52
EXHIBITOR’S MANUAL
EXHIBITOR’SMANUAL
GENERAL INFORMATION ........................................................................................................................................................................................................ 4
EXHIBITOR CHECKLIST ................................................................................................................................................................................................................................................................... 5
ASSEMBLY COMPANY CHECKLIST .............................................................................................................................................................................................................................................. 6
1. EVENT PROGRAM ........................................................................................................................................................................................................................................................................ 7
2. USE AND RESOURCES OF THE ON-LINE EXHIBITOR MANUAL .................................................................................................................................................................................... 8
2.1 EVENT’S MEDIA .................................................................................................................................................................................................................................................................... 9
3. DEADLINES .................................................................................................................................................................................................................................................................................... 10
4. MEDICAL ASSISTANCE ............................................................................................................................................................................................................................................................... 11
5. PRODUCT DONATION – APAS SHOW 2019 ........................................................................................................................................................................................................................ 11
6. INSURANCE ................................................................................................................................................................................................................................................................................... 11
7. SAFETY NORMS ........................................................................................................................................................................................................................................................................... 12
7.1EXHIBITION PAVILION ......................................................................................................................................................................................................................................................... 12
7.2 FIRE EXTINGUISHER ............................................................................................................................................................................................................................................................ 12
7.3 EXPLOSIVE & COMBUSTIBLE MATERIALS .................................................................................................................................................................................................................... 12
7.4 HAZARDOUS MATERIALS ................................................................................................................................................................................................................................................. 12
7.5 COMBUSTION ENGINES .................................................................................................................................................................................................................................................... 12
7.6 PERSONAL PROTECTIVE EQUIPMENT .......................................................................................................................................................................................................................... 13
7.7 ACCESS TO THE PAVILION ................................................................................................................................................................................................................................................. 13
7.8 EMERGENCY EXITS .............................................................................................................................................................................................................................................................. 13
7.9 NO SMOKING LAW .............................................................................................................................................................................................................................................................. 13
7.10 NO UNDERAGE ALCOHOL DRINKING LAW .............................................................................................................................................................................................................. 14
8. RULES OF USE OF EXPO CENTER NORTE’S PARKING LOTS AND LOADING & UNLOADING AREAS ................................................................................................................ 14
8.1 PARKING LOTS ...................................................................................................................................................................................................................................................................... 14
8.1.1 VISITORS .............................................................................................................................................................................................................................................................................. 14
8.1.2 EXHIBITORS ........................................................................................................................................................................................................................................................................ 15
8.2 LOADING & UNLOADING .................................................................................................................................................................................................................................................. 15
8.2.1 PAVILIONS AND SURROUNDING AREA .................................................................................................................................................................................................................... 15
8.3 ASSEMBLING & DISMANTLING CONDITIONS ............................................................................................................................................................................................................ 15
8.3.1 LOADING & UNLOADING AREA................................................................................................................................................................................................................................... 15
8.3.2 ACCESS – LOADING & UNLOADING AREA............................................................................................................................................................................................................... 16
8.3.3 DISASSEMBLING ............................................................................................................................................................................................................................................................... 16
8.3.4 FINAL CONSIDERATIONS ............................................................................................................................................................................................................................................... 16
9. CLEAN-UP AND MAINTENANCE DURING THE EVENT .................................................................................................................................................................................................... 17
10. ENTRY AND EXIT OF MATERIALS ......................................................................................................................................................................................................................................... 17
10.1 ENTRY PROCEDURES ....................................................................................................................................................................................................................................................... 17
10.2 EXIT PROCEDURES............................................................................................................................................................................................................................................................ 18
10.3 SENDING PRODUCTS TO THE SHOW ......................................................................................................................................................................................................................... 18
11. REGIONAL LABOR AUTHORITY ............................................................................................................................................................................................................................................ 19
11.1 MINORS ................................................................................................................................................................................................................................................................................ 19
12. FIRE SAFETY REGULATIONS .................................................................................................................................................................................................................................................. 20
REQUESTING SERVICES FOR EXHIBITORS ............................................................................................................................................................................. 21
1. TABLE OF FEES AND SERVICE PRICES .................................................................................................................................................................................................................................. 22
2. CLEANING FEE ............................................................................................................................................................................................................................................................................. 22
3. ELECTRICITY ................................................................................................................................................................................................................................................................................. 22
4. HYDRAULICS ................................................................................................................................................................................................................................................................................ 23
5. MUNICIPAL CHARGES ............................................................................................................................................................................................................................................................... 23
6. TELEPHONE & INTERNET .......................................................................................................................................................................................................................................................... 23
7. EXHIBITORS’ DUTIES RELATED TO SERVICE PROVIDERS AT THEIR STAND ............................................................................................................................................................. 24
7.1 HIRED ASSEMBLY COMPANY ........................................................................................................................................................................................................................................... 24
GENERAL CREDENTIALING..................................................................................................................................................................................................... 24
INFORMATION ON EACH CREDENTIAL CATEGORY .............................................................................................................................................................. 27
SUMMARY
1. PERSON IN CHARGE OF THE STAND ..................................................................................................................................................................................................................................... 27
2. EXHIBITOR ...................................................................................................................................................................................................................................................................................... 27
2.1 1-DAY EXHIBITOR ................................................................................................................................................................................................................................................................ 28
3. EXHIBITORS’ GUESTS .................................................................................................................................................................................................................................................................. 28
4. CREDENTIALING SERVICE PROVIDING COMPANIES........................................................................................................................................................................................................ 28
4.1 SERVICES – CATERING / AUDIOVISUAL / RECEPTION / PHOTOGRAPHER / ARTISTIC ATTRACTION / CLEANING .................................................................................... 29
4.2 ARTISTS & AUTHORITIES – VISITORS .................................................................................................................................................................................................................................. 29
4.3 SECURITY ..................................................................................................................................................................................................................................................................................... 29
4.4 SUPPORT (TAG).......................................................................................................................................................................................................................................................................... 30
5. ASSEMBLY COMPANY ................................................................................................................................................................................................................................................................ 30
ASSEMBLY GENERAL INFORMATION ..................................................................................................................................................................................... 30
1. ASSEMBLY PERIOD ...................................................................................................................................................................................................................................................................... 30
2. DISMANTLING PERIOD .............................................................................................................................................................................................................................................................. 31
3. USE OF THE PAVILION ................................................................................................................................................................................................................................................................ 31
4. WALLS, PARTITIONS AND FINISHING.................................................................................................................................................................................................................................... 32
5. BRICK CONSTRUCTION, METAL, WOOD AND ALUMINUM STRUCTURES ................................................................................................................................................................ 32
6. GLASS WALLS ............................................................................................................................................................................................................................................................................... 32
7. GARDENS & PLANTS .................................................................................................................................................................................................................................................................. 33
8. CIRCULATION STREETS/CLEANING ....................................................................................................................................................................................................................................... 33
9. ACTIONS CREATING RESIDUES ............................................................................................................................................................................................................................................... 33
10. USING ELECTRIC COOKERS/OVENS .................................................................................................................................................................................................................................... 34
11. ELECTRIC INSTALLATIONS ..................................................................................................................................................................................................................................................... 34
12. SPECIAL LIGHTING ................................................................................................................................................................................................................................................................... 35
13. SPECIAL INSTALLATIONS ........................................................................................................................................................................................................................................................ 36
14. VIDEO WALL AND LARGE SCREENS .................................................................................................................................................................................................................................... 36
15.SUSPENSION OF STAND’S ASSEMBLY................................................................................................................................................................................................................................. 36
STAND PROJECT ...................................................................................................................................................................................................................... 36
1. PROJECT RULES ........................................................................................................................................................................................................................................................................... 38
1.1 MAXIMUM HEIGHT ............................................................................................................................................................................................................................................................. 39
1.2 VISIBILITY ................................................................................................................................................................................................................................................................................ 39
1.3 2-STORY STANDS ................................................................................................................................................................................................................................................................. 40
1.4 RAMP FOR PHYSICALLY-CHALLENGED PEOPLE ....................................................................................................................................................................................................... 40
1.5 CATWALKS/STAGES ............................................................................................................................................................................................................................................................ 41
1.6 AIR CONDITIONING ............................................................................................................................................................................................................................................................ 41
2. DOCUMENTATION...................................................................................................................................................................................................................................................................... 42
2.1 ART (NOTE OF TECHNICAL RESPONSIBILITY) ISSUED BY AN ENGINEER (CREA) OR RRT (REGISTRATION OF TECHNICAL RESPONSIBILITY)
ISSUED BY AN ARCHITECT (CAU)........................................................................................................................................................................................................................................ 42
2.2 STATEMENT OF RESPONSIBILITY ................................................................................................................................................................................................................................... 43
2.3 GUARANTEE CHECK/CREDENTIALS .............................................................................................................................................................................................................................. 43
ACTIONS LEADING TO NOTICE OF VIOLATION ..................................................................................................................................................................... 43
1. EARLY DISMANTLING AT THE END OF THE EVENT ........................................................................................................................................................................................................... 43
STANDS’ SOUND SYSTEM ....................................................................................................................................................................................................... 44
1. ECAD FEE........................................................................................................................................................................................................................................................................................ 44
2. PROMOTERS IN COSTUMES ..................................................................................................................................................................................................................................................... 45
2.1 HANDING OUT FREE GIFTS AND COMMERCIAL APPROACH ............................................................................................................................................................................... 45
3. OTHER PENALTIES ....................................................................................................................................................................................................................................................................... 45
SPECIAL PROJECTS ................................................................................................................................................................................................................. 46
1. TURNKEY PROJECT .................................................................................................................................................................................................................................................................... 46
2. REGIONAL MODULES – PER MODULE ................................................................................................................................................................................................................................. 47
BASIC PROCEDURES FOR A SUCCESSFUL APAS SHOW 2019 .................................................................................................................................................................................. 48
FINAL PROVISIONS .......................................................................................................................................................................................................................................................................... 49
ANNEX 1 – REFERENCE TABLE FOR CALCULATIONS IN KVA ............................................................................................................................................................................................. 49
ANNEX 2 – ECAD FORM ................................................................................................................................................................................................................................................................. 51
MUSICAL SCRIPT .............................................................................................................................................................................................................................................................................. 52
4
GENERAL INFORMATION
It is important to comply with all the rules in this manual.
Noncompliance may result in warning to exhibitors, assembly companies and service providers.
MANAGEMENT & PRODUCTION:
PROMOTION & ORGANIZATION:
APAS – Associação Paulista de Supermercados
Rua Pio XI, 1.200 – Alto da Lapa
São Paulo | SP – CEP 05060-001
Promovisão Promoções e Merchandising Ltda.
Rua Amaro Cavalheiro, 347 - Conj. 1.710 - Pinheiros
São Paulo | SP - CEP 05425-011
Tel.: 55 11 3087-5050
Supermarkets & general retail
Entrepreneurs and executives from supermarkets,
wholesalers, distributors, retailers, bakeries, convenience
stores, and providers of products, equipment and
services for supermarkets.
Yearly
International
INDUSTRY:
TARGET AUDIENCE:
FREQUENCY:
SCOPE:
Phone nº: +55 11 4210 5533
Monday through Friday
from 8:30 am to 18:00 pm
CENTRAL OF ASSISTANCETO EXHIBITOR’S ANDSERVICE PROVIDERS:
5
EXHIBITOR CHECKLIST
Have you signed and sent back the CONTRACT of your participation in APAS SHOW 2019?
Have you paid the CONTRACT?
Have you read the Exhibitor Manual?
Have you received the password to access the APAS SHOW 2019 website?
Have you chosen the ASSEMBLING company and the stand project?
Have you informed the ASSEMBLING company on the APAS SHOW 2019 website?
Have you requested the EXHIBITOR credentials?
Have you sent the invitation code to your guest?
Have you paid the municipal fees?
Have you paid the request for water and power (kVA)?
Have you paid the cleaning fee?
Have you credentialed service providers?
Have you hired security and cleaning services for your stand?
Have you forwarded the show/promotional action form?
Has your show/promotional action been authorized by the coordination?
Have you requested credentials for the shows?
Have you paid copyright fees to Ecad?
Have you registered in the Congress?
Have you obtained insurance for the stand, employees and service providers?
Have you arranged for fire extinguishers?
Have you requested a land line, a telephone set and internet access from the telephone company?
Have you requested parking cards from Estapar, the parking lot managing company?
Have you contacted a customs broker?
Are the invoices for the products to be exhibited ready?
Are products to be consumed already available?
Are promotional materials and business cards for the sales team ready?
Are there two copies of the list of materials for entry in the pavilion?
Have the products been placed in the stand?
Have you checked all the activities to be carried out by the assembling company?
Have hotels and air tickets been booked?
Have you arranged for transportation and meals in São Paulo?
Have you reviewed the Basic Procedures for a successful APAS SHOW 2019?
6
ASSEMBLY COMPANY CHECKLIST
Have you received an email containing the password to access the APAS SHOW 2019 website?
Have you confirmed your stand dimensions and location?
Have you checked the building rules in the Exhibitor Manual?
Have you forwarded the project to CAEX?
Have you prepared the structural calculation report for the stand with a mezzanine?
Have you handed in the original copy of the Statement of Responsibility signed and scanned?
Have you paid and sent to Caex the ART (Crea-SP) of the project?
Have you hired specialized personnel required to assemble the stand?
Have you bought all the material to be used?
Have you contracted the furniture, equipment and finishing materials negotiated?
Have you requested credentials for the assembling/maintenance teams?
Have you made two copies of the list of materials for entry in the pavilion?
Have you sent the letter of presentation to be submitted by the outsourced personnel to obtain their support credentials?
Have you built, produced and finished the pieces with the stand’s pre-assembling team at your deposit?
Have you packed the stand parts to be sent to the pavilion for assembly?
Have you arranged personal protective equipment for the assembling team?
Does the contract signed with the team comply with the labor norms?
7
May 6-9, 2019
Monday through Thursday
Date: Expo Center Norte
Rua José Bernardo Pinto, 333 – Vila Guilherme
São Paulo | SP – CEP 02055-000
Taxpayer nº – 45.246.428/0001-09
Venue:
1. EVENT PROGRAM
OPENING HOURS:
5/4 and 5/5, from 9 am to 6 pm
5/6 to 5/8, from 7 am to 9:30 pm
5/9, from 7 am to 6:30 pm
4/30 to 5/5, from 8:30 am to 8 pm
5/6 to 5/8, from 8 am to 10 pm
5/9, from 8 am to 7 pm
5/6 to 5/8, from 2 pm to 10 pm
5/9, from 1 pm to 7 pm
5/7 to 5/9, from 8 am to 2 pm
Lunch with opening speech: from 12 noon to 2 pm
Opening ceremony: from 2 pm to 4 pm
Great Auditorium – Centro de Convenções Expo Center Norte
Show opening at 2 pm
SECRETARY:
CAEX and CAM:
SHOW:
CONGRESS:
DAY 5/6:
8
1.1 Assembling: from 4/30 to 5/4, from 7 am to 10 pm
1.2 Interior decorating of stands: 5/5, from 8 am to 10 pm
1.3 Maintenance/Supply: from 5/6 to 5/9, from 8 am to 12 noon;
1.4 Disassembling: non-negotiable deadline: from 7:30 pm on 5/9 to 10 am on 5/11
Disassembly rules – 5/9
• From 7 pm to 7:30 pm – Visitors exit;
• From 7:30 pm to 11 pm – Only EXHIBITORS and LEASE COMPANIES will be allowed to enter the pavilion in order to remove
materials, equipment and small products;
• From 11 pm on 5/9 to 1 am on 5/10 – Only LEASE COMPANIES will be allowed to enter the premises to remove large materials;
• From 1 am on, stands will be dismantled.
2. USE AND RESOURCES OF THE ON-LINE EXHIBITOR MANUAL
To access the event’s website just type apasshow.com
The features available on the website can be found below:
• Confirming EXHIBITOR’s information;
• Registering company employees in the Show and Congress;
• Registering EXHIBITOR’s commercial representatives;
• Sending invitations to EXHIBITOR’s guests;
• Informing and registering EXHIBITOR’s ASSEMBLY COMPANY
• Requesting and paying services and electricity, water installation, cleaning and municipal charges;
• Submitting information on service providers (operation, catering, HR, show, security, cleaning, among others);
• Obtaining information on the event’s location map;
• Sending the stand project and mandatory documentation;
• Downloading APAS Show 2019 logo with manual of application for the event’s publicity and communication materials.
4/30 5/5 5/6 5/7 5/8 5/9 5/10 and 5/11
Assemblyof stands
Decoration Show
DisassemblingCarpet Stand Maintenance
Congress
Expo Center Norte Pavilion
9
2.1 EVENT’S MEDIAIn addition to the event’s official website, apasshow.com, APAS offers other communication media and integration means with
EXHIBITORS and visitors as of the pre-event. They are:
SOCIAL NETWORKSMore than just being present, we actively participate in the main social media channels. With over 22,500 Facebook fans and 5,000
Instagram followers, 3,200 Twitter followers, those are our biggest on-line communication channels. We also have an exclusive
channel on YouTube and a corporate profile on LinkedIn.
Facebook: www.facebook.com/apasshow
Twitter: www.twitter.com/apasshow
YouTube: www.youtube.com/apasshow
LinkedIn: www.linkedin.com/company/apasshow
Instagram: https://www.instagram.com/apasshow
OFFICIAL PRESS AGENCYTo guarantee the Show’s success, we rely on a press agency trained to support communication professionals, media and exhibitors
by providing press releases and pictures to journalists and helping scheduling interviews with the organization and the Show
EXHIBITORS. To contact our press agency, visit: apasshow.com/imprensa.
10
DEADLINE/DUE DATE ACTION TO BE TAKEN BY WHOM
2/18/19 Appointing assembling company Exhibitor
3/4/19
Assembling company’s Statement of Responsibility (original document) Assembling company
Handing in security check Assembling company
Presenting project with ART Exhibitor/Assembling company
Submitting structural calculations Assembling company
Appointing service providing companies Exhibitor
4/5/19
Paying cleaning charge (50% discount if paid by 4/5) Exhibitor/Assembling company
Paying cleaning charge (50% discount if paid by 4/5) Exhibitor
Paying water charge (50% discount if paid by 4/5) Exhibitor
Paying power charge (50% discount if paid by 4/5) Exhibitor
4/19/19
Credentialing EXHIBITOR (50% discount if paid by 4/5) Exhibitor
Credentialing 1-day EXHIBITOR (50% discount if paid by 4/5) Exhibitor
Credentialing commercial representative (50% discount if paid by 4/5) Exhibitor
Informing EXHIBITOR’s guest Exhibitor
Credentialing assembling and maintenance teams (50% discount if paid by 4/5) Assembling company
Credentialing service providing companies (catering, HR, cleaning, security, among others – 50% discount if paid by 4/5)
Service providing companies
Submitting show or artistic attraction description specifying decibels Exhibitor
Credentialing artists and celebrities Exhibitor
Credentialing press agency Exhibitor
* APAS SHOW 2019 organization does not warrant ordered services after their respective deadlines.
3. DEADLINES
The deadlines informed below refer to the final dates and/or due dates (payment) of the respective bank collection documents.
If you need to schedule any payments, we suggest that you request it in advance*.
It should be emphasized that exhibitors who are in default on their obligations to the event, regarding contracting an area and submitting documentation, or paying charges, will not be
admitted in the pavilion to start assembling their stands.
11
4. MEDICAL ASSISTANCE
During the event, there will be two medical facilities on duty to assist EXHIBITORS and visitors.
5. PRODUCT DONATION – APAS SHOW 2019
The APAS Show Social Responsibility area will collect surplus products of the APAS Show 2019 EXHIBITORS and will donate them to
various social organizations.
In the past years, this action has been taken rather successfully, thus benefiting thousands of people in need and donating over 400 tons
of different products. Aiming at increasing this figure we are now divulging the action, which will take place as follows:
• As from April 2019 and during the APAS Show, the APAS Social Responsibility area will contact the exhibitors to check availability of
products to be donated;
• We will send a specific previous communication about the matter so that EXHIBITORS can join in the campaign;
• During the event promotional self-adhesive tags informing support to the donation action will be distributed to identify the stands;
• Donations may be confirmed in advance by phone no. +55 11 3647-5039 – APAS Show 2019 Donation Action or by e-mail arrecadacao@
eventosapas.com.br;
• Once donations have been confirmed, an identified team will go to the stand on May 9, at the end of the event, to collect the products.
The result of the action will be divulged on our communication media, such as the SuperVarejo magazine and newsletter. After the
publication, any information about donation or other matters related to Social Responsibility can be requested by phone no. +55
11 3647-5039, with Rose Pavan.
6. INSURANCE
APAS, Promovisão and the event coordination will not be liable for any damages or losses caused by people and/or products
during the event, including theft, sabotage, civil disorder, power shortage or interruptions and any kind of accidents. EXHIBITORS/
ASSEMBLY COMPANIES, or their representatives, are hereby informed that they will be liable for any accidents caused by their
presence, that of their employees or of any other person they may have helped into or allowed to enter the event.
The event coordination recommends that each EXHIBITOR, according to their own judgment and the legislation
in force, contracts insurance covering stands, products, assets and the teams at work.
12
7. SAFETY NORMS
7.1 EXHIBITION PAVILIONExpo Center Norte pavilions have firefighting equipment at the common areas and emergency exits. Corridors and emergency
exits are signaled and will remain unobstructed and accessible during the whole Show.
7.2 FIRE EXTINGUISHERBy recommendation of the fire department, all stands must be made of fire-resistant materials and EXHIBITORS must request from
their carpet and fabric suppliers fire-resistant certification for the materials used in their products.
According to the ABNT list of technical norms (state decree 38069/93), EVERY EXHIBITOR HAS TO INSTALL at their stands DRY-
CHEMICAL-POWDER FIRE EXTINGUISHERS or CARBON-DIOXIDE EXTINGUISHERS COMPATIBLE with the products and materials
used to assemble the stand and in sufficient quantity.
The dry-chemical-powder fire extinguishers must weigh at least 4 kilos and the CO2 extinguisher must weigh at least 6 kilos. The
coverage capacity for the event is ONE FIRE EXTINGUISHER FOR EVERY 25 SQUARE METERS. Ex.: 100 m2 = four (4) fire extinguishers.
Fire extinguishers must be requested directly to the event’s official fire brigade company.
Fire extinguishers must be placed at an easily accessible place, duly positioned and signaled. If EXHIBITORS have such equipment
at their company, they can use them at their stand.
The APAS Show 2019 will have a trained firefighting team inspect stands and instruct EXHIBITORS according to technical instructions
of the FIRE DEPARTMENT of the state of São Paulo.
7.3 EXPLOSIVE & COMBUSTIBLE MATERIALSUse of any explosives, non-liquid gases, toxic and combustible substances, gas cylinders (LPG) or any other substances able to
cause fire and/or explosion is forbidden. Only electric ovens, heaters and toasters will be allowed.
If you have to use a cooker or electric oven at your stand, all safety norms will have to be met in addition to using some type of
exhaustion connected to the pavilion’s ventilation tubes.
7.4 HAZARDOUS MATERIALSAny jobs using paints, greases, corrosive materials, powders or liquids, will be done in proper containers and with adequate
equipment, thus avoiding damages and accidents to people, neighboring stands and the pavilion.
7.5 COMBUSTION ENGINESNo combustion engine will be allowed to operate inside the pavilion.
13
7.6 PERSONAL PROTECTIVE EQUIPMENTThe people responsible for the EXHIBITING and ASSEMBLY COMPANIES, among others, must provide the employees working in
the assembling and dismantling phases with personal protective equipment (PPE). The equipment must be in perfect operating
condition for use to guarantee everyone’s perfect safety.
The operating team will require that the ASSEMBLING TEAM is duly uniformed, wears helmets, gloves, goggles, boots or proper
shoes. To work at high places, scaffolds with safety belt will be required for workers, and only ladders with original safety lock in
perfect conditions will be allowed (ladders with fabric or canvas locks will have to be replaced). All members of assembling
teams and EXHIBITORS will have to wear protection helmets during assembling and disassembling, and in no event will people
wearing flip-flops or high heels be admitted into the pavilion.
7.7 ACCESS TO THE PAVILIONASSEMBLY companies’ employees or subcontractors will only be admitted into the pavilion to do the assembling and dismantling
work if they have been credentialed. Therefore, they must carry the respective badges and identification documents, which will
be checked. The clothes must be adequate to the assembly environment, such as uniform or T-shirt, pants, sneakers or shoes and
protective equipment.
IMPORTANT: No one without a shirt, wearing boardshorts, shorts or skirts and flip-flops, sandals or any open footwear will be
allowed to enter the facilities during the assembling and dismantling periods.
7.8 EMERGENCY EXITSStands or auditoriums with over 100 square-meter areas must have:
• Duly signaled emergency exits leading to outside areas of the stand;
• Scape routes indicated inside the stand;
• Signs informing the maximum number of people allowed in the area.
7.9 NO SMOKING LAW NO SMOKING signs will be placed inside the stands that should be easily visible to people passing by and sufficient in number
according to the stand’s size.
According to Law 13541 of May 7, 2009, no smoking of cigarettes, cigarillos, cigars or any other smoke product, whether derived
from tobacco or not, is allowed in the entire state of São Paulo in collective environments, totally or partially closed on any side by
a wall, partition, ceiling or roof, even if temporarily, where people stay or circulate, either in public or private areas.
During the assembly, operation and dismantling of the event, any professionals who disobey the law at the Expo Center Norte
facilities will be removed from the pavilion and have their credential withheld and not returned.
The assembling companies that fail to do the services wearing personal protective equipment (PPE) will have their work
stopped until the situation is solved, and they will be served notification and a report will be filed.
14
7.10 NO UNDERAGE ALCOHOL DRINKING LAW Signs informing “NO ALCOHOL WILL BE SUPPLIED TO MINORS” will be placed inside every stand, easily visible to people passing by
and sufficient in number according to the stand’s size, and identification documents will be demanded in case of suspicion of an
underage visitor.
Law 14592 of October 19, 2011 forbids selling, offering, supplying, delivering and allowing people younger than 18 years of age to
consume alcoholic drinks, even if gratuitously; the law provides for other related measures.
During the event, any EXHIBITORS who disobey the law at the Expo Center Norte’s facilities will be notified, will be liable for all legal
obligations and, in case of repetition, they will be fined as follows:
1st warning: ORAL warning by the event coordination;
2nd warning: WRITTEN warning by the event coordination;
3rd warning: Notice of Violation according to the infraction: five thousand reais (R$ 5,000).
8. RULES OF USE OF EXPO CENTER NORTE’SPARKING LOTS AND LOADING & UNLOADING AREAS
The prices charged by Estapar may be changed at any time without prior notice.No vehicles will be allowed into the pavilion. In case of extreme need and urgency, the driver must request authorization from the
event coordination.
For larger pieces of equipment, such as machines, cars, containers, etc., prior notice must be given to the pavilion’s engineering
supervisor (an architect or engineer) so that routes are outlined and dates are set for those materials to enter the pavilion.
The pavilions’ parking lot is managed by Estapar. There is no type of credential for free parking.
8.1 PARKING LOTSPrices subject to change.
8.1.1 VISITORS• Parking fare for motorcycles: twenty-two reais (R$ 22), single price. Entrance and payment only at booth 1;
• Parking fare for visitors’ cars and vans up to 2.70 meters high: forty-five reais (R$ 45), single price;
• Parking fare for buses and/or microbuses: ninety reais (R$ 90), single price, at the area reserved for that purpose;
• Parking fare for vans: sixty-five reais (R$ 65), single price;
• Prices are for a period of up to 12 hours;
• Five reais (R$ 5) will be charged for every exceeding hour.
15
8.1.2 EXHIBITORS• EXHIBITORS may get credentials for a period equivalent to the days of the event with fifty percent (50%) discount on the price
table in effect, including, if necessary, the assembling and dismantling periods.
Discounted EXHIBITOR credentials will be limited to two (2) per exhibitor stand, regardless of the stands’ size. NOTE: To get this
discount EXHIBITORS must present their credentials.
• The area will be accessed through Rua Bernardo Pinto, Gate 13, and through Rua Miguel Mentem, Gate 16, and exit will only be
allowed through Gate 16 (Rua Miguel Mentem). Only cars and vans up to 2.70 meters high will be allowed to enter the premises.
8.2 LOADING & UNLOADING
8.2.1 PAVILIONS & SURROUNDING AREAS- No vehicles may park and remain parked either at the loading and unloading area, or inside the pavilions except for the time
strictly necessary to load and unload. Entering and parking will be charged as informed below and according to the price table
existing at the site:
- Cars and vans weighing up to 7 tons;
- Cargo vehicles weighing over 7 tons;
- Vehicles weighing over seven (7) tons will have 3 free hours to load and unload. Those hours will not be counted according to
the time the vehicles have entered, but according to the truck’s license plate number, for instance: if a truck has entered once and
stayed for two hours, when it enters the premises again on the same day, that truck will have one additional free hour. If the total
time of 3 daily hours is exceeded, the vehicle will be charged R$ 50 per hour or hour fraction.
During all event assembly days, Expo Center Norte will provide an area next to the pavilions available for trucks to park for FREE, thus
giving ASSEMBLY COMPANIES and service providers the chance to rationalize the time they remain in the loading and unloading
areas. The FREE parking area for trucks will be also available on the last day of the event, when dismantling will start. There will be
no tolerance period in case of withdrawal.
8.3 ASSEMBLING & DISMANTLING CONDITIONS
8.3.1 LOADING & UNLOADING AREAIf a vehicle uses the loading/unloading area, it will be charged per hour or hour fraction according to a price table posted at
the entrances. If a vehicle remains at the loading and unloading area, it should do it exclusively for the purposes of loading and
unloading. The area cannot be used to park vehicles and to leave any materials or to save the parking space, both when the event
is being assembled and dismantled. Failure to meet this rule will lead to a charge in an amount to be defined by the administration.
16
8.3.2 ACCESS – LOADING & UNLOADING AREA• Blue, White, Green and Red pavilions – Entrance at Rua Cel. Marques Ribeiro, 200 – Gate 4;
• Red Pavilion – Access to the side corridor of the Red Pavilion will be closed at 8 pm, and gates C8, C9 and C10 will be closed at 9
pm, complying with municipal law (Psiu). In this case, ASSEMBLY COMPANIES will only enter on the following day after the end of
the event as from 8 am.
• Yellow Pavilion – Entrance through Rua Galatea– Gate 9.
8.3.3 DISASSEMBLINGIn principle, dismantling the Show will start soon after its end and as to the access to the loading and unloading area, it will follow
what has been agreed at the logistics meeting.
On the dismantling day, starting on the event’s last day, no vehicle will enter the loading and unloading area before the times set.
Therefore, all vehicles must respect the timetables previously established at each Show, thus avoiding arriving too early so as not
to cause complications in traffic in the region, since there is no specific place to park vehicles while waiting for the pavilions to be
cleared.
As explained before, at the loading and unloading area, parking spaces will not be used to leave any materials to be loaded later
on any vehicles or to save a parking space, or else the administration will charge for the space, i.e., all materials will be taken from
the pavilion directly to the corresponding vehicles.
8.3.4 FINAL CONSIDERATIONSWithout prejudice to the compliance with the general rules of the Traffic Authority, circulation of vehicles in the parking areas will
meet the rules of good conduct, mainly the following:
- Maximum speed - 20 km/hour
- No acoustic signals or sounds that could disturb the Show’s activities and the neighborhood;
- No dangerous maneuvers, driving recklessly or for fun;
- Observing the parking lot employees’ and/or subcontractors’ instructions and the existing signage;
- Keeping the parking lot clean and preserved.
For any further clarifications, please call +55 11 2221-6700.
These rules are valid for 2019, but they may be altered at any time by means of a prior notice sent thirty (30) days in advance.
17
9. CLEAN-UP AND MAINTENANCE DURING THE EVENT
All traffic routes will be covered with carpet, and each EXHIBITOR will oversee cleaning and keeping them by carefully observing
the instructions below:
- Refill products using trolleys with pneumatic wheels (rubber tires);
- When the stand is being cleaned and undergoing maintenance, do not allow any residues to be deposited on the routes, but
have them collected in plastic bags or disposed of in the existing trash bins, according to the type of residue, and observing the
proper hours;
- When refilling liquid products (water, beverage in general) and ice, keep them in closed recipients or in proper packages while
they are conveyed to the stand in order not to wet the carpet. These products must only enter the facilities at the service front
desk and they will be inspected by the security guards; if they deem them noncompliant with the requirements, they will not be
allowed to enter.
- Packages, products and residues must be disposed into the existing trash bins at the pavilions’ circulation area, each type of
residue being disposed in the correct trash bin (ex.: recyclable residues, organic residues, etc.);
- EXHIBITORS who have freezers or air-conditioners at the stand will request a drainage branch for any liquids that may be drained;
- The inside of the stand and its façade will be cleaned by EXHIBITORS, who may, if they wish, hire the services of a specialized and
qualified company;
- Residues will only be removed from the stands at maintenance hours, when the event is closed, and residue bags cannot be
placed leaning on pillars, in the event’s trash bins, or in the middle of the streets, or else a R$ 500 fine will be charged per occurrence;
- If it is extremely necessary to remove residues while the event is open, please request Caex (Center of EXHIBITORS Assistance) or
the pavilion inspector for a special authorization.
10. ENTRY AND EXIT OF MATERIALS
10.1 ENTRY PROCEDURESAll materials or products owned by EXHIBITORS will be accompanied with an INVOICE and the respective MATERIALS ENTRY FORM.
The materials entry and exit form must be on a paper bearing the company letterhead, in two copies dully filled and signed by
EXHIBITOR. Instructions on how to fill out invoices are detailed below. We suggest you send your products/equipment only when
there is a responsible person at your stand to receive them properly.
The first copy of the material form must be handed in to the event’s official security guards when the materials/products enter the
pavilion. The second copy will remain with EXHIBITOR. The MATERIALS ENTRY FORM must contain all materials/products included
in the invoice, since the invoice serves the purpose of inspection and the form is to control the official security at the Show.
EXHIBITORS ARE SOLELY RESPONSIBLE FOR MEETING ALL LEGAL REQUIREMENTS RELATED TO THE PROCEDURES OF
SHIPPING OF GOODS, PRODUCTS, EQUIPMENT AND/OR UTENSILS.
18
10.2 EXIT PROCEDURES Removing materials, such as products, furniture, utensils, equipment, etc., owned by EXHIBITORS, will only be allowed after the
Show is over. The materials/products will be removed from the pavilions accompanied with the respective MATERIALS EXIT FORM
signed by the EXHIBITOR. The first copy will be handed in to the event security guards at the loading and unloading gate, and the
second copy will remain with the EXHIBITOR. The event’s official security company has been authorized by the promotion agency
which produces the event to send goods for due inspection.
10.3 SENDING PRODUCTS TO THE SHOWObserve the following procedures when issuing invoices to send products to the event:
- The invoice will be issued on behalf of the EXHIBITING company, with its taxpayer number (CNPJ), State Registration and addressed as
follows: Rua Jose Bernardo Pinto, 333, Vila Guilherme, São Paulo, SP, Postal code: 02055-000;
- INCLUDE THE FOLLOWING NOTE IN THE INVOICE’S BODY: “AS MERCADORIAS DESTINAM-SE À EXPOSIÇÃO NA APAS SHOW 2019 - 35°
CONGRESSO E FEIRA DE NEGÓCIOS EM SUPERMERCADOS, DE 6/5/2019 a 9/5/2019 - EXPO CENTER NORTE – SP” (these goods are to be
exhibited at the APAS show 2019 – 35th Congress and Trade Show for Supermarkets, from 5/6/2019 to 5/9/2019 – Expo Center Norte – SP);
- They will come back to the establishment of origin within no more than 60 days as from the date the invoice was issued. In the appropriate
fields, list all goods, products, pieces of equipment, etc., with their respective quantities and values (unit and total value).
INVOICE TEMPLATE AND INFORMATION:- Check the template below in order to fill in correctly the invoices to send goods in each state.
1 – SÃO PAULO – INVOICE: MODEL 1 OR 1A NATURE OF THE OPERATION:
SENDING SAMPLES TO EXHIBITS – CODE 5.914RETURNING SAMPLES FROM EXHIBITS – CODE 2.914
ICMS (TAX ON THE CIRCULATION OF GOODS AND SERVICES) SUSPENDED: ARTICLE 42, ITEM II, OF DECREE NO. 4544/02
2 – RJ, MG, RS, BA, ES, PR, SC AND OTHER STATES – INVOICE: MODEL 1 OR 1 ANATURE OF THE OPERATION:
SENDING SAMPLES TO EXHIBITS – CODE 6.914RETURNING SAMPLES FROM EXHIBITS – CODE 2.914
ICMS SUSPENDED: ICMS SUSPENDED UNDER ICMS AGREEMENT NO. 30 OF 09/13/90IPI (TAX ON MANUFACTURED PRODUCTS) SUSPENDED: ARTICLE 42, ITEM II, OF DECREE NO. 4544/02
FURTHER INFORMATION:State Office of the Internal Revenue Service: Al. Barão de Limeira 1138, Campos Elíseos, São Paulo
Phone no. +55 11 3243-3400 and 0800-170 110 (Option 4) – www.pfe.fazenda.so.gov.br
RETURNING PRODUCTS:- To bring products back, issue an invoice model 1 or 1A, on your own behalf, informing as follows: RETORNO DE MERCADORIAS
DESTINADAS À EXPOSIÇÃO NA APAS SHOW 2019 - 35° CONGRESSO E FEIRA DE NEGÓCIOS EM SUPERMERCADOS, DE 6/5/2019 a
9/5/2019 - EXPO CENTER NORTE - SP (returning goods from exhibition at the APAS Show 2019 – 35th Congress and Trade Show).
Note: Inform the date of issuance and invoice number involved in the remittance.
19
WARNING:
- Invoices CANNOT be issued on behalf of representatives;
- Follow all instructions mentioned above to ensure legal support to the operation.
THE OBSERVANCE OF ALL THESE REQUIREMENTS GUARANTEES ENTRY AND PERMANENCE OF SAMPLES AT THE SHOW, AS WELL AS
THEIR RETURN TO THE COMPANY.
11. REGIONAL LABOR AUTHORITY
Irregularities are often found when contracting labor in general, such as contracting minors, excessively long working hours, lack
of registration, cooperatives, etc.
We would like to remind you that contracting companies may be found co-responsible for labor obligations, so they should require
service providing companies/individuals to present proof of their legal status in order to be protected in case of any demand. The
employees of service providers must also be hired in accordance with the effective legislation.
The Regional Labor Authority (Delegacia Regional do Trabalho – DRT, in Portuguese) will attend the event and the following
documents (among others) will be requested during the event;
- EXHIBITOR: Articles of Association, a copy of the company’s taxpayer number card (CNPJ), list of employees working at the Show,
a second copy of employees’ registration documents, documental evidence of payment of the government severance fund for
employees (FGTS) referring to the month prior to the Show, external attendance cards and service agreements;
- SERVICE PROVIDING COMPANY: Articles of Association, a copy of the company’s taxpayer number card (CNPJ), list of employees
working at the Show, a second copy of employees’ registration documents, documental evidence of payment of FGTS referring to
the month prior to the Show and service agreements;
- TEMPORARY WORKERS: Contract signed with the contracting company, registration of that company with the Ministry of Labor
and list of employees who will be working at the Show under the CLT regime – employment contract for a term;
- FREELANCERS: A copy of their registration with the municipal government, their taxpayer number registered with the municipal
government (CCM) and the Social Security System (INSS) (the latter only for salespeople and waiters);
The participating companies and their subcontractors must not sign any agreements with labor cooperatives nor engage workers
supplied by cooperatives when there are elements that could represent an employment relationship between the service taker
and the workers or between the cooperative and the workers, as set forth in articles 2 and 3 of the CLT (Labor Code).
11.1 MINORSMinors’ work is regulated. To keep minors working at their stand EXHIBITING COMPANIES will have to apply to the Regional Labor
Authority and to the Childhood and Youth Court for a special authorization.
For further information or clarifications on labor norms please contact:
REGIONAL LABOR AUTHORITY (DELEGACIA REGIONAL DO MINISTÉRIO DO TRABALHO) (SP)
Address: Rua Martins Fontes, 109, ground floor, Centro
Phone no.: +55 11 3150-8235
Opening hours: from Monday through Friday, from 8 am to 6 pm
Website: http://portal.mte.gov.br/delegacias/sp/servicos/
People younger than 16 years of age will not be admitted to the Show, even if accompanied by a responsible adult,
considering the event’s nature and purpose.
20
12. FIRE SAFETY REGULATIONS
In order to comply with the provisions in State Decree 56819/11 – Fire safety regulations in buildings and risky areas in the state of São
Paulo, EXHIBITORS, ASSEMBLY COMPANIES and service providing companies shall comply with the following fire safety regulations during
all phases of the event, including assembling and disassembling:
- Keeping the pavilions’ emergency exits free and clear (gates and doors opening onto the external area);
- Having fire extinguishers ready at the stands’ area according to Technical Instruction IT 21 of the Fire Department of the state of São Paulo;
- Keeping free and clear all fire hydrants existing in the pavilions;
- Hydrants, alarm-activating buttons and the new light signs will stand visible and will not be enclosed or obstructed by any type
of installation.
- Keeping all pavilions’ official emergency exit routes fully clear and free from any type of material or equipment during assembly, the event
and disassembly;
- Only during assembly and dismantling may secondary routes be used (excluding the official emergency exit routes) to keep material
temporarily, but a mandatory 1.50-meter-wide corridor must be kept free and clear all along its length.
In case of emergency involving the need of leaving the building, a leaving plan will be activated to remove, quickly, orderly and safely,
all people from the buildings. In that case, when hearing the alarm or a message to leave the premises through the pavilions’ PA system,
EXHIBITORS and ASSEMBLY COMPANIES must conduct their clients, visitors and employees to the nearest exit calmly and orderly, according
to the following procedures:
GENERAL PROCEDURES:- Take your personal belongings;
- Switch off all electric devices;
- If you are with guests or clients, take them with you and tell them how to leave the premises (they will be under your responsibility);
- Make sure nobody has been left behind inside the stand;
- Use the exit routes and go to the closest exit (see map attached);
- Remain calm to avoid commotion and panic;
- Never take the elevators;
- Do not laugh or smoke;
- Do not stop walking until you reach the exit, for any reason whatsoever;
- Never go back to the site of the accident;
- Follow the instructions of the fire brigade members identified with a red cap and/or vest;
- Walk orderly, don’t run;
- Avoid making unnecessary noise;
- Do not take off your clothes;
21
- After reaching the outside area, walk to the preset meeting point (see map attached);
- Keep quiet and wait for the counting (fast and visual) by the local fire brigade member.
Note: The person in charge of each stand (manager or other) will introduce himself/herself to the fire-brigade member and report
any relevant news immediately. During the period of visitation of the event, EXHIBITORS will have two employees to lead the
queue and watch over the end of the queue.
When the alarm to leave the premises or a specific message is heard through the PA system, the employee leading the queue will
do as follows:
- Instruct clients and visitors to get their personal belongings and calmly leave the premises;
- Set a speed for safe exit, without running;
- Help keeping people calm and orderly;
- Take special care when removing the elderly, physically-challenged people, pregnant women and children;
- Lead the clients and visitors to the closest meeting point according to the instructions of the fire brigade member identified with
a red cap and/or vest.
The employee watching over the end of the queue will do as follows:
- Help counting those assisted by the employee leading the queue;
- Help with organization to avoid commotion;
- Check whether anyone has been left behind at the stand (pantry, deposit, mezzanine, etc.);
- Close the doors behind as the premises are abandoned;
- Allow no jokes, too much talking or delay to exit;
- Help people in case of accident or if they feel suddenly sick;
- After arriving at the meeting point, inform the fire brigade member at the meeting point of how leaving the premises occurred
(with or without news).
MANDATORY ATTACHMENT: Find attached a plan with the event layout and exit routes, emergency exits and meeting
points according to Expo Center Norte’s official plan.
We also inform that in case of doubts during any phase of the event, Expo Center Norte’s fire brigade or the fire-fighters/inspectors
team contracted by the promotion company should be consulted, and will be able to clarify doubts about official exit routes,
secondary streets, safety and leaving procedures.
REQUESTING SERVICES FOR EXHIBITORS
Services and facilities must be requested directly on the APAS Show 2019 website (apasshow.com), where bank collection
documents can be printed for you to make the payments due.
Every bank collection document, after requested, will be issued 20 days before their due date; the price table will change on
04/05/2019.
The deadline for payment with bank collection documents during the pre-event will be 04/26/2019. After that, all payments will be
made directly at the Expo Center Norte Pavilion, at CAEX, as from 04/30/2019.
22
Refund. APAS will comply with the Consumer Defense Code: consumers have the right of regret purchasing or contracting a
service, and they should also be reimbursed any amounts they have paid, provided that the purchase has been made outside the
commercial establishment. For instance: purchases made by phone, the Internet, mail order, etc. Consumers will have seven (7) days
as from the date a contract has been signed, or a product has been received, to exercise their right of regret, regardless of its quality.
1. TABLE OF FEES AND SERVICE PRICES
2. CLEANING FEECleaning circulation streets during the event will be the event coordination’s responsibility. Cleaning stands will be EXHIBITORS’
responsibility, and they may contract the event’s official cleaning company. We count on the collaboration of all so that stands are
cleaned/maintained during recesses and no residues or trash are placed on the circulation streets during the event.
3. ELECTRICITYAfter calculating the project’s consumption, EXHIBITORS will make the request through the APAS Show 2019 Electronic Manual. If
they get a fractionated total, it will be rounded up in order to ensure safety to the devices.
IMPORTANT: The company in charge of installation will inspect the stands to check the kVA quantity used. If there is exceeding
consumption, it will be charged on the second day of the event.
REMINDER:
- The power demand will be assessed by a qualified professional in order to avoid miscalculation of the required unit and any
payment of fees with fines for delay;
- We recommend using tension stabilizers with the equipment.
FEES TYPEPRICES
By 4/5/2019 As from 4/6/2019
Cleaning Stand - sq. meters R$ 25 R$ 50
Electricity kVA R$ 473 R$ 946
Hydraulics
With sink R$ 785 R$ 1.570
Without sink R$ 618 R$ 1.236
Drainage R$ 335 R$ 670
Municipal
TFA – Ads
R$ 406,96*TFA – Establishment
TFA – Gifts
Fire extinguisher R$ 70 R$ 70
To calculate kVA, see ANNEX 1 – Reference table to calculate kVA.
*Prices subject to change without prior notice
23
IMPORTANT INFORMATIONFor areas where hydraulic outlets can be set up, we inform that:
- The draining outlets are only used to channel drainage from equipment, freezers, coffee machines, etc.
- EXHIBITORS must hire a professional to install appliances inside their stands.
- If drainage for hot liquids is required, please inform the organization so that proper heat-resistant tubes are provided.
Note: water inlet tubes will have ½ (half an inch) diameter and, for drainage, 40 millimeters.
5. MUNICIPAL CHARGESAll stands must pay the following municipal charges:
TFA Code 90042
Corresponding to the display of EXHIBITOR’s brand/ad per stand.
TFA Code 97110
Mandatory payment for all stands referring to handing out free gifts, promotional materials and tasting.
TFE Code 34932
Corresponding to the establishment inspection. Mandatory payment for all stands.
According to Laws 13474 and 13477 of 12/30/2002, the charges above for participation in events will be paid through the event
administrator and production company, in this case, the APAS – Associação Paulista de Supermercados.
The bank collection documents for those charges will be generated and printed through the Electronic Manual 2019.
INFORMATION:
Department of Finance of the Municipality of São Paulo – www.prefeitura.sp.gov.br
http://www.prefeitura.sp.gov.br/cidade/secretarias/financas/servicos/taxas/
Municipality central phone number: 156
6. TELEPHONE & INTERNETAS FROM January 1st, 2019 Expo Telecom will become the official exclusive supplier of Expo Center Norte.
Stands will be assisted by means of an INTERNET dedicate link, which will forward them with a Router Board, a LAN port configured
with Wi-Fi routers included:
• DHCP or IP valid and fixed with 100% speed contracted for downloading and uploading;
• Online monitoring for exhibitors to accompany its link’s consumption in real time;
• Professionals available at the event to render technical support;
• Period during the event’s recess;
• Consumption report after the event with satisfaction survey.
Requests will be made directly to Expo Telecom by phone no.: +55 11 4210-0810 or e-mail: [email protected]
The use of siphon or any other protection for debris collection on the drain are mandatory.
- EXHIBITORS should analyze together with the ASSEMBLY COMPANY the actual electric charge required by their stand by using the
reference table for calculating kVA in this manual (annex);
- One hour after the event has been closed power will be automatically switched off. We suggest that EXHIBITORS who have
appliances, machines or products at the stand which need continuous power supply inform the APAS Show 2019 operating team
in advance for them to take proper actions.
4. HYDRAULICSIt will only be possible to supply water points and drain to stands, if there is technical feasibility and with the approval of the
engineering of the APAS and Expo Center Norte.
The EXHIBITOR must request hydraulic installations following the Electronic Manual of the APAS SHOW 2019.
24
7. EXHIBITORS’ DUTIES RELATED TO SERVICE PROVIDERS AT THEIR STAND
IMPORTANT: EXHIBITORS must inform the name of all service providers at their stand (assembling compa-
ny, security, cleaning, press agent, HR company, promotion agency, etc.) and automatically the company
appointed will receive an email and password to access the system so that its employees can be creden-
tialed. For further information, see GENERAL CREDENTIALING.
7.1 HIRED ASSEMBLY COMPANYEXHIBITORS must inform the ASSEMBLY COMPANY chosen by registering it through the electronic manual. For that purpose,
EXHIBITORS must have the ASSEMBLY COMPANY’s taxpayer number (CNPJ), legal name, address, email and phone number.
Every ASSEMBLY COMPANY must inform, through the manual, the contact person in charge of the communication between APAS
SHOW and the ASSEMBLY COMPANY during the period of the event.
Attributions of the person in charge: 1) retrieving the credentials requested by the company; 2) requesting alterations of names in
credentials; 3) making contacts during the event; 4) general matters; and 5) notifying any fines charged.
- EXHIBITORS are free to choose the company to execute the project, assemble and decorate their stands;
- ASSEMBLY COMPANIES must forward the project chosen by the company, the ART/RRT of the project and of electricity, the project
to execute the assembly and electric project of the stand, and they will check if there are no pending matters related to APAS;
- Only the projects approved by the APAS Show 2019 coordination will be built up. Any adjustments and changes made after their
delivery must be duly documented with CAEX before starting the assembling process;
- Projects must meet the rules in the Exhibitor Manual. The organization will be entitled to request modifications in order to adapt
the project to the rules in the Exhibitor Manual at any time, and EXHIBITORS will be subject to suspension of their stand if those
adjustments are not made;
- Contracting a specialized company to render services of assembling and dismantling will not release EXHIBITORS from their
responsibility before APAS, Promovisão, Expo Center Norte and the public agencies in charge of inspection.
- It is important to make a service contract between EXHIBITING COMPANY and ASSEMBLY COMPANY so that all legal and labor
obligations are properly handled;
- All decoration and construction elements, products or appliances will be placed strictly inside the vertical projection of the limits
of the area leased. This includes promoters wearing costumes and handing out of free gifts;
- Assembling and dismantling your stand by the deadline set by the promotion company;
- Programming in advance any placement of large machinery or vehicles in order not to disturb the stand’s assembling process and
that of the Show. Please inform EXHIBITOR assistance.
GENERAL CREDENTIALINGCredentialing will be done directly at the APAS Show website, except for credential of support. Please find below the rules for each
credential issued.
Have your printed credential on you to enter the Show and avoid lines.
25
CREDENTIALS RELATED TO EXHIBITOR
CATEGORY DEFINITION QTY LIMIT PAYMENT BY 4/5/2019
PAYMENT AS FROM
4/6/2019 SNOTES
Exhibitor For company employees working during the event
1 credentialevery 2 sq m
140 units
For more credentials see ADDITIONAL
CREDENTIAL
Exhibitor GuestExclusively for supermarket representatives invited by
Exhibitor
1 credentialevery 2 sq m
Stand’s area in sq m
For more credentials see ADDITIONAL
CREDENTIAL
1-day ExhibitorExclusively for company
employees to visit the event for 1 day
1 credential at each 10
sq m
CREDENTIAL only valid for 1 day in the event.
CommercialRepresentative
For commercial representatives appointed
by Exhibitor
1 credential at each 10
sq m
Stand area in sq m
For more credentials see ADDITIONAL
CREDENTIAL table
Person in Chargeof the Stand
For people in charge of organizing and operating
the stand2 2 For further information,
see item 1
Exhibitor – General Services
For exhibitor’s service providers, HR, catering,
photographer, equipment, artistic attractions, clean-up
R$ 45 R$ 90 For further information, see item 4.1
Exhibitor – General Services/ Press
Agency
For press agency, to be retrieved at CAEX 3
If request has not been previously made on
the Internet, MTB will be required and the
presence of the person in charge of the stand
Exhibitor – General Services /Security
guardFor the stand’s security team R$ 400 R$ 800 For further information,
see item 4.3
AssemblyCompanies
White credentials for the assembly team R$ 35 R$ 70 For further information,
see item 4.5
Support (ID badge)
For maintenance services, (A&B, window dressers,
landscapers, visual communicators or any other
temporary services
Up to three 2-hour use For further information, see item 4.5
Reprinting Credentials
When a new credential is printed the previous
one will be automatically cancelled
26
TABLE OF ADDITIONAL CREDENTIALS PER EXHIBITOR
BADGES DEFINITIONPAYMENT BY
4/5/19PAYMENT AS FROM
4/6/19
ADDITIONALEXHIBITOR / COMMERCIAL
REPRESENTATIVE
Exclusive for EXHIBITORS and Commercial Representatives
R$ 158 R$ 316
1-DAY EXHIBITORFor company employees
for 1-day visit to the event
R$ 95 R$ 190
ADDITIONAL GUESTFor supermarket
representatives onlyR$ 158 R$ 316
IMPORTANT NOTES ABOUT CREDENTIALS
- REPRINTING CREDENTIALS: when a credential is printed again, the first one will be automatically cancelled;
- CHANGING CREDENTIALS DURING THE EVENT: at the APAS Show 2019, credentials will be changed by the very person in charge
of a stand, whether the exhibitor, assembly team or service providing team through the exclusive area in the electronic manual.
Changes will only be made if the credential has NOT been used yet;
- REQUESTING CREDENTIAL DURING THE EVENT: only the person in charge of a stand will be allowed to request new credentials
during the event. The request will be made directly to CAEX;
- It is mandatory to inform the taxpayer number of all people registered, except for foreigners, who will inform their passport
number;
- DEADLINES FOR CREDENTIALING: failure to meet the deadlines will exempt the event coordination from any responsibilities for
problems or losses caused, or which may be caused, to EXHIBITOR.
THE EVENT ACCESS CONTROL WILL NOT ALLOW CREDENTIALS TO BE BORROWED. IF IT HAPPENS,THE CREDENTIAL BORROWED WILL BE WITHHELD AND CANCELLED.
Any identification credential will have to be placed on the chest of its holder while he/she remainson the premises. The event coordination will be entitled to demand identification from credential holders
and to withhold those being improperly used.
27
INFORMATION ON EACH CREDENTIAL CATEGORY
1. PERSON IN CHARGE OF THE STAND
Each EXHIBITOR will appoint the people in charge of doing the APAS/EXHIBITOR liaison during the assembling period, the event
and the dismantling period.
IMPORTANT: THERE ARE UP TO TWO CREDENTIALS OF “PERSON IN CHARGE OF THE STAND” per EXHIBITOR. That credential
enables entering through all pavilions’ entrances (except for auditoriums) and an identification document must be presented
whenever requested.
Responsibilities of the person in charge: 1) retrieving the credentials requested by the company; 2) requesting changes in names
on the credentials; 3) making contact during the event; 4) general matters; and 5) notifying any fines.
2. EXHIBITOR
For EXHIBITOR credentialing, it is necessary to enter the APAS Show 2019 website (apasshow.com) and enter the following
information:
- Commercial name
- Full name
- Taxpayer number (CPF)
- Phone number
- Position
DEADLINE FOR CREDENTIALING: 04/19/2019. Up to 2 credentials.
Deadline for credentialing: 04/19/20191 credential every 2 m2 (limited to 140 credentials. Additional credentials: check the website)
EXHIBITORS’s credentials are customized with the company name and the employee’s name. They are exclusive for the company
employees. Outsourced professionals rendering services to EXHIBITORS, or any guests, cannot have this badge. For those cases, see
instructions below in this chapter.
28
3. EXHIBITORS’ GUESTSEXHIBITORS will receive one invitation for every 2 square meters of their stand area for supermarket representatives they have
invited.
The invitation must be sent as follows:
- By entering your area in the Exhibitor Manual and sending the invitations numbered by the system;
- Visitors will receive the invitation via an email with a link for them to apply for credentials.
NEW: GUESTS INVITED WILL HAVE 10 DAYS AFTER RECEIVING AN INVITATION TO APPLY FOR CREDENTIALS ONLINE FOR FREE.
Warning: after 10 days, the invitation will no longer be valid. Thus, a guest will NOT be able to register with the invitation received.
Registrations as EXHIBITOR GUEST of the company employees will not be accepted. We request that this deadline is observed so
that the whole credentialing system of the event works properly, thus easing and speeding up the process for EXHIBITORS and
avoiding lines at the event site.
4. CREDENTIALING SERVICE PROVIDING COMPANIES - For all contracting of service providing companies in general, such as assembling, catering, decoration, reception desk, among
others, EXHIBITORS will make sure that the companies they are hiring are honest;
- We warn you that the DRT (Regional Labor Authority) conducts inspections in events during the assembling period, the event and
the dismantling period. For more details, see GENERAL INFORMATION, ITEM 16;
- No professionals will be admitted to the Show without being duly credentialed and bearing their badge;
- All credentials are personal and cannot be transferred, and they do not entitle anyone to bring companions.
- Improper use of credentials will lead to their withholding and cancellation.
- WARNING: The deadline to appoint service-providing companies is 03/04/2019.
Please note that there are specific forms for ASSEMBLY, safety and press agency companies.
2.1 1-DAY EXHIBITORCredentials exclusively for EXHIBITING companies’ employees to visit on only one of the days of the event. Exhibitors will receive one
invitation for every 10 square meters of their stand area for the company’s employees.
WARNING: After a credential has been used no changes will be allowed.
Deadline for credentialing: 04/19/2019
Guests’ credentials, after being altered, WILL NOT BE CHANGED.
29
4.1 SERVICES – CATERING / AUDIOVISUAL / RECEPTION / PHOTOGRAPHER /ARTISTIC ATTRACTION / CLEANING
Service credentials are meant for employees of companies providing several services at the stands, as detailed above. Those
companies will receive an email with a password to enter the system as soon as EXHIBITORS inform that they will provide services
to them.
The company will request the credentials by entering the following information:
- Commercial name
- Full name
- Taxpayer number (CPF)
- Phone number
- Position
Payment will be requested directly in the system and will be paid by means of a bank collection document.
For artistic attractions, the companies that intend to present them will inform and wait for the event coordination’s approval.
No shows with “samba schools” or bands with a considerable number of members will be allowed. Sound reinforcement system on
open areas will also not be allowed. No actions that have not been informed in advance will be allowed in the pavilion.
4.2 ARTISTS & AUTHORITIES – VISITORS
Deadline for credentialing: 04/19/2019
Deadline for credentialing: 04/19/2019
The APAS Show 2019 coordination must be informed about any visits of artists, celebrities, personalities or authorities so that
proper security actions are taken.
4.3 SECURITY
Additional security professionals will only be hired directly with the event’s official company.
SECURITY PROFESSIONALS AT WORK MUST BEAR THEIR CORRESPONDING CREDENTIAL.
DOCUMENTS REQUIRED:
- Operation authorization;
- Security certificate provided by the federal police department;
- Professionals contracted must wear uniform and under no hypothesis will they carry guns;
- Holders will be required to identify themselves and in case of use by third parties the identification document will be withheld.
NOTE: No second copy of a credential withheld will be issued.
Deadline for credentialing: 04/19/2019
30
ASSEMBLY GENERAL INFORMATION
1. ASSEMBLY PERIODWe would like to remind you that all over the Red Pavilion the Psiu Act will be observed (Program of Urban Silence in force in the
municipality of São Paulo: Law 11.501 of 04/11/1994; Law 11.986 of 01/16/1996; Decree 34.741 of 12/09/1994; Decree 34.569 of
10/06/1994, and Decree 35.928 of 03/06/1996).
For large pieces of equipment, such as machines, vehicles, containers, etc., Caex must be notified about them no later than
04/09/2019 so that routes are outlined and dates are set for those materials to enter the pavilion. If EXHIBITORS fail to observe the
date and time set by the Caex assistance, the companies will be at risk of not being able to exhibit the item in question.
APAS and Promovisão will not be liable for keeping and for the security of the vehicles and equipment exhibited. We would like
to remind you that the maximum width of the street is 4 meters and Exhibitors must plan the access to their stands accordingly.
4.4 SUPPORT (TAG)SUPPORT/SERVICES: a support tag will be issued valid for up to 2 hours for service providers to enter the pavilion to render
outsourced services in general and for quick deliveries during the event. Those service providers will not be given tags in advance.
The tag can be retrieved directly at the pavilion’s operating gates where service providers should present the documents listed
below, from 8 am to 12 noon. If a service provider does not have the company’s letter of declaration, it should be retrieved at Caex.
QUANTITY: UP TO THREE TAGS PER COMPANY PER DAY
CONTRACTING COMPANY’S LETTER OF DECLARATION printed on a page with the company’s letterhead informing: EXHIBITOR’s
name, where the service is to be rendered, type of service, name and taxpayer number (CPF) of the employees doing the service,
and the date of the service.
5. ASSEMBLY COMPANY
ASSEMBLY COMPANIES’ employees will be allowed to enter the pavilion and their credentials will only be used at the event’s
assembling and dismantling periods. The companies will receive an email with a password to enter the system as soon as
EXHIBITORS inform which ASSEMBLY company will render the services. After that, ASSEMBLY COMPANIES will request credentials
through the manual and enter the following information:
- Commercial name
- Full name
- Taxpayer number (CPF)
- Phone number
- Position
Payment will be requested directly on the system and made by means of a bank collection document. Credentials will only be
cleared after the payment has been made.
Deadline for credentialing: 04/19/2019
31
Each stand’s area will be marked by the event coordination on the pavilions’ floor. When assembling stands the internal angle of the mark
on the floor will be considered.
The circulation areas in the neighboring stands or between the stands and the pavilion’s walls must not be used in to put away tools,
materials and products; the assembling operation of the stands will be exclusively done within the limits of the areas leased and within
the 1-meter perimeter parallel to the stand marked for that purpose. If ASSEMBLY COMPANIES fail to respect these instructions, a R$
1,500.00 fine will be charged in the first hour and R$ 500 per additional hour until the irregularity has been corrected.
We ask assembly companies’ cooperation so that they keep the residues resulting from assembling stands and employees’ meals next to
the stand in transparent plastic bags instead of having them spread all over the pavilion, because it will facilitate the work of the cleaning
team working during the assembling period. If ASSEMBLY COMPANIES fail to follow these instructions, a R$ 1,500.00 fine will be charged
in the first hour and R$ 500 per additional hour until the irregularity has been corrected, after the first oral and written warnings.
After the carpet has been placed, it will be strictly forbidden to put away trash, prepare any type of materials that could create residues,
or touch up the paint. If there is any accident with the carpet already set up, replacing it will be charged from the assembling company in
question. If the assembling company fails to respect these instructions, a R$ 1,500.00 fine will be charged in the first hour and R$ 500,00
per additional hour until the irregularity is corrected, and it will also pay the expenses to replace the carpet.
2. DISASSEMBLY PERIOD
Dismantling is understood as the delivery of the stand area completely free from parts, products, residues and rubble.
To dispose of those materials the pavilion has adequate trash bins.
EXHIBITORS and assembly companies will oversee dismantling the stand by the deadlines and according to the conditions set
herein. After dismantling is over, the materials and pieces of equipment remaining at the exhibit premises will be removed by
the event coordination, which will not be responsible for any kind of breakdown, robbery, theft and damage.
3. USE OF THE PAVILION
Assembly companies will return the area cleared by 10 pm on 05/11/2019 and they will only be allowed the leavethe pavilion when an inspector has checked the area. If they do not observe this instruction, a R$ 1,500.00 fine will
be charged in the first hour and R$ 500 per additional hour until the irregularity has been corrected.
Assembling will end at 9 pm sharp on 05/04 (Saturday).If the assembling company fails to observe the time set, a R$ 1,500.00 fine will be chargedin the first hour and R$ 500 per additional hour until the irregularity has been corrected.
32
Using the wall of neighboring stands will not be allowed. If assembling companies fail to respect this instruction,a R$ 1,500.00 fine will be charged in the first hour and R$ 500 per additional hour until the irregularity has been corrected.
The pavilion floor will not be marked, painted, bored or excavated by EXHIBITORS or by the ASSEMBLY COMPANIES. It is forbidden
to support, tie or hang any stand’s components or products exhibited to the pavilion’ structure of the roof, covers, walls or columns.
It is also forbidden to bore or paint those elements. Any damage caused by EXHIBITORS or ASSEMBLY COMPANIES to the pavilion’s
facilities will be under their full responsibility and they will pay all costs, fines or sanctions arising therefrom.
4. WALLS, PARTITIONS AND FINISHINGPartitions will be built between stands that have adjoining neighbors, thus establishing the limits of each area. For this type of area,
the walls assembled will limit the stands. With those limits any spaces between stands will be avoided. The stands whose back is
oriented to the circulation areas and those next to them will have finishing at the closing in order not to hinder the perspective of
the Show and circulation.
5. BRICK CONSTRUCTION, METAL, WOOD AND ALUMINUM STRUCTURES
Any wood, iron and aluminum elements will not be manufactured within the pavilions. They must be preassembled at the
ASSEMBLY COMPANIES’ workshops. They must arrive with mass applied, properly sanded and semi painted, and they must be fixed
with screws, or other fixtures. Only small finishing touch-ups will be allowed.
Notes:
- Circular saw mounted on bench will not be allowed inside the pavilions;
- Welding machines will not be allowed to build structures in the pavilions, only some weld points for finishing.
- No brick construction or similar ones will be allowed.
All structural elements with modular assembly will offer full safety to the construction set; using wooden pins or other wooden
pieces is not allowed to join or lock struts and/or aluminum sleeves, or similar items, or any other types of element.
6. GLASS WALLS
Fixing any object or piece of equipment on the pavilion’s roof structure is not allowed, or else a R$ 1,500.00fine will be charged in the first hour and R$ 500 per additional hour until the irregularity has been corrected.
Glass walls may be used at stands provided the following conditions are observed:
- Two meters maximum height for simple glass at least 6-millimeter tick, provided they are properly signaled with adhesive tape,
logotype, image;
- Walls higher than 2 meters will have to be coated with safety pellicle, InsulfilmTM type, or walls assembled with polycarbonate,
acrylic, laminated or tempered glass panels.
33
7. GARDENS & PLANTSVases, baskets and any type of recipient will be protected with plastic so that when they are watered no leakage happens.
The pavilion’s floor will be properly protected if any gardening and landscaping is to be done.
8. CIRCULATION STREETS/CLEANINGIt is strictly forbidden to deposit materials, tools, boxes or products on the emergency exit routes, on the circulation streets and in
the neighboring stands. All operations will take place INSIDE the limits of the area under the ASSEMBLY company’s responsibility. If
it is necessary to leave any materials temporarily on the circulation streets, they will be placed near the stand’s area.
A corridor at least 2 meters wide will be left for people, trolleys, emergency gear, rescue teams, emergency teams/equipment, fire
brigade members and fire-fighters to pass. During the assembling periods, APAS Show 2019 will keep cleaning teams active on the
circulation streets to remove materials and residues deposited by the assembling companies. On the last day of assembling, no
material will remain on the circulation streets once the carpet is set up there.
After the carpet has been set up, it will be strictly forbidden to deposit any waste or leave any materials on it.
- Failure to follow this rule will result in an R$ 1,500 fine per occurrence being charged in the first hour, and R$ 500 per additional
hour until the irregularity has been corrected.
- During the disassembling period, the responsible teams must accompany the clearance of the areas with the ASSEMBLY
companies.
Should any irregularity take place when materials are being removed and the area is being cleared, a fine will be charged and the
guaranty-check left in advance upon submission of the pertinent documents will be withheld.
9. ACTIONS CREATING RESIDUES
EXHAUST FAN
For an electric cooker to be used at your stand it is mandatory to observe and always comply with all safety rules and to have some
kind of exhaustion installed directing smell and smoke upwards in order not to disturb neighboring stands.
GARBAGE
For actions that create excessive garbage, EXHIBITORS will have proper trash bins installed to collect and properly dispose of the
residues in order to help the cleaning team’s work and to have the Show operating properly.
For those actions, Caex will be informed during the pre-event period.
Failure to observe the norms set up above will subject EXHIBITORS to the penalties described in the item FINES.
34
10. USING ELECTRIC COOKERS/OVENSIf there is an electric cooker or oven at your stand, it will be mandatory to observe and comply with all safety norms and to have
exhaustion installed directing smell and smoke upwards.
Failure to follow this rule will result in an R$ 1,500 fine per occurrence being chargedin the first hour, and R$ 500 per additional hour until the irregularity has been corrected.
11. ELECTRIC INSTALLATIONSPlanning, management and distribution of the services of installation of hydraulic and power outlets will be done by a company
contracted by APAS: ENGEVE ENGENHARIA E EVENTOS.
Power in the pavilions is supplied by AES Eletropaulo under the responsibility of Expo Center Norte. Electric installations at the
stands will fully meet the provisions in NBR5410 – Low-Tension Electric Installations.
It is mandatory to use flame-retardant cables with double mechanical insulation (PP type) and thermomagnetic circuit breakers.
For technical-operational security reasons, APAS is exclusively responsible for supplying and connecting power from the existing
power distribution boards in the pavilion of Expo Center Norte as far as the site of the power distribution center at every stand.
EXHIBITORS/ASSEMBLY companies will not be allowed access to power panels, hydraulic tubes and air-conditioning ducts of
the pavilion; they will only be operated by the responsible company contracted or by the technical team of Expo Center Norte.
Any expenses charged to the promotion agency referring to the matters described above will be automatically charged to the
responsible EXHIBITOR.
EXHIBITORS/ASSEMBLY companies will complete power installation and distribution at the stand thus enabling power to enter with
a general class-C circuit breaker compatible with the power requested. The general circuit breaker and the remaining protective
devices of the electric circuits will be placed in a noncombustible switchboard with a door, fixed where the promotion agency’s
maintenance team can freely reach even when the event is not active. To meet the requirements in NBR-5410, NR-10 and those of
Expo Center Norte, EXHIBITORS/ASSEMBLY companies also undertake to ground stands built with metal structure, made of iron or
aluminum, and to connect them to the ground wire which is next to the electricity entry point in order to prevent electric shocks.
The power will be supplied in non-fractioned kVA units with three-phase 380 V voltage, 60 hz – 3 phases with neutral and ground
and 220 V monophasic voltage while the event takes place. Lamps, air-conditioners and other devices will have 220 V operating
voltage. For voltage of 127 V (110 V), EXHIBITORS must use proper power transformers. The power cable used to supply power to
the stands and other needs of the events held at Expo Center Norte’s pavilions will have, at their end, where the requestor’s charge
will be connected, a PCE-brand female plug.
PCE plugs are compatible Steck-brand plugs, which are well known in the Brazilian market. This type of connection, also called
plug-in connection, will minimize the risks of accidents due to short-circuit, electric shock or phase inversion, which may cause
appliances to burn.
See below a table describing the PCE and Steck male plugs necessary to connect to the female plug of the power-feeding cable
that will be handed in by Expo Center Norte:
35
The female plugs installed in the power-feeding cables supplied by Expo Center Norte will be as follows:
For 6-square-millimeter cables,female-type five-pole connector (extension) branded PCE, reference number: 2252-6;
For 10-square-millimeter cables, female-type five-pole connector (extension) branded PCE, reference number: 235-6.
The width of the cable and the type of the plug to be effectively provided to the stands and the other needs of the event will depend
on the total electric charge to be fed and on the technical availability at the moment it is being installed.
Assembly companies, companies rendering electric installation services, EXHIBITORS and the promotion agency will have adequate
means of connection with the new format of power outlet supplied by Expo Center Norte as from January 1, 2017.
The installing companies homologated by Expo Center Norte hired by the event promotion agency to supply power outlets to stands
can be consulted to obtain technical clarifications when necessary.
Connections for more than 30 kVA will be requested to the installing company contracted by the event promotion agency in advance
so that it can take the technical actions required.
The charges installed at stands and the charges of the other needs of the event will be duly balanced among the three phases at the
power distribution switchboard to be fed.
Amperage of general class C circuit breaker in the power distribution switchboard will be compatible with the total charge installed
there, according to NBR 5410. The power plug supplied by Expo Center Norte will not be used to make irregular interconnections or
in ways in disagreement with that norm. Any damages caused to cables or plugs belonging to Expo Center Norte will be charged.
12. SPECIAL LIGHTINGAny stand that uses any kind of special lighting, such as spotlights, light cannons, laser cannons, halogen lamps, chandeliers, etc.,
will have those pieces of equipment set up in special structures able to cope with their weight and in ways not to expose other
EXHIBITORS, visitors and the assembling team to risks.
The lighting fixtures, reactors and components of the switchboard of lighting devices cannot lean on the stand’s structure. They
must be isolated so that there are no risks of electric shocks. Special lighting projects will be detailed in a plan and in perspective
and sent to Caex on the deadline set in this manual.
NOTE: All metal elements in the assembling process will be grounded to meet NBR 5410 and NR 10 norms.
Width of cable supplied with PCE female plug
Reference number of PCE male plug required for
connection
Reference numberof Steck male plug with
PCE female plugPicture of a 5-pin male plug
6 mm2 0252-6 s-5276
10 mm2 035-6 s-5576
Any other male plug or connector compatible with the PCE female plug may be used, if it is in conformity with NBR IEC 60309-1.
36
13. SPECIAL INSTALLATIONSAny device requiring special installation will have to meet the ABNT norms and those in the Labor Department NR.
14. VIDEO WALL AND LARGE SCREENSVideo wall equipment and large screen can be assembled on proper structures able to cope with twice the weight of the pieces of
equipment set up on them.
15. SUSPENSION OF STAND’S ASSEMBLYAPAS Show 2019 will be entitled to suspend any assembly process that fails to meet the norms informed here to ensure everybody’s
safety and physical integrity, in addition to assembling processes in disagreement with the project previously approved, either
in relation to the materials used, measurements described, lighting planned, or to other matters to be identified during the
assembling process. Suspension will take place after the event’s operating team or public agencies have issued their report, such
as Segur, Fire Department, Cetesb, etc. In both cases, a R$ 5 thousand fine will be charged per occurrence in the first hour and R$
500 per additional hour until the irregularity has been corrected.
STAND PROJECT
After appointing an assembly company, such company will receive a login and password to send the project and documentation
duly scanned.
The material to be sent is composed as follows:
- Plan with 1m X 1m access ramp according to NBR 9050 for stand, standard assembling process, and beveled ramp for stands
outdoors;
- General dimensions (quotas);
- Sink position (if any);
- 10-centimeter raised floor - mandatory;
- All decorative and constructive elements, products or pieces of equipment will be strictly contained within the vertical projection
of the limits of the area leased;
- Two elevations with heights informed and respecting the 50% of mandatory transparency and 60% in one of the sides, when the
stand is shaped as an island;
- Stands bigger than 100 square meters can have a mezzanine where 60% of the area can be used, and a 1 meter far from the
stand’s limit for open stands, with guardrail.
- Single-story stands will be 5.10 meters high maximum (5 meters + 0.10 meters floor) and 3.60 meters when they are located under
the pavilion’s mezzanine (3.50 meters + 0.10 meters floor);
- Two perspectives.
PROJECT AND DOCUMENTS DELIVERY: 03/04/2019The project will always observe the rules in the EXHIBITOR MANUAL. The organization will be entitled to request
modifications in order to adapt the project to the rules in the manual at any time, and EXHIBITORS may have their stand suspended should the modifications requested fail to be made.
37
SINGLE-STORY STAND
- The project ART and/or RRT, and of the electric and assembling projects (information on how to complete it in item 2.1 below) – At
the request of the Center Norte Fire Department and of Caex, the ARTs that are NOT in agreement with the Exhibitor Manual will
have to be done again;
- ART and/or RRT of Box Truss, when applicable;
- Documental evidence of payment of ARTs and RRTs;
- Copy of the responsible person’s registration with Crea-SP or CAU;
- The original term of responsibility will be sent to the APAS headquarters;
- Guarantee check (if the company is not a Sindiprom affiliate).
STAND WITH MEZZANINE
- The project ART and/or RRT, and of the electric and assembling projects (information on how to complete it in item 2.1 below) – At
the request of the Center Norte Fire Department and of Caex, the ARTs that are NOT in agreement with the Exhibitor Manual will
have to be done again;
- ART and/or RRT referring to structural calculations signed by the engineer in charge (information on how to complete it in item
2.1 hereinafter);
- ART and/or RRT of Box Truss, when applicable;
- Documental evidence of payment of ARTs;
- Copy of the responsible person’s registration with Crea-SP or CAU;
- The original term of responsibility will be sent to the APAS headquarters;
- Guarantee check (if the company is not a Sindiprom affiliate).
IT IS MANDATORY AND INDISPENSABLE TO SUBMIT THE ART (Note of Technical Responsibility) or RRT (Registration of Technical
Responsibility) of the stand’s project, together with documental evidence of payment. According to the legislation ruling the
Regional Council of Engineering and Architecture (CREA) and the Council of Architecture and Urbanism (CAU), all stands’ projects
and/or assembling processes in events will have a technically responsible person duly registered with those councils in the region
where the jobsite is or the service is to be done, the project and electric installation.
38
By CREA’s determination, engineers will have their visa or registration in São Paulo for an ART to be valid. To be able to issue the RRT,
architects will have to be registered with the CAU, valid all over the national territory. To be valid, the ART and RRT will have to be
duly signed by the engineer or architect and by the contracting party, and they will be accompanied by bank receipts of payment
and a copy of the professional’s registration.
Information:
CREA – SP
Av. Brigadeiro Faria Lima, 1059, Pinheiros
São Paulo – SP – CEP 01452-920
Customer Assistance Center: +55 11 3095-6400
Website: www.creasp.org
CAU – NACIONAL
Customer Assistance Center: 0800 883 0113
Website: www.caubr.org.br
All documentation referring to the mezzanine will be sent to the APAS headquarters (Rua Pio XI, 1200, Alto da Lapa, São Paulo, SP,
CEP 05060-001) given that original documents will be needed.
Notes:
- We recommend that the ASSEMBLY COMPANY contracted analyzes the technical plan to consider the existing columns and
beams in the space leased by EXHIBITOR in order to adapt the project to build the stands, mainly in the areas under mezzanines;
- We stress that all projects will be previously submitted to the event coordination for approval and they must be strictly observed
after being approved;
- Check whether the stand is under the pavilion’s mezzanine. If so, check the table below.
Important: Zero-transparent walls will not exceed 50% of the linear footage of the side of the stand.
More details in item 1.2 – Visibility
Use of air-conditioners owned by Exhibitors is forbidden inside of any pavilion of Expo Center Norte
(Further explanations in item 1.6).
1. PROJECT RULESIMPORTANT: The APAS plan is updated every week, so, before the assembling companies start to execute the stand project, please
check whether the Show’s plan has been updated.
Please request details (ground plan) directly from CAEX, through its Pavilion assistance service.
39
1.1 MAXIMUM HEIGHT
HEIGHT FOR STANDS UNDER MEZZANINE
PAVILIONMAXIMUM HEIGHT (M)
UNDER MEZZANINE FAÇADE
Blue Single-story stand There is no façade out of the mezzanine
(follow maximum height above)
Green 3,60 m 1,50 m
Red 3,60 m 1,50 m
1.2 VISIBILITY
Each face of the project will observe the rule of 50% transparency. The pantry and deposit
in the project will be located without fully closing any of the sides.
Correct Incorrect100% open or transparent 100% closed
50% open Over 50% closed
50% open Open at the upper part
HEIGHT FOR ALL PAVILIONS
It is mandatory to have the floor raised by 10 centimeters in all stands.The heights informed below include 10-cm floor. Ex.: 5 m + 0.1 m
Single-story stand 2-story stand
Maximum height 5.10 m 6,10 m
The visibility rule has been created to keep the Show beautiful and pleasant. Otherwise, corridors would be too closed, confining
visitors along stretches of high walls and hiding smaller stands.
40
1.3 2-STORY STANDSA second story will only be allowed to be built in an area leased equal or over 100 square meters, and it will occupy no more than
60% of the area leased. Mezzanines can be built in stands with an area equal or over 100 square meters, and the construction will
occupy no more than 60% of the area leased. For safety reasons, the area of the mezzanine with guardrail oriented toward the
circulation street will be at least 1 meter far from that street.
Stands with mezzanine will have to submit two (2) ARTs, one (1) referring to the responsibility for the project and one (1) referring
to responsibility for the mezzanine’s structural calculations. If a Box Truss structure is included in the project, 1 ART is enough. It is
mandatory to have a sign in the stairs or in the entrance of the second story informing how much weight or the number of people
the mezzanine is able to support. All pads will be made of the same material of the structure and they will be propped directly on
the pavilion’s floor, with some protection, in order not to damage the floor (ex.: carpet or wood).
1.4 RAMP FOR PHYSICALLY-CHALLENGED PEOPLEAll stands will have a ramp for physically-challenged people (NBR 9050/94, ABNT). It is mandatory to indicate in the project where the
ramp will be placed and its specifications.
STANDARD-ASSEMBLY STANDS – The ramp will be at least 1-meter long, 1 meter wide and 10 centimeters high so that a wheelchair
can go through the passage, starting at the pavilion’s level (0.00). If the ramp floor is finished in sliding material, a no-skid strip is
mandatory.
OUTDOOR STANDS – The ramp will be 1 meter long, 1 meter wide, including the chamfer in both sides, 10-centimeter high so that a
wheelchair can go through the passage, starting at the pavilion level (0.00). If the ramp floor is finished in sliding material, a no-skid
strip as shown the illustration below is mandatory:
Failure to comply with this requirement will subject the stand to interdiction and an R$ 1,500 fine may be charged
per occurrence in the first hour and R$ 500 per additional hour until the irregularity has been corrected.
41
1.5 CATWALKS/STAGESCatwalks and stages will only be allowed to be built when the area leased is equal or larger than 100 square meters, and an ART will
have to be submitted for any floor raised more than 60 centimeters.
Any stage or catwalk may not be more than 1.2-meter high and it must be at least 2 meters far from the stand’s outer limits and
fully oriented inwards the stand regardless of whether the area is shaped as an island or otherwise. At the remaining stands, any
raised floors where there may be people circulating will not be higher than 1.2 meter from the pavilion’s floor, and there will be a
ramp for physically-challenged people (except for stands with mezzanine) and guardrail.
1.6 AIR CONDITIONINGPlease see below the Expo Center Norte’s regulations.
Failure to comply with this requirement will subject the stand to interdiction and an R$ 1,500 fine may be
charged per occurrence in the first hour and R$ 500 per additional hour until the irregularity has been corrected.
By Expo Center Norte’s determination, it is forbidden to use exhibitors’ own air-conditioners at the stand.
All Expo Center Norte pavilions have their own air-conditioning system. To ensure proper operation of the system, the event
promotion agency will meet and will have EXHIBITORS meet the following instructions:
1. Stands will not have their own air-conditioners because the hot air charge hinders the operation of Expo Center Norte’s air-
conditioning system;
2. All stands will be built without a ceiling so that they can benefit from the pavilions’ air-conditioning system;
3. For stands with mezzanine, at least 30 days before the event assembling process starts, a detailed air-conditioning project will be
submitted including the supporting structure to be analyzed by Expo Center Norte, according to the following conditions:
3.1 Air-conditioning will only be allowed on the ground floor;
3.2 The mezzanine will not have ceiling so that it can benefit from the pavilion’s air-conditioning system;
3.3 Only split-type machines, in proper size, will be used;
3.4 The hot air produced by the condensing unit will be discharged above the line of the pavilion’s air-conditioning ducts,
which varies from one pavilion to the other (approximately from 9 to 11 meters);
3.5 The equipment will not be installed at the stand after the project has been approved by Expo Center Norte, the project ART
has been submitted and the installation including the structural part and electric facilities;
3.6 Under no hypothesis whatsoever will window-type air conditioners be allowed inside the pavilions.
42
2. DOCUMENTATION
2.1 ART (Note of Technical Responsibility) issued by an engineer (CREA) or RRT (Registration of Technical Responsibility) issued
by an architect (CAU).
All projects will be accompanied with ART or RRT of project, assembling and electric facilities paid by the technical responsible
person (CREA-SP). The ART or RRT will be completed according to the instructions below (ART or RRT in another format will not be
accepted):
Field 3 - Pavilion’s address
Blue, White and Red Pavilions: Rua Jose Bernardo Pinto, 333, Vila Guilherme, São Paulo
Green Pavilion: Rua Cel. Marques Ribeiro, 200, Vila Guilherme, São Paulo
Field 4 - Technical Activity
In this field the following codes will be informed:
- PROJECT OF STAND OR TEMPORARY BUILDING/TEMPORARY FACILITIES;
- STAND EXECUTION AND/OR ASSEMBLING;
- PROJECT OF LOW-VOLTAGE ELECTRIC FACILITIES;
- EXECUTION OF LOW-VOLTAGE ELECTRIC FACILITIES;
- For metal structures, please mention Box Truss whenever there is this kind of structure in the project;
- For jobs to be done at high places (personal protective equipment required), describe the type of job to be rendered, ensure the
implementation of a plan of prevention of accidents at work, training courses, use of protective equipment, risk protection for all
workers involved, by observing the pertinent safety norms;
- For mechanical and electromechanical machines (generators);
- If there is a mezzanine, mention it and inform the maximum number of people for which it has been calculated.
Field 5 - Description
In this field you will enter the following information:
Project, assembly, maintenance and dismantling of (brief description with the main sizes or quantities), in the period (from the
date the event starts to be assembled until the last days when the event is dismantled) for the event (event name) to be held at the
(pavilion color) Pavilion of Expo Center Norte.
To be valid, an ART will be duly signed by the engineer and the contracting party, and it will be accompanied with documental
evidence of payment and a copy of the engineer’s CREA registration.
43
2.2 STATEMENT OF RESPONSIBILITYAll projects will be accompanied with the Statement of Responsibility. The statement must be printed directly from the APAS Show
2019 Electronic Manual.
2.3 GUARANTEE CHECK/CREDENTIALSA R$ 5 thousand guarantee-check will be handed in together with the Statement of Responsibility; Sindiprom-affiliate assembling
companies will be exempted.
APAS will only accept guarantee-checks issued from the corporate current account of the ASSEMBLY COMPANY or the company
responsible for the stand.
At the end of the event, if no rules in this Exhibitor Manual have been violated, the guarantee check can be retrieved at APAS
headquarters 10 days after the end of the event. At the end of the period set, the checks will be destroyed and sent by mail. When
guarantee checks are delivered to APAS, it will issue a receipt.
Those checks will be used if damages to the pavilion’s structures are found, or in materials (ex.: power cables in the base outlet, fire
extinguishers, hydraulic network, etc.), or if the ASSEMBLY COMPANY fails to clean the area and leaves materials and rubble, such
as structures or pieces of wood, ceilings, etc., coming from the assembling/dismantling processes, or if any norm in this Exhibitor
Manual is disrespected. While the event is being dismantled, Caex and the event coordination teams together with the ASSEMBLY
COMPANIES will inspect the areas so that they are cleared. The Sindiprom-affiliate ASSEMBLY COMPANIES that violated the rules in
this Exhibitor Manual will have fines charged by means of bank collection documents after the event.
NOTE: credentials will only be cleared against the delivery of the Statement of Responsibility and of the guarantee check.
Address for delivery:
Avenida Diógenes Ribeiro de Lima, 2872 – 7th floor - Alto da Lapa - São Paulo - 05083 901
Care of APAS Show – CAEX Department
ACTIONS LEADING TO NOTICE OF VIOLATION
1. EARLY DISMANTLING AT THE END OF THE EVENTAll EXHIBITORS will comply with the opening hours of the event, as follows:
SHOW: May 6-8, from 2 pm to 10 pm
May 9, from 1 pm to 7 pm
VISITOR EXIT ON LAST DAY:from 7 pm to 7:30 pm
EXHIBITORS’ PRODUCTS START TO EXIT: at 7:30 pm
The EXHIBITORS which start to dismantle and remove products, pieces of equipment and accessories earlier than the hours
specified above will be notified and fined by the pavilion inspectors (penalty provided under the contract), and they will not be
allowed to remove the products from the pavilion, since the security team is instructed to follow the timetable set.
Failure to comply with this requirement will lead to an R$ 1,500 fine per each earlier hour.
The original copy of the Statement of Responsibility must be sent to CAEX at the APAS headquarters by 03/04/2019.
44
Amplified sound will be allowed if ANNEX 2 hereto is filled and the event coordination authorizes it, provided that the conditions
set up for its presentation are respected. If EXHIBITORS fail to inform it, the band involved will not be authorized to enter the
pavilion.
- Send the form by 04/01/2019;
- Hold your gig always in a private and closed area, with acoustic insulation of the stand in order not to disturb the neighboring stands;
- Have the sound limited to 70 decibels assessed from the street in front of the stand;
- Do not disturb the work ongoing at the neighboring stands;
- Pay the Ecad fee;
- It is forbidden to use loud-speakers in open areas;
- It is forbidden to hold a gig with “samba schools”, rock bands, among other genres that could disturb the event;
- It is forbidden to hold a gig in open areas.
LIMITED TO 70 DECIBELSIn order to ensure a successful Show, any exhibitors intending to hold any noisy gig undertake
to lower the sound volume at any time if any neighbor complains or the organization asks. After a notification (oral and written), the stand’s power will be shut down until a fine is paid
and the gig’s sound is corrected.
Failure to comply with this requirement will result in a R$ 10 thousand fine after the first notification,
and R$ 2 thousand each time the action is repeated. No show/gig will be allowed without previous authorization.
Failure to comply with this requirement will result in an R$ 1,500 fine per occurrence
and R$ 500 per repetition and credentials may be withheld.
1. ECAD FEEWhenever mechanical or live music is to be played at a stand, EXHIBITORS will pay copyright fees to Ecad – Central Office of Collection
and Distribution. For further information, call +55 11 3287-6722 and send the ECAD FORM (available for download at the APAS Show
2019 website) to [email protected] with copy to [email protected].
TEAMS AND COMMERCIAL REPRESENTATIVES IN CORRIDORS
No teams and commercial representatives will stay outside the stand’s area. Under no hypothesis whatsoever those teams will remain
there and obstruct the entrance of the neighboring stands and access to corridors.
STANDS’ SOUND SYSTEM
45
2. PROMOTERS IN COSTUMESPromoters wearing cartoon costumes may not remain in the corridors. If promoters need to leave, they will take off the costume
(or part thereof). They will not approach visitors or hand out leaflets outside the stand’s area. Those promoters will circulate always
outside the pavilions, through the gate closest to their stands.
2.1 HANDING OUT FREE GIFTS AND COMMERCIAL APPROACHExhibitors may not have their staff out of their stand’s limits handing out leaflets, free gifts, cards, making approaches, obstructing
the circulation streets, disturbing neighbors’ exhibit; a first notice will be served orally and it will be internally registered; the second
notice, written, will be accompanied with a fine; the third notice will interrupt the activities at the stand and a fine will be charged.
No distribution of free gifts or other materials can be made if it causes visitors to wait in line or in a disorganized crowd in the corridors
of the exhibit pavilion, thus disturbing the neighbors.
3. OTHER PENALTIESFailure to comply with the norms set in the previous chapters will subject ASSEMBLY COMPANIES and/or EXHIBITORS to the
following penalties during the event, in the following order:
If the ASSEMBLY COMPANIES or EXHIBITORS damage any elements of the pavilions and the parking lots, they will fully pay for them,
which will be directly charged by the Expo Center Norte administration.
Failure to comply with this requirement will result in an R$ 1,500 fine per occurrence in the first hourand R$ 500 per additional hour until the irregularity has been corrected.
1st notice: ORAL warning made by the event coordination.
2nd notice: WRITTEN warning made by the event coordination.
3rd notice: Fine according to the infraction.
EXCEPT FOR THE SOUND FINE, WHICH WILL BE CHARGED AFTER THE FIRST NOTICE!
Alterations in the project R$ 5.000Failure to return the areas cleared R$ 5.000
Using the pavilion’s structure R$ 5.000Masonry construction, etc. R$ 5.000
Sound System R$ 5.000Closing stands during the Show R$ 1,500/hour
Actions resulting in residues R$ 1.500Oven exhaustion R$ 1.500
Promotion outside the area R$ 1.500Blocking streets R$ 1.500
Garbage left on the streets R$ 1.500
46
SPECIAL PROJECTS
1. TURNKEY PROJECTCompany: DMR KARAM
Contact person: Silvia Franchi
E-mail: [email protected]
Tel.: +55 11 9 7676-7968 e +55 11 2908-0400
Description – Turnkey Project 2019
• Dark-gray carpet set on the pavilion’s floor
• Stand structure in Octanorm system
• Spider glass with white adhesive finishing
• 2.65 m high
• 1 glass front panel, white finishing, 1.99 m wide and 0.64 m high
• 1 standard showcase
Lighting description
• 1 led light fixture on front panel
• 1 spotlight every 3 m2
• 1 power plug 220 V – 500 watts
Signage description
• Setting logotype on the front panel in printed white adhesive
• Setting logotype on the counter
Furniture description
• 1 with Octanorm counter, 1.00 m high and 0.50 m deep
• 1 meeting table
• 4 chairs
47
2. REGIONAL MODULES – PER MODULE
Description – Regional Project 2019
• Dar-gray carpet
• Raised floor – 0.10 m high
• Stand structure in Octanorm system
• 2.65 m high
• Applications on the stand side of black bagun finishing
• 1 TS front panel 2.00 m wide and 0.50 m high
Lighting description
• 1 led light fixture on the front panel
• 1 spotlight every 3 m2
• 1 power plug 220 V – 500 watts
Signage description
• Name on the front panel in adhesive with up to 18 characters
Furniture description
• 1 showcase counter in white Octanorm, 1.00 m high, 1.00 m
wide and 0.50 m deep
• 1 meeting table
• 3 chairs
48
BASIC PROCEDURES FOR A SUCCESSFUL APAS SHOW 2019
• Every project will have a legal responsible person and will be previously submitted to the event coordination’s appreciation, according
to the Exhibitor Manual;
• Wearing garments enabling excessive exposure in disagreement with the sobriety required in a TRADE FAIR is strictly forbidden;
• For an effective relationship between event coordination and EXHIBITORS, it essential to appoint two contact people when registering
the company at the website;
• Amplified sound is strictly forbidden in an open environment. Failure to observe this requirement may result in fine or suspension of the
stand by the event promotion agency. For further information about using the sound system, please check the chapter PROMOTIONAL
ACTIONS & FINE in the Exhibitor Manual;
• We understand the EXHIBITORS’ objective when they join the event is to assist their clients. So, we ask all EXHIBITORS to keep their
teams at their own stands. By doing that, everyone will be able to properly assist their clients and friends. Promoters wearing costumes
of characters will remain inside the proper stands. If a promoter needs to leave the stand, he/she will take off his/her costume (or part
thereof); additionally, no visitors will be approached or handed out leaflets outside the stand. Failure to meet these instructions will
cause the pertinent EXHIBITORS to be charged a fine;
• Service personnel: all service providers outsourced will be properly identified with a credential (badge) and a vest or uniform, and they
will be properly instructed about the correct behavior and their original functions;
• All demo techniques will be allowed, provided that they are strictly conducted inside the area leased, the limits informed in this
manual being observed;
• EXHIBITORS offering product tasting will keep at their stands recipients in a number sufficient to collect products’ packages and
residues, and they will take said recipients to the pavilions’ central trash bins whenever those are full;
• Any type of product tasting or free gifts, samples and leaflets distribution will take place inside the stands. The event coordination may
interrupt those activities whenever they cause crowds able to hinder the normal flow of visitors in the event;
• Special deadlines have been set for payment of the ICMS tax in the last APAS Show editions. The Government of the State of São Paulo
has set special deadlines for the payment of the ICMS tax referring to the sales made during the event. Talk to CAEX to get information.
49
FINAL PROVISIONS
The APAS Show 2019 EXHIBITOR herein represents it is aware of the conditions in these regulations and it undertakes to fully
comply with them, not only during assembly, operation and dismantling processes, but also at any time or in any situation that
may result from said participation. Any doubts arising from these regulations will be explained by APAS, and hereby the jurisdiction
of the administrative region of the Capital City of the State of São Paulo is chosen to solve any conflict among the parties. The
contracting parties hereby waive any other jurisdiction, however privileged it may be.
São Paulo, January 21, 2019
APAS – Associação Paulista de Supermercados and Promovisão Promoções e Merchandising
ANNEX 1 – REFERENCE TABLE FOR CALCULATIONS IN KVA
EQUIPMENT KVA
BAIN-MARIE 1,000 W 1
COFFEE MAKER 800 W 0,8
PROFESSIONAL COFFEE MAKER 1,700 W 1,7
PROFESSIONAL COFFEE MAKER 2,700 W 2,7
PROFESSIONAL COFFEE MAKER 3,000 W 3
PROFESSIONAL COFFEE MAKER 5,000 W 5
LIGHT CANNON 300 W 0,3
LIGHT CANNON 500 W 0,5
LIGHT CANNON 1,000 W 1
HOT PLATE 3,000 W 3
HOT PLATE 6,000 W 6
HOT PLATE 9,500 W 9,5
BEER TAP 300 W 0,3
FAN 100 W 0,1
CPU 300 W 0,5
ELECTRIC OVEN 1,000 W 1
ELECTRIC OVEN 1,750 W 1,8
ELECTRIC OVEN 2,400 W 2,4
ELECTRIC OVEN 6,000 W 6
ELECTRIC OVEN 8,000 W 8
MICROWAVE OVEN 1,2
HORIZONTAL/VERTICAL FREEZER 0,5
50
KVA
MINI FRIDGE 300 W 0,3
FRYER 2,500 W 2,5
FRYER 5.000 W 5
REGULAR FRIDGE 500 W 0,5
PC LINE PRINTER 250 W 0,3
LAMPS PL 40 W 0,05
HALOGEN-DICHROIC LAMPS 50 W 0,05
FLUORESCENT LAMPS 20 W 0,03
FLUORESCENT LAMPS 40 W 0,05
FLUORESCENT LAMPS HO 110 W 0,14
HALOGEN LAMPS 300 W 0,3
HALOGEN LAMPS 500 W 0,5
HQI LAMPS (WITH REACTOR) 150 W 0,35
INCANDESCENT LAMPS 100 W 0,1
INCANDESCENT LAMPS 150 W 0,15
MIXED LAMPS 160 W 0,16
MIXED LAMPS 250 W 0,25
MIXED LAMPS 500 W 0,5
SPECIAL LAMPS 1000 W 1
SPECIAL LAMPS 500 W 0,5
LASER 11
LAPTOP/NOTEBOOK 120 W 0,12
ELECTRONIC TYPEWRITER 0,5
MICROCOMPUTER WITH MONITOR 0,5
MONITOR 250 W 0,25
NEON LIGHT PER METER 0,03
PRESS GRILL 3,000 W 3
PRESS GRILL 6,000 W 6
SPECIAL PROJECTOR 300 W 0,3
SPECIAL PROJECTOR 500 W 0,5
42” PLASMA / LCD / LED TV 0,3
LARGE FAN 300 W 0,3
DVD PLAYER 300 W 0,3
9” VIDEO WALL / 29” TV 12,5
LED PANEL (1400 W/m2) - REFERENCE 1,4
Warning: For appliances not included in this list, please check information on the appliance’s plate or
consult the event’s CAEX team.
51
ANNEX 2 – ECAD FORMCOLLECTION OF DATA FOR PUBLIC EXECUTION OF MUSIC
Unit: [ ] REQUEST - Music User [ ] Recipient – Independent Agency / Unit
1 – INFORMATION ON PERSON IN CHARGE OF THE EVENTTaxpayer nº Name/Legal entity’s name:
E-mail: Phone:/Fax: Address:
City: State: Postal code:2 – LEGAL REPRESENTATIVE/ATTORNEY-IN-FACT NAMEName: ID: Issuer: Taxpayer nº Fax:
Event Name:
[ ] NO TICKET CHARGED
Unit Price Total
Musical Costs
QuantityTicketType
Exceedingnumber Total Ticket Median Total Price
Taxpayer nºEmail:
Address:City: State: ZIP Code:
Capacity of the place: Area covered by sound system: Site Name:We hereby state to the Escritório Central de Arrecadação e Distribuição – ECAD, for the purposesof clearing the event mentioned above, that its characteristics will not change in relation to theinformation rendered herein. In case of any changes, ECAD will charge the price difference accordingto the provisions in its Collection Regulations. The information above is true, and therefore we dateand sign this declaration.
Place and dateSignature of Person or Establishment
in charge of event or/representative/attorney-in-fact
How has the user learned about ECAD: [ ] Frequent User [ ] Direct Mail [ ] Website [ ] Hired by ECAD[ ] E-Mail Marketing [ ] Advertising [ ] Recommendation [ ] Don’t know/ [ ] Other
ITEMS COMPOSING CALCULATION THEATER [ ] APTR Associate
Commercial Name:
District:
Phone:3 – INFORMATION ON THE EVENT
Event Type:
Date of Occurrence: Time:
Music to be played[ ]Live[ ] MechanicalReproduction
Interpreter:
[ ] TICKET CHARGED
Ticket Type Ticket Qty EstimatedAudience
Rental Rates
4 – INFORMATION ON THE SITE OF THE PERFORMANCE Name/Legal Entity Name:
Commercial Name:
District:
5 – TO BE FILLED EXCLUSIVELY BY ECAD
Postal code:
52
MUSICAL SCRIPT
Complete the form, print and sign it, and hand it at the ECAD unit in your region, or fax it.
Date DatePromoter/person in chargeof the event’s signature/stamp
Unit manager signature/stamp
Date DateSinger’s signature Singer’s Signature
To be used exclusively by ECAD – bank collection doc. # - Collection list nº:
Warning: After the event, in case of alterations in the list of the songs played, we request that you replacethe script in ECAD because the copyright distribution is processed according to the information rendered.
Date:
Event: Event date:
Singer/Band:
Venue: City: State:
Producer/Person in charge of the Event:
Address: ZIP Code:
City: State: Phone:
Nº: Song Title: Authors:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
