Date post: | 15-Jan-2015 |
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Technology |
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#AIIM14 #AIIM14
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Extending informa/on controls beyond ECM
Vishal Gupta CEO, Seclore @secloretech
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The balancing act : Security and Collabora/on
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BYOD … Even Chuck Norris cannot stop it
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Collabora/on Is a Differen/ator of any value chain
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Data on the cloud …
Is making informaCon ubiquitously available
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ECM context – Cloud, Mobile and external users
www.aiim.org/infochaos�
Do YOU understand the business challenge of the next 10 years?
This ebook from AIIM President John Mancini explains.
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Client scenarios § 240,000 employee European bank
§ Extensive usage of ECM § Worried about security and compliance of content when FileNet use is
extended to external agencies
§ One of the five largest telecom companies in the world § Centralized use of ECM across operaCons § Worried about regulatory compliance around customer and employee data
§ One of the five largest paints and coa/ngs company in the world § Usage of ECM across group R&D funcCons § Worried about “opening up” FileNet for mobile access due to security
reasons
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ECM security -‐ stand alone ECM User
Edited
Copied
Printed
Shared
Un-protected File
Authorized access
Unauthorized use
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The dream … WHO can use People & groups within and outside of the organization can be
defined as rightful users of the information
WHAT can (s)he do Individual actions like reading, editing, printing, distributing,
copy-pasting, screen grabbing etc. can be controlled
WHEN can (s)he use it Information usage can be time based e.g. can only be used by
Mr. A till 28th Sept OR only for the 2 days
WHERE can (s)he use it from Information can be linked to locations e.g. only 3rd floor
office by private/public IP addresses
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The dream …
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• WHO can use the information
People & groups within and outside of the organization can be defined as rightful users of the information
• WHAT can each person do
Individual actions like reading, editing, printing, distributing, copy-pasting, screen grabbing etc. can be controlled
• WHEN can he use it
Information usage can be time based e.g. can only be used by Mr. A till 28th Sept OR only for the 2 days
• WHERE can he use it from
Information can be linked to locations e.g. only 3rd floor office by private/public IP addresses
IRM allow enterprises to define, implement & audit information usage “policies”. A “policy” defines :
Informa/on Rights Management -‐ defined
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ECM and IRM combined User
Authorized access
ECM + Seclore FileSecure
Authorized use only
Edited
Copied
Printed
Viewed Protected File
Distributed
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FileNet + FileSecure – What and Why ?
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FileNet + FileSecure – What and Why ?
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Policy defini/on
§ ECM + Seclore FileSecure A walkthrough
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Policy defini/on
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Policy defini/on
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Applying policies to IBM FileNet Folders
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Applying policies to IBM FileNet Folders
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Policy implementa/on
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Policy implementa/on
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Policy implementa/on
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Adding content to the protected folder
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Adding content to the protected folder
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Document uploaded
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Document download from IBM FileNet
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Extending IBM FileNet’s control outside
Downloaded document from FileNet.
NoCce the red lock!
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Explicit display of rights : Privacy compliance
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AWempt to perform unauthorized ac/on
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AWempt to perform unauthorized ac/on
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AWempt to perform unauthorized ac/on
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AWempt to perform unauthorized ac/on
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AWempt to perform unauthorized ac/on
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AWempt to perform unauthorized ac/on
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AWempt to perform unauthorized ac/on
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Informa/on audit
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Other IRM possibili/es
IRM
DLP ECM Desktops File servers
Messaging ERP Custom apps
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Ques/ons ?
§ hXp://www.seclore.com/ibm_filenet.html § www.ibm.com/so]ware/products/en/filecontmana
§ Email : [email protected]
www.aiim.org/infochaos�
Do YOU understand the business challenge of the next 10 years?
This ebook from AIIM President John Mancini explains.