Exploring Office 2003 Vol 1 2/e- Grauer and Barber

1Committed to Shaping the Next Generation of IT Experts.

Chapter 2 – Gaining Proficiency: The Web and

Business ApplicationsRobert Grauer and Maryann Barber

Exploring Microsoft Excel 2003

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Cell Referencing

Absolute reference: remains constant throughout a copy operation Specified with a dollar sign before the column

and row, i.e. $B$4 Relative reference: adjusts during a copy

operation Specified without dollar signs, i.e. B4

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Absolute and Relative Cell References

Use relative cell references for each employees gross pay

Use absolute cell references for withholding rate and FICA rate

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Isolate Assumptions

Base your formulas on cell references, not values

The cells containing the values (assumptions) should be clearly labeled and set apart

Change the assumptions in the worksheet and see the effects instantly Also minimizes the chance for error: you change

the assumptions in one place

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Example of Isolated Assumptions

Assumptions are isolated and clearly labeled

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Using Excel Effectively

Enter cell addresses in formulas and functions by pointing Use the mouse to select the cell(s) More accurate than typing cell references

Use the fill handle to copy Select the cell(s) and drag to copy to a destination

range Insert comments

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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PointingUse the mouse to select the cells to be included in the formula

Notice the color coding between the borders around the selected cells and the formula in the formula bar

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Using the Fill Handle

Select cells E2:H2. Dragging the fill handle will copy all four cells to lower rows.

Border around selected area. Release the mouse and formulas are copied

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Inserting Comments

Comments provide explanation for values and/or descriptions of formulas

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Excel and the Internet

Insert a hyperlink into a worksheet Save a workbook as a Web page Download information from the Web through

a Web query

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Round-Trip HTML

Round trip HTML: allows you to edit a web page in the application that created it An Excel document can be saved as a Web

page, then edited in Excel.

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Round-Trip HTML

Edit with Microsoft Excel button lets you start Excel and edit the worksheet

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Selecting a Non-Contiguous Range

Drag through cells to select destination range

Hold the Ctrl key, then select additional cells

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Conditional FormattingUse this dialog to set criteria, in this case <0

Select cells to apply conditional formatting

Click Format button to open Format Cells dialog

Format Conditional Formatting

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Web Queries

Allows Excel to retrieve information from the Web Requires an active Internet connection Data Import External Data

Created with the Import External Data command

Can be updated anytime with the Refresh command

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Creating a Web Query

Enter cells containing the criteria for your web query, in this case, A5:A10

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Refreshing the QueryContext-sensitive menu appears when you right-click in the query area

Refresh External Data command retrieves the latest data from the Web

External Data toolbar

Exploring Office 2003 Vol 1 2/e- Grauer and Barber

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Date Arithmetic

Excel stores all dates as integers Serial numbers, beginning with January 1, 1900 The difference between dates is determined by

subtracting one number from another Today() function always returns the current

date