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June 6-9, 2016Tutorials: June 6 Show Dates: June 7-8Dayton Convention Center Dayton, Ohio
“Military Navigation Technology: The Foundation for Military Ops”
RESERVE YOUR BOOTH TODAY!
www.ion.org/jnc
Sponsored by:The Military Division of
The Institute of Navigation (ION)
Classified Session will be held June 9 at the Air Force Institute of Technology
Exhibitor Prospectus
Exhibit at the country’s Iargest military navigation conference with joint service and government participation
Registration Profile(Based on 2014 Participation)
Military Attendance by Branch
Government Contractors and Suppliers 56%
DOD/DHS 32%
Academia 4%
Government (Non DOD/DHS) 8%
Army 20%
Air Force 56%
Navy/USMC 24%
USCG 1%
The Joint Navigation Conference is the largest U.S. military navigation conference with joint service and government participation. Sponsored by the ION Military Division, the event focuses on technical advances in Guidance, Navigation, and control (GN&C) with emphasis on joint development, test and support of affordable GN&C systems, logistics and integration.
This is your opportunity to make valuable contacts and develop relationships on the show floor. No other event brings together the nation’s top DOD/DHS players in guidance, navigation, and control.
www.ion.org/jnc
Exhibit Hall Floor Plan
Your Package Includes
• A standard 10’ x 10’ booth set-up including 8’ high background drape and 3’ high side draped partition
• A complimentary standard 7” x 44” sign listing company name and booth number
• One complimentary full-conference registration for every 10’ x 10’ space rental
• Sponsorship of the Exhibitor Hosted Reception
Exhibit Hall Hours
Tuesday, June 7, 201610:00 am - 4:00 p.m. and 6:00 pm - 8:00 p.m.
Wednesday, June 8, 201610:00 a.m. - 4:00 p.m.
Reserve Your BoothReturn the attached contract and full payment to the
address below:
Institute of NavigationAttn: Megan Andrews
8551 Rixlew Lane, Suite 360Manassas, VA 20109-3701
Phone: 703-366-2723Fax: 703-366-2724
E-mail: [email protected]
Partnership Opportunities:
Sustaining Partner Convention Partner Convention Friend$7,501+ $3,001-$7,500 Less than $3,000
All Sponsorship Levels Include:Recognition in onsite Conference Program Recognition as a Sustaining Partner on corporate signage througout the Conference
Featured Advertising Opportunities:
Mobile Web Application $3,500The conference mobile site enables attendees to find sessions, exhibit booths, tours, hotels, restaurants and more, right from their wireless device. The sponsor’s logo will be placed on the site’s intro screen and on all materials advertising the site.
Conference Program $3,500
Session Room Wi-Fi $2000The partner’s logo will be placed on signage advertising wireless service, and in the onsite printed program.
Increase Audience Awareness with Partner and Advertising Opportunities
To reserve your partnership opportunity, or for more information, contact Kenneth P. Esthus at [email protected] or by phone at 703-366-2723.
www.ion.org/jnc
Additional Advertising Opportunities:
Classified Session Operator Panel and Coffee Break $5,000The partner’s logo will be placed on sig-nage prominently placed at panel and at sponsored break.
Conference Hotel Key Cards Call for pricingThe partner’s logo will be printed on the headquarters hotel key cards.
Coffee Breaks $2,500 eachThe partner’s logo will be placed on sig-nage prominently placed at each sponsored break.
Speakers’ Breakfasts $1,000 eachThe partner’s logo will be placed on sig-nage prominently placed at each sponsored breakfast.
Session Screen Promotion $1000The partner will be able to provide text and graphics for one slide, which will be played in each session room at the beginning of each session through-out the conference.
2016 Joint Navigation ConferenceJUNE 6-9, 2016 (SHOW DATES JUNE 7-8)RENAISSANCE ORLANDO AT DAYTON CONVENTION CENTERDAYTON, OHIO
RETURN SIGNED CONTRACT/TERMS AND CONDITIONS ALONG WITH CHECK TO:JNC Exhibits Coordinator, Phone 703-366-2776 Fax: 703-636-0593E-mail: [email protected] Address: Institute of Navigation, Attn: Megan Andrews, 8551 Rixlew Lane, Suite 360, Manassas, VA 20109-3701
1. COMPANY INFORMATION
Complete Company Name: _____________________________________________________________________________________
Street Address: _______________________________________________________________________________________________
City, State, Zip: _______________________________________________________________________________________________
Telephone: ______________________ Fax: _____________________ Company Web Address: _____________________________
2. EXHIBIT CONTACT INFORMATION
All Correspondence Should Be Sent To: ____________________________________________________________________________
Telephone: _____________________ Fax: ________________________ E-mail: _________________________________________
Address (if different from above): ________________________________________________________________________________
3. PREFERRED LOCATIONS q 10’ x 10’, $2,400 q 10’ x 20’, $4,000 q 10’ x 30’, $6,000
1st Choice ____________________ $ ___________ 2nd Choice ____________________ $ ___________
q Check on the way Please charge my q Visa/Mastercard q American Express
Card Number: ____________________________________________ Security Code (3 or 4 Digit Number): _____________________
Expiration Date: _______________________________________ Amount: $ ______________________________________________
Name on Card: _________________________________________ Signature: ____________________________________________
4. DESCRIPTION OF WHAT YOU WILL EXHIBIT_________________________________________________________________________
5. COMPANIESYOUDONOTWISHTOBELOCATEDNEAR(BeSpecific) _____________________________________________________
6. BOOTH SIGN-UP PROCEDUREBooth Assignment: All JNC 2015 paid exhibitors will be given an advance opportunity for booth selection. After an initial period of advance registration has passed, booths will beassignedonafirstcome,firstservebasis.Iftwoormoreexhibitorsarerequestingthesameboothspace,prioritywillbegiventothatexhibitorwhoispurchasingthegreaternumber of booths. The Institute of Navigation reserves the right to use its sole discretion in reassigning space in cases where competitive products have exhibits adjacent to each other,ortoaccomodaterevisedfloorplans.Payment Policy: Contracts must accompany booth payment in full.Contract Acceptance: The Institute of Navigation reserves the right to exercise its sole discretion in acceptance or refusal of applications. If an application is not accepted, all money will be returned to the applicant.Cancellations: If space is cancelled by an exhibitor prior to February 19, 2016, a refund will be made less 50 percent service charge based on the full cost of the space rented. There will be no refund made to companies canceling after February 19, 2016. All cancellations must be made in writing.Conference Postponement or Cancellation: The Institute of Navigation, at its discretion, shall have the right to postpone or cancel the conference and/or exhibit and shall be liable in no way to the exhibitor for losses resulting from such delay or cancellation.It is understood that this application will become a binding contract upon acceptance by The Institute of Navigation and is subject to the terms, conditions, rules and regulations contained herein. Your signarure indicates you agree to abide by the rules and regulations detailed at www.ion.org/jnc
_______________________________________________________________ _________________________________________________ _________________________
_______________________________________________________________ _________________________________________________ _________________________
(name of organization will be published exactly as shown)(Please Print)
Authorized Applicant Signature
Authorized Applicant Signature Title
Title
Date
Date
For oFFice Use only qBooth Number: _______________Amount Received: _______________Payment Method: _______________Payment Date: _______________
Balance Due: _______________Amount Received: _______________Payment Method: _______________Payment Date: _______________
JNC EXHIBIT RULES & REGULATIONS
1. INSTITUTE: The word “Institute” means the Institute of Navigation,actingthroughitsofficers,directors, committees, agents or employees acting for it in the management of the exhibition.
2. ION® Logo (use of). Exhibitors are prohibited from using the ION® logo, and the ION® Military Division logo.
3. AUXILIARY SERVICES. Decorating, drapery, furniture rental, drayage, sign painting, antenna wiring and labor will be handled by the exclusive JNC designated show decorator. Payment for services provided to the Exhibitor by contractor is the responsibility of the Exhibitor. All services not ordered in advance must be procured through the Exhibitors’ Service Area, which will be maintained in the Exhibit Hall. On-line forms for ordering auxiliary services (Exhibitors’ Service Manual) will be supplied to you electronically 60 days prior to show time from the assigned show decorator.
4. BOOTH CONSTRUCTION AND ARRANGEMENT. The Institute will provide and arrange for erection of necessary draped backgrounds of uniform style. All exhibits must be confined to the limits of their respective booths as indicated on the floor plan. Backwall of booth is eight feet high; side dividers are 36 inches high. No special signs, booth construction,apparatus,equipment,lightingfixtures,etc.willbepermittedtoextendaboveeight feet. Exhibit material must not be set up so as to interfere with the view into adjoining booths.Allmaterialsmustconformtolocalbuilding,electricalandfiredepartmentcodesand regulations.
5. BADGES.The exhibit is limited to individuals, firms and government agencies whohave contracted and paid for space assignments. The Exhibitor and its representatives must meet security, attentance/entry requirements, and are required to wear badgesthroughout the exhibition. The badges are not transferable, and the Institute reserves the right to withdraw the use of the badge used to gain admission to the Exhibition by any person other than the one for whom it was issued.
6. CARE OF EXHIBIT SPACE. The Exhibitor must, at his expense, maintain and keep in good ordertheexhibitspacecontracted.Nosignorotherarticlesmaybeaffixed,nailedorotherwise attached to walls, doors, drapery, etc., so as to deface or destroy them; likewise, no attachments may bemade to floors by nails, screws or other devices that mightdamage or mark them. Exhibitors shall be responsible for damage to property.
7. PERMISSIBLE EXHIBITS. All business activities of the Exhibitor in the Exhibit Hall must be within the Exhibitor’s allotted exhibit space.
8. SALE OR DISTRIBUTION OF MERCHANDISE. Exhibitors may show, discuss, explain and demonstrate items or services but shall not make sales that result in exchange of merchandise or money in the Exhibit Hall. Exhibitors engaging in objectionable methods shall be subject to eviction without refund.
9. SUBLETTING OF SPACE. Exhibitor may not assign this contract, or sublet any space in his exhibit areas contracted for hereunder.
10. INSTALLATION AND REMOVAL OF EXHIBITS.Please see the ION website at www.ion.org/jnc for setup and dismantle hours Any exhibitor who begins to dismantle their booth during show hours will:1. Befined$1000per10’x10’boothspaceandagreestopaythesameupon presentation of invoice.2. Will be ineligible for priority booth placement for the following year’s show. Please make sure that this is communicated to all employees that will be staffing future exhibit booths at JNC, as no exceptions will be made on the above policies.
11. EXHIBITOR HOUSING. Housing information will be printed in the JNC conference program. The Institute encourages you to make hotel reservations early. Hotel reservations shall be made at the discretion and expense of the individual exhibitor.
12. SOCIAL FUNCTIONS. The Institute does not restrict social functions in hotel suites with theexceptionoftherequestthatthesefunctionsterminatepriortomidnight.
13. CANVASSING AND OTHER ACTIVITIES.Noperson, firmororganization not havingcontracted with the Institute for the occupancy of space in the Exhibition will be permitted to display or demonstrate its products, processes or services, or distribute promotional materials in the conference hotel, exhibit hall or meeting facility halls or corridors. Any infringements of this rule will result in the prompt removal of the offending persons from the hall, and exhibitors waive any and all rights for claims against the Institute arising out of the enforcement of this rule. Circulars or other promotional material may be distributed only from the exhibitor’s booth space.
THE INSTITUTE RESERVES THE RIGHT TO REJECT, CANCEL, REMOVE OR RESTRICT EXHIBITORS WHO, BECAUSE OF NOISE OR ANY OTHER REASON, SHALL INTERFERE WITH THE BEST INTERESTS OF THE EXHIBITION AS A WHOLE.
14. LIABILITY. Neither the Institute, the management of JNC or the operators of the premises (Dayton Convention Center, its agents or employees) shall be held liable for injuries to any persons or for damage to property owned or controlled by the Exhibitor, which claims for damages or injuries may be incident to, arise from or be in any way connected with the Exhibitor’s occupation of display space, or on account of the neglect by Exhibitor of any rule, regulation or instruction of the Institute; or any rule, regulation or instruction of the premises; or on account of violation of any law, ordinance or governmental regulation of any kind. The Exhibitor shall indemnify and hold the Institute, the management of JNC and the operators of the premise harmless against all such claims.
15. INDEMNIFICATION BY EXHIBITOR. It is agreed that the Exhibitor shall make no claim of any kind against the Institute operator of premises or against any of the Institute’s agents or employees for any loss, damage, theft or destruction of goods; nor for any injury that may occur to itself or its employees while in the Exhibition Hall; nor for any damage of any nature or character whatsoever, and without limiting the foregoing, including any damage to its business by reason of the failure to provide space for an exhibit or removal of the exhibit, or for any action the Institute or its participants, agents or employees in relation to the exhibit or Exhibitor, and the Exhibitor shall be solely responsible to its own agents and employees and to all third persons, including invitees and the public for all claims, liabilities, actions, costs, damages and expenses arising out of or relating to the custody, possession, operation, maintenance or control of the leased space or exhibit, for negligence or otherwise relating thereto; and Exhibitor thereby agrees to indemnify and hold harmless the Institute and its agents and employees and the operator of the premises, against any and all such claims as may be asserted against it or them.
16. PHOTOGRAPHS. Presence of all your employees/representatives at the JNC constitutes your agreement that they be photographed in connection with the conference and your agreement that their name or likeness may be distributed or displayed in connection with any program created from the conference without any compensation being paid to you or your employees/representatives.
17. INSURANCE. Exhibitors must carry worker’s compensation and comprehensive general liability (including personal injury and blanket contractual liability).
18. CONFERENCE POSTPONEMENT OR CANCELLATIONS. the Institute at its discretion, shall have the right to postpone or cancel the conference and exhibit and shall be liable in no way to the Exhibitor for losses resulting from such delay or cancellation.
19. LABOR. Skilled labor is available and may be utilized to erect and dismantle all exhibits andanydecorations.Alllaborrequirementscanbeacquiredfromtheshowdecorator.
20. SECURITY. Minimal security will be provided by the Institute throughout the exhibition, including set-up and tear-down days. Any theft is to be reported to show management atonce.Exhibitormustprovideadequateinsuranceinowninsurancepoliciesfortheft.Booth security is available at an additional fee to Exhibitors (see item 17).
20. STORAGE BEHIND BOOTH.Becauseoffireregulations,NOSTORAGEwillbeallowed behind booth. If any Exhibitor has special problems in this area, please advise the show decorator during set-up.
21. SIGNS. A two-line standard sign (7-by-44 inches) is furnished without cost to Exhibitors, including booth number, and company name. Additional signs may be ordered through the show decorator.
22. SHIPPING INSTRUCTIONS. Delivery receipts, waybills and bills of lading are to show weight, number of pieces and classification. Shipment to warehouse should be timedto arrive no earlier than thirty days prior to the opening of the conference. Questions regarding shipping should be directed to the show decorator.
23. MISCELLANEOUS
a. PARKING AVAILABILITY. Parking is available at the Dayton Convention Center. Parking fees are at the Exhibitor’s expense.
b. SMOKING. Smoking will not be permitted in the Exhibit Hall.
www.ion.org/jnc
