Extensive transformation of a prefabricated building -...

Extensive transformation of

a prefabricated building

Call for participation in market sounding

The pilot project to deliver replicable solution for external, internal,

energy efficient and functional transformation of a building and

implement the transformation of a prefabricated kindergarten

NOTE

This is a market sounding exercise to provide advance information of requirements and open a

dialogue with the supply chain. The results will be used to inform and develop our procurement

specification and strategy to later carry out the tendering process for the requested solution and

works. Consequently, it is not an evaluation of suppliers or a call for tenders.

Croatia, City of Koprivnica

Market Sounding Prospectus

March 2018

Project is supported by

Extensive transformation of a prefabricated building March 2018

1 www.ppi.koprivnica.hr

Content

1 Introduction

2 Outcome based requirements

3 Market opportunities

4 Market engagement

5 Procurement process and timeline

6 Annexes

Annex 1 Overview of the building

Annex 2 Non-exhaustive list of prefabricated kindergartens

in Croatia

Annex 3 List of supporting parties

Annex 4 Policies

The City has performed activities to

determine possible market size.

The focus of the market research

has been put to prefabricated

buildings used as kindergartens.

For this specific purpose,

representatives of 127 cities in

Croatia have been interviewed.

Research revealed that at least 25

similar buildings exist in Croatia

and none of these buildings have

gone through deep renovation

process (see Annex 2: Non-

exhaustive list of prefabricated

kindergartens in Croatia).

Introduction Across Croatia and neighbouring countries there are prefabricated

buildings older than 25 years that are highly energy inefficient, with

the associated cost and comfort implications. Moreover, the vast

majority of which have had no renovation since they were built.

Specifically there are at least 25 prefabricated kindergartens in this

situation in Croatia alone which are still in use.

The City of Koprivnica has the intention to procure and deliver new

kind of external, internal and functional building transformation

solution to enable these kindergartens to enhance the learning and

play environment and maximise energy efficiency in cost-effective

way based on TCO1. This should improve conditions for modern

childcare, extend the lifetime of assets and minimise their life-cycle

costs.

1 Total Cost of Ownership

http://www.ppi.koprivnica.hr/



It is an opportunity for potential suppliers to develop and/or test new

product or process within this project and later capitalise the effort on

the market.

The City of Koprivnica with its partners and supporters is

undertaking a pilot project for extensive transformation of its

Kindergarten Loptica2 with funding from Interreg MED programme

and from own contribution in total amount of 300.000 EUR excluding

VAT.

The City of Koprivnica is committed

to sustainable development. City's

programme called Bold New Face

of Koprivnica aims to hardwire

sustainable development into all

aspects of the city’s urban planning

and land use. This programme

foresaw building and renovation of

public buildings to achieve EU 2020

targets for energy efficiency. There

are a number of policy and

regulatory drivers behind this

programme, for example the

Energy Performance of Buildings

Directive, National Energy

Efficiency Action Plan and

Sustainable Energy Action Plan.

More information is included in

Annex 4: Policies.

This 35 year old kindergarten is a prefabricated wooden, ground-

floor building extended with smaller masonry annex. None of major

renovation works were made, therefore its energy inefficient and is

approaching the lifetime end. Water supply and drainage pipes leak

and destroy some internal walls. The concept of indoor space is

outdated. Narrow corridor is crowded with lockers and is hardly

passable. Too many solid internal walls effect with the separation

between children groups and offer no possibilities for remote

children supervision. There is low level of natural light illumination

and no cooling or ventilation system.

The City and partners have thoroughly examined the kindergarten

building and analysed the stakeholders' and user needs to

determine demands. The constructional tests and analyses also

showed it is suitable for the transformation (see Annex 1: Overview

of the building).

The City want to meet the project goals by designing and

implementing deep transformation of the kindergarten that will result

with significant improvement of the energy efficiency, indoor space

functionality, childcare, learning and play environment quality.

This pilot project will serve as a proof of concept to the City and

interested investors. It will be used as a model for the cost-effective

transformation of similar buildings. As such, it has the possibility to

become a special type of building renovation approach on the

market. It is therefore in the interest of the supply side for the

solutions to be replicable and scalable.

In order to understand the suppliers' appetite, capabilities, capacities

and innovative options the City has launched the pre-procurement

market sounding by publishing the prior information notice and this

prospectus. The City is seeking for innovative solutions in design,

materials, constructions, functionality, didactics, implementation and,

for follow on projects, financing. The City welcomes suppliers'

response and expressions of interest during this market sounding

exercise. The specific needs are set down in section Requirements

in outcome terms.

2 Meaning "a ball" in Croatian language




This document informs about outcome requirements, market

opportunities and market engagement process intended to connect

to supply side. The supply side will also learn about the procurement

process and the credibility of this pilot project.

"Energy renovations of public

buildings have so far focused

largely on exterior retrofitting

and the interior has remained

almost intact. Our goal is to

carry out the internal

reconstruction of the space,

in addition to the energy

retrofitting and thus improve

the building in its entirety."

Ivan Šimić, managing director of

Regional Energy Agency North

Outcome based requirements

Stakeholders have defined the following requirements in outcome

terms for this project:

Internal, external and functional transformation of the pilot

kindergarten to maximise energy efficiency, enhance the

childcare conditions and maximise the building's useful life

Create a model for the cost-effective transformation in

similar situations

Specifically

Enhance the learning and play environment, including safety

and comfort

Introduce didactic and learning elements included as integral

part of the solution

Increase the daylight illumination within interior spaces

Enable visual connection of carers to childcare rooms

through interior space walls with dimming possibility while

preserving as a minimum the current noise protection level

Energy performance requirements: Achieve as a minimum

nZEB standard

Use natural, recycled and sustainable materials wherever

possible

Respect the principles of the circular economy in all aspects

of the project

Stakeholders have expressed a preference for works to be

completed when the building is empty and ideally over the

summer holidays (2 months) in order to minimise disruption

and ensure safety of children and staff




Market opportunities

The results of this pilot transformation are expected to lead to

further market opportunities.

Almost 60 cities and municipalities, owning prefabricated or

similar buildings, together with other public business entities

and faculties have expressed the interest to be closely

involved in the market engagement procedure and get a

first-hand knowledge and information about possible

solutions to their challenges with a view to adopting the

transformation model created (see Annex 3: List of

supporting parties).

Furthermore, the Ministry of Construction and Physical

Planning recognised the importance of the pilot project,

expressed the support and appointed its project team

member. The Ministry, being responsible for specific goals

to be delivered with ESI Funds (4c1 Reduction of energy

consumption of the public sector buildings and 4c2

Reduction of energy consumption of the residential

buildings), will closely monitor this pilot to assess the

possibility of replication of the transformation model.

Since this pilot transformation will serve as a proof of

concept and can become a special type of building

renovation approach, future projects could later be

supported by EU and national funds.

It is reasonably to believe that all or part of the designed

solution will be applicable not only to kindergarten buildings

but also to similar ground level buildings or even smaller

buildings (prefabricated or masonry one). There are

substantial number of such buildings in Croatia and

neighbouring countries.

The City of Koprivnica hopes the supply side recognises above

mentioned market opportunities as the possibility to capitalise the

initial innovation effort for this pilot project on the wider market.

Market engagement

With this Market Sounding Prospectus the City started a pre-

procurement market sounding pursuant to national Public

Procurement Act (National gazette No. 120/2016) and Directive

2014/24/EU on public procurement.

To stress again, the market sounding is not a tender

announcement and potential suppliers are not expected to

compete, but to equally participate and express their interest.




This initiative is being carried out as

part of the Prominent MED project

(Proj.No. 1003, Ref.No. 1MED15-

1.1-M12-070). It is an EU funded

project under the Interreg MED

Programme. It focuses on the

adoption of public procurement of

innovation in small municipalities in

the Mediterranean area. In this

context, Croatia, Italy, Spain and

Portugal will simultaneously activate

investments for the adoption of

technological solutions aimed at the

energy efficiency of public buildings.

This procedure is backed up by the City's partner Regional Energy

Agency North, international and national procurement and technical

experts.

This market sounding is an opportunity for potential suppliers to

inform the City of Koprivnica of the options and solutions available

to address introduced challenge. The City of Koprivnica will define

the framework of the future procurement based on this market

sounding and exchanged information with the supply side.

We are interested to hear ideas, information, new concepts and

innovation that could:

Contribute to achieving improvements in one or more

aspects of the requirement

Contribute to a total transformation

Provide a total transformation

The City of Koprivnica will organise Site Visits to enable suppliers

to visit the pilot project location and will run a Market Consultation

Workshop. The workshop will be held to enable potential suppliers

to hear more about the pilot project, customers' needs, expectations

and about public procurement of innovation, but also to enable

suppliers' feedback. It will also provide a networking opportunity for

potential partners.

Potential suppliers can register for visits and workshop and submit

their Express of Interest by returning the Market Sounding

Response form available under this link:

https://ppi.koprivnica.hr/

under EXPRESS YOUR INTEREST

The City welcomes Expressions of Interest from all parts of the

supply chain, especially manufacturers and their representatives,

innovators, renovators, various SMEs, designers, architects,

educators, NGOs.

The City will carefully analyse all suppliers' responses sent before

the workshop and compile them into the briefing document. All

registered suppliers will receive the briefing document prior to the

workshop. After the workshop will be held, all potential suppliers

who have expressed their interest or have participated in the

workshop will receive a report on the results of the workshop.

The potential suppliers are also invited to ask questions by sending

an e-mail to:

[email protected]



mailto:[email protected]



Answered questions will be regularly collated and published (without

the suppliers' details) under this link:


under QUESTIONS & ANSWERS

The potential suppliers are also invited to join the MED PPI Network

of interested parties and suppliers under these links:

http://tiny.cc/med-ppi-network

http://tiny.cc/med-ppi-linkedin

Procurement process and timeline

During this market sounding The City of Koprivnica will take

appropriate measures to ensure that participation of potential

suppliers will not have the effect of distorting competition and will

not result in a violation of the principles of non-discrimination and

transparency.

Prior information notice

In March 2018, the City of Koprivnica published a Prior Information

Notice (PIN) in the Official Journal of the European Union to provide

advance notice and launch a period of market sounding and

consultation with supply side in advance of the formal tender

process. Its purpose is also to inform the supply chain about the

City's intentions and demands for the pilot project and about the

preparation of procurement.

Market consultation workshop and Expressions of interest

During the market sounding site visits of Kindergarten Loptica are

available to supply side by prior appointment, at least three days

before the planned date.

This market sounding phase will end with the Market Consultation

Workshop on 25 April 2018.

Site visits are also possible after the market sounding, until the end

of June 2018.

Expressions of Interest will be collected until the end of June 2018.



http://tiny.cc/med-ppi-network

http://tiny.cc/med-ppi-linkedin



Next steps

After the market sounding the City intends to determine and define

all the details of procurement process. The tender will be launched

in August 2018, the competitive dialog will be carried until

December 2018 and contracts will be places in January 2019. The

contractor will have 5 months to design the solution and prepare for

the transformation works. The proposed period for works to be

completed is over the summer holidays, between 1 July and 31

August 2019.

Indicative timeline

March 2018 Prior information notice

March – April 2018 Market sounding

Till end of June 2018, by prior

appointment

On-site Visits (Koprivnica, Croatia)

Till end of June 2018 Expressions of Interest (response form)

25 April 2018 Market Consultation Workshop (Zagreb, Croatia)

August 2018 Tender launch date

September 2018 Invitation to participate in procedure

September – December 2018 Competitors' participation in procedure

January 2019 Contracts placed

February – June 2019 Design and preparation of transformation works (contractor)

1 July to 31 August 2019 Proposed period for construction works




Annex 1: Overview of the building

Examination of conditions and needs

The City has determined the user needs and thoroughly analysed,

examined and tested the building.

Two focus groups were organised to learn about user needs.

An architect specialised in kindergarten architecture and

childcare studied the kindergarten and delivered the study

case of possible innovative solutions with improvement

proposals.

Through a number of visits accompanied by external energy

experts and head of technical service the City has acquired

deep knowledge about the condition of the building and

maintenance history.

A thermographic analysis was conducted to determine the

energy losses and possible structural damages.

A detailed static analysis of the construction and the quality

of building material was performed. The procedure was partly

invasive to convince the evidence. The test showed that the

building construction and material is in very good shape.

Function of the building

The childcare process in kindergarten includes about 170 children

and takes part daily from 6:00 to 16:30 (18:00 including cleaning) all

year long except weekends, July and August. After 16:30 occasional

activities like meetings and workshops take part in the kindergarten.

Total of 20 employees work in the building.

The building

The kindergarten building was built in 1982 as a prefabricated

wooden ground floor building with solid foundation (75 % of gross

area). In 1995 it was expanded with masonry (walled) ground floor

building annex with solid foundations (25 % of gross area). The

building shape is elongated and along the southern part are terraces

built.

Total construction gross building area equals to 950 m2 (net area 820

m2). Building interior consists of seven daily childcare rooms, offices,

kitchen and laundry, all connected by long and narrow corridor. No

major renovation activities took place on building envelope or in the

interior.




Audit outcomes

Energy performance audit, conducted in 2012, classified the building

in energy class D. Actual annual energy consumption average

measured in five consecutive years amounts to 145.000 kWh/a for

natural gas, 57.000 kWh/a for electricity and 1.400 m3/a for water,

which gives 177 kWh for natural gas, 70 kWh for electricity and 1,7

m3 for water per net square meter per year. The heating system

consists of gas boiler room installed in 1995 (boiler power 160 kW),

classic radiators and hot consumer water supply which in total

consume 97 % of gas. Kitchen and laundry consume about 80 % of

electricity. Lighting total power is 7,7 kW and it consists mainly of

fluorescent light bulbs. There is no mechanical ventilation or cooling

system in the building.

Documentation

The City has secured enough documentation to enable supply chain

to get relevant details about the building. Documentation consists of:

Original investment master project design documentation

(available only in paper form, during the site visit)

Current architectural, construction, mechanical and electrical

design documentation

Analysis of material and construction static performance of

the Kindergarten Loptica

Identification of innovative solution contents – study case

Kindergarten Loptica

Energy audit report, Energy Performance Certificate

Electro-mechanical assessment report of Kindergarten

Loptica

Almost all documentation is in Croatian language. You can download

the documentation from this link:


under PROSPECTUS & DOCUMENTATION





Annex 2: Non-exhaustive list of prefabricated kindergartens in Croatia

There are at least 25 prefabricated kindergartens in Croatia built

between 1975 and 1989 which are still in use.

City Building City Building

Belišće Kindergarten Maslačak Sisak SISAK NEW/ Kindergarten Radost

Duga Resa Kindergarten Maslačak Sisak SISAK OLD/ Kindergarten Pčelica

Glina Kindergarten Bubamara Sisak SISAK OLD/ Kindergarten Bubamara

Jastrebarsko Kindergarten Radost Split Kindergarten Rusulica

Klanjec Kindergarten Kesten Varaždin Kindergarten Varaždin, Gortanova

Koprivnica Kindergarten Tratinčica, Loptica Varaždin Kindergarten Varaždin, Koprivnička

Koprivnica Kindergarten Tratinčica, Pčelica Vinkovci Kindergarten Pčelica

Ogulin Kindergarten Bistrac Vinkovci Kindergarten Budućnost

Otočac Kindergarten Ciciban Vinkovci Kindergarten Lenije

Rijeka Kindergarten Đurđice Vinkovci Kindergarten Vladimir Nazor

Rijeka Kindergarten Morčić Vrgorac Kindergarten Pčelica

Senj Kindergarten Travica Zaprešić Kindergarten Maslačak

Sinj Kindergarten Bili cvitak Sinja Zlatar Kindergarten Uzdanica




Annex 3: List of supporting parties

City of Koprivnica received almost 60 letters of support for this project from cities, municipalities, other public

business entities and faculties.

City of Biograd City of Buje City of Čakovec

City of Daruvar City of Donja Stubica City of Donji Miholjac

City of Duga Resa City of Ivanić Grad City of Jastrebarsko

City of Karlovac City of Kastav City of Kaštela

City of Knin City of Križevci City of Lepoglava

City of Ludbreg City of Novi Marof City of Novigrad

City of Novska City of Osijek City of Otok

City of Pazin City of Ploče City of Rijeka

City of Senj City of Sisak City of Slatina

City of Split City of Sveti Ivan Zelina City of Šibenik

City of Varaždin City of Virovitica City of Vrbovec

City of Vukovar City of Zadar City of Zlatar

Drnje Municipality Đelekovec Municipality Gola Municipality

Kalnik Municipality Kloštar Podravski

Municipality

Koprivnički Ivanec

Municipality

Legrad Municipality Novigrad Podravski

Municipality

Sokolovac Municipality

Sveti Ivan Žabno

Municipality

HAMAG-BICRO Croatian Association of

Cities

Croatian Chamber of

Economy

Croatian Green Building

Council

Faculty of Civil Engineering

Intelligent Energy Cluster Istrian Regional Energy

Agency

Medjimurje Energy Agency

Ministry of Construction

and Physical Planning

Polytechnic of Medjimurje Regional Energy Agency

Kvarner

Regional Energy Agency Of

Northwest Croatia




Annex 4: Policies

Context

Buildings are responsible for 40 % of energy consumption and 36 % of CO2 emissions in the EU (43 % and

43 % respectively in Croatia). While new buildings generally need fewer than three to five litres of heating oil

per square meter per year, older buildings consume about 25 litres on average. Some buildings even require

up to 60 litres.

Currently, about 35 % of the EU's and approximately 40 % of buildings in Croatia are over 50 years old. By

improving the energy efficiency of buildings, a total EU energy consumption can be reduced by 5-6 % and

lower CO2 emissions by about 5 %.

Energy Performance of Buildings Directive

The 2010 Energy Performance of Buildings Directive (EPBD) and the 2012 Energy Efficiency Directive

(EED) are the EU's main legislation covering the reduction of the energy consumption of buildings. According

to EPBD, as of 31/12/2018 all new buildings owned or used by public institutions need to be nearly zero

energy buildings. Although EPBD does not define any obligations to renovate existing building stock

according to the nZEB standard, only deep renovation can lead to achieving ambitious goals set by the EU.

National Energy Efficiency Action Plan

According to the 3rd National Energy Efficiency Action Plan (NEEAP) for Croatia and draft of the 4th NEEAP,

increasing the number of nZEB buildings is defined as one of the measures to achieve national energy

reduction goals. Although NEEAP does not foresee any financial subsidies for nZEB buildings in the period

from 2017 to 2019, the responsible Ministry has initiated creation of the Program for subsidising construction

of the new and renovation of existing buildings according to the nZEB standard that should pave the way for

uptake of nZEB.

Sustainable Energy Action Plan

City of Koprivnica is a Covenant of Mayors signatory since 2010. City council has adopted Sustainable

Energy Action Plan (SEAP) in July 2011 with a goal to reduce CO2 emissions by more than 20 % until 2020.

To achieve this ambitious goal, City needs to significantly reduce energy consumption in public buildings.

Because most of the public building stock is going to be used in the future, deep energy renovation is

deemed as the only way to meet the goals.




Project is supported by


Date post:	24-Jun-2020
Category:	Documents
Upload:	others
View:	2 times
Download:	0 times

Extensive transformation of a prefabricated building -...

Documents