Facilities Advisory Committee (FAC)...February 20, 2017 Kick-off meeting, set purpose and...

Facilities Advisory Committee (FAC)

Facilities Recommendations ReportJune 25, 2018

Prepared by Benjamin La Macchia and Lisa Lawless, FAC Co-Chairs

Tosa Schools – Moving Forward Together

AGENDA


1. Who We Are

2. Our Process and Study

3. Our Key Findings

4. Recommendation

5. Community Survey Results

MISSION


United With Parents And The Community, The Wauwatosa School

District Delivers An Outstanding Education That Equips And Inspires

Our Students To Conquer Their Challenges Now And In The Future.

WSD Facilities Assessment – December 2016

Facilities Study• Review Team:

- PRA (Architectural)- Graef (Structural)- PSI (MEP)- Ramaker (Pools)

• All Buildings Reviewed• Maintenance Needs

Identified• Prioritized List of Needs

Educational Space• Capacity Analysis• Current Space Utilization

Mapping• Facility Operations Reviews

w/ Each Principal

Cost Estimates• Estimating Team:

- Scherrer Construction• High Level Maintenance

Pricing• Prioritization of Needs


WSD STUDY

Facilities Assessment

Review The Full Report Online:

www.wauwatosaschools.org


RESOURCES

http://www.wauwatosaschools.org/


• Facilities Assessment identified over $153,000,000 in mechanical, electrical, and plumbing (MEP) needs at all schools.

• Magnitude of MEP needs prompted district to pause and consider how best to move forward

• Need for greater community input at this point was identified• Prompted creation of the Facilities Advisory Committee

Background

WHO WE ARE


Facilities Advisory Committee

● Invitation/announcements in January 2017● Established February 2017● Open to community members, parents, teachers, business persons,

administrators

FAC Membership- Wauwatosa residents- Parents and non-parents- Teachers, educators, administrators- Business persons

Committee Resources-- WSD Administration and Staff-- Architect | Plunkett Raysich Architects (PRA)-- Construction Manager | VJS Construction Servs. -- Financial Advisor | Robert W. Baird-- Survey Administrator | School Perceptions



Lisa Lawless - Community (parent) (Co-Chair)

Benjamin La Macchia - Community (parent) (Co-Chair)

Wendy Potochnik - Community (non-parent)

Ethan Westcot - Community (parent)

Mike Meier - School Board

Phil Ertl - Superintendent

Byron Bye - Community (parent)

John Mack - Director of Business Services

Mike Parulski - M.S. Admin

Michelle Miner - Elementary Admin

Melissa Nettesheim - Manager B&G

Nick Hughes - H.S. Admin

Kelly Roberts - H.S. Counselor

Steven Oliver - H.S Teacher

Mike Wick - Director of Recreation

Matthew Clark - Community (parent)

Ginny Routhe - Community (parent)

Katherine Riebe - Community (parent)

Wayne Rappold - Community (parent)

Jeremy Theis - Community (parent)



FAC’s Charge: through a phased process, to:

● Review, assess, and prioritize identified facilities needs throughout the district, as a result of the study’s findings

● Brainstorm and evaluate potential remodeling and construction solutions for further investigation and broader community review, routinely communicating or reporting updates to the Board

● Present a final report summarizing the FAC’s findings and recommendations to the Wauwatosa School Board.

OUR PROCESS AND STUDY


February 20, 2017 Kick-off meeting, set purpose and expectation. Began studying Existing Conditions Report.

March 16, 2017 Reviewed the Existing Conditions Report and considered the conditions of the elementary schools, middle schools, and high school buildings.



March 2017 Toured all school buildings.

April 27, 2017 Reviewed and studied the needs for modern learning environments, hearing a presentation on teaching and learning by Mary Johnson. Reviewed results of building tours.



May 18, 2017 Evaluated and studied performance benchmarking, history of emergency repairs at the WSD facilities, and reviewed past facilities projects and history. Heard presentations by WSD B&G Manager Melissa Nettesheim and Curt Weibelhaus regarding performance benchmarking.



June 22, 2017 Reviewed results of staff survey. Brainstormed concerning facilities needs and priorities. Studied and discussed prioritization of identified needs of the WSD facilities.

July 13, 2017 School Finance 101: Heard presentation on WSD finance by Director of Business Services John Mack, and presentation on public bonding and finance by Mike Clark of Robert W. Baird



August 19, 2017 Discussed and formulated the features of a model school.

Model School- Characteristics• HVAC / thermal comfort very important• Safe and secure• Community Accessible• Open and flexible• Natural light• Fully Accessible buildings and grounds• Able to accommodate enrollment flux• Timeless design• Good parking / drop-off organization• Collaborative learning spaces• Design for project based learning• Classrooms!• Dedicated, specific art and music spaces• Performance space (stage)• Modern, safe, accessible outdoor play areas• Comfortable eating spaces (student

commons)



August 29, 2017 Reviewed the features of a model school and reviewed options for addressing the facilities needs of the District, considering different options for addressing those needs and prioritizing among them.

Preliminary Options:Option 1: Maintenance OnlyOption 2: Elementary Replacement / Full Level 1 & 2 MaintenanceOption 3: Elementary Replacement / Limited Level 1 & 2 Maintenance at MS & HSOption 4: Phased ImplementationOption 5: Address All Needs and Upgrades as a Single Package



September 5, 2017 Discussed and planned for Community Workshops, discussed model school, and refined options for addressing the facilities needs of the District

September 12, 2017 Reviewed options for addressing the facilities needs of the District and verify and prioritize projects for addressing those needs

September 19, 2017 Continued reviewing and prioritizing projects for addressing facilities needs of the District and prioritizing among them

October 2, 2017 Continued reviewing and prioritizing projects for addressing facilities needs of the District and prioritizing among them



CONSIDERATION OF OPTIONS AND DEVELOPMENT OF PRIORITIES

$0

$348,625,654

Preliminary Long Range Master Plan Conceptual/PreliminaryNot Final

October 17, 2017 Prepared for Community Workshops presentation to report on the FAC’s findings so far and formulated frequently asked questions list.

October - November 2017 Community Workshops - 10/23, 10/24, 10/25, 11/1, 11/2, 11/7







COMMUNITY WORKSHOPS



December 13, 2017 Reviewed results of Community Workshops and discussed and considered sample model elementary school design development and discussed life cycle costing.



January 6, 2018 Reviewed and discussed proposed elementary school project at McKinley Elementary School, reviewing possible heavy renovation/repairs versus replacement, and considered comparative costs of each. Discussed possibilities of new construction look and feel.



January 23, 2018 Reviewed and evaluated cost estimates for renovation option for sample renovated elementary school and option for replacement of new elementary school and considered potential construction duration of each.

February 6, 2018 Reviewed work to date and reviewed prioritization of facilities needs of the WSD and discussed staff and parent survey



February 13, 2018 Reviewed parent and elementary staff survey results

February 20, 2018 Reviewed and discussed community survey

April-May 2018 Community survey sent out and results returned

June 12, 2018 Reviewed and discussed community survey results and proposed FAC recommendations

June 19, 2018 Discussed and formulated FAC recommendations to School Board

COMMUNICATIONS


• Website/FAC - All Meetings, Agenda, Minutes, Supporting Documents - Facilities Study

• WSD Monthly District Newsletter

• Community Workshops - All residents invited

• Community Newsletter (School Reporter)

- End of February, all Households

• Senior Center Newsletter • Presentations to All Staff at

Each Building• Presentation to Common

Council• Presentation to PTO Council• Media Coverage

- Newspaper and TV

• WSD Facebook Posts


October 2017

NOT ADA COMPLIANT TO

TODAY’S STANDARDS.

Buildings not air conditioned.

KEY FACTS

Needs & Challenges• Aging facilities with very significant MEP needs

• Safety and security

• Accessibility to all students, staff, parents and community members

• Community access to buildings

• Education has changed - Modern Learning Environments


KEY FAC FINDINGS

Facilities Assessment – Key FindingsMechanical & Electrical Systems• Significantly beyond expected lifespan• Inefficient systems• Limited controls resulting in poor

temperature regulation• Poor air quality• Limited air conditioning• Insufficient power for digital age



Facilities Assessment – Key FindingsBuilding Exteriors• Failing single pane windows• Masonry walls needing repair• Door replacement• Failing asphalt• Sidewalks needing replacement



Facilities Assessment – Key Findings

Accessibility• Americans With Disabilities Act (ADA)• Significant deficiencies at several

elementary schools• Site access & secure entrances• Toilet rooms• Limited elevator access



Facilities Maintenance Plan

*Data from Performance Services, Inc. (PSI) Facilities Study 2016


Facilities Maintenance Summary: Key Findings• Facilities maintenance needs are significant

• WSD has been proactive with prioritizing and maintaining facilities and sites within a limited budget

• Most facilities, while generally in working order, have major systems that have significantly exceeded their expected useful life and will require significant investment to replace

• Accessibility is a significant issue in several elementary school buildings.• Total estimated cost as of December 2016 was $153 million to address all items identified in Facilities Assessment



Facilities Maintenance PlanThe Cost of Maintaining our Facilities & Sites


FAC Recommendations

FAC core principles and rationales• Serve WSD’s Mission and Strategic Objectives

• Highly Effective Teachers & Staff

• Continuous Improvements in Student Learning

• Sound Stewardship of Resources

• Community Relationship to Benefit Students

FAC RECOMMENDATIONS

FAC core principles and rationales• Continue prudent fiscal stewardship of our buildings

• Consider cost-benefit of aging buildings, considering future challenges and needs, and increasing costs of operation

• Successful schools are key to the health, growth, and stability of the community.

• Schools attract new residents, who consider schools when deciding where to move

FAC RECOMMENDATIONS

FAC core principles and rationales• Maintain neighborhood schools, same site

• Preserve historic character of schools and community

• Equity across the School District -- 14 buildings

• Safety and security

• Accessibility - students, staff, parents and community members

• Meet needs of 21st century learning, modern learning environments


FAC RECOMMENDATIONS

A referendum of $125 million should be pursued to bring all WSD schools up to a base level standard on the following metrics:

• Building maintenance and repairs

• Safety and Security

• HVAC/air quality

• Flexible modern learning environments including upgrade of technical education spaces

• ADA accessibility


FAC RECOMMENDATIONS

Scope of Project for the Referendum:

• Build new elementary schools: McKinley and Underwood

• Build new elementary school buildings (hybrid): Lincoln and Wilson

• Repair and replacement work at all other school buildings to bring them up to base level standard on the metrics of safety and security, HVAC/indoor air quality, ADA accessibility, modern learning spaces, and building maintenance


FAC RECOMMENDATIONS

ADA Accessibility work scope:• Accessible entrances and exits

• Accessible bathrooms

• Elevator at each multi-story building

• Access to classrooms

• Current schools vary on this metric

• Lincoln, McKinley, Underwood, Wilson are the most in need


FAC RECOMMENDATIONS

Safety and Security Work Scope:•Create secure entrance sequence

•Replace exterior doors in poor condition/wood

•Upgrade PA/clock system to improve communications

•Interior door barricades & interior door lock consistency

• Elementary schools are most in need


FAC RECOMMENDATIONS

HVAC/Indoor Air Quality Work Scope:

• Put heating equipment in sound working order

•Add chilled air by use of chillers, A/C units, wall units

•Take care of emergency items

•Elementary schools are most in need


FAC RECOMMENDATIONS

Flexible Modern Teaching/Learning Spaces Work Scope:• Every room has capacity for students

• Furniture to fit the flexibility of the space

• Painting, carpet and new flooring

• Upgrade tech ed rooms at high schools

• Lincoln, McKinley, and Wilson are most in need on this metric; all elementary schools are in need


FAC RECOMMENDATIONS

Building Maintenance Work Scope:

•Replace windows that are cracked/leaking

•Repair masonry emergencies

•Replace asphalt/concrete in poor condition

•Replace roofs due for replacement in 2-3 years

•Includes all school buildings


FAC RECOMMENDATIONS

Build four new/hybrid elementary schools

•Build new elementary school building at McKinley and Underwood to replace existing building

•Build new elementary school building at Lincoln and Wilson, retaining the older historic building there -- “hybrid” approach

•At the same location

•These four schools have the greatest needs in the metrics of ADA, safety & security, HVAC, modern learning spaces, maintenance


FAC RECOMMENDATIONS

Scope and Cost of FAC’s Recommendation

• Serves equity -- touches all school buildings throughout the District

• All buildings would be brought up to base level standard in the areas of safety and security, ADA accessibility, HVAC/air quality, modern learning spaces, building maintenance

• Estimated total cost of these projects including building 4 new or hybrid elementary schools is just under $125 million


FAC RECOMMENDATIONS

Additional Considerations:

•Target annual savings of $1,500,000/year due to MEP upgrades•Create Capital Reserve to cover future needs

•Emphasis on modern learning environments – furniture, fixtures & equipment


FAC RECOMMENDATIONS

COMMUNITY SURVEY


• Survey was conducted from late-April to mid-May of 2018 by School

Perceptions, a WI-based survey company

• Residents within the District were mailed paper a paper survey. Each

survey included a unique survey access code for those who preferred

to take the survey online.

• Total responses = 3,432 (1,148 Paper)

• Margin of Error +/- 1.9%

• The survey results can be found HERE.

https://www.wauwatosa.k12.wi.us/cms/lib/WI02216059/Centricity/Domain/218/Wauwatosa%202018%20Community%20Survey%20Report2.pdf

https://wi02216059.schoolwires.net/cms/lib/WI02216059/Centricity/Domain/218/Wauwatosa%202018%20Community%20Survey%20Report2.pptx

If the community chooses to address these needs, the primary way to obtain funding is through areferendum. What advice would you give the School Board?

Given the total cost the District may need to complete the elementary projects in phases over time. Would you support a referendum that provides funding to begin to execute a plan to update the Wauwatosa elementary schools? (Wauwatosa Taxpayers Only)

How much of a tax increase would you support through a referendum, assuming the projects included were acceptable to you? (Wauwatosa Taxpayers Only)

• 73% of resident respondents would support the School Board exploring a referendum to address the facilities needs of WSD

• Respondents combined (parents & non-parents) would support a referendum of at least $125 million


FAC RECOMMENDATIONS

Community Survey Results

• Respondents rated following projects highest priority:

• Building maintenance

• Safety & security

• Remodel tech ed classrooms

• ADA accessibility


FAC RECOMMENDATIONS

Community Survey Results

The following table shows the estimated property tax increase under the current state school funding formula.

COMMUNITY SURVEY

Estimated Tax Impact for a November 2018 Referendum● A potential referendum of $125 million would have an estimated impact of $1.89 per

$1,000 of property value or $189 per year increase per $100,000 of property value.

QUESTIONS?


FAC RECOMMENDATIONS

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