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Exhibitor Prospectus Sponsorship Guide - 2018 prospectus.pdf · PDF fileobgpathways.com...

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Exhibitor Prospectus

Sponsorship Guide&

Annual DistrictACOG District XII

Meeting2018LOEWS MIAMI BEACHAUGUST 1011

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Ob/Gyns 62%

Residents 8%

Medical Students 15%

Nurses, PAs, CNMs 15%

ATTENDEE BREAKDOWN

BENEFITS OF EXHIBITING:

EXHIBITOR SERVICES

EXHIBIT HALL HOURS

Gilbert Exposition Management

Services: GEMSAttn: Lisa Maag

P: 407-438-5002 x117F: 407-852-0286

E: [email protected]

Friday, August 10Move In: 12:00 pm 5:00 pmReception: 6:30 pm 8:00 pm

Saturday, August 11Hall Open: 7:00 am 3:00 pm

Move Out: 3:00 pm

Connect with over 450 attendees

Complimentary listing in meeting materials & website

Opportunities for immediate sales leads

Meet potential prospects

Loews Miami Beach 1601 Collins AveMiami Beach, FL 33139

ReservationsRoom Rate: starting at $179++/nightBy Phone: Please call 1-888-879-0462and ask for the ACOG group rateOnline: https://www.loewshotels.com/miami-beach/acog-district-xiiDeadline: July 9, 2018 or until the ACOG room block is filled

VENUE

mailto:[email protected]

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CONNECTFa

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Opp

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Product Theater$10,000 Showcase your companys newest products or services during a dedicated one-hour session in a private meeting room equipped for 50 attendees. Engage the attendees and make use of valuable face time with them, without competition of any kind. This sponsorship includes:

Complimentary 8x10 booth

One-time use of a mailing list to market to all pre-registered attendees

Promotion of your innovation lab on the meeting website, app and signage

Basic audiovisual will be provided

Dine with the Docs$1,500

Planning on treating your doctors to dinner? Make a lasting impression and let us take the hard work off of you! We will market your dinner to attendees on our website, the onsite guide, and at the meeting, for maximum exposure. Food and beverage costs and planning of dinner is the companys responsibility.

For more information regarding these opportunities, contact: Kasey Cleary, Exhibit Coordinator

P: 904-309-6253 | E: [email protected] *Company MUST exhibit at the meeting in order to take advantage of any of the opportunities listed above.

SUPPORT

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Dessert Reception$3,500Leave the attendees with a sweet taste and sponsor the dessert reception. Attendees will have one final chance to meet with exhibitors and enjoy an afternoon treat. Your company will receive acknowledgement on the meeting website, app and signage.

Saturday Morning Break$2,500

Keep the attendees momentum going for the rigorous day aheadsponsor the coffee break. Your company will receive acknowledgement on the meeting website, app and signage.

For more information regarding these opportunities, contact: Kasey Cleary, Exhibit Coordinator

P: 904-309-6253 | E: [email protected] *Company MUST exhibit at the meeting in order to take advantage of any of the opportunities listed above.

SPO

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Welcome Reception$10,000 Sponsor the opening event at the ACOG District XII Annual District Meeting. The welcome reception will be held on Friday evening in the exhibit hall. It will allow attendees to mingle with colleagues and exhibitors while enjoying drinks and lite bites. Your company will receive acknowledgement on the meeting website, app and signage.

Saturday Evening Reception$5,000

Sponsor the final evening event for the ACOG District XII Annual District Meeting. Your company will receive acknowledgement on the meeting website, app and signage.

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VISUALIZE

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Room Door Drop$2,000

Reach attendees where they are staying. Your companys door drop will allow your company access to every attendee staying at the meeting hotel. Encourage the attendees to stop by your booth with a special invitation sent directly to their room. You coordinate the marketing piece and we will take care of the rest!

Attendee Meeting Bag$4,500Want more exposure? Sponsor the attendee meeting bags and receive more exposure as every bag will include your company name and logo. Attendees will use the meeting bag throughout the entire meeting and beyond.

Key Cards$3,000Sponsor the first thing attendees receive when arriving to the meeting! Each attendee will receive a hotel room key card with your logo on it upon checking-in at the host hotel. This sponsorship offers great exposure and establishes your role as an essential supporter of the meeting.

Logo Ice Sculpture $3,000

Want to be the coolest sponsor at the meeting? Sponsor an ice luge that will be featured during the Friday night Welcome Reception with your company logo on it.

Bag Stuffer $1,000Looking for more exposure at the ACOG District XII Annual District Meeting? Your company can create a specialized marketing piece that will be inserted into all attendee meeting bags. You can include your company logo, contact information, and any important company information you would like.

For more information regarding these opportunities, contact: Kasey Cleary, Exhibit Coordinator

P: 904-309-6253 | E: [email protected] *Company MUST exhibit at the meeting in order to take advantage of any of the opportunities listed above.

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Full- or Half-Page Ad in ACOG District XII Newsletter $800/$650Reach attendees before the meeting by placing a full- or half-page black-and-white ad in the ACOG District XII newsletterFlorida Update. The quarterly newsletter will be distributed just weeks before the meeting. Reduced pricing is available for purchasing two or more ads in the newsletter.

Premier Advertising Onsite$1,000

Place an 8-foot ad on the back of the meeting signage that all attendees see upon arrival at the meeting. Supporters can reference their exhibit booth number and even include information on their products and/or services.

Ad in Mobile Meeting App$500

Place an ad in the mobile meeting app that all attendees will have access to for the meeting. Supporters can reference their exhibit booth number and/or include information on their products and services.

IMPORTANT DEADLINES

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Capture attendee information the easy way with a LEAD RETRIEVAL system! Sign up to exhibit today for more

information on this new opportunity.

Improve Your ROI with Lead Retrieval!

April 13, 2018Early Bird Exhibitor

Applications Due

July 20, 2018Basic Booth Exhibitor

Applications Due

July 6, 2018Satellie Symposium, Innovation Lab and

Exhibit Theater Cutoff

July 9, 2018Hotel Reservation

Cutoff

July 13, 2018Event Titles, Bag

Stuffers, Room Drops, Badges Due

May 18, 2018Ads for the

E-Newsletter

July 5, 2018Advance Basic

Booth Exhibitor Applications Due

Early Bird Booth $2,750

6

EXHIBIT & SPONSORSHIP APPLICATION

This exhibitor agreement is entered into between__________________________________ (Exhibitor) and ACOG District XII. This agreement takes effect upon signing by exhibitor. The exhibitor hereby requests to ACOG District XII to provide the exhibitor with exhibit space at the ACOG District XII 2018 Annual District Meeting. Exhibitor further agrees to abide by all exhibitor terms and conditions as outlined in the Terms and Conditions including having full booth set up by 5:00 pm on Friday, August 10 and to not tear down before Saturday, August 11, at 3:00 pm. Exhibitor agrees that if they do not follow these set up and tear down guidelines, the company will be charged $500 and will be suspended from future shows. DISCLAIMER: Exhibit space is awarded on a first-come, first-served basis. Submission of this form and payment does not guarantee exhibit space. ACOG District XII will notify exhibitor applicant if exhibit space request cannot be honored. A confirmation email will be sent upon arrival of payment. My signature below indicates that I have read the regulations, agreement terms, and booth specifications in the Terms and Conditions.

Print Name_______________________________________

Signature___________________________ Date_________

Payment and Billing InformationTo sign up for exhibit space, complete this form and fax it to 904-998-0855 or mail this completed form with check enclosed payable to: ACOG, 6816 Southpoint Parkway, Suite 1000, Jacksonville, FL 32216

TOTAL AMOUNT Check boxes above to indicate: $___________________

Visa American Express MasterCard Security Code_________ Check

Number_____________________________________ Exp. Date_____________

Name on Card____________________________________________________________

Signature________________________________________________________________

Payment for exhibit space must accompany registration or we will be unable to reserve your booth(s). Credit card payments will be processed through the Florida Obstetric and Gynecologic Society (FOGS).

Applicant Information (to send exhib

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