fItt;1 /'{f: 65- 00050. Pr ARRANGEMENTS FOR COMMUNICATIONS AND DEALINGS BETWEEN STAFF OF THE OFFICE OF THE MINISTER FOR EMERGENCY SERVICES AND STAFF OF THE DEPARTMENT OF FIRE AND EMERGENCY SERVICES .:. Communications from the Office of the Minister for Emergency Services (Minister) to the Department of Fire and Emergency Services (DFES) All requirements should be for, and on behalf of. the Minister in relation to his responsibilities as Minister. Should this not be the case, this should be made clear at the time. • Routine requests for information or research These will normally be directed through the Commissioner, Executive Manager, Office of Commissioner or the Manager, Ministerial Services. ' • Routine media enquiries resulting from DFES related items in the media These will normally be directed through the Director Media and Corporate Communications • Arranging a meeting with relevant Department staff and requesting their attendance All matters of a strategic nature must be referred to the Commissioner or the Manager, Ministerial Services. For other matters, the Manager, Ministerial Services may be approached direct. • Matters relating to the drafting of legislation Liaison on matters of a legal or legislative nature, including proposed legislation, may be directed to the Director Legal and Legislative Services. For each piece of legislation being progressed, a drafting officer will be nominated and this officer will be responsible for dealing with all matters associated with the legislation and for keeping the Commissioner informed of developments. • Requests for briefing notes All requests should be made through the Manager, Ministerial Services. If this officer is not available, the senior officer approached should inform the Commissioner or the Executive Manager, Office of the Commissioner, of the request and subsequent action as soon as practicable. Wherever practicable, the Commissioner should sign off the briefing note. • Requirements involving the Department in committing resources (beyond the normal functions and duties of the Department's officers) All such requests should be direcied to the Commissioner. If this is not possible, the Commissioner must be informed as soon as practicable. The request should be put in writing.
Transcript
fItt;1 /'{f: 65- 00050. Pr ARRANGEMENTS FOR COMMUNICATIONS AND DEALINGS BETWEEN STAFF OF THE OFFICE OF THE MINISTER FOR EMERGENCY SERVICES AND STAFF OF THE DEPARTMENT OF FIRE AND EMERGENCY SERVICES
.:. Communications from the Office of the Minister for Emergency Services (Minister) to the Department of Fire and Emergency Services (DFES)
All requirements should be for, and on behalf of. the Minister in relation to his responsibilities as Minister. Should this not be the case, this should be made clear at the time.
• Routine requests for information or research These will normally be directed through the Commissioner, Executive Manager, Office of Commissioner or the Manager, Ministerial Services. '
• Routine media enquiries resulting from DFES related items in the media These will normally be directed through the Director Media and Corporate Communications
• Arranging a meeting with relevant Department staff and requesting their attendance All matters of a strategic nature must be referred to the Commissioner or the Manager, Ministerial Services. For other matters, the Manager, Ministerial Services may be approached direct.
• Matters relating to the drafting of legislation Liaison on matters of a legal or legislative nature, including proposed legislation, may be directed to the Director Legal and Legislative Services. For each piece of legislation being progressed, a drafting officer will be nominated and this officer will be responsible for dealing with all matters associated with the legislation and for keeping the Commissioner informed of developments.
• Requests for briefing notes All requests should be made through the Manager, Ministerial Services. If this officer is not available, the senior officer approached should inform the Commissioner or the Executive Manager, Office of the Commissioner, of the request and subsequent action as soon as practicable. Wherever practicable, the Commissioner should sign off the briefing note.
• Requirements involving the Department in committing resources (beyond the normal functions and duties of the Department's officers) All such requests should be direcied to the Commissioner. If this is not possible, the Commissioner must be informed as soon as practicable. The request should be put in writing.
.:. Communications from DFES to the Office of the Minister
Generally, communication should occur through the Commissioner, Executive Manager, Office of the Commissioner or the Manager, Ministerial Services.
Where necessary, the Director Media and Corporate Communications may initiate contact with the appropriate officer to discuss actions required on DFES related items in the media.
Where necessary the Director Legal and Legislative Services may initiate contact with the appropriate officer to discuss legislative issues.
Non-routine communications should be directed through the Minister's Chief of Staff, or other officer nominated by the Minister or Chief of Staff.
For all communications of a 'strategic' policy nature where the Department has provided a response, it should be specified whether the Commissioner or nominated officer has approved the response before it is sent from DFES.
+:+ Communications from DFES to the Office of a Minister responsible for another portfolio
The Office of the Minister is to be informed of such communications where the Commissioner considers the matter is such that there is a critical or possible impact on the Minister's responsibilities or is considered of such Importance that the Office of the Minister needs to know.
+:+ Cabinet matters
All submissions for consideration by Cabinet must be directed through the Office of the Minister.
+:+ Resolution procedure for a breach of these arrangements
In the first instance, the Minister or his Chief of Staff and the Commissioner will discuss the breach and decide on any further action .
• :. Directions by staff of the Office of the Minister, to staff of DFES, by the Minister, on the manner in which they are to perform their duties
Staff of the Office of the Minister should not, otherwise than with the agreement of the Commissioner, direct an employee of DFES in relation to the manner in which that employee is to perform their duties .
WAYNE GREGSON APM COMMISSIONER DEPARTMENT OF FIRE AND EMERGENCY SERVICES
Date: _..::$=-,_. '+-,-' _\;:f"_' __
.... .....••.....•.... ~ ..... ----'
N FRANCIs1Jliiii~ILA MINISTER FOR EMERGENCY SERVICES
/Ylintef: 6 5 ~ (}O r1 ~ .
ARRANGEMENTS FOR COMMUNICATIONS AND DEALINGS BETWE~ ()) /PJ't STAFF OF THE OFFICE OF THE MINISTER FOR EMERGENCY SERVICES AND STAFF OF THE OFFICE OF EMERGENCY MANAGEMENT
~ Pursuant to section 56 of the Financial Management Act 2006 the Office of Emergency Management (OEM) is a sub-department of the Department of Fire and Emergency Services (DFES).
~ Pursuant to section 56 of the Financial Management Act 2006 the Executive Director of the OEM is the Accountable Authority for the sub-department.
~ Pursuant to section 5 of the Public Sector Management Act 1994 (PSM Act) the Fire and Emergency Services (FES) Commissioner is the Employing Authority of members of the OEM. As the Employing Authority for the OEM the FES Commissioner may discuss matters contained within the PSM Act pertaining to the OEM with the Minister's Office.
~ Pursuant to section 33 of the PSM Act the FES Commissioner delegated to the Executive Director OEM all powers and duties conferred or imposed upon the FES Commissioner by Part 3 Division 3 of the Act, effective from 1 December 2016.
~ Communication between the OEM and the Minister's Office shall only relate to matters conceming:
1. administration of the Emergency Management Act 2005;
2. activities which are being carried out by the OEM on behalf of, and pertaining to the duties of, the State Emergency Management Committee (SEMC);
3. functions of the Executive Director of the OEM as the Accountable Authority for the sub-department;
4. emergency management assurance matters; and
5. emergency management recovery matters .
• :. Communications from the Office of the Minister for Emergency Services (Minister) to the OEM
All requirements should be for, and on behalf of, the Minister in relation to his responsibilities as Minister. Should this not be the case, this should be made clear at the time.
• Routine requests for information or research These will normally be directed through the Executive Director of the OEM.
• Routine media enquiries resulting from SEMC related items in the media These will normally be directed through the Executive Director of the OEM.
• Arranging a meeting with relevant OEM staff and requesting their attendance
• Matters relating to the drafting of legislation Liaison on matters of a legal or legislative nature, including proposed legislation, may be directed to the Executive Director of the OEM. For each piece of legislation being progressed, a drafting officer will be nominated and this officer will be responsible for dealing with all matters associated with the legislation, and for keeping the Executive Director of the OEM informed of developments.
• Requests for briefing notes All requests should be made through the Executive Director of the OEM first. Wherever practicable, the Executive Director of the OEM should sign-off the briefing note.
o Requirements involving the OEM in committing resources (beyond the normal functions and duties of OEM officers)
All such requests should be directed to the Executive Director of the OEM. If this is not possible, the Executive Director of the OEM must be informed as soon as practicable. The request should be put in writing.
+:+ Communications from OEM to the Office of the Minister
• Generally, communication should occur through the Executive Director of the OEM.
o Non-routine communications should be directed through the Minister's Chief of Staff, or other officer nominated by the Minister or Chief of Staff.
o For all communications where the OEM has provided a response, it should be specified whether the Executive Director of the OEM or nominated officer has approved the response before it is sent from the OEM.
+:+ Communications from OEM to the Office of a Minister responsible for another portfolio
The Office of the Minister is to be informed of such communications where the Executive Director of the OEM considers the matter is such that there is a critical or possible impact on the Minister's responsibilities or is considered of such importance that the Office of the Minister needs to know.
+:+ Cabinet matters
All submissions for consideration by Cabinet must be directed through the Office of the Minister.
+:+ Resolution procedure for a breach of these arrangements
In the first instance, the Minister or his Chief of Staff and the Executive Director of the OEM will discuss the breach and decide on any further action. The employing authority shall be advised of any such breaches and the resolution reached.
+:+ Directions by the Office of the Minister to staff of the OEM on the manner in which OEM staff are to perform their duties
---------iSlaff-eHhe-Gffiee-eHhe-Mi·flister-sheuld-flot,otJ-ieFWise-tJ-ian-witJ-i-the-a§Jreement-ef'-----the employing authority, direct an employee of the OEM in relation to the manner in which that employee is to perform their duties.
Page 2of3
WAYNE GREGSON APM COMMISSIONER DEPARTMENT OF FIRE AND EMERGENCY SERVICES
Date: \ 2.. \\f?' 2.:0 "1-
MAL CRONSTEDTA'fS n EXECUTIVE DIRECTOR OFFICE OF EMERGENCY MANAGEMENT
Date: l C; ( Lf- I 'J- 6 /1
Page30f3
ARRANGEMENTS FOR COMMUNICATIONS AND DEALINGS BETWEEN STAFF OF THE OFFICE OF THE MINISTER FOR EMERGENCY SERVICES;
CORRECTIVE SERVICES AND EMPLOYEES OF THE OFFICE OF THE INSPECTOR OF CUSTODIAL
SERVICES
The following is to be read in conjunction with Part 3 of the Inspector of Custodial Services Act 2003 .
• :. Communications from the Office of the Minister to the Office of the Inspector of Custodial Services
All requirements should be for, and on behalf of, the Minister in relation to his/her responsibilities as Minister. Should this not be the case, this should be made clear at the time.
• Routine requests for information or research
These will normally be directed through the Inspector or the Deputy Inspector.
• Arranging a meeting with relevant Office of the Inspector of Custodial Services employees and requesting their attendance
All requests to meet with employees of the Office must be made through the Inspector.
• Matters relating to the drafting of legislation
For each piece of legislation, a drafting officer will be nominated and this officer will be responsible for dealing with all matters associated with the legislation and for keeping the Inspector informed of developments.
• Requests for briefing notes
All requests should be made through the Inspector.
::
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• Requirements involving the Office in committing resources (beyond the normal functions and duties of the Department's officers)
All such requests should be directed to the Inspector .
• :. Communications from the Office of the Inspector of Custodial Services to the Office of the Minister
Generally, communication should occur through the Inspector or Deputy Inspector.
Non-routine communications should be directed through the Minister's Chief of Staff, or other officer nominated by the Minister or Chief of Staff.
For all communications of a 'strategic' policy nature where the Inspector has provided a response, it should be specified whether the Inspector or Deputy Inspector has approved the response before it was sent from the Inspector of Custodial Services .
• :. Communications from the Office of the Inspector of Custodial Services to the Office of a Minister responsible for another portfolio
The Office of the Minister is to be informed of such communications where the Inspector or Deputy Inspector of the Office of the Inspector of Custodial Services considers the matter is such that there is a critical or possible impact on the Minister's responsibilities or is considered of such importance that the Office of the Minister needs to know .
• :. Cabinet matters
All submissions for consideration by Cabinet must be directed through the Office of the Minister.
.:. Resolution procedure for a breach of these arrangements
In the first instance, the Minister or his Chief of Staff and the Inspector or the Deputy Inspector will discuss the breach and decide on any further action.
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.:. Directions by staff of the Office of the Minister, to employees of the Office of the Inspector of Custodial Services, by the Minister, on the manner in which they are to perform their duties
Staff of the Office of the Minister cannot direct an employee of the Office of the Inspector of Custodial Services in relation to the manner in which that employee is to perform their duties.
ARRANGEMENTS FOR COMMUNICATIONS AND DEALINGS BETWEEN STAFF OF THE OFFICE OF THE MINISTER FOR EMERGENCY SERVICES; CORRECTIVE
SERVICES AND , STAFF OF THE SUPERVISED RELEASE REVIEW BOARD
+:+. Communications from the Office of the Minister to the Supervised Release Review Board
All requirements should be for, and on behalf of, the Minister in relation to his/her responsibilities as Minister. Should this not be the case, this should be made clear at the time.
• Routine requests for information or research
These will normally be directed through the Chairman or nominated officer.
• Arranging a meeting with relevant Department staff and requesting their attendance
All matters of a strategic nature must be referred to the Chairman or nominated officer. For other matters, the appropriate delegated staff may be approached direct.
. • Matters relating to the drafting of legislation
For each piece of legislation, a drafting officer will be nominated and this officer .. will be responsible for dealing with all matters associated with the legislation and for keeping the Chairman informed of developments.
• Requests for briefing notes
All requests should be made through the Chairman or nominated officer. If these officers are not available, the senior officer approached should inform the Chairman or nominated officer of the request and subsequent action as soon as practicable. Wherever practicable, the relevant authorised departmental officer should sign off the briefing note.
• Requirements ·involving the Department in committing resources (beyond. the normal functions and duties of the Department's officers)
All such requests should be directed to the Chairman. If this is not possible, the . Chairman must be informed as soon as practicable. The request should be put in writing.
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.:. Communications from the Office of the Supervised Release Review Board to the Office of the Minister
Non-routine communications should be directed through the Minister's Chief of . Staff, or other officer nominated by the Minister or Chief of Staff.
For all communications of a "strategic' policy nature where the Department has provided a response, it should be specified whether the Commissioner or nominated officer has actually seen the response before it was sent from the Department.
.:. Communications from the Office of the Supervised Release Review Board to the Office of a Minister responsible for another portfolio
The Office of the Minister is to be informed of such communications where the
~Ae-fVlil'll?W:, cxtt:~ ~ f •. ~f-o- 'l-""'- c\:. ~ • .;tIk \A".~4~. . Chairm~n .consideri? !he matte~i such, that ther,e.~. a 'Reed. to ~. . l by t .. ~e ,~io,e ~
All submissions for consideration by Cabinet must be directed through the Office of the Minister .
• :. Resolution procedure for a breach ofthese arrangements
In the first instance; the Minister or his/her Chief of Staff and the Chairman will discuss the breach and decide on any further action .
• :. Directions by staff of the Office of the Minister, to staff of the Supervised Release Review Board, by. the Minister, on the manner in which they are to perform their duties
In circumstances where' it appears desirable that Office of the Minister staff give direction to an officer of the Department on the manner in which they are to perform their functions, the concurrence of the Chairman should be sought.
Date: ... J~\.LA .. \.!-:?'.~J ..........
Min 65~0001
AGREEMENT FOR CO UNICATIO S AND DEALINGS BETWEEN STAFF OFTHE OFFICE OF THE INISTER FOR CORRECTIVE SERVICES ANDEMPLOYEES OF THE DEPART E T OF CORRECTIVE SERVICES
Communications from the Office of the inister to the De rtment ofCorrective Services (the Depa t ent)
All requirements should be for, and on behalf of, the Minister in relation to hisresponsibilities as inister. Should this not be the case, this should be madeclear at the time,
e Requests for b iefing notes, information or research
In general, all requests are to be in writing and directed to the Department sMinisterial Coordination Branch and, where appropriate, to the relevantExecutive Director or Deputy Commissioner (a summary of the Department’sfunctional respons bilities is at Attachment 1).
For matters of a strategic, budgetary or policy nature or which are politicallysensitive, the Commissioner will sign the briefing note. For routine atters, aDeputy Commissioner or Executive Director may sign.
e Arranging a meeting with relevant D partmental e ployees andr questing their attendance
Matters of a strategic, budgetary or policy nature are to be referred throughthe Commissioner in the first instance. For other matters, the appropriateDeputy Commissioner or Executive Director may be approached directly,
a Matters relating to the drafting of legislation
For each piece of legislation, a drafting officer will be nominated and thisofficer will be responsible for dealing with all matters associated with thelegislation and for keeping the Commissioner informed of develo ments,
a Requirements involving the Department in co mitting resou ces(beyond the normal functions and duties of the Department sofficers)
All such requests should be directed to the Commissioner. If this is notpossible, the Commissioner must be informed as soon as practicable. Therequest should be put in writing.
Communications from the Department to the Office of the inister
Generally, communication should occur through the Commissioner or via theDepartment’s Ministerial Coordination Branch.
Non-routine communications should be directed through the Minister's Chiefof Staff, or other officer nominated by the inister or Chief of Staff(a summary of communication responsibilities is at Attachment 2).
• ~ ~ page 1 of 6
Communication Agreement 13.04.2017HPRM Ref: AD2017/022203
For all communications of a strategic policy nature where the Departmenthas provided a response, it should be specified whether the Commissionerhas approved the response before it was sent from the Department. If theCommissioner is not available to note and endorse the res onse, it will be theresponsibilit of the Executi e Director, Strategic Capability and Review tonote and endorse the response and ensure that the Commissioner issubsequentl advised of the response.
Communications from the Department to the Office of a Ministe responsible for another portfolio
The Office of the Minister is to be informed of such communications where theCommissioner considers the matter is such that there is a critical or possibleimpact on the Minister s responsibilities, or is considered of such importancethat the Office of the Minister needs to know.
Cabinet atters
All submissions for consideration by Cabinet must be directed through theOffice of the Minister.
Resolution rocedure for a breach of these ar ange ents
In the first instance, the Minister or his Chief of Staff and the Commissionerwill discuss the breach and decide on any further action.
> Directions by staff of the Office of the inister, to e ployees of theDepartment, by the inister, on the manne in which they are to performtheir duties
Staff of the Office of the Minister should not, otherwise than with theagreement of the Commissioner, direct an employee of the Department inrelation to the manner in which that e ployee is to perform their duties.
lxkth ' Cm ;
Tony HassallA/Co missionerDEPARTMENT OF CORRECTIVE SER ICES
Date: 9<o (1
Date:
21 jO Communication Agreement 13.04.2017HPRM Ref: AD2017/022203
Page 2 of 6
Attachment 1
Department of Corrective Servij
IDe artment of Corrective Services
Office of the Commissioner
Strategic Capability & Review
Regulation & Operational Services
Corporate Support
Procurement & ContractedServices
Adult Justice Services
Youth Justice Services
Strategic Planning & Policy
Financial Management
Strategic Com unications/ edi
Governance and MinisterialCoordination
inisterial Coordination
Please note - These contacts are correct as at 13 April 2017. T e Office of theMinister will be advised of any changes to the Department s functionalresponsibilities in writing.
Page 3 of 6Communication Agree ent 13.04.2017HPRM Ref: AD20.17/022203 /.
Attachment 2
Department of Cor ective Se vices co munication res onsibilities
PROGRESSED FOR INFORMATION AND NO NG
Prisons Act 1981
Any escape by a prisoner from lawful custody(s7(2)(a))
Email fromOperations Centre(Contentious IssuesBriefin Note/BriefingNote upon request)
Any accident, serious irregularity, or any other unusual event whichaffects the good order or security of a prison (s7(2)(b))
Email fro O erations Centre(Contentious IssuesBriefing ote/BriefingNote upon request)
Ensuring minimum standards ap licable to the provision of prisonser ices under a contract are established by the Commissionerand laid before Parliament following establishment or amendment(s15D)
Briefing Note
Any separate confinement in prison of a prisoner for the purpose ofmaintaining good government, good or er or security in a prison(s43)
Briefing Note
Any re oval action taken by the Commissioner against a prisonofficer for loss of confidence, where that officer is appointed undersection 6(3) of the Prisons Act' 1981 (s100-101)
Briefing Note
Notice of Loss of Confidence, where that officer is appointed undersection 13(1) of the Prisons Act 1981 (s13(3),s100-101)
Briefing Note
Failure to perform duties as Prison Officer (s114) Briefing Note
iSentence AdministrationiAct 2003 ,
Upon written Minister request, report on the place or places wherea Governor s pleasure detainee is or should be detained in safecustody (s11)
Briefing ote
You g Offenders Act 1994
Supervised Release Re iew Board to prepare and deliver before1 October annually a report to the Minister (s165)
Briefing Note
PROGRESS FOR MINISTER APPROVAL, CONSENT OR ACTIONING f S !
Fina cial Management Act 2006
Tabling of annual report for the Department (s64) Briefing Note
Draft resource agreements (s46) Briefing ote
Decisions not to provide Parlia ent with infor ation concerningariy conduct or operation of the department (s82)
Briefing Note
• - - ¦* ¦ , Page 4 of 6
Communication Agree ent 13.04.2017HRRM Ref: AD2017/022203 .
Inte ational Transfer of Prisoners Act 1$97 (Cth)
Consent or refusal of transfer of a prisoner to or fromWestern Australia to a participating country (s5) Briefing Note
Prisoners (Int rstate' Transfer) Act 1983 !¦ j '
Consent or refusal of transfer of a prisoner from a participatingstate or territory into Western Australia (s5) Briefing Note
p isons Act 1981 1> *
- ¦ ' :
Any Orders declaring any buildin , enclosure or place to be aprison, to alter the boundaries of a prison and to cease being aprison (s5)
Briefing Note
Engagement by Minister of prison officers as e ployees(s13(1)) Briefing Note
Delegation to Commissioner (or further delegate) by inister ofpowers to engage prison officers as employees, other than powerto remove (s13(4)(5))
Briefing Note
Any recommendation to the Minister for removal of a prison officerfor loss of confidence, where that officer is appointed under section13(1) of the Prisons Act 1981 (s13(3),s100-101)
Briefing Note
Tabling of a report on each contractor ho provided services undera contract in the preceding 12 months (s15G(1-3))
Briefing Note
Tablina of anv contract, as amended from time to time, foliowina Briefing Note execution of the contract or amendment (s15G( -5))
Termination or suspension of contract if the Commissioner believesthere are grounds to do so (s15X)
Briefing Note
Any rules for the management, control and security of prisons,prisoners and officers of the Department (s35)
Briefing Note
Ap ointment of visiting justices (s54) Briefing Note
Upon inister irection that a maintenance payment must be paidto a prison officer who is re oved as a result of removal action fora specified period after the maintenance eriod (s103)
Briefing Note
Review of operation an effectiveness of Discipline of prisonofficers division of Prisons Act 1981 (s110K)
Briefing Note
Disclosure of information relating to prisoner or former prisoner to aperson in another Com onwealth, State, Territory or overseasgover ment department or agency (s113A)
Briefing Note
Prison Regul tions 198Z
Discharge of prison officer who is unable to perform duties properlyby way of reason of physical or mental health (r5(2))
Briefing Note
Discharge of prison officer who is provided false, incomplete ormisleading information in or with respect to application forengagement-asaprisonofficer-(rS(3))
Briefing Note
Communication Agreement 13.04.2017HPRM Ref; AD2017/022203
Page 5 of 6
Sentencing Act 1995] > ' r !c
Tabling of royal prerogative of mercy order (s142) that applies to aprisoner serving a life sentence for murder (s90(1)b)
Briefing Note
Sentence Administration Act 2003
Tabling of parole order for release of a person who is a Go ernor'spleasure detainee (s27B)
Briefing Note
Young Offenders Act 1994
Review of operation and effectiveness of Loss of Confidencedivision of Young Offenders Act 1994 (s11CV)
Briefing Note
Any orders declaring a place to be a detention centre or revokingsuch an order (si 3)
Briefing Note
Disclosure of information relating to young person to a person inanother Co onwealth, State, Territory or overseas governmentdepartment or agency (s15A(7))
Briefing Note
Appointment of visiting justices (s166) Briefing Note
Any rules for the mana ement, control and security of detentioncentres, detainees and officers of the Department (s181)
Briefing Note
Payments to ards the cost of administering any order made underthe Act in dealing with an offence committed by a young person(s 85)
Briefing Note
Appointment of person to conduct cases on behalf of theCo missioner under this Act (s186)
Briefing Note
Communication Agreement 13.04.2017HPRM Ref: AD2017/022203
