Exploring Office 2003 Vol 1 2/e- Grauer and Barber 1 Committed to Shaping the Next Generation of IT Experts. Chapter 2- Tables and Forms: Properties, Views, and Wizards Robert Grauer and Maryann Barber Exploring Microsoft Access 2003 Exploring Office 2003 Vol 1 2/e- Grauer and Barber 2 Table Design Basics Include necessary data Store data in its smallest parts E.g., first name, last name Avoid calculated fields E.g., birth date rather than age E.g., employees date of hire rather than employees length of service Exploring Office 2003 Vol 1 2/e- Grauer and Barber 3 Creating a Table Two ways to create a table: Table Wizard is easiest Design a table yourself Every field has a field name Every field has a data type Primary key Makes each record unique Views: Datasheet or Design Properties characteristics of an object Exploring Office 2003 Vol 1 2/e- Grauer and Barber 4 New Table Screen Click on New Button Select view for new table Exploring Office 2003 Vol 1 2/e- Grauer and Barber 5 Primary Key Table Design View Field Names Data Type Field Properties Field Descriptions Exploring Office 2003 Vol 1 2/e- Grauer and Barber 6 Table Wizard Screen Click Create table using wizard Select Fields Select from Sample Tables Click to add selected field Exploring Office 2003 Vol 1 2/e- Grauer and Barber 7 Table Wizard Screen (continued) Let Table Wizard set the primary key Enter name for table Exploring Office 2003 Vol 1 2/e- Grauer and Barber 8 Create an Input Mask Click Build button Select Social Security Number Select Yes for Required property Select Input Mask Use Try It box Exploring Office 2003 Vol 1 2/e- Grauer and Barber 9 Forms Form view Displays completed form Used to enter or modify data in underlying table Design view Used to create or modify the form Exploring Office 2003 Vol 1 2/e- Grauer and Barber 10 What They Look Like Exploring Office 2003 Vol 1 2/e- Grauer and Barber 11 Creating a Form Controls Bound control has data source Unbound control no data source Calculated control expression as data source Exploring Office 2003 Vol 1 2/e- Grauer and Barber 12 Form Design View Unbound control Sizing handles Bound Control Exploring Office 2003 Vol 1 2/e- Grauer and Barber 13 Form View Unbound control Bound Control Exploring Office 2003 Vol 1 2/e- Grauer and Barber 14 Form Wizard Click New button Click Form Wizard Select Table Exploring Office 2003 Vol 1 2/e- Grauer and Barber 15 Form Wizard (continued) Click >> to select all fields for form Click Next > Exploring Office 2003 Vol 1 2/e- Grauer and Barber 16 Sophisticated Forms Additional controls to use on forms Drop-down list box (using Lookup Wizard) Check box Option group Command buttons Exploring Office 2003 Vol 1 2/e- Grauer and Barber 17 Lookup Wizard Select Lookup Wizard Select to type the values Enter the Majors Exploring Office 2003 Vol 1 2/e- Grauer and Barber 18 Add New Controls Major is then added as a combo box Click and drag field from field list to form design grid View->Field List