Facilities Construction & Maintenance

Strategic Master Space Plan Workshop

July 18, 2018Updated 7/6/18

Overview

•What is a Facilities Strategic Master Space Plan

•Background

•Strategic Master Space Plan – Phase III

Progress Report

•Mid County - Loveland O&M Campus Concept

•Confirmation of Milestones

2

3

Facilities Strategic Master

Space Plan

• Best management practice

• Business needs-driven process

• Sound, but flexibleo business plan

o service delivery

o growth rate

o technology

o revenue

• Strategy – NOT short-term

• Periodic updates

Understanding

AnalyzingPlanning

Acting

Data gathering

Benchmarking

Organization

Focus areas

Forecasting

SWOT

Lifecycle

Service levels

Scenarios

Trends

Horizons

Gap analysis

Recommendations

External factors

Tactical plans

Updates

4

Facilities Strategic Master

Space Plan

• Benchmarked

• Space-planning standards

• Stakeholder involvement

• Growth projections

• Financial impact

• Real estate needs

• Long-range horizons

Background

5

Phase I• Facilities space utilization

• Spatial and functional inventory45 buildings/11 categories of space

• Facilities condition assessment112 buildings; facility condition index

Phase II

Good, 72

Fair, 16Poor, 20

Critical, 4

Strategic Master Space Plan –

Phase III Progress Report

• Overview and schedule

• Profile existing departments

• Uniform space standards

• Space program development

• Master plan basis

6

Phase III

• Develop understanding of county’s spatial

inventory

• Develop understanding of how spaces are utilized

• Forecast, plan, and make recommendations for

future spatial needs over the next 20 years

• Findings provided in Facilities Master Plan

– Recommendations being actionable steps for

short-term and long-term improvements

– Includes budgets and general scope of work

7

Overview and ScheduleObjectives of Study

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Space Needs

Assessment

Background

Data &

Staff Projections

Departmental

Space Needs

Total Square

Footage

Needed

Facility

Analysis

Recommend

Space Utilization

Approach

Action Plan &

Budget Timeline

Size/location

Completion/renovation

dates

General condition

Site size/expansion

Parking

MEP systems

Structural integrity

ADA compliance

Current use

Applicable codes &

standards

Staff Meetings

Staff Meetings

Recommendations

Long-Term Viability

and/or Alternate Uses

Overview and Schedule

Study Process

9

Space Needs

Assessment

Background

Data &

Staff Projections

Departmental

Space Needs

Total Square

Footage

Needed

Facility

Analysis

Recommend

Space Utilization

Approach

Action Plan &

Budget Timeline

Size/location

Completion/renovation

dates

General condition

Site size/expansion

parking

MEP systems

Structural integrity

ADA compliance

Current use

Applicable codes &

standards

Staff Meetings

Staff Meetings

Recommendations

Long-Term Viability

and/or Alternate Uses

Overview and Schedule

Study Process

10

Overview and Schedule

Schedule

Profile Existing Departments

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Profile Existing Departments

Data Collection

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Profile Existing Departments

Population Forecast Model

Population Growth

• Current ~ 175,000

• 5-yr. est. – 184,000

• 10-yr. est. – 194,000

• 20.yr. est. – 211,000

Approx 23% growth

over 20 years

Source: Bureau of Economic

and Business Research

Space Plan efforts will coordinate with Community Development’s

population study with Western Michigan University

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Departmental Interviews

• December 2017

– Departmental overview

– Review questionnaires

• March 2018

– Staff growth projections

– Draft space standards

• April 2018

– Draft programs distributed

Profile Existing Departments

Questionnaires and Interviews

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Profile Existing Departments

Office Site Visits

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Profile Existing Departments

Office Site Visits

Observations

• Strategic space plan

offers organized future

growth framework

• Uniform space standards

aid in consistent sizes

allowing greater flexibility

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Uniform Space Standards

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Uniform Space Standards

PO-A Office Type

PO-A: Executive-Level & Elected Official Office (250 SF)

Position examples:

• Commissioner

• County administrator

• Elected official

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PO-B: Director-Level Office (180 SF)

Uniform Space Standards

PO-B Office Type

Position examples:

• Department

director

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PO-C: Manager-Level Office (120 SF)

Uniform Space Standards

PO-C Office Type

Position Examples:

• Division manager

• Attorney

• Executive assistant

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WS3: Supervisor &

Professional (64 SF)

Uniform Space Standards

WS3, WS2 & WS1 Workstations

WS2: Paraprofessional

(48 SF)

WS1: Paraprofessional

(Limited Use) (35 SF)

Position Examples:

• Supervisor

• Engineer

• Coordinator

Position Examples:

• Specialist

• Administrative assistant

Position Examples:

• Field inspector

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Uniform Space Standards

Office Flexibility

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Uniform Space Standards

Trends and Technology

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Space Program Development

Factors Affecting Staff Growth

• Impact of population growth on services

• Response to public expectations for

services and amenities

• Demands resulting from construction and

development activity

• Some departments understaffed at

varying degrees from prior recession

• Technology integration into departmental

operations results in changes

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Space Program Development

Staff Growth – Trends (BOCC)

0.00

0.20

0.40

0.60

0.80

1.00

1.20

1.40

1.60

1.80

2018 2022 2027 2037

Sta

ff p

er 1

,00

0 R

ati

o

BOCC - 2018 to 2037 Staff/1000

Public Safety

Public Works

Utilities

C.S. - Parks & Recreation

Community Development

Facilities

C.S. - Library

Information Technology

Fiscal

Human Services

Administration

Fleet & Transit

County Attorney

Purchasing

Risk Management

Human Resources

Tourism

Real Estate

Economic Development

Departments

with slight or

consistent ratio

growth shown in

yellow bubbles.

DRAFT

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Space Program Development

Staff Growth – Trends (State & Elected)

0.00

0.50

1.00

1.50

2.00

2.50

2018 2022 2027 2037

Sta

ff p

er 1

,00

0 R

ati

o

Elected & State - 2018 to 2037 Staff/1000

Sheriff

Tax Collector

Dept. of Health

Property Appraiser

Clerk of Court

Supervisor of Elections

DRAFT

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Space Program Development

Space Program Projections

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Master Plan Basis

Campuses

West County

Mid-County

South CountyEast County

Loveland Health Campus

Loveland O&M / Sheriff Campus

Murdock Campus

West County Campus

Grace Street Campus

Airport Rd / Public Safety Campus

Punta Gorda Campus

Florida Street (Public Works)

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Master Plan Basis

Overall County Map

West County

Mid-County

East County

Loveland Health Campus

Loveland O&M / Sheriff Campus

Murdock Campus

West County Campus

Grace Street Campus

Airport Rd / Public Safety Campus

Punta Gorda Campus

Florida Street (Public Works)South County

Master Plan Basis

West County – West County Annex

West County

Annex (old)

• New building operational in May 2018

• Previous building was demolished

• Building occupants: tax collector,

property appraiser, commission office,

training room and health clinic

• Building planned for 20-year growth

• Site includes:

o Public Works

o Fire Station 13

West County

Annex (new)30

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Master Plan Basis

South County

West County

Mid-County

South CountyEast County

Loveland Health Campus

Loveland O&M / Sheriff Campus

Murdock Campus

West County Campus

Grace Street Campus

Airport Rd / Public Safety Campus

Punta Gorda Campus

Florida Street (Public Works)

• Justice Center 20-year growth and

renovation plan conducted in

separate study

• Historic Courthouse houses

supervisor of elections with

operational challenges and

inefficiencies in historical facility

• South County Annex occupants: tax

collector, property appraiser, state

legislator’s office and Public Works

• Annex building is inefficient for

current demands and usage, with

age and condition may warrant

replacement or renovation

Master Plan Basis

South County – Punta Gorda Campus

Justice Center

Historic

Courthouse

South County Annex32

Master Plan Basis

South County – Grace Street Campus

Grace Street

Annex

• Building renovation completed in

2007 and in good condition

• Houses the South County

Employee Health Center with

expectation to double in capacity

• Community Services resides in

significant portion of building, but

slated for new North Charlotte

Regional Park complex

• Upon move, approximately 5,000

net sf will be vacant

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Master Plan Basis

South County – Airport Rd / Public Safety

Airport Rd

Annex

EOC &

Vehicle

Maintenance

County

Jail• County jail growth and planning

addressed in 2016 report

• Airport Road Annex site is planned for

Sheriff’s training facility

• Transit and supervisor of elections

warehouse forecasted relocation from

annex with relocation addressed in study

• Public Safety Building has proposed

addition of 911 facility with study

evaluating growth capacity of Public

Safety Building

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Master Plan BasisSouth County – Florida Street (Public Works)

Florida Street

(Public Works)

• Portion of Public Works staff

currently housed in Florida Street

administration building

• Administration building remaining as

Public Works satellite location if staff

is relocated

• Lighting and signage functions could

relocate with current structures

needing demolished upon relocation

• Public Works yard remains active

• Parks and Recreation yard

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Master Plan Basis

Mid County

West County

Mid-County

East County

Loveland Health Campus

Loveland O&M / Sheriff Campus

Murdock Campus

West County Campus

Grace Street Campus

Airport Rd / Public Safety Campus

Punta Gorda Campus

Florida Street (Public Works)South County

Master Plan Basis

Mid County – Murdock Campus

• Aging campus and infrastructure

• Opportunities for renovation and

reorganization of Building A, increasing

operational efficiency while addressing

maintenance issues

• Condition and plan layout of Building B

warrants replacement consideration

• Building Construction Services

(Building C) expansion in process,

addressing 20-year growth

• Building D may need relocate and

vacated facility

• Existing parking issues need addressed

AB

C D

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Master Plan Basis

Mid County – Loveland Health

Human Services

Health Department

• Relatively new buildings in good

condition: Human Services (2011);

Health Department (2010)

• Human Services building has limited

expansion capabilities and includes

the Employee Health Center

• Human Services Department is

included in the conceptual phasing of

Family Services Center site

• Second floor of Health Department

has approximately 8,000 s.f. of shell

space for future build-out

• Site does not allow for any expansion

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• Planned sheriff facilities include:

District 3 substation, forensics

evidence building and future Support

HQ building

• Proposed Loveland O&M complex

provides space for Public Works,

Utilities, Facilities and Community

Services through 20-year time frame

• Loveland O&M project could free up

space at constricted Murdock, South

County Annex & Florida Street sites

Master Plan Basis

Mid County - Loveland O&M / Sheriff

Utilities

(Existing)

Proposed O&M

Complex

Sheriff Facility

(D3, Evidence & Support HQ)

Eastport Environmental

Buildings39

Mid County - Loveland O&M

Campus• Stakeholders

– Public Works with MPO

– Utilities

– Facilities

– Natural Resources

• Conceptual site layout with two building

layout concepts

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Mid-County – Loveland O&M

CampusConcept Site Layout

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Mid-County – Loveland O&M

CampusBuilding Layout Concept 1

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Mid-County – Loveland O&M

Campus Building Layout Concept 2

Confirmation of Milestones

• Office space standards for new construction,

renovations and remodels

• Continuation of conceptual planning for

Mid-County Loveland Operations &

Maintenance Campus Concept

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QUESTIONS

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