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Facilities Management Services 301 14th Street • Buffalo, NY 14213 • 716.828.8681
Facilities Management Services
301 14th Street • Buffalo, NY 14213 • 716.828.8681
ABOUT US
Facilities Management In a community like the West Side of Buffalo, many non-profits are doing good work inside of neglected buildings whose slow decay creates crises that drain valuable time and money away from the central work of the organization. This is where Westside Ministries steps in and takes over building maintenance and projects for these non-profits and churches so they are able to perform their respective missions more sustainably. We currently serve various organizations and churches, of all shapes and sizes throughout the city of Buffalo.
House Rehabilitation Since 2002, we have rehabbed [25] houses using primarily volunteer labor, along with our small staff. This allows us to sell our homes back into the community to first-time homeowners at an affordable price. On occasion, we also offer finished properties as rentals for those who are not yet ready to own a home.
Work Readiness In 2007, we began On the Job Ministries, opening the New to You thrift store, and providing job training to West Side teens. Since then we have transitioned into a Work Readiness program, still providing hands on job training, but also practical life skills and one-on-one mentoring. We currently partner with the Salvation Army of Buffalo and Jericho Road at Vivé la Casa to run this program.
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Westside Ministries (WSM) is a
community development
organization providing economic capacity and
property revitalization to the
greater Buffalo, New York area.
Proposal OUR SERVICES Planning and Administration WSM creates a plan customized for our partners, based on the needs of each site and their future direction. WSM co-operates with our partners to develop priorities, guidelines, and routine procedures, and to identify primary contacts for ongoing communication. WSM submits invoices on a monthly basis with an agreed upon turn around time for payment. WSM provides backup and detailed documentation of current or previous services rendered upon request. Mutual grace and a level of flexibility is required during the first three month start-up phase. Afterwards, WSM and our partners discuss the results of unforeseen circumstances that emerge during the start-up period.
Maintenance WSM has a heart to serve those who serve. WSM aims to support our partners so they can more effectively serve their clientele. WSM and our partners jointly agree upon the prioritization of a facility maintenance work log that WSM manages and delivers. WSM undertakes preventative maintenance services as well as regulatory compliance checklist completions. In the event of an emergency (fire, flood, security), WSM responds to the best of our ability, to protect the integrity of the facility. Our partners accept full financial responsibility of the emergency services provided, as emergencies are billed separately from routine maintenance.
Janitorial Services WSM provides janitorial staff to service regularly used areas of the facility. The routine schedule of cleaning is provided to our partners to ensure janitorial needs are met.
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Westside Ministries, Inc.
301 14th Street • Buffalo, NY 14213 • 716.828.8681
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MEMORANDUM!TO:%% % Chris&Campbell,%Jericho%Road%Community%Health%Center%
FROM:%% Jeff&Jones,%Westside%Ministries,%Inc.%
DATE:% % October%20th%2014%
RE:% % Vive%La%Casa%–%Facilities%Consideration%
%
%
On%Friday%October%17th%2014,%Westside%Ministries%was%able%to%have%a%twoOhour%
walkthrough%at%Vive%La%Casa%to%get%an%understanding%of%the%overall%condition%of%this%
facility.%%The%building%systems%and%overall%structure%of%this%property%have%not%been%up%
kept%due%to%neglect%and%below%are%some%of%our%preliminary%considerations%of%managing%
this%facility%(please'note'that'this'will'not'cover'all'the'repair'needs).%%
The%roof%has%several%actives%leaks.%%These%should%be%addressed%immediately.%%%We%were%
told%that%there%have%been%three%quotes%for%a%new%roof%with%conservative%estimates%just%
above%$100,000.%There%may%be%options%for%Westside%Ministries%to%provide%a%shortOterm%
patch%repair%to%the%leaking%areas%on%the%roof%at%a%muchOreduced%costs,%this%would%be%
only%a%temporary%fix.%Serious%consideration%should%be%taken%that%a%new%roof%will%be%a%
large%cost%in%the%near%future.%
%
The%boiler%looks%to%be%over%50%years%old.%However%long%the%facilities%can%continue%to%
function%with%this%unit%is%a%bonus%as%it%is%well%beyond%it’s%life.%We%were%told%it%is%
functioning%but%inefficient%and%we%were%unable%to%see%it%operate%at%the%time%to%evaluate%
first%hand.%Rule%of%thumb%is%that%a%good%wellOmaintained%boiler%can%run%well%for%30O40%
years,%the%current%boiler%is%past%that%and%has%not%been%maintained.%These%hot%water%
boiler%systems%new%would%be%costing%$60,000O75,000%to%replace%what%is%there%now.%%This%
cost%can%come%at%any%time%and%should%be%initially%prepared%for.%
%
The%electrical%system%is%operating%but%has%many%old%fused%electrical%panels%rather%than%
breakers%(the'system'core'is'fuses,'but'there'are'some'breakers'that'have'been'added'down'the'line).%An%upgrade%and%overhaul%of%the%system%most%likely%will%be%needed%in%the%
future.%As%usage%increases,%and%or%updating%of%space%occurs,%then%the%current%wiring%and%
electrical%source%may%not%be%adequate.%%Being%more%efficient%with%lighting%(i.e.'going'to'LED'fixtures)%may%initially%lessen%the%load%on%the%current%system%and%will%greatly%help%
out.%
%
The%lighting%is%functioning%but%has%outdated%fixtures;%it%can%be%a%great%opportunity%to%
receive%an%audit%from%National%Grid%(similar'to'what'other'locations'have'received).%This%would%help%the%capacity%of%the%entire%electrical%system%and%conserve%costs.%
After we do an initial assessment of your facility, we will contact you with considerations, recommendations, cost estimates, and what we can do.
Last Updated: 10/27/2015
# SITE PRIOR. ROOM LOCATION DESCRIPTION REQ. BY DATE ADDE COMPLETED / NOTES902 1609 B Lower Eye Wash Station leaking Otamere 10/26/2015
903 1609 B Upper Tiles in hallway missing Otamere 10/26/2015
904 1609 B Lower Light in rear by lab and staircase is out Otamere 10/26/2015
905 184 B POD 1 Fire extinguisher by back door missing 'red' tag Otamere 10/26/2015
895 1609 B Upstairs Bathroom Replace Lights Newbigging 10/21/2015
896 184 B Exterior Remove dead bird (near bike rack) Albert 10/23/2015
897 184 B POD 1 Install Wire Pole per Nabil's direction Mellody 10/21/2015
898 184 B Upstairs Bathroom Install Changing Table Grainge 10/23/2015
900 233 B HEAL Office Paint, remove rugs, prep for new tenant. After Dec. 1 Campbell 10/20/2015
901 166 B Upper Provide Security code for new employee Pennington 10/20/2015
892 1609 B Office Replace blinds between waiting room and provider office Victor 10/16/2015
893 1609 B Office Sliding Glass window off track Victor 10/16/2015
885 166 B lower kitchen Install water line for coffee maker per detailed email request Mellody 10/9/2015
883 ALL B Security Systems Create master list of alarm codes to facilitate + and - WSM 10/6/2015
882 1609 B Lower Office Hang items (Cork board, coat rack, magazine holder) Bray 10/6/2015
890 184 B Parking Lot Install Bollards in new parking area (2) per email request Mellody 10/1/2015
891 184 B Exterior Install outdoor Library per email request Mellody 10/1/2015
875 301 A Rectory - Basement Run internet cable from upstairs internet closet into basement Nabil 10/1/2015
869 50 B Exterior Doors Install/Secure doors including Keypads per conversation Wright 9/21/2015
863 184 B Barton/Auburn Replace worn stair treads Mellody 9/10/2015 ON ORDER
855 50 B All Order and Install security video per email request Wright 9/3/2015
825 184 B Women's Bathroom - RR Stall 3 toilet paper dispensor is broken J. Glick 8/3/2015 ON ORDER
506 184 B 2nd Floor Reception Add 6inch shelf to reception window per email request Mellody 1/22/2015 ON ORDER
899 ALL B everywhere Set all hot water tanks to 120 degrees Fahrenheit Mellody 10/22/2015 10/27/2015
886 248 B Alarm/security Provide alarm code to employee per email request Ireland 10/9/2015 10/16/2015
887 184 B Keys Provide set of keys for 184, 1609 & provider office Endress 10/12/2015 10/16/2015
888 184 B Rm 131 Hang corkboard per email request Mellody 10/12/2015 10/16/2015
889 184 B Hallway Two tables & Chairs that are to be taken out as trash Mellody 10/12/2015 10/16/2015
881 ALL B All Remove Air conditioners Krista 10/13/2015 10/16/2015
880 184 B Church Space Install mount for projector per email request Mellody 10/6/2015 10/16/2015
879 166 B Lower Door Install door closer Lawton 10/2/2015 10/16/2015
878 184 B Parking Lot Anchor parking bumpers per email request Mellody 10/2/2015 10/16/2015
809 1609 B Basement Install eye wash station Mellody 7/29/2015 10/5/2015
Jericho Road Work [email protected]
COMPLETED ITEMS (only most recent are shown - must "unhide" rows to see all items)
We will manage and provide up to date work logs of maintenance requests, including the location, priority, and the date of request and completion of each.
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Exit
12’2”
Balcony
To 2nd floor To basement
To 2nd floor
Main Exit
Thermostat
7’7”
4’2”
16’ 11”
8’11”
8’11”
4’9”
3’11”
11’5”
5’4”
3’5”
7’5”
2’11”
5’3”
10’1”
3’2”
14’4”
11’4”
13’4” 11’2”
6’4”
11’6” 11’5”
8’3”
Garage
Barton Street
101
102
103 - Kitchen
BR
104
105
106
166 – 1st Floor
Full floor layouts will be provided for each building.
10/29/15, 2:39 PMFebruary Building Update!
Page 1 of 2http://us4.campaign-archive1.com/?u=ef1f53c62f172c33a0f82a68d&id=56524aa460&e=[UNIQID]
February 2014 - First Presbyterian Church building update.
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Let us know of any maintenancerequests! Please use the
email [email protected] to notify us of any issues, orin case of emergency contact
Jason Bruce at (716) 870-6487.
Please include:Room #
Location description (if morespecific than room #)
Task description
February 2014We hope that the first month of 2014 has been a goodone for you! If you have any concerns aboutmaintenance issues at First Presbyterian, please contactWestside Ministries using the information in the left-handcolumn.
Updates!New Tenants:Village Church has moved into their space on the secondfloor and has started Sunday services. Visit their websiteat http://villagechurchbflo.com/
Brad Hahn of Explore Buffalo tour company has movedinto office space on the first floor. Explore Buffalo iscurrently featuring a speaker series on the 2nd and 4thSaturdays of each month that will discuss various aspectsof Buffalo's history, from railways to preservation to theOlmsted Conservatory. For more information, pleasevisit http://explorebuffalo.org/speaker-series/
Volunteer Recognition: This month, volunteers from Daemen College helpedrenovate the Village Church space and prepare their
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Monthly Building Updates will be sent out to tenants and primary contacts.
Rehabilitation WSM proposes a work plan for each facility rehabilitation project that goes beyond routine maintenance. Our partners agree to reimburse WSM for all costs associated with rehabilitation services. Partners are advised by WSM when actual costs substantially exceed the estimated amounts.
Occupant Coordination WSM and our partners coordinate potential tenants. WSM coordinates tenant usage of the entire facility, develops and manages leases, and handles communication from and between all tenants. Our partners receive occupancy payments and are billed as a percentage of all other tenant’s monthly rent to ensure mutual motivations for growth and management of the multi-use facility.
Groundskeeping WSM upkeeps the grounds at each facility throughout the year. WSM regularly takes care of landscaping and is available for snow removal in the winter.
Volunteers Volunteer labor is integral to the work and services of WSM. They contribute to keeping costs low and affordable. WSM has staff that coordinates projects and supervises volunteers on site. Over the past three years volunteers have contributed over 15,900 hours of labor at our houses and facilities. Since 2012 there have been 3,645 volunteer instances from over 20 affiliations, contributing to work projects from demolition to painting to landscaping.
PRICING WSM pricing is based on our partners and their needs. Costs vary by the services and scope of needs. WSM keeps costs low through variety of means and maintains our value of EXCELLENT SERVICE. WSM upholds FINANCIAL SUSTAINABILITY, operating to break even and reinvest profits back into our neighborhoods, and receives the best prices for materials through our buyers group and contractor rates. WSM utilizes volunteer labor when and where possible, and staff work at low rates motivated by our shared mission and heart to serve the community.
NEXT STEPS Contact office: 716-828-8681 fax: 716-828-8682 email: [email protected]
Westside Ministries, Inc. 301 14th Street Buffalo, NY 14213
MISSION | VALUES Mission Westside Ministries (WSM) is a community development organization providing economic capacity and property revitalization to the greater Buffalo, New York area.
Values RELATIONSHIPS // Concern for people over product; relationship over output; and transformation over transaction OPPORTUNITIES // Meaningful development for employees, partners and volunteers EXCELLENT SERVICE // We will under-promise and over-deliver our services FINANCIAL SUSTAINABILITY // Operate to break even; reinvest profits back into our neighborhoods GRATITUDE // We will continually thank God and others for their love and support FOLLOWING JESUS // We will follow Jesus in his example of loving and serving INTEGRITY // Honesty, moral behavior and a value-centered life
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PARTNERS
Buffalo Urban Mission Partnership (BUMP)
Buffalo Vineyard Church
Destiny International Fellowship Church
Erie 1 BOCES
Erie County Board of Education
Expressway Assemblies of God
First Presbyterian Church of Buffalo
First Presbyterian Church of East Aurora
Houghton College
House of Grace
Jericho Road Community Health Center
Peace of the City
Renovation Church
Salvation Army
The Village Church
Wesleyan Church of Hamburg
WNY District of Wesleyan Churches
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