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FACULTY HIRING GUIDELINES & RECRUITMENT PROCESS ... Hiring Guidelines & Recruitment Process...

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  • FACULTY

    Hiring Guidelines

    &

    Recruitment Process Faculty Personnel Services

    Updated – January 2019

  • TABLE OF CONTENTS

    TABLE OF CONTENTS

    Approvals .................................................................................................................... 1

    Regular & Medical Faculty................................................................................................................. 1

    Fixed-Term Faculty .............................................................................................................................. 1

    Postdoctoral Research Fellows ........................................................................................................ 1

    Initiating a Posting ...................................................................................................... 2

    Create New Faculty Posting .............................................................................................................. 2

    Create from Posting ......................................................................................................................... 3

    New Posting ..................................................................................................................................... 4

    Editing Posting ...................................................................................................................................... 7

    Posting Details ................................................................................................................................. 7

    Applicant Documents ..................................................................................................................... 12

    Documents ..................................................................................................................................... 13

    Guest User...................................................................................................................................... 14

    Reference Letters ........................................................................................................................... 15

    Posting Specific Questions ............................................................................................................. 16

    Submitting Posting for Approval ................................................................................................... 18

    Posting Faculty Advertisements Externally ................................................................................ 18

    Creating the Advertising Copy ....................................................................................................... 18

    Graystone Group Advertising Agency ............................................................................................ 19

    Screening/Interviewing Applicants ........................................................................... 21

    Screening Applicants ......................................................................................................................... 21

    Reviewing Applicant Material ........................................................................................................ 22

    Selecting and Interviewing Candidates ........................................................................................ 23

    Moving Applicants in Workflow ..................................................................................................... 23

    Screening Interviews ...................................................................................................................... 25

    Campus Interviews ......................................................................................................................... 28

    Requesting Reference Letters ........................................................................................................ 29

  • TABLE OF CONTENTS

    Recommending Candidate(s) for Hire ...................................................................... 31

    Hiring a Candidate .................................................................................................... 33

    Setting a Salary ................................................................................................................................... 33

    Making a Verbal Offer ...................................................................................................................... 33

    Completing a Hiring Proposal ......................................................................................................... 33

    Editing Hiring Proposal ................................................................................................................... 34

    Submitting Hiring Proposal ............................................................................................................ 38

    Appointment Letters ......................................................................................................................... 38

    Closing the Posting............................................................................................................................. 38

    Appendices

    Faculty Justification Document (Pre-Interview) .......................................................... Appendix A

    Faculty Justification Document (Conclusion) ............................................................... Appendix B

  • 1

    APPROVALS

    A formal search must be conducted through PeopleAdmin, CMU’s applicant tracking system, for

    all benefit-eligible faculty and postdoctoral research fellow appointments. A benefit – eligible

    appointment is any appointment at half-time or greater (i.e. appointed to teach six (6) credit

    hours or more), for at least one (1) semester for academic year faculty or for at least six (6)

    months for twelve (12) month faculty.

    REGULAR & MEDICAL FACULTY

    All regular and medical faculty searches must be pre-approved by the Provost’s office. To

    request permission to fill a tenure-track position, the department or college must complete a

    Tenure Track Request form, available on the FPS website under Forms & Instructions  Pre-

    Employment  Tenure Track Request. Completed Tenure Track Request forms should be

    submitted to the Provost’s office for consideration.

    FIXED-TERM FACULTY

    All new, full-time, fixed-term faculty searches in the Academic Division must be pre-approved

    by the Provost’s office. To request permission to hire a new, full-time, fixed-term faculty, the

    department or college must complete a Fixed Term Faculty Request form, available on the FPS

    website under Forms & Instructions  Pre-Employment  Fixed Term Faculty Request.

    Completed Fixed-Term Faculty Request forms should be submitted to the Provost’s office for

    consideration.

    Less-than-full-time, fixed-term faculty searches do not require Provost approval, but do need to

    be approved by the college dean.

    POSTDOCTORAL RESEARCH FELLOWS

    Requests to search for postdoctoral research fellows must be approved by the college dean.

    https://www.cmich.edu/office_provost/academic_administration/FPS/Forms/Documents/Tenure%20Track%20Request%20form.doc https://www.cmich.edu/office_provost/academic_administration/FPS/Forms/Documents/Fixed%20Term%20Faculty%20Search%20Requst%20Form.docx

  • 2

    INITIATING A POSTING

    Positions may be initiated by department support staff, a hiring committee chairperson, or the

    department chairperson through CentralLink  MyAccount  My Work Day  Job Postings

    and Searches. It is recommended that you add Post a Position to your CentralLink favorites for

    easy access.

    ★ If you are a new department chair or a hiring committee chair who does not have Hiring

    Manager access in PeopleAdmin, contact Faculty Personnel Services.

    To confirm that you are logged in to PeopleAdmin in the correct role, verify that your current

    group is listed as Initiator – Faculty or Hiring Manager. If you need to change your role, click on

    the down arrow and choose the correct role from the drop-down list.

    You will know that you have successfully changed roles when a light blue message ribbon

    appears at the top of your screen, confirming your transition to the new group.

    CREATE NEW FACULTY POSTING

    You may create a new posting from scratch, or you may choose to begin with a copy of a prior

    posting.

    To begin, click on Postings, and select Faculty.

    https://www.jobs.cmich.edu/hr/sso https://www.jobs.cmich.edu/hr/sso

  • 3

    Once on the Faculty Postings page, click on Create New Posting.

    You will be asked what you would like to use to create this new posting. If you want to begin a new

    position from scratch, select Create from Position Type; if you want to begin with a copy of a prior

    posting, select Create from Posting.

    CREATE FROM POSTING

    If you choose to create your posting from a prior posting, you will need to select which posting

    you wish to copy. Once you click Create from Posting, you will be presented with a li

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