Office of the Associate Vice President for Equity and Diversity

Office of Equal Opportunity and Affirmative ActionOffice of the Associate Vice President for Faculty

Like most higher education institutions in the United States, the University of Utah recognizes that diverse faculty, student and staff populations benefit and enrich the educational experiences of the entire campus and greater community. To this end, the Office of the Associate Vice President for Diversity is committed to removing barriers that have been traditionally encountered by individuals from underrepresented groups; strives to recruit students, faculty and staff who will further enrich our campus diversity; and makes every attempt to support their academic, professional and personal success while they are here. The presence and success of these students, faculty and staff enhances the educational experience of everyone.

Approval to Recruit

Approval to Offer

Approval to Hire

Approval to Recruit Stages

1. Approval to Recruit Submission Process

FARRP

OEO & Values Diversity Statements

Diversity Advertising

2. OEO Meeting with Search Committees

3. OEO Web Postcards

3) AVP for Equity &

Diversity to College

2) College to AVP for Equity & Diversity

1) Department to College

Chair / Director sends to College Dean …

Faculty Appointment Request & Recruitment Plan (FARRP)RankActivitiesDean Signature

Letter to Dean identifyingNeed for RecruitmentHow Hire Supports Strategic Plan of

Department/College/UniversityFunding Information

Job AdvertisementInclude OEO Statement and diversity values statement

Job Description More thorough description of duties

Requisition FormsSigned & Ready for Purchasing Office

Chronicle of Higher Education – http://chronicle.com/jobs/ & http://careers.chronicle.com/

Diverse Issues in Higher Education – www.diverseeducation.com

DiversityInc Careers – www.diversityinc.com

Hispanic Outlook in Higher Education – www.hispanicoutlook.com

Jobs4Education – www.jobkite.com

Additional listings provided at Faculty Search Training

Area Specific Organizations and Subgroups

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds, and possess a [strong or demonstrated] commitment to improving access to higher education for historically underrepresented students.

Be sure to select either “strong” or “demonstrated.”

The University of Utah is fully committed to affirmative action and to its policies of nondiscrimination and equal opportunity in all programs, activities, and employment. Employment decisions are made without regard to race, color, national origin, sex, age, status as a person with a disability, religion, sexual orientation, gender identity or expression, and status as a protected veteran. The University seeks to provide equal access for people with disabilities. Reasonable prior notice is needed to arrange accommodations. Evidence of practices not consistent with these policies should be reported to: Director, Office of Equal Opportunity and Affirmative Action, (801) 581-8365 (V/TDD).

Please refer to our website at http://www.hr.utah.edu/oeo/access/for more complete information.

In an effort to ensure the University of Utah’s compliance with federal guidelines, all tenure / tenure-track faculty search committees must meet with OEO at the start of the search process.

Meetings can be scheduled as part of normal search committee or faculty meetings

Generally takes 20-30 minutesMultiple searches may schedule a single

meeting for all committeesOEO representatives present important

information on compliance with federal requirements and laws

Contact the Office of Equal Opportunity and Affirmative Action , 581-8365

Human Resources Applications PortalAuthorized Login RequiredPlease enter your UNID and password for access

UNID

Password

Forgot your password? Try resetting it yourself with theonline application through the Campus Information System.If you have difficulty, call the Campus Help Desk at801.581.4000 [option "1"].

Access this page at Faculty Hiring Webpage, or www.hr.utah.edu/sip/admin

submit

Manage My Jobs

Manage My Users

Send Email to Applicants

Self Identification

* Gender Male

Female

I choose not to identify my gender

   

* EthnicityAre you Hispanic or Latino/a - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. YesNo I choose not to identify

   

* Race Choose all that apply

White: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of Europe, the Middle East , or North Africa.

Black or African American: (Not Hispanic or Latino/a) - A person having origins in any of the Black racial groups of Africa.

Native Hawaiian or Other Pacific Islander: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

Asian: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

American Indian or Alaska Native: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliations or community attachment.

 

Approval to Offer Stages

1. Approval to Offer Submission Process

FARRP

Faculty Recruitment Flow Record

Faculty Recruitment Compliance Form

2. OEO Postcards

Faculty Appointment Request & Recruitment Plan

Faculty Recruitment Compliance FormInclude ALL on-campus interviewees, their gender &

ethnicity Faculty Application Flow Record

Include Log number, Department/College and Position Title and reasons for non-selection

Selected Candidate’s FileOffer LetterVitaThree Letters of RecommendationAny Other Information Requested of Applicants on

Advertisement Letter to Dean

Selection Process Description (including faculty vote)Basis for SelectionStatement Indicating Salary Level

No offers may be forwarded to selected candidate without formal approval.

Should list appear too homogenous, a meeting will be requested between Department Chair, Dean, cognizant Associate Vice President & Senior Vice President.

If determined that search has been biased or the candidate pool is not sufficiently diverse then permission to make an offer may be denied.

Associate Vice President for Equity and Diversity may make recommendations on faculty interviews and offers, and departmental progress towards those goals.

1. Selected for position2. Qualified – not selected3. Offer made - declined4. Still under consideration5. Withdrew

In accordance with University of Utah policy, this offer of appointment is contingent upon final approval of the President and Board of Trustees of the University of Utah.  Utah state law requires the university to perform a background check on new employees.  This offer of employment is conditioned upon your successfully passing a pre-employment criminal background check and a verification of your education.

Approval to Hire Stages

1. ePAF creation and submission

2. Uploaded documents

3) AVP for Equityand Diversity toAVP for Faculty

2) College to AVP for Equity and Diversity

ePAF approved by AVP for Equity and Diversity

1) Department to College

ePAF submitted

Instructor (for tenure track faculty prior to degree completion)

Assistant Professor

Associate Professor

Professor

CategoriesAdjunct (Clinical) *use for paid positionClinical *use when position is unpaid(Lecturer)ResearchVisiting

ACADEMIC STAFFAssociate InstructorAssociate Instructor (AOCE)Research Associate

EDUCATIONAL TRAINEES:Teaching FellowResearch FellowGraduate Teaching AssistantGraduate Research AssistantGraduate Assistant

POSTDOCTORAL SCHOLARSPost Doctoral FellowAcademic Post Doctoral Fellow-PdDirectPost Doctoral Research Assoc

Academic Non-FacultyAdministrationAthletic CoachesExemptFaculty: Includes all Paid Faculty titlesHouse StaffNon-Employee: Unpaid FacultyNon-ExemptStaff Physician

The rules for Unpaid Faculty have changed

Unpaid Faculty are only Auxiliary Job Code (6001) and Job Title (Faculty-Unpaid) can be found

under category Non-Employee

Documents required for Unpaid Faculty include: Curriculum Vitae Chairperson’s/Dean recommendation (Dean can sign Chair’s

letter) Offer, Acceptance letters (offer letter to applicant, signed letter

of acceptance) If Unpaid ePAF changes to Paid, 2 external letters of

recommendation are required, offer & acceptance letter, & if .75 FTE or higher then Criminal Background check results are required

Effective date is the date that this appointment will begin Enter Annualized Base Amount (ABA) and Compensation Rate as

the number “0” Enter hours as 1 and then the FTE will automatically populate as

0.03

Distribution needs an appropriate chartfield string

CV (Curriculum Vitae) Letters of Rec (Three external letters of recommendation) Chair and Dean Rec (Chairperson’s/Dean’s recommendation

- Dean can sign Chair’s letter) FARRP, FAFR, FRCF

FARRP (Faculty Appointment Request and Recruitment Plan)

FAFR (Faculty Application Flow Record)FRCF (Faculty Recruitment Compliance Form)

Offer, Acceptance ltrs (offer letter to applicant, Signed letter of acceptance)

Famous Form (School of Medicine Form) Funding letter for tenure (School of Medicine Form) Criminal Background (notification that Criminal Background

Check has been completed by HR & is clear to hire) I-9 paperwork (any paperwork that HR needs) Include date faculty voted and vote in comment box

(Approval/Disapproval/Abstention/Absence)

CV (Curriculum Vitae) Letters of Recommendation (Two external letters of)

recommendation Chair and Dean Recommendation (Chairperson’s/Dean’s

recommendation-Dean can sign Chair’s letter) Offer, Acceptance Letters (offer letter to applicant, Signed letter

of acceptance) Famous Form (School of Medicine) Funding letter for tenure (School of Medicine) If .75 FTE then Criminal Background (notification that Criminal

Background Check has been completed from HR & is clear to hire)

I-9 paperwork (any paperwork that HR needs) Include date faculty voted and vote in comment box.

(Approval/Disapproval/Abstention/Absence)

If you change an Unpaid ePAF to a paid ePAF, 2 external letters of recommendation must be attached.

Use the following when naming attachments and the order of the attachments:

1. CV (Curriculum Vitae)2. Letters of Recommendation (Three external letters of

recommendation)3. Chair and Dean Recommendation (Chairperson’s/Dean’s

recommendation - Dean can sign Chair’s letter)4. FARRP, FAFR, FRCF

FARRP (Faculty Appointment Request and Recruitment Plan)FAFR (Faculty Application Flow Record)FRCF (Faculty Recruitment Compliance Form)

5. Offer, Acceptance Letters (offer letter to applicant, Signed letter of acceptance)

6. Famous Form (School of Medicine Form)7. Funding letter for tenure (School of Medicine Form)8. Criminal Background (notification that Criminal Background Check

has been completed by HR & is clear to hire)9. I-9 paperwork (any paperwork that HR needs)

*** Include date faculty voted and vote in comment box (Approval/Disapproval/Abstention/Absence

Hire an EmployeeEdit Existing JobChange Employment StatusUpdate Employee Personal DataSubmit a Manual RequestManage Personal Workflow

If you have an employee that is teaching and does not have an appointment in your Department you must use title Associate Instructor (9124).

-Even if the employee has an appointment on campus

If there is an individual who is not showing up in your DJobs and their appointment has previously been approved, please submit an ePAF and state in the comment box “appt previously approved”

If you are submitting an ePAF for a regular faculty member and do not have the I-9, you will still use the regular faculty title, not unpaid faculty.

If a faculty member’s pay is ending but the appointment will continue, you will need to submit an ePAF to change them to unpaid faculty. This will ensure that your record number stays with your department. You can then use that same record number when you need to pay them again.

If there is something that you would like us to know or think would be helpful, please add it to the comment box.

It is critical to list all education not just terminal degree! First click on the magnifying glass, click on the description box and choose “contains” in the drop down box, then type the institution name or one word in the description box. Make sure it is in ALL CAPS. Call us if you still can not locate the school code.

When the employee ID is assigned the next day all IT functions like provisioning an Email account, UCard, Building Badge, and Library Labs access will be available.

The current Bus Pass/Trax Pass business policy only allows bus passes to be given once the individual is paid. The bus pass, or transportation fee, is an employer paid benefit and until the individual is paid is not available for use by the individual.  Ron Wells in the Ucard Office is the contact on bus pass issues.

W-4 forms should be send directly to tax services for processing (411 Park Building) or completed on line in CIS by the employee.  They can complete on line once their ePAF has had final approval and job data is in PeopleSoft. 

Direct Deposit forms can be mailed directly to payroll or completed on line in CIS by the employee. They can complete on line once their ePAF has had final approval and job data is in PeopleSoft.

The faculty title on the ePAF must be the same title in the chair’s letter of recommendation

List all education (not just terminal degree) and school codes to go along with each degree

All appropriate documentation needs to be labeled and attached separately

Please include date the faculty met and the faculty vote in the comment box

ePAF filled out correctly and completely (titles matching, pay, etc)

Recruitment - Main CampusJennifer Aoyagi Bangerter, Office of the Associate Vice President for Diversityj.aoyagi.bangerter@utah.edu 581-7569 204 Park Buildingwww.diversity.utah.edu

Appointments / ePAF - Main Campus Tami Garff, Office of the Associate Vice President for FacultyHeather Call, Office of the Associate Vice President for Facultyheather.call@utah.edu 585-5355 205 Park Buildingtami.garff@utah.edu 581-8763 120 Park Buildingwww.admin.utah.edu/facdev

Office of Equal Opportunity/Affirmative ActionSusie Johnsonsusie.johnson@utah.edu 581-8365 135 Park Buildinghttp://www.hr.utah.edu/oeo/

Human Resources/ePAF and Benefits Matrixhttp://www.hr.utah.edu/ePAF/http://www.regulations.utah.edu/humanResources/5-308.Matrix.pdf