.

Circulation:

Approximately 1,000 daily

Daily Rates:

Full Page Inside Front Cover: $1,800

Full Page Back Cover: $2,000

Full Page: $1,600

1/2 Page: $800

Congress EmailsDeadline for Logo and Payment: September 18, 2015

The ACP will send a sponsored HTML email to 2015 ACP Annual Congress registrants before the meeting begins

November 12, 2015. Content is subject to ACP approval. Note: Each exhibitor may only purchase up to three (3)

Congress Emails.

Circulation: Approximately 1,000 Rate: $3,000

Meeting Bag Inserts Deadline for Ad Materials and Payment: October 9, 2015

Place one promotional flier or product sample into the attendee meetings bags, which will be distributed

to every attendee (Materials for bags must be supplied by advertiser and approved by the ACP Meetings

Department in advance. Quantity of packets to be confirmed prior to the show).

NOTE: Insert must be no bigger than 8.5” x 11” and is limited to one page.

Circulation: Approximately 1,000 Rate: Full Page (8.5” x 11”): $1,500



At the ACP’s 28th Annual Congress, the companies below showcased their

products and services to the phlebology community. Please join them in

Orlando, Florida!

Actegy Health

All About Compression

American Board of Venous & Lymphatic Medicine

American Physician

American Venous Forum

Ames Walker

AngioDynamics, Inc.

biolitec U.S., Inc.

BSN Medical Inc.

BTG

Cardiovascular Credentialing Consultants

Cardiovascular Credentialing International

Carolon

Center for Vein Restoration

Christie Medical

CoolTouch Inc.

Covidien

Cutera

DIOTECH

Dornier MedTech America, Inc.

DT-Trak Consulting, Inc.

Elsevier

Esaote

Eufoton

FotoFinder Systems, Inc.

GE Healthcare

Healthcare Success Strategies

HK Surgical

Hokanson

Incredible Marketing

Intersocietal Accreditation Commission

Juzo

Lemaitre Vascular

LP Surgical Fibers

MD Connect, Inc.

MDSOX

medi USA / CircAid

Medical Positioning, Inc.

Mednet Technologies

MedStreaming

Merz Aesthetics

Mindray North America

Nelson Medical Enterprise

Paramount/MD

Pinnacle Billing Solutions

Porter Instrument

Precision Vein & Vascular

Primus Pharmaceuticals, Inc

SAGE

SIGVARIS, Inc.

Society for Vascular Ultrasound

SonoScape Company Ltd.

Sound Ergonomics, LLC

Southwest Medical Books/ CRC Press

STD Pharmaceutical Products

Stradis Healthcare

StreamlineMD

Syris Scientific

Tactile Medical

Terason

Therafirm, a brand of Knit-Rite, Inc.

Total Vein Pharmacy

Total Vein Systems

TransLite LLC

United Medical Instruments

UppLift, Ultrasound Positioner by Total Vein

Vascular Insights

Vascular Solutions, Inc.

Vein Clinics of America

Vein Experts

Vein Specialists of America, LLC

Vein Therapy News

VeinGogh

VEINMagazine/ VeinDirectory.org

VeinSpec EMR

VENOSAN

Venous Symposium

VidiStar

Wagner Medical

Who Attends?


Why you should exhibit at ACP’s 29th Annual Congress

+ Opportunity to meet face to face with your

customers and influential buyers

+ Build recognition of your company and aware-

ness of your products in the area of phlebology

+ Reach an audience of approximately 1000

health care professionals

+ Be where your competitors will be

Congress attendance has been growing and as an

exhibitor, you are a vital component of the success

of the 29th Annual Congress. The ACP is committed

to providing you a forum to present your products to

approximately 1000 medical professionals expected to

attend in Orlando, Florida in 2015.

YEAR CONGRESS ATTENDANCE

2014 1006

2013 1581*

2012 985

2011 840

2010 973

2009 894

*UIP World Congress hosted by the ACP.

Congress Attendee Profile

The ACP Annual Congress is attended by professionals

involved in treating venous disease, including

physicians, nurse practitioners, physician assistants,

technicians and nurses. In addition to this core

audience, medical students, administrators and other

health care professionals attend the annual congress

to benefit from the educational sessions; interact with

their colleagues; and explore the Exhibit Hall to look

for the latest advances and solutions in the care of

venous disease.

CONGRESS ATTENDEES (AVERAGE %’S LISTED BELOW)

MD/DO 60%

Allied Health

(Technologist, RN, Nurse

Practitioner, Physician

Assistant, Administrative)

35%

Resident (Medical Student) 5%

Attendees are coming to learn…with

specialized needs…and ready to buy!

The ACP 29th Annual Congress is your

opportunity to reach hundreds of these

practitioners!

Why Exhibit


Mobile ApplicationDeadline for Ad Materials and Payment: October 9, 2015

The Mobile App provides exhibitors with the opportunity for mobile sponsorships and promotion through

banner ad and multimedia advertising. This gives a far-reaching, cost-e ective way of advertising in this brand

new medium. It’s a handy tool for the trade show, but it also lives on throughout the year, providing users with

an industry reference tool with company, product and contact information plus exhibitor advertising all year

long.

Circulation: Approximately 1,000 Rates:

Promoted Post Ad: $750

Push Notification: $350


Save up to 25% by purchasing an advertising package.

PACKAGES PACKAGE PRICE* SAVINGS

OPTION A + Full-Page Color Ad in Congress Program

+ Full-Page Color Ad in Congress Journal


+ Full-Page Color Ad in Daily Congress Newsletter

$4,575 25%

OPTION B + Full-Page Color Ad in Congress Program

+ Full-Page Black & White Ad in Congress Journal


$3,825 15%

OPTION C + Full-Page Color Ad in Congress Program


OPTION D + Half-Page Color Ad in Congress Program


*Price increases for premium placements

Please contact the ACP Meetings Department for order forms and ad specifications.

All products and services advertised in ACP collateral must be relevant to phlebology or of interest to phlebologists.



Characteristics of ACP Members

+ 71% of members are male

+ 76% of members are MDs or DOs

+ 22% of members are in private (solo) practice

+ 86% of members practice in the United States

+ The average age of members is 51 years

+ 35% of ACP Providers perform 75-100% venous procedures

Membership by Specialty

SPECIALTY %

Phlebology 32%

Vascular Surgery 16%

Other 17%

General Surgery 11%

Interventional Radiology 9%

Cardiology/Interventional Cardiology 7%

Dermatology/ Dermatological Surgery 3%

General/Family Practice 3%

OB/Gynecology 1%

Plastic/Cosmetic Surgery 1%


The ACP is the premier association for vein care professionals. Serving medical professionals who specialize or

have an interest in venous and lymphatic disease, the ACP provides knowledge, community, resources, education

and tools to excel in the field of vein care. Our members come from various specialties, including vascular

surgery, interventional radiology, family practice, general surgery, dermatology and more. With more than 2,000

members, the ACP membership provides a community of colleagues dedicated to advancing vein care through

the study and treatment of venous and lymphatic disease. Below are a list of our programs and resources:

+ Live and online continuing education

+ Advocacy

+ Practice management resources

+ Coding and reimbursement tools

+ Complimentary subscriptions to essential industry publications

+ Research grants and awards

+ Fellowships, preceptorships and scholarships

+ A community of peers who are dedicated to advancing the field of vein care

YEAR (FISCAL) MEMBERSHIP PHYSICIANS PRACTITIONERS

2006-2007 1488 1280 208

2007-2008 1864 1567 297

2008-2009 2011 1603 408

2009-2010 2057 1585 472

2010-2011 1930 1525 405

2011-2012 2012 1576 436

2012-2013 2055 1622 433

2013-2014* 2023 1620 403

*As of December 2014

About the ACP


Advertising Application

Company Details

Company:

Address:


Phone:

Email:

Website URL:

Advertising Opportunities:

Please select the advertising opportunities to reserve:

WiFi ($15,000) Mobile Charging Station ($6,000) Internet Station ($5,000)

Comfort Station ($5,000)

Exhibit Hall Lunches: Pre-Congress ($20,000) Congress ($30,000)

Ultrasonography Section Lunch ($7,000) Nursing Section Lunch ($5,000)

APN/PA Section Lunch ($2,000) Women in Phlebology Lunch ($5,000)

Program Book: Full Page Inside Back Cover ($3,000) Full Page ($2,500) 1/2 Page ($1,300)

Attendee Journal: Full Page Inside Back Cover ($1,500) Full Page ($1,000) 1/2 Page ($600)

Daily Congress Newsletter: Full Page Inside Front Cover ($1,800) Full Page Back Cover ($2,000)

Full Page ($1,600) 1/2 Page ($800)

Congress Emails ($3,000) Meeting Bag Inserts ($1,500)

Mobile Application: Promoted Post Ad ($750) Push Notification ($350)

Grand Total:

Payment Information*

Check Enclosed (Please make payable to: American College of Phlebology)





Address:

City/State/Zip Code/Country:





Complete this application and fax or mail with payment. Please Print Clearly!


Save the Date

30TH ANNUAL CONGRESS

November 3-6, 2016

Anaheim Marriott

Anaheim, California

31ST ANNUAL CONGRESS

November 2-5, 2017

JW Marriott Austin

Austin, Texas


Table of Contents

ABOUT THE ACP . . . . . . . . . . . . . . . . . . . . . 4

WHY EXHIBIT. . . . . . . . . . . . . . . . . . . . . . . 6

WHO ATTENDS. . . . . . . . . . . . . . . . . . . . . . 7

GENERAL INFORMATION . . . . . . . . . . . . . . . . 8

LOCATION . . . . . . . . . . . . . . . . . . . . . . 8

HOTEL RESERVATIONS . . . . . . . . . . . . . . 8

MEETING DATES . . . . . . . . . . . . . . . . . . 8

SET-UP OF EXHIBITS . . . . . . . . . . . . . . . . 9

EXHIBIT DATES AND HOURS . . . . . . . . . . . 9

DISMANTLING OF EXHIBITS. . . . . . . . . . . . 9

IMPORTANT DATES TO REMEMBER . . . . . . .10

EXHIBITOR ADVISORY COMMITTEE . . . . . . .10

APPLICATION & SELECTION PROCEDURES . . . . . 11

CATEGORIES OF EXHIBITS . . . . . . . . . . . . 11

CRITERIA FOR ACCEPTANCE . . . . . . . . . . . 11

ASSIGNMENT OF SPACE . . . . . . . . . . . . . . 12

PRIORITY POINT SYSTEM . . . . . . . . . . . . . 12

BOOTH INFORMATION . . . . . . . . . . . . . . . 13

DEPOSIT AND PAYMENT INFORMATION . . . . . . .14

BOOTH FEES . . . . . . . . . . . . . . . . . . . .14

DEPOSIT . . . . . . . . . . . . . . . . . . . . . . .14

BALANCE . . . . . . . . . . . . . . . . . . . . . .14

CANCELLATION. . . . . . . . . . . . . . . . . . .14

CONTRACTOR SERVICES . . . . . . . . . . . . . . . . 15

SECURITY . . . . . . . . . . . . . . . . . . . . . . . . . 15

MAILING LISTS . . . . . . . . . . . . . . . . . . . . . . 16

REGISTRATION . . . . . . . . . . . . . . . . . . . 16

MEMBERSHIP . . . . . . . . . . . . . . . . . . . . 16

INSURANCE. . . . . . . . . . . . . . . . . . . . . . . . 16

LIABILITY AND INDEMNIFICATION . . . . . . . . . . 17

RULES AND REGULATIONS . . . . . . . . . . . . . . 18

VIOLATIONS . . . . . . . . . . . . . . . . . . . . . 18

ADVERTISING . . . . . . . . . . . . . . . . . . . . 18

SOCIAL AND EDUCATIONAL FUNCTIONS. . . . 18

EXHIBITOR PERSONNEL . . . . . . . . . . . . . . 18

STAFFING SCHEDULE . . . . . . . . . . . . . . . 19

BOOTH ACTIVITIES/DEMONSTRATIONS . . . . 19

EXHIBIT BOOTH ACCESS . . . . . . . . . . . . . 19

NO SHOWS . . . . . . . . . . . . . . . . . . . . . 19

NON-CONTRACTED EXHIBIT SPACE . . . . . . 20

FDA REGULATIONS. . . . . . . . . . . . . . . . 20

AMERICANS WITH DISABILITIES ACT . . . . . 20

BOOTH CATERING . . . . . . . . . . . . . . . . 20

AWARDS, CONTESTS, DRAWINGS,

RAFFLES, & LOTTERIES . . . . . . . . . . . . . 20

LITERATURE DISTRIBUTION. . . . . . . . . . . 20

PHOTOGRAPHY AND VIDEOTAPING . . . . . . . 21

CO-MARKETING. . . . . . . . . . . . . . . . . . . 21

SUBLETTING/SHARING OF SPACE . . . . . . . . 21

MERGERS AND ACQUISITIONS . . . . . . . . . . 21

BOOTH RELOCATION . . . . . . . . . . . . . . 22

AGENCIES REQUESTING

SPACE FOR CLIENTS . . . . . . . . . . . . . . . 22

REDUCTION POLICY . . . . . . . . . . . . . . . 22

INTERPRETATION OF RULES AND

REGULATIONS. . . . . . . . . . . . . . . . . . . 22

APPLICATION TO EXHIBIT . . . . . . . . . . . . . . 23

FLOOR PLAN . . . . . . . . . . . . . . . . . . . . . . 24

GOLF OUTING/ SILENT AUCTION . . . . . . . . . . 26

ADVERTISTING OPPORTUNITIES . . . . . . . . . . 27


Welcome

The American College of Phlebology invites you to be an exhibitor at the 29th Annual Congress to be held

November 12-15, 2015 in Orlando, Florida.

The ACP Annual Congress offers companies the opportunity to display their products and services to the largest

annual meeting of vein specialists.

Each year, approximately 1000 individuals from the United States and abroad register for the ACP Annual

Congress. Registrants include physicians from diverse specialties including phlebology, general, vascular & other

surgical subspecialties, dermatology, interventional radiology, general & interventional cardiology, internal &

family medicine, emergency medicine, anesthesia and obstetrics & gynecology. Additional registrants include

physician assistants, nurse practitioners, ultrasound technologists, podiatrists, and other professionals working in

the field of venous disease.

Don’t miss the opportunity to participate in this scientific event – reserve your exhibit space today!

We look forward to seeing you in Orlando!

Sincerely,

Lisa Pavone, MD and Melvin Rosenblatt, MD, FACPh

2015 Program Co-Chairs


101 Callan Avenue, Suite 210

San Leandro, CA 94577

Phone: 510.346.6800

Fax: 510.346.6808

Email: [email protected] or [email protected]

Website: www.phlebology.org

advancing vein care

Exhibitor ProspectusNovember 12-15, 2015

advancing vein care

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