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Exhibitor ProspectusJULY 21-24, 2018LONG BEACH, CA
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What is NACUBO?The National Association of College and University Business Officers (NACUBO) serves a membership of more than 2,000 colleges, universities, and higher-education service providers across the country. NACUBO represents chief administrative and financial officers through a collaboration of knowledge and professional development, advocacy, and community. Our vision is to define excellence in higher-education business and financial management.
Established in 1962, NACUBO succeeded a federation of associations for business officers that hadgiven the profession a framework since 1951. NACUBO now represents more than two-thirds of the higher education institutions in the United States. We take pride in offering our membership the best resources, advocacy, and professional development programs in higher education business and financial administration. The NACUBO office is located in Washington, D.C.
The Annual Meeting d
NACUBO will host its 48th annual meeting in 2018. The NACUBO 2018 Annual Meeting will be held in Long Beach at the Long Beach Convention Center.
NACUBO’s 2017 annual meeting was a great success, and the 2018 annual meeting promises to continue this trend.
Great value and well run. We will definitely be back—2017 Exhibitor“ “
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Attendee Statistics
Over 1,100 colleges and universities were represented at the 2017 annual meeting
76% of all attendees hold director-level-positions or higher
55% hold vice president level positions or higher
86% are directly involved in business finance and/or operations
Five-Year Annual Meeting Total Attendance
2017 - Minneapolis - Total Attendance: 2,433; 1,707 Meeting Attendees & 726 Exhibitors2016 - Montréal – Total Attendance: 2,580; 1,900 Meeting Attendees & 680 Exhibitors2015 – Nashville – Total Attendance: 2,730; 1,702 Meeting Attendees & 1,028 Exhibitors2014 – Seattle – Total Attendence: 2,947; 1,879 Attendees & 1,068 Exhibitors2013 – Indianapolis – Total Attendence: 2,389; 1,691 Attendees & 698 Exhibitors
39% VP, Sr. VP, Executive VP
15% Other 8% Manager
1% Analyst
11% CBO/CFO/CEO
5% President
9% Controller
12% Director
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Why Should You Exhibit? d
The NACUBO annual meeting attracts 2,500 attendees, making it the largest gathering of business officers in the United States. If you want to do business on a college campus, your product or service should be in front of the decision makers at higher education institutions.
In this age where social media and online technology is prominent, the Center for Exhibition Industry Research (CEIR)shows that nothing compares to face-to-face interaction. Their studies have shown that exhibiting at conferences and meeting with attendees is one of the most effective ways to acquire new clients. Current research also reveals that:
Your best prospects, as well as your current clients, will be there - can you afford to miss this important opportunity?
Face-to-face meetings build trust and relationships.
Education and training are more effective in a live setting.
Live meetings save time and money and facilitate problem-solving through a more effective exchange of ideas.
Face-to-face meetings provide the human connection that powers business and relationships.
Approximately 8 in 10 attendees rate face-to-face interaction with current vendors, 77%, and potential vendors, 81%, as very or extremely important in performing their jobs.
More than 165 companies will display their products and services in more than 225 booths at the NACUBO 2018 Annual Meeting in Long Beach.
List of 2017 Exhibiting Companies d
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List of 2017 Exhibiting Companies d
Accenture
AccuFund, Inc.
Ad Astra Information Systems
Advanced Capital Group
Aircuity
Akademos, Inc.
Allianz Global Assistance
Amazon
American Campus Communities
American Express
American Funds / Capital Group
American Student Assistance
Apogee
Aramark
Baker Tilly Virchow Krause, LLP
Balfour Beatty Campus Solutions
BankMobile Disbursements
Barnes & Noble College
BBL Campus Facilities
BDO USA LLP
BerryDunn
BKD, LLP
Blackbaud
Blackboard Transact/Cashnet
BlackLine
BLX GROUP
Brailsford & Dunlavey
BrightView Landscapes, LLC
Build Your Brand
C&W Services
Campus Bookstore Consulting
Campus Living Villages
Campus Management Corp.
Capstone Development Partners
Capstone On-Campus Management
CAPTRUST Financial Advisors
CBIZ Retirement Plan Services
CENTERS, LLC
Chartwells Higher Education Dining Services
Chrome River Technologies
Citi
CliftonLarsonAllen LLP
Commerce Bank
Concur Technologies
Corcentric
Corporater
Crowe Horwath LLP
Design Collective, Inc.
DoubleMap, Inc.
Dunkin’ Brands
E&I Cooperative Services
e-Builder
eCampus, Virtual Bookstore
Edfinancial Services
EdR
EduServe
Ellucian
Emeriti Retirement Health Solutions
ESM Solutions
EYP & the Weidt Group
Fitch Ratings
Flagship Facility Services, Inc
FLEXIM AMERICAS Corporation
Flywire
Follett Corporation
GCA Education Services
George K. Baum & Company
Global Software, Inc.
Gopher Sport
Grant Thornton LLP
Greenphire
Hanbury
HelioCampus
Higher Ed Jobs
Hoar Program Management (HPM)
Huron Consulting Group
HVS Asset Management
indiCo
Inside Higher Ed
InsideTrack
InvestCloud
J.P. Morgan
Jaggaer
Jenzabar Inc.
JLL
Johnson Controls, Inc.
Kaufman Hall
Key Travel
Kirchhoff Campus Properties
Kronos
Laserfiche
Long Beach Convention & Visitor’s Bureau
Marcis & Associates, Inc.
MAXIMUS Higher Education, Inc.
MBS Service Company
Metz Culinary Management
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List of 2017 Exhibiting Companies (CONTINUED)d
Midwestern Higher Education Compact
Millennium Computer Systems Ltd.
Moody’s Investors Service
Morgan Stanley
NASPO ValuePoint
National Association of Student Financial Aid Administrators
National Management Resources Corporation
Nebraska Book Company
Nelnet Business Solutions
NORESCO
Northern Trust
OnPlan LLC
Oracle
Paycor
PayMyTuition by MTFX
PFM Solutions
PlanPilot
Plante & Moran, PLLC
PNC Institutional Asset Management
Porter Khouw Consulting, Inc.
Prophix Software Inc.
Qnomy Inc
RISE Real Estate
S&P Global Ratings
SAP Ariba
Scion Group LLC
Sibson Consulting
Sightlines
Society of Corporate Compliance & Ethics
Sodexo Education
Solutions at ECMC
SP+
SSC
SunTrust Bank
Tapingo
The Registry for College and University Presidents
The Solution Design Group
TIAA
TimeClock Plus
TouchNet
Transamerica
Tree of Life Bookstores
Tuition Management Systems
UG2
UMB Bank N.A.
Unimarket, Inc.
UNIT4
United Educators
University Business
University Student Living
UniversityLease
US Bank Institutional Trust and Custody
VALIC
View Dynamic Glass
Virtue Analytics
VISA
Voya Financial
VWR International LLC
Walker Parking Consultants
Wells Fargo
Western Union Business Solutions
WFF Facility Services
Willis Towers Watson
Workday, Inc.
Workiva
WTC Consulting, Inc.
“We had a great conference, very enjoyable!”- 2017 exhibitor
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NACUBO 2018 EXHIBIT HALL FLOOR PLAN
Well attended and good organization.- K. Hotman-Harris, 2017 exhibitor“ “
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General Informationd To apply for exhibit space, please go to www.nacuboannualmeeting.org. All booth requests must be submitted online. If you have any questions or require a PDF of the registration form, please contact Gloria Nehemiah, exhibits manager, at [email protected].
Booths, Payments, and Hall LogisticsExhibit space is available in 10-foot increments. Pricing is listed below.
Booth Fees per 10’ x 10’ Exhibit SpaceExhibit space is available in 10-foot increments. Pricing is listed below.
Member Nonmember$4,435 $6,335
Exhibit Package Includes:• A 10’ x 10’ piped and draped booth;• One (1) complimentary full registration per booth;• Three (3) Expo-only registrations per booth;• An ID sign;• 24-hour security;• A company listing in the conference program;• A company listing on the annual meeting website;• A company listing in the mobile app;• A list of pre-registered attendees in Excel format;• Ability to download post-meeting attendee list
Exhibitors must follow the IAEE’s Guidelines for Displays Rules & Regulations. To view the IAEE guidelines, please visit www.nacuboannualmeeting.org. The exhibit hall is not carpeted. To maintain a professional and safe environment, NACUBO requires that all booths be fully carpeted.
Furniture and carpet can be either supplied by the exhibitor or ordered from NACUBO’s service contractor.
PaymentA 50% nonrefundable deposit must accompany the online application/contract. In no case will a booth be assigned without the deposit. The remaining amount will be invoiced and due 90 days prior to the start of the NACUBO 2018 Annual Meeting, or no later than April 21, 2018.
Make checks payable to: NACUBO Annual Meeting.
NACUBO accepts credit card payments (Visa, MasterCard, and American Express).
Confirmation Letter
Upon acceptance of the application/contract and payment, exhibiting companies will receive a confirmation letter, via email, with their booth assignment. All other confirmation material, including the exhibitor services kit, will be acces-sible through a password-protected website.
Exhibitor Service Center (ESC) The Exhibitor Service Center provides exhibitors access to information about the status of their exhibit, including verifying their booth location, reviewing their account status, paying an outstanding booth balance, and updating their company profile for the annual meeting program guide. Exhibitors are encouraged to review the information provided in the ESC.
RegistrationsEach exhibitor is entitled to one (1) complimentary full registration, and three (3) Expo-only registrations per each 10´ x 10´ booth purchased. In the event an exhibitor requires additional badges, please refer to the badge types and fees on the following page.
Please note: Everyone is required to display their registration badge at all times. Badges are not transferable nor can they be shared.
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Expo Only PassesExpo only passes allow the badge holder access to the exhibit hall throughout the week. Once you have reached your complimentary allotment, additional expo-only passes can be purchased for $200 each. These passes are strictly for 2018 exhibitors only and additional booth personnel as needed. You must register all booth personnel through the exhibitor registration portal.
Additional Expo-Only Rate for Exhibitors Only $200
Exhibitor Full RegistrationExhibitor full registration allows the badge holder access to all areas of the annual meeting, including the exhibit hall, throughout the week. This does not include those events for which participants must purchase tickets. Once you have reached your complimentary allotment, additional exhibitor full registration passes can be purchased for the following rates:
Additional Full Conference Rate for Exhibitors $815
Not a Member?Contact NACUBO member services at 202.861.2560 for information on how to become a member before you apply for exhibit space. Save money and access a year’s worth of member benefits by joining NACUBO today. Exhibitor fees are contingent upon membership status at the time of application.
Decorator Services NACUBO has selected Global Experience Specialists (GES) as the official service contractor. Electrical services, drayage, furniture, lighting, floral services, labor to set up and tear down, and other special requirements must be arranged through GES.
Information about the service contractor and order forms will be available to confirmed exhibitors no later than February 1, 2018. Should you need to contact GES in the meantime, please call the company’s National Service Center at 800.475.2098.
Registration and HousingInformation on registration and housing will be sent to exhibitors by February 1, 2018. Please register your booth personnel and obtain your housing as soon as possible. The headquarter hotels fill quickly and housing is reserved on a first-come, first-served basis.
Cancellation Cancellation of exhibit space must be made in writing to NACUBO via email to [email protected], or fax to 866.342.0217. Telephone cancellations will not be accepted.
Please note: 50% of the total booth fee is nonrefundable. The remainder of the total booth fee will be refunded, if the cancellation request is postmarked or faxed on or before 90 days prior to the start of the annual meeting, or April 15, 2018, and if the exhibit hall sells out. All fees are forfeited and no refunds will be made for any cancel-lation request postmarked or faxed after April 15, 2018. The NACUBO exhibits manager will confirm receipt of all written cancellation notices. NACUBO will honor only those cancellation requests whose receipt has been confirmed.
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InsuranceExhibitors are required to obtain insurance for $1 million commercial general liability, with products and completed operations liability in the same amount. NACUBO and the NACUBO 2018 Annual Meeting will be listed as additional insured, and aggregate limits also will be $1 million.
Marketing and AdvertisingThe NACUBO 2018 Annual Meeting offers many opportunities for companies to maximize their exposure. Exhibitors can increase their visibility by supporting courses and events, or through numerous sponsorship and advertising mediums. Take advantage of these promotional opportuni-ties to keep your company’s name on the frontline of the higher education market. Look for a full menu of sponsorship and advertising opportunities on the NACUBO website at www.nacuboannualmeeting.org.
Interested in expanding your exhibiting efforts with an opportunity to sponsor a high-value product or event?Contact LaTosha McNeal, Manager, Business Development, at [email protected] or 202.861.2582.
Interested in advertising in the Annual Meeting program guide or the mobile app? Contact Neil Gavigan, Assistant Manager, Business Development, at [email protected] or 202.861.2551.
Questions?For information and inquiries regarding exhibiting, please contact.
Gloria Nehemiah, CEMExhibits Manager202.861.2555 | [email protected]
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1. NACUBO reserves the right to exercise its sole discretion in the acceptance or refusal of all applications.
2. The NACUBO Exposition is designed to provide a showcase for products and services either specifically designed for or customarily used in higher education administration. The program is held strictly as a means of information exchange. Applicants may not make sales or take orders in the exhibit area or within other annual meeting facilities provided. This provision will be rigorously and strictly enforced. 3. The applicant agrees that NACUBO shall have the right to make such rules and regulations or changes in arrangements as it deems necessary and to amend them from time to time. NACUBO shall have the final determination and enforcement of all rules, regulations and conditions. 4. No part of an exhibit shall be dismantled nor materials removed until the exhibit hall closes on the final day of the show, July 24, 2018, without specific permission from NACUBO. All space must be vacated by 6 p.m. the same day. If spaces are not vacated by that time, NACUBO reserves the right to remove materials and charge the expense to the applicant. NACUBO will not be liable for any damage or loss as a result of such removal.
5. Selection of exhibit booth location(s) from among available space is the sole responsibility of the applicant. Subsequent reservations by other applicants from among then available space may result in the applicant’s competitors locating nearby on the exhibit floor. NACUBO is not responsible for booth selection/location. In the event that the applicant wishes to relocate subsequent to another applicant’s booth location choice, the applicant may contact NACUBO and request relocation to any available space(s).
6. The applicant agrees to pay all fees, charges and/or expenses covered in the contract on demand. In the event that NACUBO is forced to seek legal remedy to collect amounts due from the applicant, all charges related to the collection of unpaid amounts will become the sole responsibility of the applicant. If an exhibitor fails to make payments when they are due, the space assignment is subject to cancellation or reassignment at the option of NACUBO without obligation for refund. Applicants may not assign or sublet any space allotted to them, and may not advertise or display goods other than those manufactured or sold by them in the regular course of business without authorization by NACUBO. If any rented booth space remains unoccupied, or display materials unset, two hours prior to show opening, NACUBO reserves the right to either remove all materials from the show floor or require the service contractor to set the booth. The exhibitor will be liable for all costs incurred. Booths may not be shared with another company.
7. 50% of the total booth fee is due upon booth assignment/registration and is nonrefundable. The remaining balance is due no later than 90 days prior to the first day of the annual meeting.
8. Request for cancellation of space must be directed in writing to NACUBO. Telephone cancellations will not be accepted. The remainder of the booth fee will be refunded if the cancellation is postmarked or received by fax/email 90 days prior to the first day of the annual meeting and if the exhibit hall sells out. Exhibitors canceling later than 90 days prior to the start of the annual meeting are financially liable for the full fee. NACUBO’s exhibit manager will confirm receipt of all cancellations, and refunds, if any, will only be made for confirmed cancellations.
9. NACUBO conforms to IAEE guidelines for exhibit display specifications. A complete description is available online at www.nacuboannualmeeting.org. In addition, empty containers or boxes must not be visible from the aisles or walkways. They must be stored out of sight, under the table or with the service contractor. The reverse side of any wing panel extending from the back wall of the display must be finished or draped in order to avoid a raw exposure to a neighboring participant. Exhibitor signage is restricted to the assigned exhibit space. No signs may protrude or be placed in any area of the annual conference space other than the applicant’s assigned booth space except those produced and placed by NACUBO. These guidelines will be enforced by NACUBO. Violations of guidelines not corrected two (2) hours before opening may be corrected at the direction of NACUBO by the official decorator at exhibitor expense. 10. Neither NACUBO, nor the Long Beach Convention Center nor any of their officers or staff will be responsible for the safety or property of the applicant from theft, damage by fire, accident or other causes. Applicants are advised to consult their insurance broker for proper coverage on display material from the time it leaves their premises until its return. Neither NACUBO nor the Long Beach Convention Center nor any of their officers, agents, employees or representatives shall be held accountable or liable for, and the same are hereby released from accountability or liability for any damage, loss, harm or injury to the person or any property of the applicant or any of its officers, agents, employees, or other representatives, resulting from theft, fire, or other causes. Neither NACUBO nor the Long Beach Convention Center will obtain insurance against any such damage, loss, harm or injury.
Exhibitor Terms and Conditions
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11. Applicant hereby agrees to indemnify and hold harmless NACUBO and the Long Beach Convention Center from any and all claims, demands, suits and liability for any damage, loss, harm or injury to any person or any property of the applicant or any of its officers, agents, employees or other representatives. The applicant assumes responsibility and agrees to indemnify, defend and hold harmless NACUBO and the Long Beach Convention Center and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises, including, but not limited to, any cost incurred as a result of alleged violations of copyright arising out of the use of mechanically or electronically reproduced music. The applicant understands that neither NACUBO nor the Long Beach Convention Center maintain insurance covering the applicant’s persons or property and it is the sole responsibility of the applicant to obtain such insurance.
12. Exhibitor/sponsor participant agrees to acquire insurance for: (1) $1 million commercial general liability, with products and completed operations liability in the same amount. NACUBO and the Long Beach Convention Center shall be listed as additional insureds and aggregate limits also shall be $1 million; (2) Workers’ Compensation Insurance.
13. Applicants or their agents may not allow any article to be brought into the Long Beach Convention Center or any act on the premises that will invalidate the insurance or increase the premiums on the policies held by the Long Beach Convention Center, nor permit anything to be done by their employees through which the property or equipment of other exhibitors will be damaged. No sign or articles can be affixed, nailed, or otherwise attached to walls, doors, etc., in such manner as to damage them. All space is rented subject to these restrictions. The applicant will be held liable for any damage resulting from such violations.
14. Extremely loud noises such as bells, sirens, buzzers, etc., will not be permitted in order to maintain a business-like atmosphere.
15. Promotional activity is limited to the confines of space assigned by NACUBO. “Working” the aisles, general/public areas or spacesassigned to others is prohibited.
16. Applicants may not schedule other events such as breakfasts, luncheons, dinners, receptions, or sessions during official NACUBO program hours or while the exhibit hall is open, unless specific permission is granted in writing by NACUBO.
17. Included with the booth space are pipe and drape, ID sign, and 24-hour security, a listing in the annual meeting program, and a one-time pre-conference attendee list. Booth furnishings and fixtures may be supplied by the exhibitor or ordered from the official service contractor. Booth carpeting is required to maintain the professional appearance of the hall and is not provided in the Long Beach Convention Center.
18. Exhibitor agrees to restrict their booth giveaways to the following NACUBO guidelines: Maximum cost of booth items given away to any attendee should not exceed $20; Maximum cost of an item awarded by an attendee through a random drawing should not exceed $500.
19. This document and its attachments represent the entire agreement between the applicant and NACUBO and may not be altered unless mutually agreed upon in writing.
20. In the event that any provision of the agreement or the application of any provision to either NACUBO or the applicant is held by a court of competent jurisdiction to be contrary to any law, the remaining provisions of this agreement will remain in full force and effect.
21. In the event that the NACUBO Annual Meeting and Exposition is cancelled due to fire, strikes, government regulations, acts of God, or other causes beyond their control, NACUBO shall not be held liable for failure to hold the annual meeting and exposition as scheduled. In such events, NACUBO, at its sole discretion, may refund part or all of the exhibit fees received by NACUBO. Refunds will be limited to a maximum of the amount paid by the applicant to NACUBO. In no event will NACUBO or the Long Beach Convention Center be liable for any direct, indirect, actual, special or consequential damages of any nature whatsoever, including, but not limited to, lost profits, business interruptions or other economic loss to the applicant due to cancellation of the annual meeting and exposition as scheduled.
22. NACUBO does not sell its exhibitor listing. NACUBO is not responsible for any solicitations to exhibitor from a third party vendor that is not an official NACUBO 2018 Annual Meeting supplier. All approved vendors will be found in the Exhibitor Service Center (ESC) and/or the Exhibitor Service Kit.
Exhibitor Terms and Conditions (CONTINUED)
