Facilities Utilization Master PlanSpring, 2016

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SonomaCountyOfficeofEducationFacilitiesUtilizationMasterPlan

March3,2016

EXECUTIVESUMMARYTheFacilitiesUtilizationMasterPlan(FUMP)representsanearlyyearlongprocessofanalyzingandidentifyinghowtomakethemosteffectiveandefficientuseoffacilitiestosupporttheservicesandprogramsofferedbySCOE.TheFUMPisorganizedintotwophases.PhaseI,whichwaspresentedtotheSonomaCountyBoardofEducationinNovember2015,addresseshowtomeetfacilityneedsforthe2016/17schoolyear.Phase1providesaplanforadequatelyhousingSCOEstaffwhenofficesandprogramslocatedonschoolsitesarevacatedattherequestofschooldistricts.SCOEhasbeenaskedtovacateleasedofficespace,MedicalTherapyUnitsandtheAdaptiveTechnologyCenter.PhaseIidentifieshowtouseexistingSCOEfacilitieswithcurrentenrollmentstohouseSCOEstaffprimarilyinSCOEownedfacilities.Phase1identifiesleasecostsavingsfromtherecommendedchangesinfacilityuse.Phase2addressesfacilityneedsandopportunitiesforusingfacilitiestoenhanceprogramsoverthenextfivetotenyears.Phase2beginswithavisionforprogramdevelopmentandthefacilitiesneededforthisvision.SCOEseekstopositionitselftosupportschooldistrictsinproviding21stcenturyeducationalprogramsforstudentsthatwillpreparethemtobecollege/careerready.ThemostsignificantopportunityidentifiedistoprovidefacilitiesforaninternteachercredentialprogramtoaddressthesignificantnumberofnewteachersneededinSonomaCountyandthecountiescurrentlyservedintheSCOEoperatedCaliforniaTeacherInductionProgram.ThroughaninterncredentialprogramSCOEcansimultaneouslymeetschooldistricts’needfornewteacherswhilepreparingthesenewteacherswith21stCenturyinstructionalstrategies.Between2014-15and2019-20,thereisaprojectedneedfor5,036teachersinthecountiescurrentlyservedbySCOE’sCaliforniaTeacherInductionProgram(CTIP).Thisincludesaprojectedneedfor2,764teachersinSonomaCounty.Phase2identifiestheadequacyofSCOEfacilitiesbydepartmenttodeterminefacilityneedsandareaswhichcouldpotentiallybeusedforserviceexpansionasneeded.Thisincludestheuseofconferencerooms.PartBofPhase2summarizesthestatusofclassroomslocatedonschoolsitesforstudentsservedinSCOEspecialeducationclasses.Schooldistrictsareobligatedtoprovidetheseclassrooms.Thisobligationcanbemetwithaclassroomorthroughanin-lieufacilityfee.PartCofPhase2addressestheconditionofeachSCOEownedfacilityandtheprojectedcostformaintenanceprojectsoverthenexttenyears.AppendixDcontainsafacilityauditthatspecifiestheconditionandupcomingmaintenanceneedsforeachbuilding.ThefacilitywiththegreatestupcomingfacilityneedsistheexteriorofthemainSCOEfacility.Thisfacilityhasaheating,ventilationandairconditioningsystemthatisattheendofitsusefullife.FundingfromProposition39canbeusedtocover62%ofthereplacementcostinadditiontofacilityimprovementsatfourSCOEsites.PartDofPhase2addressesfinancingformaintenance/deferredmaintenanceprojectsfollowedbyfinancingfortheproposedAnnexfacilitythatwouldhousetheNorthCoastSchoolofEducation’sBeA

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Teacherinterncredentialprogram.ThissectionidentifiesthatSCOEisprovidingthemajorityofspecialeducationclassroomsonschoolsitesandthatthecostofleasingaclassroomisgreaterthanthein-lieufeebeingpaidbyschooldistrictstomeettheirfacilityobligation.ItalsoidentifiesthatthemandatedRoutineRestrictedMaintenanceAccountset-asideforstatefundedfacilitiesexceedsthecostofmaintainingthesefacilities.PartDidentifiesdesigncomponentsforaNorthCoastSchoolofEducation(NCSOE)facilityandcomparesthecostofthreeoptionsforprovidingafacility.ThelowestcostoptionistoconstructafacilityonthemainSCOEsite.Thestatusofexistingfacilityleasesispresented.SCOEwillhavepaidoffallexistingleasesbetween2017-18and2018-19.Thecostof30,20and15-yearfinancingfortheproposedAnnexfacilityiscompared.Oncetheexistingleasesarepaidoff,thecostofa15-yearleasewillbelessthanthecurrentleasecost.ItisrecommendedthatSCOEusesa15-yearleasetofundconstructionoftheAnnexfacilitytobeusedbytheNCSOE.Thisfacilitywilladdanetofthreenewconferenceroomsthathavethecapacitytohousegroupsofmultiplesizesduetomovableinteriorwallsandanopenfloorplandesign.PartEsummarizesfacilityrecommendationsforthenextfivetotenyears,identifiespotentialoptionstohouseadditionalstaff/programsasneededandsuggestsconsiderationsforfuturefacilitydecisions.

Table of Contents

Phase One: Short-Term Needs...........................................................................................................1 Phase Two: Long-Term Needs..........................................................................................................15

Appendix A: SCOE Annex Building Cost ComparisonAppendix B: Annex Planning and Construction ScheduleAppendix C: Preliminary Annex Floor Plan

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SonomaCountyOfficeofEducationFacilitiesUtilizationMasterPlan(2015to2020)

PhaseI–ShortTermNeeds

September30,2015(updated3/28/16)

TheFacilitiesUtilizationMasterPlan(FUMP)isorganizedintotwophases.PhaseIaddressesthecontextoffacilitiesplanning,backgroundonexistingownedandleasedfacilities,howtoaddressshort-termneeds,andactionstobetakenwithinayear.PhaseIIaddresseslong-termfacilityneedsandopportunitiesforthenextfivetotenyears.PhaseIIincludes:

a. Visionforprogramdevelopment;b. Adequacyofexistingfacilities;c. Needsforprogramdevelopmentandfacilityrequirements;d. Conditionoffacilitiesandmaintenanceneeds;e. StatusofSpecialEducationfacilities;f. Recommendationsforeffectiveuseofexistingandproposedfacilitiesin2017-18;g. FundingformaintainingfacilitiesandfinancingtheproposedAnnexfacility;andh. Recommendedstandards,practicesandactionstoefficientlyutilizeSCOEfacilities.

1. Purpose,scopeandprocessfordevelopingtheFacilitiesUtilizationMasterPlan

TheFacilitiesUtilizationMasterPlanmakesrecommendationstotheCountySuperintendentofSchoolsandtheCountyBoardofEducationonfacilityneeds,usageandmaintenancetosupporttheSonomaCountyOfficeofEducation’s(SCOE)legislatedfunctionsandtosupportSonomaCountySchoolDistricts.ThepurposeoftheFacilitiesUtilizationMasterPlan(FUMP)istoalignfacilityresourceswithfacilityneedsinaneffectiveandefficientmanner.TheFUMPalsoidentifiesprojectedfutureneedswithrecommendationsandoptionsformeetingtheseneeds.Theplanaddressesandmakesrecommendationson:a)buildingsownedbySCOE,b)buildingsleasedbySCOE,andc)SCOEbuildingsusedbyotheragencies.SCOEprovidesfacilitiesforeducational,fiscal,andpersonneloversightandsupport.SCOEalsoprovidesfacilitiesandoperatesaneducationalprogramfordistrictSpecialEducationstudentswithintensiveneedsandanAlternativeEducationprogramforstudentswhohavebeenexpelledbytheirresidentschooldistrictorincarceratedinjuvenilehall.SCOEservesastheadministrativeunitfortheSpecialEducationLocalPlanArea(SELPA).TheSELPAisalsoobligatedtoprovidefacilitiesforCountyoperatedMedicalTherapyUnits(MTU)forusebyspecialneedschildren.TheFacilitiesUtilizationMasterPlanwasdevelopedinconsultationwiththeFacilitiesUtilizationMasterPlanAdvisoryCommittee.TheAdvisoryCommitteeidentifiedneedsandopportunitiesforservicesthatSCOEmayprovideoverthenext5-10yearsandtheimpactonfacilityrequirementstoprovidetheseservices.TheAdvisoryCommitteeprovidedinputonhowtomosteffectivelyuseand/ordevelopfacilityresources.Theplanwasdevelopedbyworkingwithindividualdepartmentstounderstandtheircurrentandfuturefacilityneeds.

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TheFUMPprovidesabaselineandreferenceonthearea,conditionandneedstoprovidefora21stCenturyeducation.

2. AssumptionsforthePhaseIFUMPa. UndertheLocalControlFundingFormula(LCFF),SCOE’sfundingformulahaschanged.

ThecombinationofMinimumStateAidandpropertytaxesessentiallycapsfundingfromtheState.PriortoLCFF,fundingfortheCaliforniaTeacherInductionProgram(CTIP,formerlyBTSA)andCareerTechnicalEducation(CTE,formerlyRegionalOccupationalPrograms)wentdirectlytoSCOE.SCOEthenusedthesefundstoprovideservicestoschooldistricts.UnderLCFF,fundingisbeingshiftedincrementallytoschooldistricts.DistrictscanchoosetocontractforCTIPandCTEservicesthroughSCOE.Therefore,SCOEisseekingtobeentrepreneurialthroughcollaborationandbyanticipatingandprovidinghighqualityservicesalignedwithschooldistrictneedsandinterests.

b. Currently,enrollmentinSCOESpecialEducationProgramsandAlternativeEducationProgramsistrendinglowerduetotake-backofprogramsandstudentsbydistricts.However,enrollmentfluctuatesandthereforecapacityforprovidingservicesformorestudentsneedstobemaintained.

3. Demographiccontextforfacilityplanning

a. ProjectedCountypopulationDatafromtheCaliforniaDepartmentofFinance1identifiesthattheSonomaCountypopulationwillincreasesteadilyduringtheten-yearwindowaddressedinthisplan(anincreaseof44,700residents).ThisisshownonChart1.

Chart1

1P-1TotalCAProj.2010-2060%YearEnrollmentProjection

2015 2020 2025Sonoma 501,350 523,615 546,050

470,000

480,000

490,000

500,000

510,000

520,000

530,000

540,000

550,000

SonomaCountyProjectedPopuladon

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b. ProjectednumberofschoolagechildrenDataprovidedbytheCaliforniaDepartmentofFinance(Chart2)ontheprojectednumberofschoolagechildrenbyCountyshowsactualenrollment(CBEDSdatafiledbylocalschooldistrictsshowninblue)andtheprojectedenrollmentfromtheCaliforniaDepartmentofFinance(showninred)

Chart2

TheCaliforniaDepartmentofFinanceprojectsthatwhiletheSonomaCountypopulationwillincrease(Chart1),therewillbeaslightdecreaseintheschoolagestudentpopulation(adecreaseof2,587studentsfrom70,886in2014-15to68,299in2023-24).Thisisa3.6%decreaseinenrollment.Thisdataindicatesthatfacilitieswillnotbeneededtohousealargerstudentenrollment.Enrollmentwillessentiallybeflat.

TheseprojectionsmaybeimpactedbyfuturehousingdevelopmentintheCounty.InrecentyearshousingprojectshavebeenapprovedinRohnertParkandothercommunities,andconstructionhasbegun.ItisdifficulttoprojectwhatimpactthesedevelopmentswillhaveontheschoolagepopulationofSonomaCounty,thereforenoadjustmenthasbeenprovidedtotheState’sprojection.

60,000

62,000

64,000

66,000

68,000

70,000

72,000

SonomaCountyStudentEnrollmentPastandProjected

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4. ExistingSCOEfacilitiesanduseofthesefacilities:Table1providesinformationonSCOEownedfacilities.

Table1SummaryofSCOEOwnedFacilities

Site SquareFootage

CurrentUsage FacilityDescription PotentialSpace

MainOffice-5340SkylaneBlvd,SantaRosa(SR),Built-1990-91

56,800 • PrimarilyhousesSCOEoffices,staffandconferencerooms.

• 15conferencerooms.One(1)largeconferenceroom(Redwood);accommodates120-200dependingonseatingarrangement(canbedividedinto3rooms).Secondlargeconferenceroom(Oak)canseat64-100dependingonlayout(canbedividedintotworooms).

• Nine(9)departmentconferencerooms.

• Three(3)preparation/servingareas.• Leasedofficespaceprovidedtothe

SELPA,ChildcarePlanningCouncil,CalSTRS,andMigrantEducation

Singlestorybuildingwithampleparking.

Mostofthefacilityisfull.Currently,thereissomespaceavailableinAlternativeEducationandSpecialEducation

School&CollegeLegalSvcs-5350SkylaneBlvd(SR)Built-1986

4,800 • LeasedtoSchoolandCollegeLegalServices(SCLS)

Singlestoryofficespace

ContractwithSCOEtoprovidethisspace.

AmarosaAcademy,SRBuilt–2011–MeetsCALGreenstandards.

15,360 • AlternativeEducationsite–Educatesexpelledyouthandteenparents.

• Twoclassroomsusedfulltime.Oneclassroomusedforinfantsofteenparents.TwoclassroomsusedbyAVANCE;andoneclassroomleasedtotheSherriff’sDepartment.

Seven(7)classrooms,multi-useroom,kitchen,11officesand8meetingrooms.

Spaceisunder-utilizedduetodeclineinenrollment.Officesandoneclassroomareavailableforotheruses.

JuniperAvenue,SantaRosa,purchasedin2008.(LocatedonAmarosaparcel)

Approx.4,700

• SpecialEducationstaffusethehouseforofficesandstorage.HalfoftheoutbuildingisusedasahomebaseforatransitionclassandtheotherhalfisusedfortheSCOEshop/maintenancestorage.

Smallhousewithoutbuilding/barn.Unpavedroadentrance.

Smallspaces-notideal.Additionalland-largeopenfield;couldbeusedforafacility,ifneeded.

Headwaters,Petaluma,Built–2000MeetsCALGreenstandards.

12,315 • Sitehastwoclassrooms;oneAlternativeEducationclassroom.

• Thereisalargegymthatispartiallyused.

BuiltforAlternativeEducationclasses.Twotriple-sizedclassrooms,fullsizedgymandseveraloffices.

Thereisonetriplesizedclassroomandseveralsmallofficesthatareunusedorunderused.Onsiteandstreetparkingisverylimited.

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Table2summarizeslandand/orfacilitiesSCOEleasesfromoutsideagencies.Table2identifiesthatSCOEprogramscurrentlypay$308,688peryearinleasecosts.Themajorityofthiscost(71%)isfortheLaFiestasite.

Table2SummaryofSCOELeasedLand/Facilities(excludesSpecialEducationclassrooms)

Site Square

FootageTypeoflease CurrentUsage FacilityDescription PotentialSpace

LosGuilicos,SantaRosa(nearKenwood),Built–2001MeetsCALGreenstandards.

12,315on1.5acres+approx.1,200forElizaWayclassroom

• 40-yearno-costlandleasewithSonomaCountyexpireson3/6/41.2LeasespecifiesgymmustbeavailabletostudentsatValleyoftheMoonChildren’sHomeandusedforstudents.

• SCOEbuiltfacility(statefunded).SCOEleasesoutoneclassroomtoSonomaCountyHumanSvcs.;year-to-yearlease.

• SCOEclassesarenolongerheldonsite;SCOEpaysformaintenance.

• CurrentlyhomelessstudentsstayingattheChildren’sHomeareservedbytheirhomedistrict,asrequiredunderfederallaw.

• SCOEprovidesservicesforstudentsinJuvenileHallCountyfacility.

• 2triplesizedclassrooms,gymandseveraloffices(inverygoodcondition).

• TheElizaWayfacilityhas3offices,restroomsandafullsizedclassroom(inpoorcondition).

• Locationdoesnothavegoodfreewayaccess.

OnetriplesizedclassroomandtheElizaWayportablewithofficescouldbeusedforotherstudent-relatedpurposes.

LaFiestaElem.School(CRPUSD),RohnertPark

16,5103(9,893forofficesandconferencerooms,4,099forATC,and2,518forMTU)

• Therearethreebuildingandlandleasesatthisschoolsite.

• SCOEhasbeenaskedtovacatetheATCandMTUbuildings.Theleaseexpireson6/24/16.

• Leasecostisbasedon2008$0.92/sf/mo.withanannualCPIinflator(min.of2%,max.4.5%).Currentannualleasecostis$220,008($1.0503sf/mo).

• FacilitywasmodifiedbySCOEforSpecialEducationstaffoffices,SELPAAdaptiveTechnologyCenter(ATC)andCountyMedicalTherapyUnit(MTU).

• ThefacilitywasmodifiedbySCOEatthebeginningoftheleaseatacostofapproximately$700,000.

• PortionsoffourbuildingsareusedbySCOE.

• SCOEmodifiedthefacilityusedforSpecialEducationstafftoconvertitfromclassroomtoofficespace.

• TheATCisprimarilyashopandstorageareaforequipmentandparts.Thereisacomputerlabwithspecializedsoftware.

Thespaceisnotusedefficientlyduetothelayout.WithdecliningSpecialEducationenrollment,lessspaceisneededforfewerstaff.ThefunctionsatLaFiestawillbemovedtoanotherlocation.

2Attheexpirationoftheleaseorsoonerterminationofthelease,allimprovementsandfixturesonthepremisesbecomeSonomaCounty’spropertywithoutcompensation.3Thereisalsoaclassroomusedatthesitebutthisclassroomisprovidedtomeetthedistrict’sfairshareforSpecialEducationclassrooms.ThisclassroomwillcontinuetobehousedataCRPUSDschool.

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Site SquareFootage

Typeoflease CurrentUsage FacilityDescription PotentialSpace

HomeSchoolIndependentStudy,201JimmyRogersLane,RohnertPark,theportablewasinstalledbySCOEin1986

1,440 • ThisisaSCOEownedbuilding;CityofRohnertParklandlease.LocatedinanindustrialareaneartheAnimalShelterandwatertreatmentplant.

• Thecostis$750permonth($9,000/year),or$.52/sf/mo.

• Twoyearlandlease-nopenaltyforearlytermination.

Studentsareservedinonedoublesizedolderportableclassroom.

• Theportableisinpoorcondition.

• Theclassroomisfullofinstructionalresourcesandthereisagardenareainfront.

Buildingisfullyused.Movingthecurrentteacherisnotrecommendedduetothevolumeofmaterials.ThisprogramcouldpotentiallybemovedtoAmarosa.

MendocinoOffice,1006MendocinoAve,SantaRosa

3,197 Building/landlease,$5,515/mo.or$66,180/year(2015-16);includesfacilitymaintenance;CPIcostincreasesanda3-yearextensionclause.Nextrenewal8/31/16.

SpecialEducationtransitionclasses(5)andoffice/conferencerooms

• OfficebuildingisinagoodlocationforpublictransitandaccesstoSRJC,asneededforposthighschooltransitionclasses

StudentsareoutinthecommunitymuchofthedaysoatleasttworoomscouldbeusedforIEPmeetings.

RESIG 2,250(thiscanvary)

Leaseforstorageat$.50/sfforanannualcostof$13,500($1,125/mo.).

Longtermstorageofmaterial

• Warehouseareawithoutclimatecontrols

Additionallowqualitystoragespaceisavailable.Notsuitableforinstructionalmaterialsduetopotentialdamagefromvariabletemperatures.

Inaddition,SCOEowns13statefundedSB50classroomswithgroundleasesonschooldistrictsites.SCOEalsoownsorleases7additionalclassroomsthathavegroundleasesandarelocatedonschooldistrictsites.SCOESpecialEducationprogramsarealsoheldin21districtownedclassroomslocatedonschoolsitesthatareavailabletoSCOEaspartofeachdistrict’sobligationtoprovideclassroomsforSCOEoperatedSpecialEducationclasses.Outofthe41classroomsidentifiedabove,allbutoneclassroomisusedforSpecialEducationclasses.Theexceptionisthe4CssubsidizedchildcareprogramatSassariniElementarySchoolinSonomaUSD.

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Table3summarizesfacilitiesandrevenuegeneratedbySCOEleasestoexternalagenciesandorganizations.Table3showsthatSCOEfacilitiesgenerate$54,009inleasepaymentsand$107,989fordirectsupportfacilitycontributionsforatotalof$161,998.

Table3SCOEFacilitiesLeasedtoExternalAgenciesandOrganizations

Site Sq.Ft. Typeoffacility/location

Lessee LeaseTerms MaintenanceContribution(2014-15)4

SCOESCLSBldg.

4,800 Separateofficebuildingandparkingarea.

SchoolandCollegeLegalServices(SCLS)

Termsofleaseincludesmaintenancecontributionand6%indirect.

$65,015

SCOEMain 1,806 Officesandconferenceroom

SELPA N/A $31,455

SCOEMain 1,056 Officeareawithlargeconferencetable

CalSTRS

$16,368peryear($1.29/sf/mo)

Leasecoversmaintenance.

SCOEMain 8525 Privateofficeandopenworkarea

ChildCarePlanningCouncil

N/A $11,519

SCOEMain 109 Smalloffice(rm.149)

MigrantEducation

NoCharge N/A

AmarosaAcademy

960 1classroom Sherriff’sDepartment

$6,000/year($.52/sf/mo.)

N/A6

AmarosaAcademy

1,920 2classrooms AVANCE–CommunityActionPartnership

NoCharge7 N/A

LosGuilicos

2,850 Triplesizedclassroom

SonomaCountyHumanServicesDepartment

Nocharge-Yeartoyearlease8

N/A

SassariniElem.School

1,000(est.)

Preschool/Childcarefacility

4Cs $31,641/year($2,637/mo.)9

N/A

AnnualRevenue $54,009 $107,989

4TheMaintenanceContribution(alsoreferredtoastheDirectSupportAllocation)onlyappliestothemainSCOEfacility,includingthebuildingoccupiedbySchoolandCollegeLegalServices.Calculationisbasedonannualfacilitymaintenancecostspersquarefoot.5TheAlternativeEducationDepartment’s[RRMA]costforthetwoclassroomsusedbyAVANCEis$13,112peryear.6ThevalueofthespaceusedbySonomaCountyHumanServicesDepartmentis$19,668peryear.SCOE’sMOUwithSonomaCountyrequiresthatthespaceservesstudentsintheValleyoftheMoonfacility.7SCOEmakesanannualfinancingleasepaymentof$62,882fortheSassarini4Csfacility.Thefinalleasepaymentwillbemadein2017-18.

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5. Factorsdrivingfacilitychangesandplanninga. Cotati Rohnert ParkUSD (CRPUSD) has asked SCOE to vacate leased facilities (MTU and

Bldg. B,which contain the ATC and some staff offices) on the La Fiesta School campus.CRPUSDwouldalsolikeSCOEtovacateBuildingA,whichisprimarilyoffices.AtLaFiestathereareSpecialEducationstaffofficesin9,893squarefeet,theSELPAoperatedAdaptiveTechnology Center (4,099 square feet)10 and a County operated Medical Therapy Unit(2,518squarefeet)whichtheSELPAisobligatedtohouse.Thus,SCOEneedstofindfacilityspaceforprogramsthatarecurrentlyhousedin16,510squarefeet.

b. BellevueSchoolDistrict(BSD)hasaskedSCOEtovacatetheCountyoperatedMedicalTherapyUnit(MTU)locatedontheMeadowViewSchoolCampus(2,850squarefeet).Theleaseforthisfacilitydoesnotexpireuntil2040.SCOEwillplantomoveoutassoonasanotherlocationcanbeprovidedfortheMedicalTherapyUnit.WhencombinedwiththenewspacerequirementsfromLaFiestaSchool(above),staffandprogramscurrentlyhousedin19,360squarefeetoffacilityspaceneedtobehousedinnewlocations.

c. SCOE’sSpecialEducationandAlternativeEducationstudentenrollmenthasdeclinedin

recentyears.EachNovember,schooldistrictsorconsortiumsofschooldistrictsmayformallynotifySCOEabouttakingbackSpecialEducationclassesthathavebeenprovidedbySCOE.Districtsandconsortiumsofdistrictsgenerallytakebacktheclasseswherestudentneedsarerelativelylessintensiveandthuslessexpensivetooperate.In2013-14theactualcostperstudentwas$31,000andin2015-16thecostperstudentisbudgetedat$39,000.Three-yearenrollmentforstudentsservedinSCOESpecialEducationclassesisshowninChart3.

Chart3

10TheareausedfortheATCincludesaclassroom-sizedcomputerlab.Withsomemodifications,thecomputerlabfunctioncouldbeprovidedintheSCOEcomputerlab;whichwouldreducetheMTUreplacementspaceneeds.

658

529

430

0

100

200

300

400

500

600

700

2013-14 2014-15 2015-16

SpecialEduca,onEnrollment

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AlternativeEducationprovidesaneducationalprogramforincarceratedyouth,youthwhohavebeenexpelledfromtheirresidentschooldistrict,andstudentswhoarechoosingtheSCOEoperatedhomeschool/independentstudyprogramofferedinRohnertPark.SCOEalsoprovidesateenparentprogram.Chart4showsthattheAlternativeEducationenrollmenthasdeclinedinrecentyears.Historically,thereweremanystudentsfromSantaRosaCitySchools,thelargestschooldistrictintheCounty.SantaRosaCitySchoolshascommittedtoimplementingRestorativeJusticepracticestoreducethenumberofstudentswhoareexpelled.MuchofthedecreaseintheAlternativeEducationenrollmentisduetoasignificantlysmallerpercentageofSantaRosaCitySchoolsstudentsenrolledinSCOEAlternativeEducationclasses.

Chart4

NOTE:FutureSpecialEducationandAlternativeEducationenrollmentisunknown.WhatisknownisthatSCOEhasanobligationtoprovideservicesasneeded.Therefore,capacityforfutureincreasedenrollmentneedstobemaintained.

d. Statefacilityfundingisbasedonstudentenrollment.InprioryearswhenSCOE’sstudentenrollmentwasincreasing,SCOEwasabletoapplyforfacilityfundingforAlternativeEducationschoolsandfacilitiesforSpecialEducationstudentsundertheState’sbond-fundedNewSchoolConstructionProgram.Thisprogramiscurrentlyoutoffunding.DuetodecliningenrollmentinAlternativeEducationandSpecialEducationclasses,SCOEmaynotbeeligibleforthisfundingwhenitbecomesavailableagainunlessSCOEcouldshowaneedforhousinganincreasingstudentpopulation.Statefundingisnotprovidedforofficesunlesstheseofficesarepartofanewschoolforunhousedstudents.Giventhatnewfacilitieswouldneedtobeleasedorlease/purchased,itisprudenttofirstmakeefficientuseofcurrentfacilityspace,whilemaintainingflexibilityforfuturevariationinSpecialEducationandAlternativeEducationenrollment.

2010-11

2011-12

2012-13

2013-14

2014-15

JuvenileHall/CourtComm 144 108 104 80 79

CountyCommunity 228 199 224 215 147

050

100150200250300350400

AlternadveEducadonEnrollment

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6. PhaseIoptionsforaddressingshortterm(1year)facilityneedsTheshort-termfacilityneedistofindspacetorelocatetheSpecialEducationstaffhousedatLaFiestaElementary,11theAssistiveTechnologyCenteratLaFiestaandMTUprogramshousedatLaFiestaElementaryandMeadowViewSchool.Conferenceroomspaceisalsoneededforapproximately1,000IEPmeetingsperyear.ThecurrentexpectationisthattheMeadowViewElementarysitewouldbevacatedatthesametimeastheLaFiestasite.ThecurrenttotalsquarefootagethatSCOEneedstoreplaceis19,360squarefeet12.Giventhesignificantsquarefootage(19,360)tobereplaced,SCOEadministrationsoughtoutinformationonarangeofoptionsforadequatelyhousingprogramsandstaffthatneededtobehousedinnewlocations.Itwasalsorecognizedthatadditionalfacilitycapacitywouldbeneededforaninternteachercredentialprogramtoaddresstheshortageincredentialedteachers.Itwasestimatedthatapproximately6,000–7,000squarefeetofadditionalspacewouldbeneededforthisprogramexpansion.FacilitiesforprogramexpansionareaddressedinPhaseII.Assumingthatapproximatelyhalfoftheexistingsquarefootagecouldbeprovidedthroughchangesinuseatfacilitieswithdecliningenrollment,SCOEadministratorsresearchedoptionsforincreasingfacilitycapacitybyapproximately10,000squarefeet.SCOEadministrationidentifiedseveralbuildingseitheradjacentorincloseproximitytoSCOE.Anarchitecturefirm,ATI,comparedthecostandfeasibilityofaleasepurchaseforanewfacilitytothecostandfeasibilityofconstructinganadditionalbuildingonthecurrentSCOEmainsite.ThisanalysisdeterminedthatthereisadequateparkingattheSCOEsiteforanadditionalfacilityandthatthelowestcostoptionforincreasingsquarefootagewouldbetoaddafacilityontheexistingSCOEproperty.TheuseofanewfacilityisaddressedinPhaseII.Discussionswithprogramstaffandsitewalk-throughsidentifiedthatduetodecliningenrollmentandthroughsharedofficeworkspaces(hoteling)forstaffwhouseofficespaceonapart-timebasis,itispossibletoprovidehousingfortheSCOESpecialEducationstaffandprogramscurrentlyhousedatLaFiestaandMeadowViewSchool.

11TherearethreeMTUfacilitiesinSonomaCounty.SCOEisbeingaskedtovacatetwoMTUfacilities.ThethirdMTUfacilityislocatedataschoolsiteonSteeleLaneinSantaRosaCitySchools.12ThisexcludestheSpecialEducationclassroomthatCRPUSDisobligatedtoprovideundertheSELPAFacilityMemorandumofUnderstanding.)

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Table4summarizeshowtoprovidehousingatotherSCOElocationsfortheSpecialEducationandSELPAprogramshousedatLaFiestaandMeadowViewSchoolsin19,360squarefeet.Table4identifiessquarefootagesavingsfromchangesinhowfacilitiesareused.Forthisanalysis,itisassumedthattherewouldbe200squarefeetperpersonforofficespace.

Table4

ProposedFacilityChangestoIncreaseFacilityUtilization

DescriptionofFacilityChange Estimatedsq.ft.Savings1)UsethreeexistingconferenceroomsatSCOE(BoardConferenceRoom,SELPAConferenceRoomandSuperintendent’sConferenceRoom)andleasedMendocinoofficespaceforholding1,000IEPmeetings.Asneeded,IEPscouldbeheldattheHeadwatersitetoincreaseaccesstofamilieslivinginsouthernSonomaCounty.IEP’scouldalsopotentiallybeheldatCredoHighSchool.

1,000

2)ChangeseatingarrangementsforSpecialEducationstafftoincreasecollaboration,createefficientuseofspace,andusehotelingforstaffwhoareprimarilyoutatschoolsites.TheSpecialEducationstaffwhocandohotelingare:

a. 4Speechtherapists–eachneedsa4-drawerfilecabinet(savesapprox.400sq.ft.withhoteling)

b. DeafandHardofHearing(DHH)-6staffcanhotelin4desks(saves400sq.ft.)

c. Audiologist–dropinspacewithDHH(saves200sf)

1,000

3)MovetheMTUatLaFiestatotheLosGuilicoscampus. 2,5184)MovetheMTUatMeadowViewSchoolinBellevueSchoolDistricttotheHeadwatersCampuswherethereisalargeclassroomavailable

2,850

5)MovetheATCtotheElizaWayportable(LosGuilicosarea).Housethethreespecialists,andsupportpersonbetweentheElizaWayportablewhichhastwoofficesandavailableofficesattheLosGuilicosSchoolsite13.

4,099

6)ModifyexistingcomputerlabatSCOEtoprovidetheSpecialEducationfunctionsthathavebeenpartoftheATC14.

960

7)RelocateSpecialEducationstafftoanavailableclassroomatAmarosaAcademy. 1,5338)ProvideofficespaceforapreschoolfullinclusionspecialistatHeadwaters.Thisteacherworkswithstudentsinthisgeographicarea.

200

9)ProvideofficespaceforfourmorestaffintheSpecialEducationofficeareaatSCOE. 80010)UsetheofficeatJuniperthatiscurrentlybeingusedtostoreadaptivephysicaleducation(APE)equipment/materialsasanofficefor2staff.Purchaseanadequatelysizedstoragecontainerforstoringthe(APE)equipment/materialsontheJunipersite.

200

11)Usetheconferenceroom(B-102)atAmarosaAcademythatiscurrentlybeingusedtostoreCPRequipmentasanofficefor1-2SpecialEducationstaff.StoretheCPRmaterialseitherinthestorageusedfortheAPEequipment/materialsorinanofficeatLosGuilicos.

250estimated

12)Usethemediacenter(D-108)computerlabthatsharesanentrancewiththeSherriffOffice’sleasedclassroomasanofficefortheSpecialEducationstaffformerlyatLaFiesta(asneeded).Thecomputerlabwouldberelocatedtothelibrary/mediaarea.

300estimated

SummaryofProjectedSquareFootageSavings 15,710

13TheElizaWayportablecouldprovideaninterimlocationfortheATCbutthesiteistoosmallanddoesnothavethefreewayaccessthatisneededtoprovidealongertermadequatefacility.AsidentifiedinPhaseII,SCOEisseekingoptionstoleasespacefortheATC.14TechnologystaffandSELPAstaffarecurrentlydiscussingandexploringthisoption.

12

Insummary,Table4identifiesthatthroughmultiplechangesinfacilityuse,theareaneededtoreplacethecurrentleasedspaceatLaFiestaandMeadowViewSchoolscanbeprovidedinexistingSCOEfacilities.Table4identifiesapproximately15,710squarefeettoreplacetheexisting19,360squarefeet.Itisanticipatedthatsquarefootageneedscanbereducedfurtherbyconvertingpaperfilestoscannedelectronicfiles.EfficientuseofshelvingforSpecialEducationmaterialscouldalsoincreasetheeffectiveuseofstorageareas.

7. PhaseIFacilityRecommendations–ToBeCompletedDuring2016orEarly2017

a. ChangefacilityusageasrecommendedinTable4tousefacilitiesmoreefficiently.With

thesechangesinfacilityuse,SCOEcanmoveoutoftheleasedfacilitiesatLaFiestaandMeadowViewSchoolsandintofacilitiesthatareownedandoperatedbySCOE.RelocatethefollowingtoprovideahighqualityworkenvironmentadjacenttotheSpecialEducationDepartmentforthefourProgramCoordinatorswhowillmovefromLaFiesta:

1) RelocateCalSTRStorooms149A&B.2) ConsolidatetheareausedbytheChildCarePlanningCounciltocreatespacefor

MigrantEducation.3) RelocateMigrantEducationtotheareathathashousedtheChildCarePlanning

Council(Area213).4) ConsolidateadministrativematerialsinRoom149BandmaterialsintheESS

StorageRoom(Room143)andlocatethematerialsfrombothroomsintheESSStorageRoom(Room143).

5) Move4-6SpecialEducationstafffromLaFiestatothevacantclassroomatAmarosaAcademy.Thereisalargeclassroomwithaseparateentranceandrestroom.Aprivateofficecouldbeavailableasneeded.

6) RelocatetheTransitionClassroomtotheCalSTRSOffice(Room134).7) RelocatetheSpecialEducationProgramCoordinatorsfromLaFiestatothe

TransitionClassroom(Room199).ReplacethewallbetweenRoom199andSpecialEducation(Room187)withanarchwayopening.

b. Inpreparationformovingtonewlocations,staffinSpecialEducationandtheATCshouldthoroughlysortthroughandsurplusmaterialspriortomoving.SCOEstaffatthemainSCOEsiteintheAlternativeEducationandSpecialEducationDepartmentsshouldalsosortthrough,surplusandreducepaperfilesthroughscanninginpreparationformorestaffmovingtoexistingSCOEspace.

c. GiventhatenrollmentinSpecialEducationandAlternativeEducationhasfluctuatedinthepast,itshouldbeanticipatedthatenrollmentmightagainincreaseinthefuture.ItisthereforerecommendedthatSCOEmaintainschoolfacilitiesinaconditionthatallowsforfutureenrollmentgrowth,whileusingunder-utilizedfacilitiesbyleasingoutspacetoagenciesandorganizationswhosepurposeandservicescomplimentwhatSCOEprovides.ConsiderationshouldbegiventoSCOE’scostforprovidingfacilityspacewhendeterminingleaserates.

d. Hoteling(sharedworkspace)shouldbeconsideredforstaffthatprimarilyworksatschoolsites(lessthan40%ofworktimeisataSCOEoffice).

e. ContinuetoleaseanAmarosaAcademyclassroomtotheSherriff’sOffice.

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f. ConsiderthelevelofgymusageatHeadwatersandLosGuilicosandwhethertherecould

beincreasedleasingofthesefacilitiestorecreationleaguesorgroups.

g. SCOEisrequiredtoallocate3%ofitsunrestrictedgeneralfundforroutinerestrictedmaintenance(RRMA)forbuildingsconstructedwithStatefunds.ThedepartmentsthathaveStatefundedfacilitiesareAlternativeEducationandSpecialEducationandtheSELPA.TherearethreeStatefundedAlternativeEducationfacilities(LosGuilicos,HeadwatersandAmarosa),oneStatefundedSELPAfacility(aMedicalTherapyUnithousedatMeadowViewSchoolintheBellevueSchoolDistrict;theprogramismovingtoanewlocationandthisfacilityisbeingtransferredtotheBellevueSchoolDistrictinSeptember2015)andtwenty(20)SpecialEducationfacilitieslocatedonschoolsites.For2015-16,therequiredroutinerestrictedmaintenancecontributionforthesefacilitiesis$464,662(thisequatesto$6.8289/sf/yearbasedonanRRMAobligationfor68,043sfandunrestrictedSCOEexpendituresof$15.45million).TheSCOEdepartmentoccupyingabuildingorroomiscoveringthecostoftheRRMAobligation.Forbuildingsorroomswithoutoccupants,theBusinessDepartmentisreviewingwhethertoincludeorexcludetheseinthecalculation.ThetotalRRMAobligationisdistributedundertheallocationformula.

NOTE:HousingfortheATCintheElizaWayportablewithProgramCoordinatorsandasupportpositionlocatedeitherinthetwoElizaWayportableofficesoraLosGuilicosofficelocateddownthestreetneedstobeconsideredinPhaseII.ThesquarefootagethatwillbeavailableisconsiderablylessthantheareaatLaFiesta,freewayaccessfordeliveringequipmentisnotconvenientandstaffislocatedintwobuildingsthatarenotcentrallylocated.TheconditionoftheElizaWayportableisalsoaconsideration.Thus,PhaseIIshouldconsiderasuitablelong-termlocationfortheATC.8. ProjectedFiscalImpactofPhaseIFacilityRecommendations

Inadditiontothe3%RRMAchargesforschoolfacilitiesbuiltwithStatefundsandleasecostsforusingnon-SCOEownedfacilities,SCOEdepartmentslocatedatthemainSCOEsitepayapersquarefootchargeforoperationsandon-goingmaintenance.ThethreetypesoffacilitycostspersquarefootpermonthandperyearthatareincludedinthePhaseIrecommendationsareasfollows:

TypeofFacilityCost PerSq.Ft./Mo. PerSq.Ft./YearRRMAforSCOEschoolfacilities15(updated3/22/16)

$0.5691 $6.8289

LaFiestalease $1.0503 $12.6036SCOEoperationsandon-goingmaintenance(updated3/22/16)

$1.1283 $13.5396

15TheRoutineRestrictedMaintenanceAccount(RRMA)isrequiredfor20yearspostfundingfromtheCaliforniaDepartmentofEducation’sSchoolFacilitiesProgram(SFP).

14

Summary

Insummary,bychangingtheusageofexistingfacilities,mostofthestaffandfunctionsthathavebeenlocatedinleasedfacilitiesontheLaFiestaandMeadowViewSchoolsitescanbehousedinexistingSCOEfacilities.ThesechangeswillreducethecostofprovidingfacilitiesforSCOEprogramsandincreasetheefficientuseofSCOEfacilities.AlternativeEducation,SpecialEducationandtheSELPAwillpaytheirshareforthefacilitiesusedthroughthefollowingmethods:

I. Reductioninrent/leasecostsbyrelocatingprogramsandofficestospaceavailableinSCOEowedfacilities,wherefeasible.

II. DistributionofRRMAcoststoAlternativeEducation,SpecialEducation,andtheSELPA.

III. AllocationofOperationsandongoingmaintenancefortheSCOEMainCampustodepartmentsaccordingtotheDirectSupportAllocationmethoddescribedinTable3andfootnote4.

ThePhaseIrecommendationreducesfacilitycostsfortheAlternativeEducation,SpecialEducation,andtheSELPA.Therewillbeacostincreaseinyear1duetotheneedtomodifyofficespaces,purchaseanadequatestoragecontainerfortheJunipersite,andmakemodificationstothecomputerlabatSCOEforSpecialEducation.Insubsequentyears,facilitycostsavingsforAlternativeEducation,SpecialEducation,andtheSELPAwillbeusedbythesedepartmentstooffsetincreasedcostsincludingcostoflivingadjustments,negotiatedsettlements,andbenefitincreases.

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SonomaCountyOfficeofEducationFacilitiesUtilizationMasterPlan

PhaseII(updated3/31/16)

TheFacilitiesUtilizationMasterPlan(FUMP)isorganizedintotwophases.PhaseIaddressedthefacilitiesplanningcontext,backgroundonexistingownedandleasedfacilities,howtoaddressshort-termneeds,andactionstobetakenwithinayear.PhaseIIaddresseslonger-termfacilityneedsandopportunitiesforthenextfivetotenyears.PhaseIIisorganizedintofiveparts:

! PartAaddressesthevisionforprogramdevelopmentandfacilitiesneededforthisvision.! PartBanalyzesspecialeducationclassroomslocatedonschoolsites.! PartCreviewsthecondition,deferredmaintenanceneedsandassociatedcostsforexisting

buildings.! PartDdiscussesfinancingforidentifiedfacilityneeds.! PartEidentifiesoptions,findingsandrecommendationsforlonger-termfacilityneeds.

PartA–AVisionofFacilitiesfortheFuture

1) SCOE’svisionforprogramandservicedevelopmentSCOEwillprovideleadership,guidanceandsupporttoschoolsanddistrictsastheytransitionto21stCenturyeducationalsystems.SCOEwillbeentrepreneurialandflexiblebyanticipating,planningandprovidingjust-in-timesupportprogramsforteachers,administrators,schools,schooldistrictsandthebroadercommunity.

! SCOEwillbetheprimaryprofessionaldevelopmentproviderfor21stCenturyinstructionalpractices,includingproject-based,student-directed,individualized,technologysupportedblendedlearningandinstructionalprogramsandpracticesthatprovideequitableeducationalopportunitiesforallstudents.

! ThroughtheNorthCoastSchoolofEducation’s(NCSOE)BeATeacherProgram,SCOEwillbetheprimaryregionalproviderofhighquality21stCenturyfocusedinterncredentialprogramsforteachersandeducationspecialists.

! SCOEwillassistdistricts,asneeded,toimplementnewspecialistservicedeliverymodelsthatareresponsivetotheavailabilityofspecialistsandtechnology.

! SCOEwillbealeaderinapplied21stCenturycollege-careerreadinesseducationalprogramsandpractices.

2) FactorsandConditionstoConsiderinFacilitiesPlanning

A. TheoperatingenvironmentforCountyOfficesofEducationhavechanged.TheLocalControlFundingFormula(LCFF)hascreatednewopportunitiesforCountyOfficesofEducationtoprovidecontractedservicestoschooldistricts.OneoftheareaswhereCOE’sareaddingservicesisteachercredentialprograms.SCOEisoneofseveralCOEsthatisexpandingservicestomeetregionalneedsforcredentialedteachers.

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B. Significantchangesinteachingpracticesareneededfor21stCenturyeducation.ManyteachersinSonomaCountyareintheirmidtolatecareer(36%or1,440teachersareretirementeligible)andweretrainedtoteachatatimewhenteachingstrategiesweremoretraditional,thestudentpopulationwaslessdiverse,therewerefewereconomicallydisadvantagedstudents,therewasminimaltechnologyavailable,andtherigorexpectationswerenotashighaswiththeCommonCoreStateStandardsandNextGenerationScienceStandards.Teachers,schoolsandschooldistrictsareintransitionduetochangingexpectationsandrolesandconsequentlyneedhigh-qualityprofessionaldevelopmenttosupportimplementationof21stCenturystandardsandclassroompractices.

C. AsdescribedinPhaseI,therehasbeenvariationandarecentdeclineinthenumberof

studentsinSCOEprovidedAlternativeEducationclassesandSpecialEducationclasses.GiventhatSCOEmustserveanystudentthatadistrictrefers,SCOEneedstomaintaintheflexibilitytonimblyexpandorcontractAlternativeEducationandSpecialEducationprogramsandclasses.SCOEstaffseeksopportunitiestosupportschooldistrictsindevelopingandprovidingservicesandprogramstomeettheneedsofSpecialEducationandAlternativeEducationstudentsinallcontexts.

D. Increasingly,publicandcommunityagenciesareworkingcollaborativelyaspartners.SCOE

hasdevelopedfruitfulcollaborativepartnershipstomeettheneedsofstudents,thebusinesscommunityandthecommunityoverall.Someofthesepartnershipshavebeenfosteredthroughco-locatingservices.Whenfacilityspaceisavailable,considerationshouldbegiventousingfacilityspacetodeveloporstrengthenpartnerships.

3) Adequacyofexistingfacilitiesbydepartment/typeofuse

Toprovidethequalityofprogramsenvisioned,adequatephysicalspaceisneededfordevelopingandoperatingprogramsandservices.a. Adequacybasedontheaveragesquarefootageperemployeeperdepartment

Oneofthewaystoassesstheadequacyofexistingfacilityareasistoanalyzetheaveragesquarefootageperemployeeperdepartment.Theindustrystandardofsquarefootageperemployeeisapproximately200sq.ft.peremployeeworkinginaprivateofficeandapproximately125sq.ft.peremployeeworkinginacubicle.Thisstandardshouldbeusedasaruleofthumb,withanunderstandingthatthereareuniquecircumstancesfordepartments.Forexample,theexpectationisthattherewouldbelesssquarefootageindepartmentswherestaffprimarilyworkatotherlocations.UsingtheSCOEtelephonedirectory,thenumberofemployeesperdepartmentwascalculatedanddividedbythesquarefootageusedbyeachdepartment.Table1assumesthattherecommendationsinPhaseIhavebeenimplemented.

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Table1AverageSquareFootagePerEmployeePerDepartment/Division

AfterPhaseIImplementation(fallof2016)

Department #Staff Sq.FootageAverageSq.Ft.

perStaffAlternativeEducation 9 1,234 137Business(excludesPrintShop) 26 4,721 182EducationalServices(excludesMakerLabandLibraryMediaCenter)

25 8,733 349

HumanResources 10 2,935 294Technology 11 2,906 264TeacherInductionPrograms 8 1,352 169PrintShop 2 1,767 884SELPA 10 1,806 181SpecialEducation 26 6,871 264CalSTRS 2 250 125

Chart1

AverageSq.Ft.PerEmployeePerDepartmentAfterPhaseIImplementation(fallof2016)

Table1andChart1showthatthesquarefootageperemployeeisparticularlyhighinthePrintShop.ItisalsohigherinEducationalServicesandHumanResources.Onefactorthatcontributestotheextrasquarefootageforthesetwodepartmentsisstorageneeds.EquipmentimpactstheareaneededforthePrintShop.

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b. AdequacyofFacilitiesbyDepartment

Followingisadescriptionoffacilityadequacy,conditionsandtheyearofthemostrecentfacilityimprovementsforeachdepartment.i. SpecialEducation

SpecialEducationhousingandcapacityneedswereaddressedextensivelyinPhaseI.PhaseIaddressedhowtoprovideadequatecapacityforSpecialEducationstaff.AsPhaseIisimplemented,therewillneedtobecontinuingattentiontotheadequacyofstorageandcapacityforIndividualizedEducationProgram(IEP)meetings.AspartoftheSELPAagreement,schooldistrictsaretoprovidefacilitiesorfinancialcompensationforfacilities.Thefacilitiesusedforspecialeducationclasseschangesonanon-goingbasis.SCOEisintheprocessofseekingaleasedfacilityinRohnertParkforthreetransitionclasses.SCOEisindiscussionwithCotati-RohnertParkUnifiedSchoolDistrict(CRPUSD)forfacilitiesontheLabathsite.SincetheTransitionProgramtrainsstudentsinemploymentskills,itisimportanttolocateclassesinthegeographicareaofemployersandclosetowherestudentslive.TheSpecialEducationDepartmentofficeswererenovatedin2014.

ii. AlternativeEducationAlternativeEducationhousingandcapacityneedswereaddressedextensivelyinPhaseI.ThereisadequatecapacityforAlternativeEducationstaffdueinparttohotelingbyemployeeswhoalsoworkorhaveofficesatschoolsites.Thesquarefootageisusedveryefficientlywith137squarefeetperperson.SCOErecentlymadethedecisiontophaseouttheHomeStudyProgramandtomovetheIndependentStudyProgramtoAmarosaAcademyforthe2016-17schoolyear.AmarosaAcademyopenedin2011.

iii. EducationalSupportServices(ESS)ESSDepartmentofficeswererenovatedin2012.TheMakerSpaceClassroomwascreatedin2015.ThesquarefootageisadequateforexistingESSstaffandprograms.Therearetwohoteling/sharedopenworkspaceareas.Theseareasaredesignedtofostercollaborationandhavetheaddedbenefitofbeingefficientforhousingstaff.TheESSstorageroomwasformerlyusedfordisplayingtextbookswhendistrictswereadoptingtextbooks.Theroomnowholdsmeetingsuppliesandothermaterials.Ifadditionalspacewasneededforstafforotherpurposes,thensomeofthematerialsintheESSstorageroomcouldpotentiallybeconsolidatedorrelocated.Aplanforstoringmaterialswouldneedtobedeveloped.TheareafortheLibrary/MediaCenteris2,012squarefeet.Theareaisprimarilyusedforstoringbooksandothermaterials.Theexistinglibrary-mediaprogrammodelistoprovideaself-fundingfeeforcontractedserviceprogramtoprovidebooks,DVDs,themeboxes,digitalmaterials,materialdeliveryandlibrarianservices.Circulationdataisavailableforfourrecentyears(2010,2012,2013and2014).Thereissignificantvariationinthetotalnumberofmaterialscheckedoutbyyear.Thisrangesfrom34,390check-outsin2013to11,861checkoutsin2012.Theaverageforthefouryearsis24,959check-outs.

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TheLibrary/MediaCenterhascontractswith16schooldistricts,4charterschools,2SCOEprogramsand1privateschool.Outofthe16schooldistricts,10havesignedupforallservices,five(5)onlyreceivedeliveryservicesandone(1)onlyreceivesdigitalmediaservices.Thetenfullserviceschooldistrictsaresmallschooldistricts.TheLibrary/MediaProgramserves5,138outofthe71,096studentsinSonomaCountyor7%ofthestudentpopulation.Currently,theLibrary/MediaCenterservesasastorageareaformaterialsthatarecheckedoutbyschools.Storedmaterialsincludesingleandclasssetsofbooksandequipment,includingAVcartsforprojectors.TheSCOELibrarystoresBraillebooksthatareusedbySCOEspecialeducation,whichisoneoftheprogramsthatcontractsforlibrarymediaservices.Schooldistrictsthatcontractforlibrary-mediaserviceswillbesurveyedabouttheiruseoftheinstructional/mediacentermaterialsandwhattheywouldliketohaveprovided.Thissurveyhasbeendeveloped,butithasnotbeendistributed.Ifadditionalareawereneededforotherpurposes,itmaybepossibletostoresomematerialsinawarehousearea.Books,materialsandcartsthathavenotbeencheckedoutrecentlycouldbeofferedtoschoolsorsurplusedtomakeareaavailableforotheruses,asneeded.

iv. BusinessServicesBasedontheaveragesquarefootageperemployeeperdepartmentratioof182sq,ft.peremployee,theBusinessDepartmentisoperatingefficientlynearcapacity.TheBusinessDepartmentofficeswererenovatedin2011.Thereisaminorrenovationin2016.Theprintshopisabusinessdepartmentprogram.Astudycompletedin2013/14identifiedthatschooldistrictsvaluetheprintingservicesprovidedandwanttheseservicestocontinue.Thisstudydidnotaddresstheareaneededtoprovideprintshopservices.Withnewequipmentandchangesintechnologyandservicesprovided,theprintshopmayhavemorespacethanneededforthefunctionsprovided.Additionalanalysiswouldbeneededtodeterminehowmuchspaceisneeded.ThisanalysiscouldcomparetheareaatSCOEforprintingtocommercialprintshopswithsimilarservices.Giventhatthereisacosttoconvertaportionoftheprintshop,changesarenotrecommendeduntilatimewhenadditionalspaceisneededforaspecificpurpose.

v. HumanResourcesTheHumanResourcesDepartmentofficeswererenovatedin2012.Thesquarefootageappearstobemorethanadequatewithanaverageof294sq.ftperemployee.Iftherewasaneedtoaddemployees,thenitappearsthatopenareascouldberearrangedand/ormoredocumentscouldbestoredelectronicallytofreeupstorageareasforotheruses.

vi. TechnologyTechnologyDepartmentofficeswererenovatedin2013.Thesquarefootageappearstobemorethanadequatewithanaverageof264sq.ft.peremployee.ThereareuniquestorageneedsintheTechnologyDepartment.SCOEstoresequipmentand

20

partsthatcanbeloanedoutasneeded.Ifspacewereneededforadditionalstaff,thefirstconsiderationwouldbetocreatespacebyreducingunusedequipment.

vii. CaliforniaTeacherInductionProgram(CTIP)TheCTIPofficeswererenovatedin2011.Theareafortheprogramisminimalat169sq.ft.peremployee.AdditionaladministrativesquarefootagewillbeneededforexpandingtheNorthCoastSchoolofEducation(NCSOE).ThelocationoftheCTIPprogramisdesirablebecauseitisadjacenttoconferenceroomsthatareusedextensivelyandneartheproposedAnnexfacilitywithadditionalconferenceroomstobeusedbytheNCSOE.ToexpandadministrativespacefortheNCSOE,itisrecommendedthataportionofthecurrentOakAandBconferenceroomsisconvertedtoNCSOEoffices.ThisremodelwouldcreateoneOakRoomwitha1,064sq.ft.conferenceroom.

viii. AdministrativeServices/Superintendent’sOfficeThisareaisadequatefortheservicesprovided.Theofficeswererenovatedin2014.

ix. SELPATheaveragesquarefootageperpersonintheSELPAareais181sq.ft.Theareaisadequatebecauseseveralstaffalsoworkatotherlocations.TheSELPAfacilitieshavejustbeenrenovated(2016).AsidentifiedinPhaseI,amoreadequatefacilityisneededtohousetheAdaptiveTechnologyCenter(ATC)offeredbytheSELPA.InPhaseI,theinterimplanistomovetotheElizaWayportableintheLosGuillicosareabecausethespaceisownedbySCOEanditisotherwiseunused.AsnotedinPhaseI,thiswouldnotbeadesirablelocationfortheATCbecausethesquarefootageislessthanhalfofthecurrentsquarefootageandthelocationisnotconvenientforaccessingadaptivetechnologyormeetingsforstaff.Unlessanotheroptionisidentifiedintheshortterm,theATCwillberelocatedtotheElizaWayportablewhileSCOEcontinuestoseekamoresuitablelongtermlocation.SCOEiscurrentlyresearchingtheoptionofleasedspaceattheLabathsiteinCRPUSD.Thissitewouldnotbeavailableuntilthe2017/18schoolyear.

4) AdequacyofconferenceroomsSCOEhasfifteen(15)conferenceroomsthatarebookedandmanagedbystaffatthefrontdeskandnine(9)additionalconferenceroomsthatarebookedandmanagedatthedepartmentlevel.Threeofthe15centrallymanagedroomscanbebookedseparately,astwocombinedroomsorasonelargeroom.TheseroomsareRedwoodA,BandC.ThetwoOakrooms(A&B)canalsobebookedindividuallyorasonelargeroom.Eightofthe15roomsthatcanbebookedareoptionsforbookingoneormoreoftheRedwoodorOakrooms.Conferenceroomscanbesetuptheaterstyleorwithtables.ForSCOEconferencerooms,themaximumcapacityfortheaterstyleis200andthemaximumcapacitywithtablesis120inRedwoodA,B,andC.Therearesixroomsthatcanaccommodateagroupof50theaterstyle,threeroomcombinationsthatcanhouseagroupof50attablesandsixroomsthatcanaccommodategroupsof24-30attables.

21

Thereisdataavailableonusageofthe15centrallymanagedconferencerooms.Bookingdataidentifiesthefollowing:

• 66%ofroombookingsareforgroupsof50+.• Mostmeetingsareset-upwithtables.• Thetwodepartmentswiththegreatestuseofconferenceroomsfor50-150

attendeesareEducationalSupportServices(ESS)forprofessionaldevelopmentandtheCaliforniaTeacherInductionProgram(CTIP)fornewteacherinduction.

• Thereisa41%cancellationrateforrooms.Thus,roomsmayseemlessavailablethantheyreallyare.Thereiscontinuouscommunicationbetweendepartmentsabouttheavailabilityofconferencerooms.

Duringthe2015calendaryear,therewere1,045bookingsfortheBoard,OakandRedwoodRooms.Therewere6,362.25reservedhoursand4,455.75eventhours.TheestimatedattendanceintheBoard,OakandRedwoodRoomswas30,544.Theroomswiththegreatestusageare:

• BoardRoom–seats50theaterstyleand30withtables(267bookings);• RedwoodA–seats50theaterstyleand24withtables(183bookings);and• RedwoodC–seats90theaterstyleand60withtables(179bookings).

GiventhedifficultyoffindingsubstituteteachersforclassroomteacherstobeavailableforprofessionaldevelopmentheldinSCOEconferencerooms,oneyearofdatawascomparedfor6/1/2014-6/1/2015to1/1/2015-12/31/2015toidentifyifthereareanychangesinconferenceroomutilization.Followingarethefindingsfromcomparingroomutilizationforthetwotimeperiods.

• Thenumberofroombookingsforgroupsof50+isthesameat66%.• Thenumberofbookingsincreasedbyapproximately100(3,396to3,500).• Thenumberofreservationsincreasedbyapproximately100(1,672to1,785).• Theaveragebookingsperdayincreased(5.52to5.68).

Theroomutilizationdataindicatesthatthereisacontinuingneedforroomsthatcanaccommodategroupsof50+.TheFUMPAdvisoryCommitteeidentifiedthatitwouldbehelpfultohavebuilt-inconferencingfeaturestoprovideoff-siteaccesstotraining/meetings,aswellaslargeelectronicwhiteboards/screensfordisplay.Thesefeaturesarepresentinsomeoftheexistingconferencerooms.Thesefeatureswouldbeincludedinnewconferencerooms.TheFUMPAdvisoryCommitteealsoidentifiedthatchangesinfurniturecouldreducetheset-up/tear-downtimeforconferencerooms16.Thiscouldincreasetheavailabilityofconferencerooms.Ithasbeencommontobookaroomforanextrafullorhalf-daytoensureenoughtimeforroomset-up.Roomstatisticsdatashowsthatfor1/1/2015to

1FurniturethatcanbemoreeasilymovedandstoredisaddressedseparatelyinSCOE’sFurnitureandEquipmentPlan.

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12/31/2015,theBoard,OakandRedwoodroomswerereservedfor6,362hoursfor4,456eventhours.Thus,for30%ofthetime(1,906hours)thatconferenceroomswerebooked,theywerenotbeingoccupied.Changesinfurnitureandequipmentcouldlessenthetimetoset-up/tear-downforconferences,whichwouldincreasetheavailabilityoftheserooms.Achangeinpracticesonthenumberofhourstoreservearoompriortoaneventalsohasthepotentialtoincreasetheavailabilityofconferencerooms.

WithLaFiestaspecialeducationstaffhousedprimarilyatSCOE(asrecommendedinPhaseI),conferenceroomspacewillbeneededforapproximately1,000IEPsperyear.GiventheconfidentialnatureofIEPs,itisnotappropriatetoholdtheminconferenceroomswithglasswalls.TheBusinessServices,oneoftheESSconferenceroomsandthePersonnelDepartmentconferenceroomshaveaglasswalland,therefore,arenotappropriateforIEPmeetings.ThebestconferenceroomsforIEPmeetingsaretheBoardConferenceRoom,CTIPConferenceRoomandSuperintendent’sConferenceRoom.ItisprojectedthattheseroomsandroomsattheleasedMendocinoAvenuebuildingwillbesufficientforIEPmeetings.ThesufficiencyofconferenceroomsforIEPmeetingsshouldbemonitoredovertime.

5) Facilitiesneededforexpandingprogramsandservicesa. ProjectedNewTeachersandAdministratorsNeeded

ThroughtheexistingNorthCoastTeacherCenter,SCOEprovidesaregionalCaliforniaTeacherInductionProgram(CTIP)tosupportnewlycredentialedteachersinSonomaCounty,fiveadditionalcountiesandtheSELPAcharterschoolsinmultiplecounties.Table2showstheprojectednumberofnewteachersneededbyCountybyyearbetween2014-15and2019-20.InSonomaCountyalone,between400and500newteachersareneededeachyearforatotalof2,764teachersoverthefive-yearperiod.

Table2

ActualandProjectedNewTeachersNeededbyCounty(2014-15to2019-20)

Year DelNorte

Humboldt Mendocino Lake Nevada Sonoma SELPACharters

Total

2014-15 17 163 137 54 45 401 20 8372015-16 15 169 140 59 49 441 50 9232016-17 12 175 155 60 50 485 40 9772017-18 10 125 94 25 20 500 20 7942018-19 10 120 92 25 18 487 20 7722019-20 10 120 90 25 18 450 20 733Totals 74 872 708 248 200 2,764 170 5,036

WestEdandtheNationalCenterforEducationEvaluationandRegionalAssistancepublishedareportin201017whichprojectstheneedforqualifiedschooladministratorsbasedonprojectedretirementsandprojectedstudentenrollment.Thisisthemostrecentdataavailable.ThedataforthecountiesservedbySCOEareshowninTable3.

17School-SiteAdministrators:ACaliforniaCountyandRegionalPerspectiveonLaborMarketTrends,REL2010-No.084,January2010.

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Table3ProjectedNumberandPercentageChangeinNewAdministratorsNeededbyCounty

(2008-09to2017-18)

County ProjectedNumberNeeded

(2017-18)

EstimatedPercentageChange

Sonoma 91 44.1%DelNorte 6 21.1%Humboldt 27 36.5%Mendocino 20 38%Lake 16 4%TOTALNEEDED 160

Table3showsthat160newadministratorswillbeneededinthecountiesservedbySCOE.

b. InternTeacherCredentialProgramExpansionThereisachanginglandscapeforteacherpreparationandcredentialing.Theprimarychangesareintheprovidersofcredentialprogramsandthemodelforteachertraining.EvidenceoftheincreasedroleforCOE’sinteacherpreparationisthatin2011,2013and2014(mostrecentdataavailable),thetypeoforganizationwiththemostnewteacherprogramapprovalsfromtheCommissiononTeacherCredentialingwasLeadEducationalAgenciessuchasCOEs.Asof2014,LEAsprovide35%ofteacherpreparationprograms,CSUandUCsystemscombinedprovide34%andprivate/independentcolleges/universitiesprovide32%.Inaddition,themodelforpreparingnewteachersischanging.Enrollmentinthetraditional1.5yearcollegecredentialprogramhasdecreasedby75%overthelastdecade18.Thismodelisincreasinglybeingreplacedbyaninternmodelwhichbeginswith160hoursofcourseworkfollowedbyatwoyearmentoringfocusedcredentialprograminwhichtheinternhasafull-timepaidteachingpositionastheyearntheircredential.FacilitieswillbeneededforprofessionaldevelopmentandadministrativeofficesforSonomaCountycredentialprogramsthroughthenewandrapidlyexpandingNorthCoastSchoolofEducation(NCSOE).Intheinternmodel,internsmeettwoeveningsperweek.Thusaconferenceroomisneededforeverytwocohortsofinternteachers.Giventhatexistingcentrallybookedconferenceroomsarealreadyinhighdemand,particularlyforgroupsof50ormore,additionalfacilitieswillbeneededtoexpandtheteachercredentialprogram.Fortheteachercredentialprogram,professionaldevelopmentspaceshouldconsistofclassroomspacewithflexiblewallsforsmallandlargegroupwork,high-speedInternet,andpresentationequipment.Learnersinruralareascouldaccesscontenton-line.

18NewCaliforniateachingcredentialsdeclinefor10thsuccessiveyear,EdSource,2015http://edsource.org/2015/new-california-teaching-credentials-decline-for-10th-successive-year/80248.

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Basedonsitevisitstocurrentlyoperatinginterncredentialprograms,thefollowingfacilityfeaturesandtypesofroomsarerecommendedforaSCOEAnnexfacility:• Classrooms/ConferenceRooms:Createfour960sfclassroomswithamovable

interiorpartitionwallsoroomscanbeusedforvariousgroupsizes(1-4roomslarge).Theseroomsshouldhavefulltechnologyaccesswithdevicechargingcapacityanddistancelearningfunctionality.Eachofthefourroomscouldbeset-upforaclassof25-30participants.Theseroomswouldhavealargeopeningforflowandaccesstoacentralcollaborationarea.Theseroomswouldalsohavefurnitureandfurniturestoragetomakeiteasytochangetheroomset-up.

• CentralCollaborationArea:Giventhecentralroleofcollaborationandmentoring

forinternandnewteacherprofessionallearning,createanopenareawithtablesforsmallgroupstomeetandworktogether.Thiswouldbeaspaciousareathatwouldopentoanoutsidepatiothatcouldbeusedingoodweather.Theinternprogramhoursareduringtraditionalmealtimes;therefore,providerefrigerationandacaféstyleeatingarea.Thisroomwouldincludeaccesstofoodservicedeliveryandcouldbeusedasaservingareafortheotherrooms.

• CommonFacilities:TheAnnexwouldhaverestroomfacilitiesthatcould

accommodategroupsof120(4stallsperrestroom),storageformeetingmaterials/furniture,easyoutdooraccessforcatering/foodservicedeliveryandtwohotelingofficesforsmallgroupprivateconversationsorinstructionalpreparationbyinstructors.

• Exterior:Anoutdoorwalkwaywouldconnectthisfacilitytothesideentrance

(nearSELPA)oftheSCOEfacility.ThisAnnexfacilitycouldbeusedwhenthemainSCOEfacilityisclosed.TherewouldbeanoutdoorcourtyardbetweentheSCOEmainandAnnexfacilitytoprovideoutdoorseatingandcollaboration.TheAnnexwouldbelandscapedtocomplementtheexistingSCOElandscaping.

Thereisinterestinproducingvideosforon-lineNCSOEclassesandfordistancelearning.Ifthisvideoproductionistobedonein-house,thenanareawithstudioqualitylightingcouldbeincludedintheAnnexfacility.Oneoftheofficescouldpotentiallybeusedforthispurpose.FacilityConsiderations:• ConsiderwhethertogetbuildingapprovalsthroughtheCountyPlanning

DepartmentortheDivisionoftheStateArchitect.• InstallapublicaddresssystemthatiscompatiblewiththeSCOEsystemand

upgradetheSCOEpublicaddresssystem,ifneeded.• ConstructthefacilitytomeetCALGreenstandards.

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SummaryofPartAFindings

Torespondtotheneedsofschoolsanddistrictsastheytransitionto21stCenturyeducationalsystems,SCOEwillbeentrepreneurialandflexibletoanticipate,planandprovidejust-in-timeprofessionallearningandsupporttoteachers,administrators,schools,schooldistrictsandthebroadercommunity.Forthemostpart,existingfacilitiesareadequatefordepartmentsandtherearestillsomeopportunitiesforaddingstaffinsomedepartments.Ifadditionalareaisneededforotherpurposesthenpotentialoptionsforconsolidatingexistingprogramincluded1)ESSStorageRoom,2)PrintShopand3)Library/MediaCenter.FacilitiesareneededfortheNCSOEteacherinterncredentialprogram.AnewAnnexFacilitywouldprovidethisfacilitycapacity.

PartB–SpecialEducationClassroomsSpecialEducationclassroomsarelocatedonschoolsiteswithfacilitiesprovidedbyschooldistrictsorSCOE.Theexceptionistransitionclassrooms,wherethefocusisonjobtrainingskills.Transitionclassroomsarelocatedatornearjobtrainingsites,notonschoolsites.1) Summaryofthestatusofexistingfacilityagreements/obligationsforspecialeducation

classrooms

AsspecifiedinstateandfederallawandintheSpecialEducationLocalPlanArea(SELPA)Policy19onSpecialEducationHousing,schooldistrictswithstudentsenrolledinSCOEspecialeducationclassesareresponsibleforprovidingclassroomsforSCOE-operatedSpecialEducationclassesonschoolsites.Thisresponsibilitycanbemeteitherbyprovidingfacilitiesdirectlyorbyprovidingin-lieufinancialsupportforthesefacilities.

TheSELPAhasdevelopedaformulatodeterminetheclassroomsneededbasedonenrollment(9.5studentsperroom).AhousingobligationiscalculatedforeachschooldistrictbasedonitsSCOESpecialEducationenrollment.Thisformulacalculateseachschooldistrict’shousingobligation,andsubtractsouttheclassroomsprovidedtodetermineifadistrictshouldbepaidorshouldpaytocovertheirSpecialEducationhousingobligation.DistrictswhodonotmeettheirfullclassroomobligationthroughprovidingSpecialEducationclassroomscurrentlypay$8,717.09perclassroomforfacilitiesand$4,792.56perclassroomforcustodialservices.ThecustodialfeeisonlyappliedwhenthereisaSCOEowned/leasedbuildingonschooldistrictproperty.Thefundingfromdistrictsthathavenotmettheirfullobligationisusedtocompensatedistrictsthathaveprovidedmorefacilitiesthantheirobligation.Districtswhoprovidemorefacilitiesthantheirobligationcurrentlyreceive$13,110.71foreachclassroombeyondtheirobligation.Thefacilityfeepaidbydistrictsisthesameasthefeereceivedbydistricts.

ThemostrecentdataonSCOEspecialeducationclassroomsprovidedbyschooldistrictsisfromMay22,2015.Atthistime,theformula(9.5studentsperroom)generatedahousingneedfor46.68classrooms.Therewere28schooldistrictswithstudentsinSCOESpecialEducationclasses.Sixdistrictsprovidedmorefacilitiesthantheirobligationand22districtsprovidedpaymentin-lieuoffacilities.For2015-16,thetypesofleasedand/orownedfacilitiesusedforhousingSpecialEducationisasfollows:

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Table4ClassroomsUsedbySCOESpecialEducationClassrooms19byOwnerin2015-16

#ofClassrooms PercentofTotalSCOEownedbuildingondistrictland 7 16%

SCOEbuildingfundedwithstateSB50funds(alllocatedonschoolsitesandusedforSpecialEducationorbytheSELPA)

13 30%

Districtownedbuilding 17 39%

PrivateorpublicagencySCOElease 7 16%

TotalDistrictorSCOEOwned/LeasedClassrooms 44

Table4identifiesthat61%oftheSpecialEducationclassroomsareSCOEownedorleasedand39%aredistrictowned.Thisindicatesthatmoredistrictsmeettheirobligationthroughprovidingasiteforaclassroomasopposedtoanexistingclassroomonschoolproperty.Table4showsthat30%oftheSpecialEducationclassroomswerefundedwithstateSB50fundsaspartofthestate’sSchoolFacilitiesProgram.Theplusofthesefacilitieswasthatthecostwassubsidized.Theminusisthatthereisa20-yearroutinerestrictedmaintenance(RRMA)setasideobligation.SB50fundingisnolongeravailable.

ForSpecialEducation,theagencythatowns/leasesafacilityisresponsibleforthemaintenanceandrepairsofthefacility.Thus,whenSCOEprovidesaleasedSpecialEducationclassroomonschooldistrictpropertythenSCOEmaintainstheclassroom.WhenadistrictownedordistrictleasedfacilityisprovidedtomeettheSpecialEducationfacilityobligationthenthedistrictprovidesmaintenancefortheclassroom.Theoneexceptioniswhenadistrictfacilityismodifiedtomeetaspecificprogramneed.Inthiscase,ifSCOEmodifiesthedistrictfacilitythenSCOEstaffmaintainstheportionofthefacilitythatwasmodified.

SummaryofPartBFindingsThereisaSELPAagreementforprovidingadequateSpecialEducationfacilitiesorthecostofleasingthesefacilities.ThemajorityofclassroomsforSCOEoperatedspecialeducationclasses(61%)areleasedbySCOEandmaintainedbySCOE.

19ExcludesHeadStartleasedbuildings.

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PartC–Condition,MaintenanceNeedsandEnergyEfficiencyOpportunities

1. Condition,MaintenanceandDeferredMaintenanceNeedsSiteauditsofeachSCOEownedorSCOEleasedSpecialEducationfacilitywereconductedinOctober2015toidentifymaintenanceneedsforeachfacility.Table5shows:

• AllSCOEowned/leasedSpecialEducationfacilitieslocatedonschoolsites;• SCOEadministrationfacilities;and• SCOEalternativeeducationfacilitiesthatareeitherownedormaintainedbySCOE.

Table5alsoshowstheten-yearmaintenanceneedsforeachclassroomandfacilitybasedonacarefulon-siteanalysis.Table5showsthetenyearcostbyroom/facilityandanaveragecostperyearforthenexttenyears.Giventhatmaintenanceisgenerallycompletedonaprojectbasis,thecostpersiteisexpectedtobecostlierthantheone-yearaverageduringtheyearswhenlargeprojectsarecompletedandlesscostlyinotheryears.

Table5

SummaryofTen-YearandAverageOneYearMaintenanceCostsforSpecialEducation,SELPA,AdministrationandAlternativeEducationFacilities

SPECIALEDUCATIONFACILITIES(ONSCHOOLSITES) 2016-2025 ONEYEARDistrict/School/Room TOTAL AVERAGESVUSD,AltimiraMiddleSchoolS1 $14,925 $1,493

CRPUSD,ElColegio-1 $12,670 $1,267

CRPUSD,ElColegio-2 $8,600 $860

CRPUSD,ElColegio-3 $8,545 $855

CRPUSD,ElColegio-4 $10,565 $1,057

CRPUSD,L.E.Jones-C14/15 $15,735 $1,574

CRPUSD,RanchoCotatiHigh-G2/G3 $20,423 $2,042

MWUSD,SanMiguel-24B $10,845 $1,085

MWUSD,SanMiguel-23A $9,728 $973

OAUSD,LaTercera-S2 $17,985 $1,799

OAUSD,LomaVista-24 $16,900 $1,690

PCS,PetalumaHigh-F3 $15,800 $1,580

POUSD,Piner-OlivetNorthwestPrep-19 $11,120 $1,112

POUSD,PinerOlivetElementary-24 $10,935 $1,094

POUSD,PinerOlivetElementary-25 $10,935 $1,094

POUSD,PinerOlivet-10AB $10,030 $1,003

RVUSD,Matanzas-20 $18,250 $1,825

WUSD,WindsorMiddle-Trailer(counseling) $4,250 $425WUSD,WindsorMiddle-H103(SCOEoccupiesthisroomintradeforbandrm.)

$14,900 $1,490

WUSD,WindsorHigh-K101(SCOEoccupiesaroominBuildingCintradeforthisroom)

$14,280 $1,428

JuniperFacility(SE) $25,485 $2,549

SUBTOTAL $282,906 $28,290

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SCOEandSELPAADMINISTRATION 2016-2025 ONEYEARBuilding TOTAL AVERAGE

SCOEMainFacility(excludingHVACtobefundedbyProp.39) $613,520 $61,352

SCOELegalBuildingOffice $175,160 $17,516

SUBTOTAL $788,680 $78,868

SELPA 2016-2025 ONEYEARSite TOTAL AVERAGELosGuillicos,VOTMElizaWayPortable $23,955 $2,396

ALTERNATIVEEDUCATION 2016-2025 ONEYEARSite TOTAL AVERAGE

HeadwatersAcademy $95,700 $9,570

AmarosaAcademy $158,850 $15,885

LosGuillicos(VOTM) $154,485 $15,449

SUBTOTAL $409,035 $40,904

a. ConditionofLeasedSpecialEducationFacilitiesTable5identifiesthattheaverageannualmaintenancecostforSCOEleasedspecialeducationfacilitiesis$28,290.Theon-siteauditofthesefacilitiesidentifiedthatallofthesefacilitiesareingoodcondition.TheexpectationisthatSCOE’sSpecialEducationDepartmentwillcoverthismaintenancecoststhroughitsannualcostperstudentformula.SomeoftheleasecostsavingsidentifiedinthePhaseIFUMPcanbeusedtofundthesefacilitymaintenanceneeds.b. ConditionofSCOEandSELPAAdministrationFacilitiesTable5identifiesthatbasedonthesiteaudit,theten-yearmaintenancecostforSCOEmainsite,includingtheSELPAadministration,andSCOELegalbuildingis$788,680.Theaveragecostperyearis$78,868.GiventhatthereareseverallargeHVACprojects,therewillbeyearswithsignificantlyhigherthantheaveragecostsandyearswithlowercosts.TheSELPAwillhousetheATCintheElizaWayfacilityontheLosGuilicossiteuntilamorepermanentlocationcanbesecured.Theannualmaintenancecostforthisfacilityis$2,396.DuetosystematicfacilityupdatesbydepartmenteachyearattheSCOEmainfacility,theinteriorofthefacilityisingoodcondition.Theinteriorprojectsoverthenext10yearswillincludesomecarpetreplacementandpainting.TheSCOEfacilitywillneedseveralexteriorprojectsoverthenexttenyears.Asshownontheattachedsiteaudit,theheating,ventilationandairconditioningsystem(HVAC)atSCOEmainisneartheendofits25-yearusefullifeandwillneedtobereplaced.Prop.39grantfundsandutilityrebateswillcover62%ofthecost.Theparkinglotwillneedtoberesealedandrestriped.Thebuildingexteriorwillneedtobepainted.Landscapingworkwillbeneeded.TheSCOELegalBuildingneedsexteriormaintenancethatincludespaintingandHVACrepair.Thefacilityneedsnewcarpetinginareasthatwerenotre-carpetedin2013/14.TwolightingprojectscanbefundedwithProp.39funding.

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c. ConditionofSCOEAlternativeEducationFacilitiesTable5identifiesthatbasedonthesiteaudit,theten-yearmaintenancecostforAlternativeEducationFacilitiesis$409,035.Theaveragecostperyearis$40,904.AlternativeEducationfacilitiesareingoodconditionwiththeexceptionoftheHomeSchool/IndependentStudyportableownedbySCOEonlandleasedfromtheCityofRohnertPark.SCOErecentlymadethedecisiontophaseouttheHomeStudyprogramandmovetheIndependentStudyprogramtotheAmarosaAcademysite.Thiswillbeimplementedforthe2016-17schoolyear.

2. EnergyEfficiencyOpportunities

Proposition39providesfundingforenergyefficiencyprojectsthatmeetareturnoninvestment(ROI)threshold.InSeptember2015,CLEAResultproducedanexhaustive105-pagereportthataddressesthecost/paybackofenergyprojects,thestatusofequipmentandenergyusageatSCOEMain,SCOELegalbuilding,AmarosaAcademyandHeadwaters.ThestudyidentifiesthatSCOEmain’smostrecentone-yearenergycostwas$67,747.ThestudywasfundedbyPG&E.UnderProposition39,SCOEhas$108,828forenergyprojectsinyear1andyear2[2013-14and2014-15],and$50,000peryearforyears3,4and5foratotalof$258,650.Thewindowoftimeforcompletingprojectsislimitedandprojectsmustbereviewedforfunding.SCOE’sBusinessOfficerecentlyappliedforatwo-yearfundingextension.Ifprojectsarenotcompletedduringtheextensionwindow,thenSCOEwouldneedtoreapplyforfunding.SCOEhastheoptionoffundinganenergymanager($54,325inyear1and$5,000inyears3,4and5).Severaloftheheating,ventilatingandairconditioning(HVAC)systemsattheSCOEmainfacilityareneartheendoftheir25-yearusefullife(installed26yearsagoin1990).TheCLEAResultsstudyprovidesdetailontheinstallationdatesforHVACsystems.ThespecificHVACunitstoreplaceandrecommendedreplacementunitsareidentifiedinthestudy(pg.44).Thesereplacementshaveanestimatedinstalledcostof$195,800witharebateof$3,795foranetcostof$192,005.Theprojectedannualsavingswouldbe$5,200peryear.TomeettheROIthresholdforfunding,SCOEmustinvest$75,000towardsthereplacementcost.ThisinvestmentcostwasincludedinthedeferredmaintenancecostforSCOEMain.Basedonthefundingavailable,theFacilitiesDepartmenthasdevelopedalistofprojectstocompletewithProp.39funds.SCOEmayselectadditionalfutureprojectsusingtheCLEAResultsfindings.Asummaryofallrecommendedprojectscanbefoundonpages6-10oftheCLEAResultsstudy.Table6identifiestheprojectsateachfacilitythathavebeenselectedforthe$258,650inProp.39funding.

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Table6Prop.39FundedProjectswithInstalledCost,Rebate,NetCost,AnnualSavingsandPayback

SCOEMain(includesSELPAAdministration)

Projects InstalledCost Rebate NetCost AnnualSavings

PaybackinYears

IT/Plug–PCPowerManagement $2,600 $1,500 $1,100 $2,145 .5IT/Plug-VendingMachineControls $540 $200 $340 $468 .7Lighting–ReplaceExteriorLightingLamps/Fixtures

$25,620 $3,080 $22,540 $4,883 4.6

Lighting-ReplaceIncandescent/FluorescentExitSigns

$2,100 $0 $2,100 $400 5.2

HVACControls–HVACEquipmentRunTimeReduction

$87,000 $0 $87,000 $6,443 13.5

HVAC–PackageUnitReplacement $195,800 $3,795 $192,00520 $5,200 36.9TOTALS $313,660 $8,575 $305,085 $19,539

SCOELegalbuilding21Projects InstalledCost Rebate NetCost Annual

SavingsPaybackin

YearsLighting–ReplaceIncandescentLamps/Fixtures

$400 $0 $400 $47 8.5

Lighting–ReplaceExteriorLightingLamps/Fixtures

$7,563 $760 $6,803 $870 7.8

TOTALS $7,963 $760 $7,203 $917

AmarosaAcademyProject InstalledCost Rebate NetCost Annual

SavingsPaybackinYears

Lighting–ReplaceExteriorlightingLamps/Fixtures

$9,190 $1,480 $7,710 $1,715 3.46

Headwaters

Projects InstalledCost Rebate NetCost AnnualSavings

PaybackinYears

Lighting–ReplaceGymMetalHalideLamps/Fixtures

$6,400 $2,560 $3,840 $2,160 1.8

Lighting–ReplaceIncandescent/FluorescentExitSigns

$1,000 $0 $1,000 $223 4.5

$5,272 $895 $4,377 $559 7.8TOTALS $12,672 $3,455 $9,217 $2,942

TOTALSforAllSites $343,485 $14,270 $329,215 $25,113

20ForthisprojecttoqualifyforfundingSCOEmustinvest$75,000.Thiscostisincludedasadeferredmaintenancecost.21SinceSCOEpaystheutilitybillsfortheSCOELegalbuildingfacility,itisinSCOE’sbestinteresttoincludethetwolightingprojectsatSCOELegalbuilding.

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Table6identifiesthat$343,485inenergyefficiencyprojects(whichincludesProp.39fundsanda$75,000investmentfromSCOE)makesSCOEeligiblefor$14,270inrebatesfromPG&Eandwillreduceannualenergycostsatthefoursitesby$25,113.

SummaryofPartCFindings

Siteauditsforfacilityconditionandmaintenanceneedsidentifiedten-yearfacilityneedsforeachSCOEmaintainedfacility.TheaverageoneyearcostforallspecialeducationclassroomslocatedonschoolsitesandtheJunipersiteareprojectedat$25,485(annualaverageof$1,214perroomwith21rooms).Theaverageone-yearmaintenanceprojectcostforSCOEAdministrationfacilitiesincludingSELPAadministrationis$78,868.TheaverageoneyearcostforAlternativeEducationsitesis$40,904.SpecialEducationfacilitiesareingoodcondition.TheinteriorofSCOEadministrativefacilitiesareingoodcondition.ExteriorworkneededatSCOEMainincludesreplacing26-yearoldHVACunits,exteriorpaintingandpaving.Forthe2016-17schoolyear,allAlternativeEducationfacilitieswillbeingoodcondition.SCOEwillreceive$258,650forenergyefficiencyimprovementsunderProposition39.Adetailedstudyidentifiesspecificenergyefficiencyprojects.TheSCOEFacilitiesDepartmenthasidentifiedprojectstousethesefundstoreduceenergycostsby$25,113peryearwhilereplacingHVACsystemsatSCOEmainthatareattheendoftheirusefullife.

PartD–FinancingFacilityImprovements

PartDaddressesfinancingformaintenance/deferredmaintenanceprojectsfollowedbyfinancingfortheAnnexfacility.1) MaintenanceandDeferredMaintenanceProjects

SpecificinformationonidentifiedmaintenanceanddeferredmaintenanceprojectsandenergyefficiencyprojectsandcostswereprovidedinPartCofthisplan.Prop.39willcoverthecostofmostoftheenergyefficiencyprojects.SCOEwillneedtocontribute$75,000towardtheHVACunitrepairssothereturnoninvestment(ROI)meetsthethresholdforProp.39funding.AligningFacilityResourceswithFacilityProjectsAsdescribedpreviously,schooldistrictsareobligatedtoprovideclassroomsonschoolsitesforSCOESpecialEducationstudentsbasedonthenumberofdistrictstudentsenrolledinSCOESpecialEducationclasses.Whenaschooldistrictchoosestopayafeein-lieuofprovidingaclassroom,thefeeisthedistrict’sproportionateshareof$8,717.09perclassroom.Table4identifiedthatthemajority(61%)ofSCOESpecialEducationclassroomsareownedorleasedbySCOE.BasedonacurrentSCOEclassroomleaseatSassariniSchool,theannualleasecostforaportableclassroomis$62,882/yearfortenyears.Thisleasecostissignificantlyhigherthanthe$8,717.09thatadistrictwouldpaytomeetaclassroomobligation.Giventhiscostdifferential,itisunderstandablethatSCOEisincreasinglyhavingdifficultyfindingschoolstohostSCOESpecialEducationclasses.SincethecostofprovidingSCOESpecialEducationprogramsispassedalongtoschooldistricts,theshortfallinfacilityleaserevenueisbeingbornethroughtheaverageprogramcostperstudent.TheSELPAmaywanttodiscussupdatingfacilitycostchargesforSCOESpecialEducationfacilitieswithsuperintendentssothereismore

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incentiveforschooldistrictstoprovideclassroomsasameansofkeepingdowntheprogramcostperstudent.

Asidentifiedpreviously,SCOESpecialEducationwillalsoneedtoallocateanaverageof$1,421perclassroomformaintenanceprojects.TheSELPAwillneedtoallocateanaverageof$2,396tomaintaintheElizaWayfacilityuntilitisrelocated.Thefundingbyclassroomwillvaryandtherewillbesomeyearswhencostsarehigherduetocompletionofcostlierprojects.

StatefundedAlternativeEducationclassroomsarerequiredtosetasidefundingformaintainingschoolfacilities.ThisRoutineRestrictedMaintenanceAccount(RRMA)fundinglevelisshowninTable7forAlternativeEducationfacilitiesalongwiththeprojectedcostforfacilitymaintenancebasedonanon-siteanalysisoffacilitycondition.

Table7

AdequacyofFacilityFundingforAlternativeEducationSites

AlternativeEducationSites RRMARequiredFunding(basedon2015-16)

AverageAnnualCostforMaintenanceNeeds

AmarosaAcademy $104,893 $15,885Headwaters $84,098 $9,570Home/IndependentStudy $9,834 LosGuilicos NotApplicable–notoccupied N/ATOTALS $198,825 $25,455

TheRRMAfundinglevelthatmustbeallocatedforstateconstructedfacilitiesfarexceedsthefundingneededtomaintainthefacilities.The3%fundingset-asiderequirementisunderreviewattheStatelevel.

FortheSCOEadministrativefacilities,theaverageannualmaintenanceneedsare$78,868.Historically,SCOEhascontributed$73,000to$140,000peryeartoFund14fordeferredmaintenance(Non-TaxRDA).Theaveragefundinglevelneededfordeferredmaintenanceisatthelowendofwhathashistoricallybeencontributed.Giventhatthereareseverallargeprojects,SCOEwillwanttosetasideahigherfundinglevelduringtheyearswhenlargeprojectsarescheduled.22AsidentifiedinPartCofthisreport,SCOEhas$258,650infundingfromProposition39fordesignatedenergyefficiencyprojectsidentifiedintheCLEAResultsstudyfundedbyPG&E.Thesefundswillbeusedforthedesignatedenergyefficiencyprojects.

2) AnnexFacilityforProgramExpansionTheneedforadditionalsquarefootagetohouseexpansionoftheNorthCoastSchoolofEducation,aswellasforothereducationalsupportprograms,wasaddressedinPartAofthisplan.ItisproposedthatofficesforNCSOEadministrativestaffarecreatedthroughreconfiguringOakConferenceRoomsA&Bintoone1,064sfconferenceroom.Withthe

22SCOEDepartmentspayapersquarefootDirectSupportAllocationannually.Thisfundingstreamisusedtooffsetannualfacilitybudgetcosts.Thesefundsarenotusedfordeferredmaintenanceorcapitaloutlay.

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additionoftheAnnexfacilitytherewouldbeanetgainofthree(3)conferenceroomsandtheseconferenceroomswouldhavemoreflexibilityforgroupsizes.ThefourAnnexfacilityconferenceroomswillhavecapacityfor25-30occupantsperroomsandtheflexibilityofopeninguproomsforlargergroups.NCSOEclasseswouldprimarilybeofferedonMondaythroughThursdayevenings.Eachcohortgroupwouldmeetfortwoeveningsperweek.Thus,withfour(4)roomstherecouldbeeight(8)cohortgroupsperweek.Ifmorespaceforcohortgroupswasneeded,thenotherSCOEconferenceroomscouldbereserved.AsofFebruary2016,thereareapproximately35candidatesinthepre-servicefortheEducationalSpecialistInternCredentialProgramthatmeets2eveningsperweek.Allpotentialinternsmustfirstcompletethepre-serviceprogramsooneormoresessionswillbeofferedmultipletimeseachyear.NCSOEhasapproximately400candidateswhoareinterestedinenrollinginaNCSOEinterncredentialprogram.UntilNCSOE’sinterncredentialapplicationisapproved,theinternprogramisbeingoperatedundercontractwiththeSanJoaquinCOE’sinternprogram.NCSOEhassubmittedapplicationstotheCommissiononTeacherCredentialingtoofferEducationSpecialist(specialeducation),multiplesubjectandsinglesubjectcredentialsforallcontentareas.Theexpectationisthatthenextinterncredentialstooffer,beginningin2016/17,wouldbesinglesubjectmathandsciencecredentials.Itisanticipatedthattherewillbefivecohortsatatimeneedingconferenceroomspace.Thesefiveinterncredentialcohortswouldrequirethree(3)outofthefour(4)plannedAnnexclassrooms.TheexpectationisthattherewillbeaneedforalloftheproposedAnnexclassroomsby2017/18.Basedontheinterestandsign-upstodatefortheNCSOEinternprogramsandtheinterncredentialapplicationssubmittedtotheCommissiononTeacherCredentialing,constructionoftheAnnexfacilityisproposedwithoccupancyprojectedforJune2017.AprojecttimelineisincludedintheAppendix.a. AligningFacilityResourceswithFacilityProjects

FollowingaredetailsonoptionsforprovidinganAnnexfacilityandthecostoftheseoptions.SCOEcontributestoaCapitalOutlayfund(Resource0017)withintheUnrestrictedGeneralFundtofundcapitalfacilityimprovementsand/ormakeleasepaymentsforfacilityimprovements.ThreeAnnexfacilityoptionshavebeenresearched.Thesecostsincludefurnitureandequipmentanda20%constructioncontingency.MoredetailedcostinformationisprovidedintheAppendix.Option1:Purchaselandandconstructanew10,000sffacilityat5410SkylaneBlvd.Thefullcostofthisoptionis$6,803,500.

Option2:Purchaseexistingfacilityandlandat5355SkylaneBlvd.andmaketenantimprovementsforplannedfacilityuses.Thefullcostofthisoptionis$5,347,113.Option3:Constructa7,300sfbuildingontheexistingSCOEsitelocatedat5340SkylaneBlvd.Thefullcostofthisoptionis$4,861,500.

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Underalloftheseoptions,costscouldbehigherifspecializedfurniture,technologyupgrades,andotherspecializedequipmentarepurchased.Also,afirehydrantandreconfigurationoftheparkinglotcouldaddtothecostofalloptions.Thelowestcostoptionisoption3–constructionofa7,300sffacilityontheSCOEsite.Asomewhatlowercostforoption3istobeexpectedduetothedifferenceinsquarefootage.Options1and2have10,000sfandoption3has7,300sf.Theremainderoftheanalysisassumesthatoption3willbeused.

Table8summarizesthecostoffinancingtheconstructionoftheAnnexfacilityusingoption3–constructionofa7,300facilityontheSCOEsite,currentlyprojectedatacostof$4,861,500.Financingoptionswerereviewedfor15years,20yearsand30years,witha15yearoptionbeingthefinalrecommendation.Interestrateswillbebasedonthecurrentmarketrateatthetimeofthefinancing.Theestimatedmarketinterestrateisbetween3.00%and3.75%.ThefundingmechanismrecommendedbyGovernmentFinancialServicesisLease-PurchaseFinancing.

Table8

15YearLease-PurchaseFinancingTermsfortheAnnexFacilityIssuanceDate–August2016

CostofProject $4,861,500

LessSCOEFunding -$345,000AmountFinanced $4,516,500PlusLease-PurchaseCostsofIssuance $80,000TotalAmountFinanced $4,596,500

InterestCost $1,404,296

InterestRate 3.75%

TotalCost–PrincipalplusInterest $6,000,796

AnnualLease-PurchasePayment $413,838

Table9showstheremainingtermsandannualcostsforexistingSCOEcapitalleases.ThefinalpaymentfortheexistingCapitalLeaseswillbemadein2018-19.AdditionalfundingbeyondthecurrentcapitalleasepaymentswillbebudgetedfortheannualAnnexLease-PurchasePayment.SCOEhassufficientfundsinCapitalOutlaytocoverthesecosts.

Table9

CurrentCapitalFacilityPayments

SCOEMainFacility-EnergyImprovements

4CsFacilityLease(SassariniSchool)

SCOEMainFacilityPurchaseCOP

TotalAnnualCostforExistingLeases

2016-17 $87,471 $62,882 $337,220 $487,5732017-18 $62,882 $335,520 $398,4022018-19 FinalPaymentforexistingleases-> $333,120 $333,120

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SummaryofPartDFindings

ThefundingneededformaintenanceandenergyefficiencyprojectsatSCOEMainandSCOELegalissimilartotheleveloffundingthathasbeenallocatedinrecentyears.TheRoutineRestrictedMaintenanceAccountrequiredforStatefundedbuildingsexceedsthefundingneededformaintenance.ThehousingobligationfeesetbytheSELPAforschooldistrictislessthanthecostofleasinganewportableclassroom.Giventheupcomingpayoffofexistingcapitalleases,SCOEcouldfinancea7,300sfAnnexfacilitytohousethedevelopmentandexpansionoftheNorthCoastSchoolofEducationandothereducationalprogramstoaddresstheshortageofteachers,whilepreparingteachersfor21stCenturyeducation.TheannualLease-Purchasepaymentof$413,848willbebudgetedonayearlybasis.By2019-20,priorexistingleaseswouldbepaid-off.

PartE–Options,FindingsandRecommendations

1) PhaseIIrecommendationsa. Constructandoccupythenewon-siteAnnexfacilitywith15-yearlease-purchasefinancing

tohouseexpansionoftheNorthCoastSchoolofEducation(NCSOE)andothereducationalprograms.TheAnnexfacilitywillincludefourconferenceroomswiththeflexibilitytocombineroomsasneededforlargegroups.

b. RemodelaportionoftheOakA&BconferenceroomstocreatefourNCSOEadministrativeofficesadjacenttotheCTIPofficesandoneconferenceroom(1,064sf).

c. ContinuetohousetheTransitionclassintheareaacrossfromtheGravensteinConferenceRoomthatpreviouslyhousedCalSTRS.

d. ImplementProp.39energyefficiencyprojectsasproposed.e. SchedulecostlierdeferredmaintenanceprojectsandtheHVACreplacementsatSCOE

Mainsitebasedonbudgetandfacilityconsiderations.f. Continuetoseekalong-termfacilityfortheATC.

2) PotentialOptionsforHousingAdditionalStaff/ProgramsBeyond2018-19toConsider

a. Severalpotentialareasforhousingadditionalstaffandprogramswereidentified.Itisrecommendedthattheaveragesquarefootageperpersonperdepartment(Table1andChart1)berecalculatedpriortomakingdecisions.

b. Reorganize,recycleand/orsurplusmaterialsinthePrintShop.Theservicesprovidedhavechanged.Withthesechangestheremaybeopportunitiestousethespacemoreefficiently.TheareausedforprintingservicesatSCOEcouldbecomparedtotheareausedbyprivateprintingcompanieswithsimilarservicestodeterminetheareaneededfortheservices.

c. Reduceunused,under-utilized,nolongerappropriateandout-of-datematerialsandequipment(e.g.multipleAVcarts)intheLibraryMediaCenter.

d. Considerreducingand/orrelocatingmaterialsfromtheESSStorageRoom.e. IftherewasaneedtoaddemployeestotheHumanResourcesDepartment,itappears

thatopenareascouldberearrangedand/ormoredocumentscouldbestoredelectronicallytocreatespacewithinthedepartment.

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3) RecommendedFacilityPracticesa. HouseSCOEprogramsfirstinSCOEfacilities.Theseprogramsshouldusespaceefficiently

beforeseekingotherfacilityoptions.b. Locatestaffinjobalikeclusterstofostercollaboration.c. LeaseavailableSCOEspacetooutsideagencieswhoseworkisalignedwithSCOE’s.This

strategygeneratesrevenueandfosterspartnershipswhilemaintainingexpansioncapacity.d. Evaluateleasecontractcostsforexternalorganizations.Ingeneral,aleasecostshouldbe

atleastashighastheDirectSupportAllocationchargedtoaSCOEdepartmentforfacilitycosts.

e. Whenfacilitymodificationsareneeded,seektomakethesemodificationsinleasedpurchasedfacilitiestomaintaincontroloveroccupancyforimprovedfacilities.

f. UtilizetheSCOEPrintShop’sexpandedcapacityforscanningdocuments.Considerhowtoreducestorageneedsbyscanningdocumentsstoredinfilecabinetsandbydiscarding/recyclingmaterialsthatarenolongerbeingused.

g. Staffworkinglessthana.6FTEassignmentshouldbeconsideredforhousinginsharedworkareasthroughhoteling.

h. Continuetofocusonfacilityimprovementsbydepartmenteachyeartomaintainfacilitiesingoodconditionandtoreviewstorageneeds,includingtheoptiontoreducetheseneedsthroughscanningdocumentsandsurplusingunusedmaterialsorequipment.

i. UseGreenBuildingStandards,energyefficientproducts,anddesignforefficientwaterusagetolessentheenvironmentalfootprintofSCOEfacilities.TheSeptember2015,CLEAResultanalysisincludesenergyefficiencyprojectsthatexceedProp.39funding.ContinuetoseekoutfundingtoreduceSCOE’senvironmentalfootprint.

4)OtherConsiderationsIdentified

a. TheareausedbyAlternativeEducationhasbeensignificantlyreduced.IfenrollmentinAlternativeEducationprogramsweretoincreasesignificantly,AlternativeEducationmayneedtouseareasthatarebeingusedbySpecialEducation.

b. IftheSCOESpecialEducationenrollmentweretoincrease,additionaladministrativeareaandstorageareamaybeneeded.

c. TheadequacyofconferenceroomsforSCOEIEPsneedstobemonitoredtoensurethatroomsareavailableasneeded.

d. TheSELPAmaywanttoreviewthehousingobligationforSCOESpecialEducationfacilitieswithsuperintendentstoincreasetheincentiveforschooldistrictstoprovideclassrooms.

e. UsesurveyinputtoanalyzetheLibraryMediaCenterServicesandfundingmodelforlibrary-mediaservicesinthefuture.

f. Considerwhetherspacewillbeneededforavideoproductionpositionandstudiofordistancelearning.

g. Changesinpracticesonthenumberofhourstoreservearoompriortoaneventmayincreasetheavailabilityofconferencerooms.Forconsistency,thefollowingfacilitystandardsarerecommended:• Inopenofficeareas,partitionsshouldbenohigherthan42”.• Forconferencerooms,providefurnitureandspaceforstoringfurniturenearbyto

maximizethehoursthatroomsareavailableforuse.• Twonetworkdropsperworkstationareneededtoaccesstechnology.Thisgivesaccess

foracomputerandatelephone.Commonareasforanofficealsorequiretwoormorenetworkdropsforshared/networkedprintersorall-in-onecopy/scan/print/faxmachines.Ananalogphonelineisneededforfaxmachines.

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AppendicesA) SCOEAnnexBuildingProjectCostComparisonB) AnnexPlanningandConstructionScheduleC) PreliminaryAnnexFloorPlan

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APPENDIXASCOEAnnexBuildingProjectCostEstimate

Squarefeet 7,300Constructioncostpersquarefoot $350

ConstructionCost $2,555,000

Squarefeet 7,300FF&Ecostpersquarefoot $20Furniture,Fixtures&Equipment(FF&E) $146,000Technology $250,000SiteDemo@8,000sq.ft./parking $20,000NewSitework $200,000Landscaping(Demo/New) $50,000NewHydrant $20,000TotalHardCosts $3,241,000ConstructionContingency(20%) $648,200Sub-Total $3,889,200SoftCosts $972,300EstimatedTotal $4,861,500

ID Task Name Duration Start Finish

1 Schematic Design Concept 6 days Mon 2/22/16 Mon 2/29/16

2 Schematic Design Final 10 days Tue 3/1/16 Mon 3/14/16

3 SD Review 1 day Tue 3/15/16 Tue 3/15/16

4 Design Development 25 days Tue 3/15/16 Mon 4/18/16

5 DD Review 5 days Tue 4/19/16 Mon 4/25/16

6 Construction Documents 25 days Tue 4/26/16 Mon 5/30/16

7 CD Review 5 days Tue 5/31/16 Mon 6/6/16

8 DSA Submittal 40 days Tue 6/7/16 Mon 8/1/16

9 Bid 30 days Tue 8/2/16 Mon 9/12/16

10 Bid Award 5 days Tue 9/13/16 Mon 9/19/16

11 Construction 160 days Tue 9/20/16 Mon 5/1/17

1/31 2/14 2/28 3/13 3/27 4/10 4/24 5/8 5/22 6/5 6/19 7/3 7/17 7/31 8/14 8/28 9/11 9/25 10/9 10/23 11/6 11/20 12/4 12/18 1/1 1/15 1/29 2/12 2/26 3/12 3/26 4/9 4/23 5/7 5/February 1 March 1 April 1 May 1 June 1 July 1 August 1 September  October 1 November 1December 1 January 1 February 1 March 1 April 1 May 1

Task

Split

Milestone

Summary

Project Summary

External Tasks

External Milestone

Inactive Task

Inactive Milestone

Inactive Summary

Manual Task

Duration‐only

Manual Summary Rollup

Manual Summary

Start‐only

Finish‐only

Deadline

Progress

Page 1

Project: SA9104_Schedule_20160Date: Tue 2/23/16

La Fiesta Staff to be Relocated  5 Principal Offices 5 coordinator cubicles 4 Nurses 5 Psychologists 3 Speech Pathologists (Hoteling space with cabinet) 6 Deaf and Hard of Hearing (Hoteling space with (4) desks)  1 Audiologist—drop in space  1 Private Office for phone calls   

OPTION 3 | PHASE 1 | SPACE PLAN 5340 Skylane Boulevard, Santa Rosa CA