Expression of Interest (EOI) Odisha Tribal Empowerment & Livelihoods Programme (OTELP)

Programme Support Unit ST & SC Development Department

Expression of Interest (EoI) is invited from NGO of national repute with prior experience in implementing community empowerment and watershed development programmes, to be engaged for the implementation of OTELP Plus activities in 2 blocks (Gurundia & Nuagaon) of Sundergarh districts. Interested NGOs may download the details from www.otelp.org. EoI with required documents should be sent through speed post/ registered post in a closed envelope superscribed as “EOI for FNGO under OTELP Plus” to the Office of the OTELP Plus Project, XIMB, Xavier Square, Chandrasekharpur, Bhubaneswar-751013. The last date of receipt of application is 16.08.2016 up to 5.00PM. The Programme Director reserves the right to accept or reject any or all bid without assigning any reason thereof. Sd/-

Programme Director, OTELP

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Expression of Interest (EOI)

Facilitating NGO for facilitating the implementation process of OTELP Plus in Sundergarh districts of Odisha.

The Government of Odisha with the learning from the implementation of Odisha Tribal Empowerment

and Livelihoods Programme (OTELP) in 30 backward blocks of 7 districts in south west Odisha has

extended the programme to 2 blocks of Sundergarh districts covering 55 Micro-Watersheds under

OTELP Plus. This programme will be funded from the state budget and by dovetailing funds from

mainstream developmental programmes like MGNREGA, BRGF, RKVY, Biju KBK, NHM, SCA to TSP etc.

The project will have a 7 years project cycle. The programme will adopt the institutional setup as well as

implementation modalities of present externally aided OTELP, ensuring community participation in

project planning, execution, monitoring and review.

The role of the Facilitating NGOs (FNGO) will be mobilizing communities into various community based

organisations, providing capacity building and handholding support for preparation of Village

Development and Livelihoods Plan (Micro Plan), implementation of the programme activities,

supporting participatory monitoring and evaluation. Besides, the FNGOs will facilitate skill development

programmes in the areas of farm, off-farm and non-farm enterprises.

Expression of interest is invited from the Local / State level / National level Non Government

Organisations (NGO) to be engaged as Facilitating NGO for providing facilitation and capacity building

support to the community organisations for the implementation of OTELP Plus in 2 blocks (Gurundia &

Nuagaon) of Sundergarh district. The expression of interest may be submitted for a cluster of 10-12

micro watersheds covering an approximate treatable area of 5000 hectares or multiples of it. The list of

MWS is at Annexure-A.

The selection processes of the FNGOs follows two stage scrutiny process. First, the applied NGO has to

meet the qualifying criteria for further evaluation. The shortlisted NGOs will be further assessed under

additional criteria for prioritization for the respective cluster/block they have applied for. These two jobs

have been assigned to XAVIER’S INSTITUTE OF MANAGEMENT, BHUBANESWAR. The qualifying criteria

and prioritization criteria for evaluation are as follows:

Qualifying Criteria

1. Registered body under the Societies Act 1860.

2. Having minimum previous 3 years of audited statement of accounts.

3. Having minimum 3 years of experience in implementing community empowerment programme

funded by external funding agencies/ Govt.

4. Minimum fixed asset of Rs.5.00 lakhs.

5. Experience in implementing watershed and development related projects through communities.

Prioritization Criteria

1. Presence of regular professional staff in the organisation at the State level and District level for

community empowerment, livelihoods support and watershed activities.

2. Number of years of experience in working with Government.

3. Number and type of community organisations promoted and managed by the NGO, including

federations of the same (This will be relaxed for reputed NGOs willing to work for the first time

in OTELP Plus area).

4. Experience in number of years in Watershed Management.

5. Number of Micro Watershed Projects completed or ongoing by them, from preparation of

treatment plan to completion of same.

6. Field presence in the applied Block/ District in years (This will be relaxed for reputed NGOs for

more than one cluster of micro watersheds).

The prioritized NGOs will be placed before a selection committee constituted by Govt. for further

evaluation and selection of top two priority NGOs for a given Cluster/ Block. The Programme Steering

Committee (PSC), under the Chairmanship of Chief Secretary, Odisha will approve the selection of the

FNGO based on the proposed priority list by the selection committee for contracting the NGOs in OTELP

Plus.

The EoI shall be submitted to the Office of the OTELP Plus Project, XIMB, Bhubaneswar in sealed cover.

The format of EoI is at annexure-B and the NGOs need to apply in the specified format only. Copies of

the following documents need to be submitted along with the EoI form.

1. Registration certificate.

2. Previous 3 years audited statement of accounts.

3. Previous 3 years annual report.

4. Fixed asset position including its present value and location.

5. Profile of professional staff of the organisation.

6. MoU/ agreement/ any documentary evidence of working for Govt. or special projects or Govt.

undertakings for implementing empowerment and watershed management programmes.

7. Profile of watersheds implemented by the organisation including total financial outlay and third

party evaluation report if any.

8. Address of field office in the applied Cluster/ Block.

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Annexure B

Application Format for Facilitating NGO’s for OTLEP Plus

01. INTRODUCTION

a. Name of the organization –

b. Abbreviation name of the organization, if any –

c. Address of the organization –

i) Mailing / Correspondence office

ii) Visiting office

d. Contact Person

i) Name –

ii) Designation / Title –

iii) Telephone No - Landline –

Mobile –

Email –

iv) Address, if different from (c) –

e. Block/s and MSW Nos. applied for as per their preferences. (No. I. means most preferred).

Sl. No Block Micro-watershed Nos /

I. Most preferred

II. Second preferred

02. IDENTITY / LEGAL STATUS

i) Is organization registered – Yes No

ii) If yes, Under Society Act Under Trustship Act

Under Company Act Any other

(section – 25)

If any other, specify –

iii) Year of registration –

iv) Since how long it is operational (No. of years) –

v) Operational area of the organization - State /s–

(only indicate the number) District/s –

Block/s –

Village/s –

vi) Whether organization is registered under FCRA - Yes No

vii) Whether it is registered under Income Tax - Yes No

Please follow this format. Get your application form typed on

separate sheets, no handwriting, pl. If any column does not apply to

you, mention ‘NA’.

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03. GOVERNANCE

i) What are VMG (vision, mission, goal) of the organization- Attach required document

ii) Are those reflected in program / activities taken by the organization Yes No

iii) Does organization has a governing board Yes No

iv) If yes, what is tenure of board (in year) - & Nature - Fixed Rotating

v) Give details of Board Members (current status) –

Name & Address Gender Occupation Position / (including chief Designation executive)

a.

b.

c.

d.

e.

f.

g.

h.

i.

vi) Which of the Board members receive salary / remuneration for services apart from the

expenses for attending board meetings

a.

b.

c.

vii) Is minutes of Board meeting documented and circulated among Board members

Yes No

viii) Dates of Board meeting when the Board approved the following (Ref year 2009-2010)

Items Date of meeting

a. Budget for the year -

b. Programme of the year -

c. Annual report including financial report –

ix) What are sources of fund for the organization –

Corpus Endowment Donation Govt. Grant

Donor’s grant Other if others specify – (foreign)

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04. MANAGEMENT / ADMINISTRATION

i) Briefly mention administrative set up below chief executive – (flow chart)

ii) Are role and responsibility of staff clearly defined Yes No

iii) Are staff issued with letters of appointment / contract Yes No

iv) Has organization the manual of personnel policy & administration Yes No

v) Is organization plan and periodically review it programmes / Activities Yes No

(Kindly attach supporting documents for the points mentioned under no. 4)

05. FINANCIAL MANAGEMENT

i) Whether there is an Internal audit system Yes No

ii) If yes, who conducts Internal audit In-house personnel Outside agency

iii) Periodicity of Internal audit report Monthly Bimonthly

Quarterly Half Yearly Annually

iv) Whether accounts are audited by external auditor Yes No

v) Do you have system of Internal control Yes No

vi) If yes, specify –

vii) What financial statements are prepared at organization –

Balance sheet Receipt & payment Income & expenditure

Cash flow statement Fund flow statement Others Specify

06. PERSONNEL / STAFF (Current status)

i) Total number of staff –

ii) No. of permanent staff – (M / F)

iii) No. of temporary staff – (M / F)

iv) No. of technical / professional staffs (M / F) please specify

v) Average experience (in years) of staff –

vi) Average stay / association of staff with organization (in years) –

07. INFRASTRUCTURE DETAILS (Current Status with value in Rupee)

Items (Number / Acres / Types etc) Value (in Rs.)

i) Land

ii) Building

iii) Equipments

iv) Vehicles

v) Communication

vi) Others

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08. PROGRAMMES / PROJECTS OF THE ORGANIZATION

i) Thematic Areas of intervention - 1.

2.

3.

ii) Core competency area - 1.

2.

3.

iii) Current projects / programs with Govt. (on going) including watershed devt. projects

Sl. No.

Name/Title of Project

Duration (From –To)

Sponsors Target area

Target group

Project cost Total/ Yearly

1. 2. 3. 4.

iv) Current projects / programs with Donors (national / International) including watershed devt.

projects

Sl. No.

Name/Title of Project

Duration (From –To)

Sponsors Target area

Target group

Project cost Total/ Yearly

1. 2. 3. 4.

v) Project / program in last five years with Govt. support including watershed devt. projects

Sl. No.

Name/Title of Project

Duration (From –To)

Sponsors Target area

Target group

Project cost Total/ Yearly

1. 2. 3. 4.

vi) Project / program in last five year with Donors support (National / International) including

watershed devt. Projects

Sl. No.

Name/Title of Project

Duration (From –To)

Sponsors Target area

Target group

Project cost Total/ Yearly

1. 2. 3. 4.

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i) Micro watershed projects successfully completed- in which the organization has taken up

entire activity of watershed management i.e., from preparation of treatment plan to its

completion. (Give the number and list major ones only)

Sl. No.

Name/Title of Project

Duration (From –To)

Sponsors Target area

Target group

Project cost Total/ Yearly

1. 2. 3. 4.

ii) Projects completed in Sundargarh district

Sl. No.

Name/Title of Project

Duration (From –To)

Sponsors Target area

Target group

Project cost Total/ Yearly

1. 2. 3. 4.

iii) Have you ever worked for OTELP: Yes / No ; If yes, give details.

I declare that all the information given above is true and correct.

(Signature and Seal of Competent Authority)

Extra information which you would like to share but could not do in above format (on separate page/s).

ToR of FNGOs for implementation of OTELP Plus

General Terms of Reference

1. FNGO shall promote empowerment of village level associations and user groups, undertake

sustainable natural resource management and enhance the resilience of the livelihood systems of

tribal population especially that of women.

2. The FNGO will provide services of a team of professionals comprising of three Competent Experts

from Social Science, Livelihoods, Engineering (as per requisite qualification & experiences), one

Accounts-cum-Data Management personnel and two Community Service Providers per MWS

selected by the community with relevant field experience

3. The FNGOs shall ensure around 50% representation of women in the above staffing.

4. The FNGO will cover a cluster of 10-12 allotted micro watersheds (MWS) with approximately 5000

ha of treatable area in a given block and District.

5. FNGO shall be responsible in forming/ strengthening village level Community based institutions

such as the Village Development Committee (VDC), Village Level Social & Financial Audit Sub

Committee, Village Volunteers/ SHG and train them as per the training plan to be prepared on the

basis of a training need assessment, with the objective of developing their capabilities for

addressing the critical issues concerning the livelihoods of communities through effective

management and implementation of programme activities and otherwise.

6. FNGO shall undertake the following specific services during seven years (to be renewed in each

year based on the performance of the FNGO) in conformity with the Operational Guidelines and

the Process Guidelines under OTELP Plus besides other activities which would be required for

smooth implementation of the programme as agreed with the P.A., ITDA from time to time during

the course of implementation.

(I) PROBATION PHASE

(A) 0-6 months

a) Establishing rapport with the people through regular visits, frequent staying in villages,

accompanying people to their work site and by interacting in common places.

b) Holding Awareness Camps and Health Camps etc. and taking up Entry Point Activities in

consultation with the villagers and with the approval of P.A., ITDA.

c) Generation of Awareness relating to Govt. schemes/ programmes and laws relating to tribals and

sensitization on programme components under OTELP Plus and the processes there in.

d) Conducting Rapid Rural Appraisal (RRA) with 10% sample and preparing the Bench Mark Analysis

Report.

e) Conducting Household & Baseline survey for each village based on which the Capacity Building

Plan and Village Development & Livelihoods Plan (VDLP) will be prepared. The survey will be

conducted in a participatory method by using PRA tools.

f) Identification of existing Self Help Groups (SHG) and making an assessment of their strength and

weakness as regards to the strengthening those SHGs under the programme.

g) Formation of new Self Help Groups (SHG) covering the households in the village not covered

under the existing SHGs.

h) Preparing the database of the households, who are landless or whose lands are encroached by

others in deviation to the existing rules.

i) Preparation of the Community Empowerment Plan indicating the categories of the campaigns,

training, exposures etc to be conducted for the community and CBOs for orienting them towards

land issues, rural service delivery systems, their roles and responsibilities in local governance etc.

and submitting the same to the PA, ITDA for approval for further implementation of the plan.

(B) 6-12 months

a) Continuing the community mobilization activity in the programme area as per the activity defined

in the previous period and implementing the community empowerment plan.

b) Formation of the Village Development Association (VDA) by mobilizing all the adult members of

the each natural village and constitution of the executive body of the VDA called Village

Development Committee (VDC) with a membership of about 12-15 members with 50%

representation of women, ST, SC and Landless in each category.

c) Formation Village Social & Financial Audit Sub Committee in each micro watershed (covering one

or more village under the Micro Watershed) by nominating members from each natural villages

within the micro watershed.

d) Ensure community forest rights are given to the forest dwellers and the formation of Vana

Sangrakhyana Samiti (VSS) in all feasible villages within the micro watersheds and getting in

registered as per provisions of JFM followed by State Forest Department.

e) Registration of the VDA at the district level as per the Societies Registration Act 1860 and signing

of MoU with the ITDA.

f) Opening of three Bank Account of the VDA at the nearest nationalized/Rural bank for receiving the

i. Development fund from the ITDA towards programme implementation

ii. Revolving fund under the component Rural Financial Services (RFS).

iii. For depositing Village Development Fund generated out of sale of food grains or community

contribution as user fees.

g) Facilitating the VDC in selection and engagement of the Village Volunteers.

h) Providing regular training to VDC office bearers (Secretary, President and all Village Volunteers) on

the process of maintaining the accounts at the VDC as per the community empowerment plan

approved by the PA, ITDA.

i) Providing regular training to the VDC leaders, SHG leaders and other CBO leaders on the

management of organization, leadership, group building processes and financial management etc.

as per the community empowerment plan approved by the PA, ITDA.

j) Formation of new Self Help Groups (SHG) covering the households in the village not covered

under the existing SHGs.

k) Facilitating the villagers for initiating the preparation of the Village Development & Livelihood Plan

(VDLP) in a participatory method as per the methodology prescribed in the Process Guidelines.

(C) 13-18 months

a) Continuing the community mobilization and institution building activities in the programme area as

per the activity defined in the previous periods.

b) Assessment of the newly promoted SHGs and the existing SHG prior to the programme in terms of

their requirement for seed capital for promoting saving and credit functions by the SHGs and

ensuring the regular meetings and group building processes.

c) Ensuring regular meeting of the VDC and other CBOs.

d) Finalisation the Village Development and Livelihoods Plan (VDLP) for each village within the micro

watershed and consolidation at the micro watershed level (VDC) as per procedures laid in the

Process Guidelines under OTELP Plus.

e) Facilitating the VDCs for submission of the VDLP to the PA, ITDA for scrutiny and approval.

f) Facilitating the community to prepare a six monthly action plan covering the activities under Land

& Water Management, Community Infrastructure Fund & Development Initiative Fund to be

implemented during next six months with a view to get familiarized with the participatory

methodology of implementation of the activities covering about 5% area of the total treatable

areas.

g) Conducting skill development training for the Village Volunteers in their respective sector, with a

view to promote them as master trainers to provide hand holding support to the community

members during implementation of the programme activities.

(D) 19-24 months

a) Facilitating the VDCs for implementation of the 5% plan as prepared by them.

b) Providing training and hand holding support to the VDC office bearers & Village Volunteers on the

procedures of maintaining the required documents (case record, stock registers, books of

accounts, asset register etc.)

c) Identifying feasible income generation activities to be taken up by the SHGs and prepare a credit

requirement plan for the utilization of the RFS funds.

d) Facilitating the SHGs to take up income generation activities through micro credit linkages with

bank and/or from the funds under Rural Financial Services.

e) Undertaking Skill upgradation activities and arranging exposure visits for the selected community

members as per approved Village Development & Livelihoods Plans.

(II) IMPLEMENTATION PHASE (25-60 months)

a) Continuing the Capacity Building and Community Mobilisation activities as enlisted above.

b) Ensuring timely achievement of physical and financial targets as per the Operational Guidelines

under OTELP Plus.

c) Facilitating the VDC to prepare the Annual Work Plan & Budget (AWPB) for the respective financial

years based on the Village Development & Livelihoods Plan (VDLP).

d) Activities under Beneficiary Skill Up-gradation

i. Identifying the training needs for the primary stake holders based on the activity planned for

the current year and prepare and implement the training calendar with due approval of PA,

ITDA..

ii. Identifying the potential trainees among the primary stake holders.

iii. Conducting training programme as per the schedule for the selected primary stake holders.

iv. Ensure timely completion of the training programmes.

v. Taking feedback on each training programme conducted and documenting the impact of the

training programme conducted.

e) Activities under Land & Water Management

i. Formation of the User Groups (UG), Common Interest Group (CIG) and SHGs depending

upon the activities planned for implementation against the Work Plan.

ii. Providing training to the Village Volunteers (Land & Water Management) on the technical

skills required for facilitating the implementation of the activities under Land & Water

Management and the process of documentation (case record) to be made on

implementation.

iii. Facilitating the UGs, CIGs and SHGs to timely execute the activities planned for the year.

iv. Providing hand holding support to the CBOs in preparing the work estimate and design and

getting it approved by the competent authorities.

v. Providing the plan layout at the work site before the execution of the activity by the

UG/CIS/SHG, responsible for implementation of Land & Water Management activity.

vi. Providing hand holding support to the group leaders in maintaining the case records as

desired by the programme through the Village Volunteer and the Community Mobilizer.

vii. Ensuring the regular payment of wages and materials by the VDC to the labourers and the

suppliers.

viii. Ensuring proper management of food grains (Rice & Pulses) at the VDC level for distribution

to the labourers.

ix. Handing over the asset to the beneficiaries and ensure proper management of the asset

created (regular collection of user fees for maintenance of the asset).

x. Facilitating the extension services to the primary stakeholders through proper liaisoning with

the local scientists/ experts/ resource persons or organizations (Govt. & Non Govt.).

f) Participatory Forest Management

i. Ensure settlement of community forest rights under FRA.

ii. Ensuring proper liaison with local Forest Department Officials for effective implementation of

this component.

iii. Facilitating the VSSs for preparation of micro plan for forest development and ensure

approval of the same by the concerned DFO.

iv. Facilitating the augmentation of funds from the VDC to the VSS under this component.

v. Motivating the VSS members for protecting the allocated forest area for natural regeneration

of the degraded forest/restoration of podu affected forest areas etc.

vi. Facilitating the VSS for implementation of the activities planned in the micro plan for

respective years of the implementation as per the JFM guideline.

g) Agriculture & Horticulture Development

i. Based on the assessment of the prevailing agricultural practices, prepare the demonstration

plan for the current year on new crops and new practices for production enhancement.

ii. Classify the farmers on the basis of their land holding and cropping practice.

iii. Designing the demonstration for each category of farmers depending upon their land

holding, existing practice, skill and market.

iv. Administering the demonstration on farmers’ field and motivating them to contribute their

land and labour as input for the demonstration.

v. Facilitating the VDC in procuring the inputs (seed, fertilizers, pesticides etc) if required for

the demonstrations.

vi. Arranging field days for the potential farmers to get exposed to the crop demonstration in

the field and train them in crop husbandry techniques and practices and to motivate them to

adopt the same.

vii. Facilitating the farmers exposed to the demonstration fields to take up the activity in their

field in the next season of cultivation.

viii. Facilitating promotion of backyard plantation of vegetables, horticultural crops, species/

tuber crops etc. with a view to enhance livelihoods support and food security.

ix. Facilitating the credit availability and technical support to the farmers during the up-scaling

activities.

x. Facilitating the extension services to the farmers through proper liaison with the local

scientists/ experts/ resource persons or organizations (Govt. & Non Govt.).

xi. Facilitating the VDC to establish at least one agriculture resource center at each village

within the micro watershed and keep low cost improved variety farm tools at the resource

centre for the use of the farmers.

h) Livestock & Aquaculture Development

i. Facilitating training at regular intervals to the Village Volunteer (Livestock) to enable him/

her to provide support to the primary stake holders in immunization, vaccination of their

livestock etc.

ii. Facilitating in establishing a Livestock Resource Center at each micro watershed equipped

with the required equipments such as veterinary kits, vaccination kits, deep freeze,

Thermocole flasks, Sterilization equipments etc.

iii. Providing support to the communities in general and the landless and vulnerable households

in particular in terms of demonstration of improved model of livestock based livelihoods.

iv. Exposing the beneficiaries to the demonstrations for adopting the livestock based livelihoods

model and rearing practices.

v. Facilitating promotion of fish farming in existing water bodies as well as water bodies

created under the Land & Water Management by model demonstration through selected

SHGs/UGs.

vi. Facilitating the process of selection of the individuals/ groups for taking up the fish farming

as a livelihood model and train them on the practices.

vii. Facilitating the extension services to the farmers through proper liaison with the local

scientists/ experts/ resource persons or organizations (Govt. & Non Govt.).

i) Rural Financial Services

i. Establishing regular functioning of the Self Help Groups and their savings and credit

management.

ii. Grading the SHGs on a regular basis in an interval of six months.

iii. Facilitating the preparation of the livelihoods plan (Business Development Plan) for each SHG

eligible for taking up the livelihoods activities.

iv. Ensuring proper feasibility of the proposals and identifying the technical support requirement

at the cluster level (FNGO level).

v. Assessing the credit requirement for the proposals for investment and facilitating the SHGs

for augmenting the credit from the FFIs or from the programme sources.

vi. Ensuring follow up action to the SHGs for periodic repayment of the credit by the SHGs so

that the funds are effectively managed as revolving funds..

j) Community Infrastructure Fund

i. Identifying the village wise potential infrastructure development activities as per the VDLPs.

ii. Facilitating the implementation of Govt. schemes for catering to the infrastructure needs of

the villages through proper liaison with different line departments.

iii. Assessment of the feasibility of the activity proposed under the programme ensuring that the

duplication of the same through any other Government Development Scheme is avoided.

iv. Facilitating the implementation of the activity by the VDC after identifying the beneficiaries

and location in a participatory method.

v. Facilitating the members for regular monitoring of the progress made during the

implementation.

vi. Facilitating the villagers to develop sustainable mechanism for maintenance of the

infrastructure.

k) Development Initiative Fund

i. Facilitate implementation of innovative activities to ensure over all development in the

programme villages in different sectors like education, health, sanitation, communication,

infrastructure and other livelihoods related activities etc.

ii. Ensuring genuine community participation in selection of activities, which may include:

Promotion of low cost, time and labour saving rural technologies.

Skill development (income-generation and non-income generation related).

Special health and education development support (and other social protection

measures).

Economic empowerment activities.

Construction of specialized structures (e.g. for processing/ value addition).

Particular concern for the most vulnerable and marginalized – landless, women and

adolescent girls, physically and mentally handicapped, widows and the elderly.

l) Support for Policy Initiatives

i. Facilitating the process of settling the cases of land restoration and alienation within the

existing framework of the revenue regulations through constant liaison with the local

Tahasildar and Revenue Officers with the support of the ITDAs.

ii. Facilitating the Establishment of a Legal Defense Fund to support the households for lawfully

fighting the legal cases in connection with land right, money lending, atrocities etc. as per

the merit of the case.

iii. Generating awareness about the legal framework for safeguarding the interest of the tribals.

iv. Facilitating the eligible households to access the social development schemes of State Govt.

& GoI under operation in support of the poor people.

m) Food Handling

i. Facilitating the VDCs to receive the food grain in time and manage proper storage and

distribution at the work site as per the prescribed methodology of the WFP.

ii. Ensuring collection of generated fund against the food units distributed and timely deposit in

the Village Development Fund (VDF) account.

iii. Periodic checking and reconciliation of the stock available with each VDC.

III) CONSOLIDATION PHASE (61-84 Months)

a) Ensuring the completion of the activities of the implementation phase.

b) Ensuring proper functioning of the CBOs created during the implementation process.

c) Ensuring that each CBO shows a reasonable level of managerial efficiency and effectiveness.

d) Facilitating federation of SHGs at GP/block level.

e) Facilitating establishment of linkages with local governing bodies and other grass root level

organizations.

f) Ensuring that the community members acquire necessary skill base for augmenting better

employment opportunities.

g) Ensuring proper management of Village Development Fund (VDF) and funds collected as users’

fees for further investment and maintenance of assets.

h) Ensuring that the community members establish a mechanism for sharing of the benefits among

the beneficiaries keeping in view the equity in respect of caste, class and gender.

i) Taking up appropriate capacity building efforts to bridge the gap between the skill base of the

communities and the expected level of capacity.

j) Taking up impact assessment studies on the activities implemented through PRA.

k) Developing a feasible exit strategy under the programme.

6. Monitoring & Evaluation

a) Ensuring that the Professionals and the Field Coordinators continue for the whole period of the

programme.

b) Facilitate and ensure proper documentation and record keeping at the VDC and CBO level through

the Community Mobilizers.

c) Ensuring field visits by the FNGO Representative at least 10 days in a month.

d) Ensuring field visits by the WDT members at least 20 days in a month.

e) Facilitating the VDC and other CBOs for preparing their monthly reports and submitting to the

FNGOs and ITDA in time.

f) Consolidation of the monthly reports and submitting to the ITDA in time.

g) Ensuring process monitoring activities at regular intervals to establish proper processes for

implementation of the activities.

h) Attending review meetings conducted by the ITDA & PSU as and when required.

i) Providing data and information required for the monitoring and evaluation of the programme

activities to the ITDA and PSU whenever required.

j) Ensuring proper implementation of the computerized M&E system adopted under the programme.

k) Render necessary support during the visit of the Joint Review Missions and Mid Term Review

Missions as and when required.

Additional Terms of reference

7. All assets created under the programme activities shall be the property of the community and

FNGOs shall have no right over them, whatsoever.

8. ITDA shall have rights to all technical data, logos, trademark, photos, poster communications,

training materials, publications, software and intellectual property that would emerge in course of

implementation of the project. These data or intellectual property cannot be used otherwise than

for the programme without prior written consent of ITDA.

9. FNGOs shall submit monthly/ quarterly/ semiannual/ annual physical and financial progress report

along with the Monthly Progress Reports as collected from the VDCs and duly countersigned by

them as followed under the programme.

10. FNGOs shall furnish quarterly/ half yearly plan of action to P.A., ITDA along with the statement of

receipt and expenditure and utilization certificate in the formats prescribed by ITDA/PSU.

11. FNGOs shall furnish the half yearly audited statement of expenditure to the ITDA within two

months of completion of the half year duration for necessary transmission to the Funding agencies

through the PSU. The accounting year shall be from 1st April to 31st March.

12. FNGOs shall maintain separate accounts of all receipts and expenditure of the Grant-in-aid under

OTELP Plus and also the supporting vouchers for audit and inspection by ITDA or its nominee or

designated auditors or A.G.(Audit). The mercantile system of double entry book-keeping shall be

followed for keeping the accounts.

13. FNGOs shall not divert the Grant-in-aid for purposes other than for which it is provided and the

Grant-in-aid shall not be utilized for any project other than OTELP Plus.

14. ITDA, or its authorized consultant will periodically review/monitor/evaluate the progress made by

FNGOs towards achievement of the intermediate objectives and milestones set by ITDA under the

Programme.

15. FNGOs shall be responsible for payment of all taxes, duties license fees, etc, if any in course of

programme implementation.

16. FNGOs shall be liable to compensate the loss or expenses or damages of any nature on

whatsoever account arisen directly or indirectly on account of negligence, or dishonest, criminal or

fraudulent act of any of its representatives and employees to ITDA.