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Exhibitor & Sponsor Prospectus 97th Annual Conference San Francisco, November 15-19, 2017
Exhibitor & Sponsor Prospectus
97th Annual ConferenceSan Francisco, November 15-19, 2017
National Council for the Social Studies97th Annual ConferenceSan Francisco, CA | November 15-19, 2017
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San Francisco’s rich history and vibrant neighborhoods come
alive at the 97th NCSS Annual Conference, November 17-
19, 2017. Join NCSS in its first return to the Bay Area in more
than 30 years for the world’s largest and most comprehensive
social studies professional development conference. Promote
your products and services to more than 3,000 social studies
teaching professionals. reserve your booth today!
Exhibit with NCSS!
EXHIBITOR BENEFITS
• Two complimentary registrations per booth, providing full
access to all sessions and functions
• Complimentary listing in the Conference Program (by
September 22, 2017)
• Back drape (8’), side rails (3’) and one company identification
sign (7” x 44”)
• Access to exhibitor lounge with complimentary beverage
service during select setup and show hours
• Opportunity to present exhibitor sessions
• Sponsorship and discounted advertising opportunities
• 24-hour exhibit hall security
• Opportunities to buy attendee mailing lists for pre-and post-
conference marketing
For Profit Companies
Non-Profit Organizations
10’ × 10’ Section A $2,150 $1,750
10’ × 10’ Section B $1,800 $1,500
10’ × 10’ Section C $1,600 $1,300
10’ × 10’ Section D $1,200 $1,025
Tabletop exhibits $600 $600
Booth Fees Who Attends?3,500+ Teachers, Administrators, Social Studies Specialists,
Curriculum Supervisors, Teacher Educators, and much more!
Who Exhibits?• Publishing companies
• Software and hardware companies
• Classroom and curriculum resource suppliers
• Professional development providers
• Educational travel companies
• Youth activity programs
• Educational game companies
• U.S. Government programs/services
Rachel Barkin, Account Executive
(202) 367-2329
Reserve Your Booth Today!
National Council for the Social Studies97th Annual ConferenceSan Francisco, CA | November 15-19, 2017
Contact your NCSS Sales Rep Rachel Barkin at [email protected] or (202) 367-2329 | 3
Moscone Center - West Level 1800 Howard St.San Francisco, CA 94103
View floor plan
Floor PlanExhibitor HoursMove-in Thu., November 16 8:00 am – 7:00 pm
Show HoursFri., November 17
Sat., November 18
8:30 am – 6:00 pm
8:30 am – 5:00 pm
Move-out Sat., November 18 5:15 pm – 11:59 pm
Please note, carpeting is required for the Moscone
Center and is not included in the exhibit booth fee.
Carpeting and flooring may be purchased through the
NCSS’ official show decorator. Furniture rental, electricity,
AV equipment, internet, material handling and labor,
shipping and drayage and other services may also be
purchased. The Exhibitor Show Guide will be available
August 2017.
Exhibitor Show Guide
98th Annual Conference
Chicago, IL | November 30 - December 2, 2018
99th Annual Conference
Austin, TX | November 22 - 24, 2019
100th Annual Conference
Washington, DC | December 4-6, 2020
101st Annual Conference
Minneapolis, MN | November 19-21, 2021
Future Annual Conferences
Download Booth Application
National Council for the Social Studies97th Annual ConferenceSan Francisco, CA | November 15-19, 2017
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NCSS invites you, a leading education supplier, to collaborate
and discover a truly unique opportunity for repeated exposure
to thousands of educators. Sponsor an event or service at the
97th NCSS Annual Conference to stand out from the crowd and
gain additional visibility and exposure. Custom sponsorships
are available on request. Contact Rachel Barkin at (202) 367-
2329 for more information and to get started!
Sponsor the NCSS Conference
All sponsors will receive the following:
• Recognition in the NCSS Annual Conference
Program and Mobile App
• Recognition on “Thank You Sponsors” signs
located in the registration area
• Recognition on signage at the location of the
sponsored event(s) and item(s)
• Recognition on the Opening Session Powerpoint
• Recognition in NCSS Annual Conference E-blasts
• Logo recognition and URL on the NCSS Annual
Conference web page
• Sponsor ribbons for company representatives
• License to use NCSS marks & logos in Sponsor
promo material (with prior approval)
• One complimentary conference registration for
each sponsor commitment of $7,500
Reception at the Asian Art Museum $30,000
Wireless Internet $30,000
Webcasts $18,000
President’s Breakfast $17,000
Friday Exhibit Hall Reception $10,000 and up
Western States Breakfast $10,000
Name Badge Holders $9,000
Hotel Keycards Call for pricing
Conference Notebook Call for pricing
Networking Lounge $8,500
Saturday Morning Breakfast $7,500
Twitter Video Monitor $7,000
Regie Routman $6,500
Escalator Runner $6,000
Mobile App $5,000
Advance Registration Packets $5,000
NCSS Awards & Grants $5,000 each
Exhibit Hall Coffee Stations $4,000 and up
Charging Station $2,500
Digital Signage $2,000
Sponsorships-at-a-Glance Sponsor Benefits
Rachel Barkin, Account Executive
(202) 367-2329
Contact Us
National Council for the Social Studies97th Annual ConferenceSan Francisco, CA | November 15-19, 2017
Contact your NCSS Sales Rep Rachel Barkin at [email protected] or (202) 367-2329 | 5
Reception at the Asian Art Museum
$30,000
Host the social event of the conference
on Friday night, November 17, at the
Asian Art Museum. You will receive
signage recognition at the reception and a
representative will be allowed to make brief
remarks to attendees. Partial sponsorships
available.
Wireless Internet
$30,000
Help attendees keep connected at Moscone
West. This full buyout provides wireless
access in all meeting rooms and public
areas. Your custom splash page will appear
on phones, tablets, and laptops every time
attendees connect.
Webcasts
$18,000
Promote your organization to virtual
conference attendees by sponsoring the live
conference webcast. The webcast allows
online attendees to watch keynote speakers
live. Following the conference, the online
video recordings are available on archive 24/7
for the next year. Your sponsor logo appears
on the landing page and surrounding the
video player, with links to your website, and
your sponsorship will be acknowledged
before each broadcast. You can also add a
short video to show in the webcast window
before each speaker. You will also receive
contact information for all virtual attendees.
President’s Breakfast
$17,000
The President’s Breakfast opens the 97th
NCSS Annual Conference, with more than
300 leading social studies professionals
in attendance. You will receive signage
recognition, the opportunity to place
materials on every chair, and the chance for
a representative to make remarks from the
stage. This is an exclusive sponsorship.
Friday Exhibit Hall Reception
$10,000 and up
Celebrate the final hour of exhibits on
Friday with a great exhibitor/attendee
networking opportunity by hosting a
reception. Sponsorship includes drink tickets
sponsoring organization(s) can distribute.
Western States Breakfast
$10,000
The western states breakfast, held at the past
several NCSS conferences, traditionally brings
together western state council leaders and
teachers from several western states. This
year promises strong attendance, with the
conference in San Francisco. Sponsor this
breakfast on Saturday morning, to provide
exposure to many social studies teachers
and educational leaders, from Alaska and
Hawaii to Montana and New Mexico, and in
California, during the History-Social Science
textbook adoption process. The sponsorship
covers up to 100 attendees.
Name Badge Holders
$9,000
Your logo goes on every attendee name
badge holder and lanyard. Your brand
spreads as far as NCSS attendees travel
during the conference, and it’s the first logo
everyone will see.
Hotel Keycards
Call for pricing
Attendees and guests of the host hotel will
notice your logo on their keycards as they
enter and leave their room throughout the
duration of the conference.
Conference Notebook
Call for pricing
Have your logo imprinted on the official NCSS
conference notebooks that will be included
in attendees’ tote bags. Call today for more
details.
Networking Lounge
$8,500
Reach attendees as they meet colleagues
and check email in the Networking Lounge
in public space on the 2nd floor of Moscone
West. Sponsorship includes branding of
the lounge, your logo on the computer
screensaver and desktop background, and
signage in and around the lounge.
Sponsorship Menu
National Council for the Social Studies97th Annual ConferenceSan Francisco, CA | November 15-19, 2017
Contact your NCSS Sales Rep Rachel Barkin at [email protected] or (202) 367-2329 | 6
Saturday Morning Breakfast
$7,500
Host a breakfast at the InterContinental San
Francisco on Saturday, November 18 for up
to 100 attendees. Time will be built in to
allow for your company presentation and
interaction. Audience can be segmented by
grade level and/or subject. You will receive
contact information for all attendees.
Twitter Video Monitor
$7,000
Your logo is featured prominently on the
#ncss17 twitter monitor, showing real-time
tweets by everyone using the #ncss17
hashtag during the conference. The monitor
will be outside the entrance to the exhibit
hall and near NCSS registration, ensuring all
attendees will see it. Sponsorship includes
five tweets per day put out by NCSS.
Regie Routman
$6,500
Regie Routman is an internationally
respected educator and author with more
than 40 years of experience teaching,
coaching, and leading diverse schools across
the U.S. and Canada, and is well-known
among K-6 educators. Sponsor Regie’s
presentation and you’ll get exposure to
hundreds of elementary teachers, whom you
will get to address at the beginning and end
of her presentation. Signage outside the
meeting room and at her book signing will
recognize your sponsorship.
Escalator Runner
$6,000 per level (two levels available)
Your brand will be front and center to all
attendees as they ride the Moscone West
escalator between level. Escalator runners,
place down the middle of the escalators,
draw attention to your brand every time
attendees travel between floors.
Mobile App
$5,000
Go mobile at NCSS 2017! With 700+ sessions
during the conference, the NCSS 2017 mobile
app gets you unmatched visibility. Attendees
use the app to navigate all NCSS 2017
happenings--exhibitor listings, education
sessions, speakers, networking events, and
more. You can be at the center.
Advance Registration Packets
$5,000
Each pre-registered 2017 attendee will
receive an advance registration packet that
includes name badge and additional key
meeting information. Sponsors can provide
one insert in the registration packet.
NCSS Awards & Grants
$5,000 each
Sponsor and fund one or more of NCSS’
Awards & Grants which recognize
exceptional social studies educator(s).
Award recipients will be announced
in June and recognized at the Annual
Conference. Learn more about the
awards and choose from the following
options:
• Outstanding Elementary, Middle Level or
Secondary Social Studies Teachersof the
Year
• Award for Global Understanding
Exhibit Hall Coffee Stations
$4,000 per station or $7,500 for the full
morning
Sponsor a full morning of coffee or a single
station in the exhibit hall. Signage will
acknowledge your sponsorship and an
adjacent magazine rack will allow you to
display your organization’s materials.
Charging Station
$2,500 each
Create a powerful first impression with your
brand covering a smart device charging
station, placed prominently in a location of
your choosing, either inside or outside the
exhibit hall.
Digital Signage
$2,000 per messsage
Display your message on the 30’x6’ digital
sign directly over the exhibit hall entrance.
Encourage attendees to visit your booth.
Promote your show specials. Content can be
static images or videos. Audio not available.
National Council for the Social Studies97th Annual ConferenceSan Francisco, CA | November 15-19, 2017
Contact your NCSS Sales Rep Rachel Barkin at [email protected] or (202) 367-2329 | 7
CONFERENCE PREVIEW
Space: July 3 | Artwork: July 17
Emailed to 15,000 NCSS members in September, the NCSS
Conference Preview will also be available online as a PDF for
prospective attendees to download. Full and half page ads
only. Reserve your space today.
CONFERENCE PROGRAM
Space: September 18 | Artwork: September 28
The Conference Program will be distributed to all attendees of
the 97th NCSS Annual Conference in San Francisco. Advertising
in the Program is the best way to ensure maximum exposure
for your products and services, and to build booth traffic. The
Program is the official guide to the conference, and includes
the exhibit hall floor plan and exhibitor listings. Choose from
display ads, tab dividers or tear-out coupons.
Program/Preview Ad Sizes B&W 4-color
Cover 4 N/A $2,310
Cover 2 or 3 N/A $2,205
Tab Dividers N/A $2,520
2-Page Spread $1,890 N/A
Full Page* $1,155 $1,680
2/3 Page (4.75” x 10”) $945 $1,260
1/2 Page* (7.25” x 4.75”) $788 $1,050
1/3 Page (2.5” x 10”) $630 $840
1/6 Page (2.5” x 4.75”) $475 $685
Tear-out Coupons (5.75” x 3.21”) $475 $685
*Conference Preview accepts full and half page ads only
Trim: 8.125” x 10.875” | Bleed: 8.375” x 11”
High-resolution PDFs only. Please submit artwork and
production questions to Richard Palmer at [email protected]
EXHIBITOR SESSIONS
Deadline: October 6
Take this opportunity to showcase your products and services
in a custom-built classroom set on the show floor. Reach current
and potential customers with in-depth information or hands-on
instruction in a guaranteed session. These sixty-minute sessions
are available on November 17 or 18. Don’t delay, space will sell
out. Only $850/session ($400 for non-profit organizations).
SOCIAL EDUCATION - ANNUAL CONFERENCE ISSUE
Space: October 6 | Artwork: October 18
(Submit inserts to NCSS by October 13)
The November/December issue of Social Education will have
bonus distribution at the Annual Conference. What’s more,
advertisers who purchase a half page or larger ad in this issue
are eligible to supply an insert to be poly-bagged with the
2,500 conference copies. Don’t miss this incredible opportunity
for additional exposure. Call today to reserve your space.
TAKE-ONE DISPLAY
Materials Deadline: November 10
Place your brochure, magazine or other insert material in the
“take-one” display that will be prominently located at the
exhibit hall entrance. Only $500 to participate. Call for more
information.
VIRTUAL EVENT BAG
Materials Deadline: November 14
Add your digital material to the NCSS Virtual Event Bag, sent
electronically to all conference attendees. Only $350 per
content piece.
Additional Opportunities
Save the Date
The 98th NCSS Annual Conference will take place in Chicago, November 30-December 2. Exhibit, sponsorship and advertising opportunities will be released in the coming months. Please contact your sales rep Rachel Barkin at (202) 367-2329 or [email protected] for the latest update.
NCSS Annual ConferenceNovember 30- December 2, 2018
Chicago, IL Hyatt Regency Chicago
ORGANIZATION INFORMATION (This information will appear in the Conference Program)
Organization Name
Address
City State Zip
Web address
COMPANY DESCRIPTION: Please attach a brief description (50 words or fewer) of the products and services to be exhibited. This description will appear in the Conference Program.
EXHIBIT COORDINATOR AND BILLING/PAYMENT INFORMATIONExhibit Coordinator
check here if information is same as above
Company
Address
City State Zip
Telephone Fax
PAYMENT METHOD Check # ___________________________
Checks should be made payable to NCSS in U.S. funds. Mail to:NCSS Exhibits, P.O. Box 79078, Baltimore, MD 21279-0078
VISA MasterCard American Express
Card Number
Expiration Date
Name on Card Amount to charge
Cardholder signature
If paying by credit card, you may fax your application to 202-367-2173.
BOOTH INFORMATIONFor Profit Non-ProfitCompanies OrganizationsNo. of booths: No. of booths:
Section A $2150 $1750Section B $1800 $1500Section C $1600 $1300Section D $1200 $1025Tabletop Exhibit $600 $600(800 aisle only)
Check here if your organization is a recognized non-profit. If you have not exhibited at NCSS before, please provide proof of non-profit status.
Booth preferencePlease list booth numbers in order of preference. NCSS will attempt to fulfill your preference. Please note that you are not guaranteed this choice. You will receive confirmation of booth assignment by e-mail.
1 2 3
4 5 6
Number of booths & total cost
Number of booths requested:
Price per booth: $TOTAL:
AgreementNational Council for the Social Studies is hereby authorized to reserve space for my/our exhibit at the 97th NCSS Annual Conference to be held at Moscone West. Exhibit dates are November 17–18, 2017. I have read and agree to comply with the exhibit regulations provided with this application and contract.
Signature of authorized officer
Date
The NCSS exhibit manager may restrict, prohibit, or evict any exhibitor for any reason, including noncompliance with the rules and regulations, or whose exhibit, because of noise, method of operation, materials, or otherwise, may detract from the general character of the conference. NCSS reserves the right to assign booth space based upon the type of company or organization requesting space.
For more information, contact [email protected]
NCSS EXHIBIT APPLICATION AND CONTRACT97th NCSS Annual ConferenceNovember 17–19, 2017 San Francisco, CA
2017 NCSS Annual Conference Official Exhibition Regulations All exhibits and exhibitors are subject to the following regulations.
Exhibit criteria—Exhibiting firms will be limited to those providing services, products, or publications that meet the professional and practical needs of social studies educators. NCSS reserves the right to restrict and deny prospective exhibiting organizations, for any reasons. This reservation includes persons, things, conduct, printed matter or anything of a character which the management determines offensive to the NCSS membership. In the event of such restriction or violation, NCSS may evict the exhibit and will not be liable for any refunds of rentals or other exhibit expense.
Assignments—Assignment of space is dependent on a number of criteria, including the or-der in which contracts are received, product type, and number of requested booths/tables. If none of an exhibitor’s choices is available, space that is most similar to that exhibitor’s choice in location, price, and competitive situation will be assigned. Applications will not be processed without the required deposit. Applications by telephone will not be accept-ed. No exhibitor will be permitted to erect a display until space rental is paid in full. NCSS reserves the right to alter exhibitor’s assigned location at any time at its sole discretion in the best interest of the exhibit.
Contract for space—This application for exhibit space and a minimum deposit of 50% if submitted by July 1, 2017, or full payment if submitted on or after July 2, 2017, together constitute a contract for the right to use the space. All balance due must be paid by Octo-ber 1, 2017. The contracting exhibitor may forfeit any space not occupied by 6:00 p.m. PST Thursday, November 16, 2017, and such space may be sold, reassigned, or used by NCSS without refund of rental fee, unless prior arrangements for delayed occupancy have been made with NCSS.
Cancellations/refunds—All notifications of cancellation must be made to NCSS in writing. For cancellations received by July 1, 2017, any money paid beyond 50% of the booth cost will be refunded. No refunds will be given for space canceled on or after July 1, 2017. Upon cancellations exhibitor loses all rights to space. NCSS reserves the right to reassign that space to another exhibitor.
Exhibit set-up date—Exhibitors shall set up their exhibits on Thursday, November 16, 2017, from 8:00 a.m. to 6:00 p.m. PST, unless other arrangements have been approved by NCSS. It is the duty and responsibility of each exhibitor to install their exhibit before the opening of the exhibition and to dismantle the exhibit immediately after the close of the exhibition.
Exhibit dismantle date—Exhibitors shall dismantle their exhibit after 5:15 p.m. Saturday, November 18, 2017. Exhibits may not be dismantled or removed before 5:00 p.m. Saturday, November 18, 2017 and no later than 11:59 p.m. on Saturday, November 18, 2017. Failure to observe this rule will jeopardize the exhibitor’s space assignment and the right to exhibit at future NCSS exhibitions.
Staffing of booth—Exhibits must be open and staffed for business during hours when ex-hibit facility is open to attendees. Each exhibitor must wear an official exhibitor identifica-tion badge provided by NCSS.
Arrangement of exhibits—The standard equipment provided the exhibitor by NCSS will consist of an eight-foot cloth back wall and two three-foot side dividers. Displays may not be higher than eight feet in the back and four feet along the dividers and aisles. Display fixtures over four feet high must be confined to the back half of the booth so as not to inter-fere with the view of adjacent exhibits. No construction or built-up exhibit shall exceed the overall height of the back wall unless approved by NCSS.
Security—Exhibit management will provide necessary security personnel during the hours the exhibit area is closed. However, exhibitors are solely responsible for their own exhibit material and should insure against loss or damage.
Shipping and storage—Moscone Center will not accept direct shipment of any kind. All shipments of displays and product materials must be directed to the official drayage com-pany. Shipping instructions will be included in the Exhibitor Service information available at www.freemanco.com in the late summer.
Personnel assistance—All work involved with setting up and dismantling exhibits must be performed by authorized personnel. Instructions for ordering labor will be included in the Exhibitor Service information available at www.freemanco.com in the late summer.
Special regulations—(a) Reassignment or subletting of all or any part of booth/table space without approval from NCSS is prohibited. (b) Solicitation and distribution of printed ad-vertising must be confined to booth space only. Aisles must be kept clear at all times. (c) Operation of any objectionable sound devices will not be allowed. (d) Nothing shall be posted on, or tacked, nailed, taped, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture. (e) Distribution of helium-filled balloons or adhe-sive-backed stickers or decals is prohibited. (f ) Food and beverage for distribution must be supplied and prepared by the designated catering company.
Sound restrictions—Sound-producing or amplifying devices that project sound must be tuned so as not to exceed 85dbs. NCSS reserves the right to determine at what point sound constitutes interference with other Exhibitors. Public address announcements are prohib-ited.
Liability—Exhibitor must operate and maintain exhibits so that no injury will result to any
persons or property. Exhibitor undertakes and agrees to indemnify and hold harmless NCSS and its officers, board, agents, and representatives from any and all claims for damages, suits, etc. (including attorney fees) by any person by reason of negligence of the Exhibitor, its agents, representatives, or employees.
Exhibitor agrees to release and to indemnify and hold harmless NCSS from any and all claims for damages, suits, etc., for injuries to themselves or their employees and for damages to property in their custody, owned or controlled by them, which claims for damages may be incidental to, grow out of, or be connected with their use or occupation of space con-tracted; however, nothing herein shall release NCSS from any liability for claims, damages, suits, etc., that are the result of negligence of NCSS.
Exhibitor must surrender space occupied by him in the same condition as it was at the commencement of occupation. The Exhibitor shall assume all responsibility for damage to the exhibit hall and shall indemnify and hold harmless SMG, Moscone Center, the City and County of San Francisco, NCSS, and their representatives for all liability which might ensue from any cause whatsoever arising out of the Exhibitor’s participation in the exhibit pro-gram or in conference activities. In addition, Exhibitor acknowledges that neither SMG or Moscone Center nor any of the other Indemnities maintain insurance covering such losses by Exhibitor.
NCSS will not be liable in any instance for any unseen expenses incurred by Exhibitor due to the terms of the lease that NCSS has with SMG and San Francisco Convention Facilities or any consequential damages.
To the extent permitted by law, the Exhibitor hereby releases NCSS, SMG, Moscone Cen-ter, the City and County of San Francisco, the State of California, its elected and appointed officials, employees and volunteers and others working on behalf of the aforementioned entities from any and all liability or responsibility to the Exhibitor or anyone claiming through or under the Exhibitor by way of subrogation or otherwise, for any loss or damage to property, even if the loss or damage shall have been caused by the fault of negligence of the aforementioned entities, its elected or appointed officials, employees or volunteers or others working on behalf of the aforementioned entities.
Insurance—Exhibitor agrees to procure and maintain adequate insurance coverage during the dates of the NCSS Annual Conference, including move-in and move-out days, name NCSS as additional insured, and be prepared to furnish a certificate(s) of insurance to NCSS if requested. Exhibitor bears the risk of loss due to the inadequacy or failure of any insurance or any insurer, including any insurance that may be provided by Exhibitor, NCSS, SMG, or Moscone Center. NCSS shall not in any event be liable to Exhibitor for any damages.
Nonflammable materials—All materials including muslin, velvet, silkeen, or other cloth drape or banner used in the exhibit hall must be nonflammable or conform to the fire reg-ulations of the City and County of San Francisco. Materials not conforming to such reg-ulations will be removed immediately at the exhibitor’s expense. The exhibitor agrees to accept full responsibility for compliance with city regulations in the provision and mainte-nance of adequate safety devices and conditions for the operation of machinery and equip-ment under city codes. Fire hose cabinets and extinguishers must be left accessible and in full view at all times.
Circulation and solicitation—Distributing of marketing materials and souvenirs must be restricted to the Exhibitor’s booth. Canvassing or distribution of marketing materials or souvenirs in any location other than the Exhibitor’s booth is prohibited.
Unions—Exhibitor shall abide by all agreements made by, between and among NCSS, SMG, Moscone Center, and any unions or other labor groups having jurisdiction at the Exhibit. All work involved with setting up and dismantling exhibits must be performed by authorized personnel.
Regulations and contract—All of the above rules and regulations are construed as part of all space contracts along with the information in Exhibitor Prospectus. Exhibitor recognizes and agrees that NCSS retains the right to interpret and enforce all rules and regulations and make final decisions on all points not covered by the aforementioned rules and regulations.
Insurance—NCSS shall not be liable for loss or damage of any article of equipment or prop-erty of Exhibitor which exhibitor may suffer during installation or removal or during the ex-hibit itself due to robbery, fire, accident, or any other destructive cause. Insurance, if desired, must be placed by the Exhibitor.
Sales—Exhibitors are permitted to make direct sales on the exhibit floor. Obtaining the ap-propriate licensing or permits as required by law, collecting and remitting sales taxes and any other legal business requirements are solely the responsibility of the Exhibitor.
Carpet—NCSS requires the Exhibitor to cover the entire floor of their booth with carpet or another NCSS-approved floor covering. Carpeting is available for rental through Freeman or Exhibitors may bring their own floor covering. Any booth not carpeted by 5:00 pm PST on Thursday, November 16, 2017, will be done by Freeman at the Exhibitor’s expense.
Author signings—Exhibitors must notify NCSS and receive permission for any author sign-ings scheduled in their booths. NCSS reserves the right to schedule all keynote and featured speakers and panelists for signings at the NCSS Bookstore.
Other policies and restrictions—Please consult the Moscone Center website for more infor-mation, www.moscone.com Upon request, NCSS can provide this information.
NCSS SPONSOR AGREEMENT AND CONTRACT97TH NCSS Annual ConferenceSan Francisco, CA, November 17-19, 2017
Payment information must accompany contract and be paid in full before the event.
VISA MasterCard American Express Check
Card Number:__________________________________________________________________________________ Exp: ________________________
Name on Card _________________________________________________ Amount to Charge: $__________________________________________
Cardholder Signature ________________________________________________________________________________________________________
If paying by check, make payable to NCSS in U.S. funds and mail to: NCSS, P.O. Box 79078, Baltimore, MD 21279-0078
Reception at the Asian Art Museum $30,000
Wireless Internet $30,000
Webcasts $18,000
President’s Breakfast $17,000
Friday Exhibit Hall Reception $10,000 and up
Western States Breakfast $10,000
Name Badge Holders $9,000
Hotel Keycards Call for pricing
Conference Notebook Call for pricing
Networking Lounge $8,500
Saturday Morning Breakfast $7,500
Twitter Video Monitor $7,000
Mobile App $5,000
Advance Registration Packets $5,000
NCSS Awards & Grants $5,000 each
Escalator Runners $6,000
Regie Routman $6,500
Exhibit Hall Coffee Stations $4,000 and up
Charging Station $2,500
Digital Signage $2,000/message
Comments: __________________________________________
____________________________________________________
C. SELECT A SPONSORSHIP
D. PAYMENT INFORMATION
Organization Name
Address
City/State/Zip
Telephone
Web Address
Contact Person
Company
Address
City/State/Zip
Telephone Email
A. ORGANIZATION INFORMATION B. SPONSOR COORDINATOR
PLEASE MAIL OR FAX THIS FORM TO:NCSS – c/o The Townsend Group
2025 M Street, NW, Suite 800, Washington, DC 20036Phone: (202) 367-2329 | Fax: (202) 367-2173
NCSS SPONSOR AGREEMENT AND CONTRACT97TH NCSS Annual ConferenceSan Francisco, CA, November 17-19, 2017
This Sponsorship Agreement (the “Agreement”) is entered into effective as of the date set forth on the signature page hereto (the “Effective Date”) by and between NCSS, a charitable, educational, and scientific organization which is tax exempt under Section 501(c)(3) of the Internal Revenue Code, and the sponsor set forth on the signature page hereto (“Sponsor”). In consideration of the mutual covenants contained herein and for other good and valuable consideration the parties hereby agree to the terms and conditions below.
F. NCSS SPONSORSHIP TERMS AND CONDITIONS
• No refunds are provided for sponsorships.
• NCSS reserves the right to cancel sponsored item or event. In such a case, the full sponsorship fee will be returned to the sponsor.
• Sponsorships are based on a first come status.
• NCSS shall not be responsible for a failure of performance of this agreement due to an Act of God, war, disaster, strikes, civil disorder, or any other emergencies. NCSS also does not guarantee attendance by meeting participants.
• Confidential Information. Both parties acknowledge that their employees and agents may be exposed to certain information related to the other party and its activities that may be considered confidential information, including but not limited to financial information, trade secrets, and membership lists. The parties, on behalf of themselves and their respective agents and employees, agree not to use or disclose, or to cause to be used or disclosed, at any time during or after the effective term of this Agreement, any confidential information of the other party, except as may be authorized under this Agreement or in writing by the other party.
• Independence. The parties agree that they are independent and that this Agreement is not intended to create any partnership, joint venture, or agency relationship of any kind. Both parties agree not to contract any obligations in the name of the other or to use each other’s credit in conducting any activities under this Agreement.
• Indemnification. Sponsor agrees to indemnify and hold harmless NCSS, its officers, directors, employees, and agents, for any and all claims, losses, damages, liabilities, judgments, or settlements, including reasonable attorneys’ fees, costs (including costs associated with any official investigations or inquiries) and other expenses, incurred on account of Sponsor’s acts or omissions in connection with the performance of this Agreement or breach of this Agreement or with respect to the manufacture, marketing, sale, or dissemination of any of Sponsor’s products or services. NCSS shall have no liability to Sponsor with respect to its participation in this Agreement, except for intentional or willful acts of the NCSS or its employees or agents. The rights and responsibilities established in this section shall survive indefinitely beyond the term of this Agreement.
• Waiver. Either party’s waiver of, or failure to exercise, any right provided for in this Agreement shall not be deemed a waiver of any further or future right under this Agreement.
• Assignment. Neither party may assign its rights or responsibilities under this Agreement without the written consent of the other party.
• Successors and Assigns. This Agreement shall be binding on the parties, and on their successors and assigns, without regard to whether it is expressly acknowledged in any instrument of succession or assignment.
• Governing Law. This Agreement shall be governed by the laws of the state of Maryland, without regard to the choice of law rules that may otherwise apply.
• Notices. Unless otherwise specified, notices required by this Agreement shall be in writing and shall be delivered either by personal delivery, or express mail. All notices and other written communications under this Agreement shall be addressed as set forth on the signature page.
_________________________________________________________ Signature of Acceptance Date
_________________________________________________________ NCSS Approval Date
E. AGREEMENT
