FACULTY OF ENGINEERING AND APPLIED SCIENCE GRADUATE … · 2020-05-23 · Faculty of Engineering...

FACULTY OF ENGINEERING AND APPLIED SCIENCE

GRADUATE PROGRAM HANDBOOK

Disclaimer: This document is based on the current Ontario Tech Graduate Academic Calendar and Course Catalogue. Relevant parts have been taken from the University Graduate Calendar.

Proper reference was given to make it easy for the students to refer to the University Calendar.

Updated July 2019

Faculty of Engineering and Applied Science Graduate Program Handbook 1

TABLE OF CONTENTS

1. Overview ................................................................................................................................................ 31.1. Graduate Academic Calendar and Course Catalogue ......................................................... 31.2. FEAS - Graduate Programs ....................................................................................................... 31.3. Ontario Tech School of Graduate and Postdoctoral Studies ............................................ 4

2. General ................................................................................................................................................... 6

3. Important Dates ................................................................................................................................... 6

4. Acceptance of a Graduate Student ................................................................................................... 64.1. Graduate Student Plan of Study ............................................................................................. 74.2. Course Registration Procedures ............................................................................................. 7

5. General Degree Requirements .......................................................................................................... 7

6. Supervisory Committee ...................................................................................................................... 8

7. Appointment of the Supervisory Committee ................................................................................. 8

8. Thesis, Project or Major Paper and Candidacy Exam .................................................................... 98.1. Thesis, Project or Major Paper ................................................................................................ 9

8.1.1. Research Progress ......................................................................................................... 98.2. Master’s Project Evaluation Timeline ................................................................................... 9

8.2.1. Timeline of Events: Master’s Projects ....................................................................... 108.3. Master’s Thesis Evaluation Timeline ...............................................................................................10

8.3.1. Timeline of Events: Masters’ Thesis ........................................................................... 118.4. PhD Thesis Evaluation Timeline .............................................................................................. 12

8.4.1. Timeline of Events: PhD Thesis................................................................................... 12

8.4.2. PhD External Examiner Nominations ........................................................................ 138.5. PhD Candidacy Examinations ..................................................................................................... 14

8.5.1. Academic Background Evaluation .............................................................................. 14

8.5.2. Evaluation of Research Topic and Plans ................................................................... 14

8.5.3. Timeline of Events ......................................................................................................... 15

8.5.4. Examination procedure ................................................................................................ 16

9. Graduate Seminar Course .......................................................................................................................... 16

10. Workshop Course ............................................................................................................................... 17


11. Associate Graduate Faculty .............................................................................................................. 17

12. Transfer from MEng to MASc .......................................................................................................... 18

12.1. Transfer from MASc to PhD ............................................................................................................ 18

13. Condition for Non-Standard Applicants Admission ........................................................................19

14. FEAS Departmental Graduate Faculty and Associate Graduate Faculty ..................................... 20

1. Graduate Faculty ........................................................................................................................... 20

1.1. Automotive, Manufacturing and Mechanical Engineering ................................ 20

1.2. Electrical and Computer Engineering .................................................................... 20

1.3. Engineering Management ........................................................................................ 21

2. Associate Graduate Faculty ......................................................................................................... 22



3. Adjunct Graduate Faculty ............................................................................................................ 23



Appendix 1 ...................................................................................................................................................... 24

Agreement of Faculty Members to Supervise and Fund a Graduate Student

– FEAS – GS - 001 ............................................................................................................................ 25

Graduate Student Plan of Study – FEAS – GS - 002 .................................................................. 26

Pre-Candidacy Committee Meeting Report – FEAS – GS - 003 .............................................. 27

Supervisory Committee Permission to Distribute the PhD Thesis to Examiners

– FEAS – GS - 004 ............................................................................................................................. 28

Form #1- Establishment of Supervisory Committee ............................................................... 29

Appendix 2 ................................................................................................................................................... 30

Operations and Procedures .......................................................................................................... 30


1. OVERVIEW

This manual is prepared to serve as a guide and source of information to Faculty members and graduate

students in the Faculty of Engineering and Applied Science (FEAS). It outlines the rules and regulations

specific to graduate programs in the FEAS. Pertinent information about Faculty members and their research

activities can be found on the Faculty websites here: http://www.engineering.uoit.ca/graduate/programs/

index.php

Graduate Academic Calendar and Course Catalogue

The Graduate Academic Calendar and Course Catalogue are posted on the Ontario Tech Graduate Studies

website and can be found at: http://gradstudies.uoit.ca/current_students/academic_calendar_course_

catalogue/

FEAS - Graduate Programs

The Dean of the Faculty of Engineering and Applied Science is responsible for providing leadership in the

development of the Faculty while overseeing all aspects of the Faculty’s activities.

Within the Faculty of Engineering and Applied Sciences, there are two departments:

1. Automotive, Mechanical, and Manufacturing

2. Electrical and Computer, and Software

The Associate Dean, Academic, provides academic and administrative leadership to the Faculty. As well, the

Associate Dean, Academic, is part of the senior decision-making team for the Faculty, and chairs the FEAS

Graduate Committee.

Within each department, there is a Graduate Program Director. This role is of critical importance to ensuring

the success of the program and its students. The Graduate Program Director is accountable to the Dean

of the Faculty and, with respect to graduate activities, to the Dean of Graduate Studies. A full list of

responsibilities are located in the Ontario Tech Graduate Academic Calendar and Course Catalogue.

The Graduate Programs Assistant provides administrative support to Associate Dean, Academic, Graduate

Program Directors, Faculty members and students for all issues pertaining to graduate studies.

http://www.engineering.uoit.ca/graduate/programs/index.php

http://www.engineering.uoit.ca/graduate/programs/index.php

https://gradstudies.uoit.ca/current_students/academic_calendar_course_catalogue/

https://gradstudies.uoit.ca/current_students/academic_calendar_course_catalogue/


The FEAS Graduate Office is responsible for the administration of a number of activities including, but not limited to, the following:

» New graduate engineering program proposals, or changes to existing graduate engineering courses, and/or regulations.

» Recruitment of new graduate students.

» Making recommendations on offers of admissions.

» Coordinating course registration for graduate engineering students.

» Planning and scheduling of course offerings.

» Handling grade appeals at the Faculty level.

» Financial support for graduate students, including minimum funding and teaching assistantships.

» Coordinating and scheduling of masters and doctoral theses, and providing support for students in project stream.

» Guidance for plan of study.

» Managing lab and research space access.

For more information, please contact Joel Stewart, Graduate Programs Assistant at [email protected].

Ontario Tech School of Graduate and Postdoctoral Studies

The Ontario Tech School of Graduate and Postdoctoral Studies is responsible for the administration of a number of activities including, but not limited to, the following:

» Develop regulations, policies, procedures, publications, guides and handbooks related to graduate studies, including the Graduate Academic Calendar and Course Catalogue.

» Assist programs with the recruitment of new students.

» Extend all formal offers of admission.

» Manage the registration of all graduate students.

» Handling of grade and academic appeals.

» Manage and administer graduate scholarships and awards.

» Receive and process documentation for theses (master’s/doctoral) and projects.

» Coordinating communications to graduate students and managing the Graduate Studies Website.

» Coordinating the Graduate Professional Skills Pilot Program

» Planning the Graduate Student Orientation and Three Minute Thesis competition 3MT®

For more information, please contact [email protected].

mailto:Joel.Stewart%40uoit.ca?subject=

mailto:gradstudies%40uoit.ca?subject=


The School of Graduate and Postdoctoral Studies is located at: Campus Corners, Suite 1400 - 2000 Simcoe Street North Oshawa, Ontario L1H 7K4.

The FEAS - Graduate Office and the School of Graduate and Postdoctoral Studies work together to ensure:

» Academic honesty and integrity for all graduate students.

» Students receive the highest quality of academic support and in-program guidance.

» Academic integrity and program standards are upheld to the highest degree

» The acceptance of high quality students

» Graduate funding requirements are being met


2. GENERAL

Graduate academic regulations and nomenclature are located in the Graduate Academic Calendar and

Course Calendar. (GAC) is posted on the Graduate studies website. It is each student’s responsibility to

exercise due diligence to ensure that he/she is in compliance with the regulations listed in the Graduate

Academic Calendar and Course Calendar and the Ontario Tech Graduate Studies website, in respect to

program requirements, graduate term deadlines, important dates and thesis submission dates. All decisions

regarding course options and academic progress must be in consultation with the student’s faculty advisor

and/or research supervisor.

3. IMPORTANT DATES

Ontario Tech graduate students must pay close attention to the important date section for their studies

(links below). This will directly affect the students’ performance, GPA and time sensitive items within their

tenure of study. Important dates refer to but are not limited to, change in program deadlines, leave of

absence deadlines, add drop deadlines, fee deadlines, examination deadlines etc.

*Please note: Student forms, publications, and links for new students, important dates, student finances,

etc. are found at the following Ontario Tech webpages:

https://gradstudies.uoit.ca/current_students/important-dates.php

https://gradstudies.uoit.ca/current_students/student-forms-and-publications.php

https://www.gradstudies.uoit.ca/current_students/thesis_preparation_submission/deadlines.php

https://www.gradstudies.uoit.ca/current_students/phd-candidacy-exam.php

4. ACCEPTANCE OF A GRADUATE STUDENT

The process of accepting a new graduate student starts with the submission of admission form FEAS- GS-

001 to the respective Graduate Program Director. Following the form submission, the admission process

will follow the guidelines in the FEAS standard operations and procedures. Please refer to appendix 1.

Once the graduate program director approves the student, the signed FEAS-GS-001 is sent to the FEAS

- Graduate Office. Admission recommendations, for full-time research-based graduate students, must

include minimum funding levels. In the case of non-standard applicants, the file is brought to the FEAS

Graduate Committee for decision.

All recommended acceptance of graduate students are subject to final approval by the Dean of

Graduate Studies.

The Faculty recommends admission to graduate programs to the Dean of Graduate Studies. The Dean of Graduate Studies extends all formal offers of admission.

https://gradstudies.uoit.ca/current_students/important-dates.php

https://gradstudies.uoit.ca/current_students/student-forms-and-publications.php

https://gradstudies.uoit.ca/current_students/Thesis/Preparation%20and%20submission/index.php

https://gradstudies.uoit.ca/current_students/phd-candidacy-exam.php


4.1. GRADUATE STUDENT PLAN OF STUDY

Preferably prior to commencing their program, but no later than the add/drop deadline for courses

in their first term, the faculty advisor/research supervisor will consult with the student, recommend a

plan of study “courses” and submit it to the Graduate Program Director for approval. Please use form

FEAS- GS-002. The list of planned courses will help the Graduate Program Director better plan course

offerings.

4.2. COURSE REGISTRATION PROCEDURES:

Students will adhere to the following procedure when registering for courses:

1. Consult the research supervisor on which course(s) to take.

2. If the student is able to add a course from the student MyCampus account, he/she should do so. If the

course is outside the student’s program of study, he/she is to bring an add/drop form FEAS Graduate

Office, with his/her research supervisor’s signature. FEAS Graduate Office will forward the form to the

School of Graduate and Postdoctoral studies to process.

5. GENERAL DEGREE REQUIREMENTS

In addition to the required graduate courses, MASc and MEng-Project, students may take only one senior

year undergraduate engineering course (i.e. with course number 4xxxU) in lieu of a graduate- level course,

provided they have not already taken a similar course during their undergraduate degree and the course is

approved by both the student’s supervisor and the graduate program director. MEng- Course based students

may take up to two senior year engineering or applied science undergraduate courses in lieu of up to two

graduate-level courses; again, provided they have not taken similar courses during their undergraduate

degree and the courses are approved by the graduate program director.

PhD students are not permitted to take any undergraduate-level courses in lieu of their graduate course

requirements.

Courses, related to the program of study, in other graduate programs at Ontario Tech may be taken if

students have not taken similar courses during their undergraduate or master’s degrees, and the research

supervisor, graduate program director and other faculties, if applicable approve the courses.

At least half of a student’s courses must be within their program of study. Students who wish to take

courses outside of their program must consult with their research supervisor and gain approval from the

graduate program director. Students who are uncertain about the academic background needed for a

graduate course should consult the course instructor before registering for the course.

Please refer to the Graduate Academic Calendar for more details.

https://gradstudies.uoit.ca/current_students/academic_calendar_course_catalogue/index.php


6. SUPERVISORY COMMITTEE

Each graduate student in a program that requires a thesis must have a supervisory committee. Early

formation of a supervisory committee, along with regular meetings, and formal meeting records, help

ensure higher completion rates.


In addition to regular committee meetings with the student, in the event any issues arise pertaining to

the student research progress, the student, supervisor, or the program GPD may call a meeting with the

committee.

7. APPOINTMENT OF THE SUPERVISORY COMMITTEE

The Graduate Program Director appoints the supervisory committee, after consultation with the research

supervisor (supervisor to suggest the members) and the student. The appointment is made once the

research supervisor is satisfied that the student has made adequate progress in the chosen research area.

GPD‘s must ensure that supervisory committee members are active researchers in the student’s field of

study. For PhD, at least two members are required and at least one of the two must be an active researcher

in the main field of study.


Lack of adequate research progress may result in a delay in establishing the supervisory committee. In such

a case, the student’s inadequate performance must be reflected in the student yearly progress report (FEAS

Guideline). Usually by the end of the first year of commencing graduate studies, the supervisory committee

is formed.

Please see Establishment of Supervisory Committee Form.




8. THESIS, PROJECT OR MAJOR PAPER AND CANDIDACY EXAM8.1. THESIS, PROJECT OR MAJOR PAPER

Many master’s programs require students to write a thesis or major paper, or produce a project or portfolio. All written work must be in English and in correct, concise, and scholarly language.


8.1.1. RESEARCH PROGRESS

Ontario Tech School of Graduate and Postdoctoral Studies requires that student research progress be

evaluated at the end of each semester for every student in programs with a thesis, project or major paper,

starting when the student is engaged in their research.

The student’s research supervisory committee is responsible for evaluating the research progress in relation

to the student’s overall research plan. Students may receive an evaluation of Satisfactory in Research

Progress, Difficulties with Research Progress or Unsatisfactory Research Progress.

Refer to the Graduate Academic Calendar and Course Catalogue for detailed information on each evaluation.

8.2. MASTER’S PROJECT EVALUATION TIMELINE




8.2.1. TIMELINE OF EVENTS: MASTER’S PROJECTS

Week - 6 or earlier:

3. Graduate Program Director appoints review from Faculty.

4. Graduate Program Director and project supervisor(s) set tentative date.

5. Student submits materials to FEAS - Graduate Programs Assistant.

Week − 5 or earlier:

1. No less than four weeks, the project is sent to the second reader by Graduate Programs Assistant.

Week 0:

1. Report has been reviewed.

Week 1+:

1. Student makes required revisions, and supervisor signs off.

8.3. MASTER’S THESIS EVALUATION TIMELINE


8.3.1. TIMELINE OF EVENTS: MASTER’S THESIS

Week - 6 or earlier:

1. Research supervisors are expected to provide the Graduate Program Director with a completed form

2 M - Appointment of Examining Committee. The examining committee consists of all members of

the supervisory committee plus one external examiner. The external examiner has expertise that

is relevant to the thesis subject matter and normally is a faculty member at Ontario Tech, although

examiners external to the university may be appointed. For more information, please refer to

Ontario Tech graduate calendar.


1. Graduate Programs Assistant sends completed 2 M - Appointment of Examining Committee Form to

Dean of Graduate Studies for approval. In order to meet the deadline, the research supervisors are

expected to submit a complete form to graduate program director prior to the deadline with 2-3

possible dates for the exam. Oral exam date will be determined prior to Dean of Graduate Studies

approval.

2. Student submits the thesis to FEAS - Graduate Programs Assistant.


1. Student’s thesis is distributed to members of examining committee by FEAS - Graduate Programs

Assistant.

Week-1 or earlier:

1. Members of examining committee complete review of final version of thesis and prepare comments/

questions.

2. External examiner sends External Examiner’s Report to the Dean of Graduate Studies.

3. Dean of Graduate Studies approves/not approve report.

4. School of Graduate and Postdoctoral Studies scans a signed copy and distributes to the members of

examining committee with the Graduate Programs Assistant copied.

Week 0:

1. Oral Exam.


8.4. PHD THESIS EVALUATION TIMELINE

8.4.1. TIMELINE OF EVENTS: PHD THESIS

Week − 9 or earlier: Nine weeks prior to oral exam

1. Research supervisors are expected to provide the Graduate Program Director with a completed form

FEAS-GS-004 along with completed form 2P- Appointment of Examining Committee Form.

The examining committee consists of the external examiner, one university examiner and all members

of the candidates’ supervisory committee (including the research supervisor(s)). In some cases when

the committee has more than two members, the Gradate program Director, in consultation with the

chair of the supervisory committee and the, will select the two members whose research is more

relevant to the thesis contribution of the field of study. The University examiner has expertise that

is relevant to the thesis subject matter and normally is a faculty member at Ontario Tech, although

examiners external to the university may be appointed. An external examiner for a PhD dissertation

is a well-qualified, objective and experienced individual who has considerable direct knowledge in the

field of study of the subject matter.

University examiners may have been the external for the same student’s candidacy exam. University

examiners should not have been a university examiner for another PhD student with the same

supervisor within the last year.

2. Graduate Program Director and Research Supervisor set tentative date for oral exam.

3. Graduate Programs Assistant sends completed 2 P to Dean of graduate Studies for approval.



1. Student submits finalized thesis to FEAS - Graduate Programs Assistant.


1. No less than six weeks to oral exam –Student’s thesis is distributed to members of examining

committee by FEAS - Graduate Programs Assistant.

Week − One week before oral exam:

1. Members of examining committee complete review of the thesis and prepare questions/report for

the oral exam.

2. One week before oral defense, external examiner and university examiner send reports to the Dean

of Graduate Studies.

3. Dean of Graduate Studies approves/not approve reports. SGPS scans the signed form and distributes

it to all other members of examining committee. Graduate program assistant is copied.

Week 0:

1. Oral Defense.

8.4.2. EXTERNAL EXAMINER NOMINATIONS

1. Following the completion of form FEAS – GS – 004, supervisor(s) are expected to nominate to their

GPD 2 to 3 potential External Examiners for the final PhD thesis defense.

2. Nominated external examiners are full or associate professor (or equivalent) if they are at a

university, or of comparable expertise and standing if not at a university. An external examiner

for a PhD dissertation is a well-qualified and experienced individual who is an active researcher,

has considerable direct knowledge in the field of study of the thesis, and has an active record of

publications in the same field.

3. It is the GDP’s responsibility to ensure that the selected External Examiner is an active

researcher with established record of publications in the field of study of the subject matter.

4. Communications with examiners and committee members regarding the exam date and time is the

responsibility of FEAS graduate studies office.

5. Once the GPD has nominated and in consultation with the chair of the supervisory committee, the

external examiner, the supervisor should not make any further communication with the external

examiner. The School of Graduate studies should do all communication with the external examiner.

6. The GPD may ask for the nominated examiner CV and any further information needed to ensure

the requirements in (3).


8.5. PHD CANDIDACY EXAMINATIONS

Each student in a doctoral program is required to prepare a written research proposal and pass a candidacy

exam. Full-time students are expected to do so within 18 months of their initial registration in the program.


In FEAS, careful consideration is made to ensure that the candidacy examination determines whether

the candidate has the appropriate knowledge and expertise to undertake the proposed research in their

selected field of study. In order to meet this goal, it is expected that the supervisory committee will

have one meeting (more meetings can be called for, if required) before the candidacy exam, in which the

student’s topic of research is reviewed on time for the proposed candidacy exam. (Please see FEAS- Form-

003) (FEAS Guideline).

Based on the candidate’s first meeting with the supervisory committee, and no later than two weeks from

the date of the first committee meeting, the chair of the supervisory committee (usually the research

supervisor) will present the Graduate Program Director, with a completed first committee meeting report

form FEAS-GS-003 which contains the committee’s proposed time for the candidacy exam

During the candidacy exam the student’s background is tested (Academic Background Evaluation) and the

proposed research methodology (Research Topic and Plans) is evaluated. (FEAS Guideline).

8.5.1. ACADEMIC BACKGROUND EVALUATION:

The academic background part of the exam is to test the candidate’s background & suitability to

conduct the proposed research; normally the academic preparation session is conducted by questions

from the committee members to test the students understanding of the related theories to the

student’s research work and ability to integrate the knowledge and ideas. The committee may

recommend some extra courses to enhance the students’ background/ability to perform the proposed

research.

8.5.2. EVALUATION OF RESEARCH TOPIC AND PLANS:

At least four weeks prior to the candidacy examination, the candidate is required to provide the

examination committee with a written report (max of 25 pages) which includes critical research review,

a statement identifying the research problem and the proposed methodology, and the objective(s) of

the research and expected research contribution(s). (FEAS Guideline)

During the candidacy exam, the student will present the research proposal and the examining committee will follow

up with questions, suggestions/comments, in addition to testing the candidate academic background and ability to

conduct the proposed research.

*For more information about the candidacy exam, please refer to Ontario Tech graduate studies calendar.





8.5.3. TIMELINE OF EVENTS:


1. Graduate Program Director and research supervisor set tentative date for candidacy exam.

Week − 5: Five weeks to oral exam

1. At least five weeks prior to the expected date of candidacy exam: Graduate Programs Assistant sends

completed Appointment of Candidacy Committee Form to Dean of Graduate Studies for approval.

2. Student submits materials to FEAS – Graduate Programs.

Week − 4:

1. At least four weeks before oral exam – student’s materials are distributed to members of examining

committee by FEAS - Graduate Programs Assistant.

Week −1: One week before oral exam:

1. External examiner sends Committee Member Report to the Graduate Programs Assistant.

2. Graduate Programs Assistant provides copies to the student after the exam.

Week 0:

1. Oral Candidacy Exam.


8.5.4. EXAMINATION PROCEDURE

According to the FEAS graduate handbook, once the thesis has been deemed ready for examination, the

chair of the examining committee is responsible for ensuring that all necessary arrangements are made.

This includes sending the thesis to the external examiner, setting the examination date and preparing the

relevant documents needed at the time of the examination. The chair of the examining committee must be

physically present during the oral examination.

If a member of the examining committee finds that he or she is unable to attend the oral examination in

person or remotely via synchronous participation, the graduate program director should secure a suitable

replacement. Should a suitable replacement not be found, the member is asked to submit his or her

questions or concerns to be read by the examining committee chair at the defense. Normally, no more

than two members of the examining committee, including the external examiner, may attend the defense

remotely. At least one member of the supervisory committee must be physically present. In extraordinary

circumstances, the examination will be rescheduled if one or more members of the examining committee

are unable to attend. In the case of online programs, alternate arrangements will be permitted.

For technical support, one week prior to the examination, a FEAS technical representative will

connect the External Examiner (if remotely attending the exam) to test the connection and confirm

with the Graduate Programs Assistant.

9. GRADUATE SEMINAR COURSE

ENGR 5003G (MASc Seminar), ENGR 6003G (PhD Seminar)

Purpose: To engage the students in interactive research debates where they either share amongst

themselves, their research experience including research topics, research methods and results or attend

seminars or conferences to become aware of state of the art research taking place.

Mode of delivery: The course instructor solicits the enrolled student’s names and their research topics. A

preliminary schedule is created such that in each class one student will be presenting their topic, which will

be followed by questions and answers session. In case of large enrollment, more than one may be scheduled

in the same day. For departmental course details, please refer to the Graduate Academic Calendar.

Minimum Requirements: MASc -in order to pass the course each student must present at least one seminar

and attend four other seminars of which at least two should be presented in AMME. PhD - in order to pass

the course each student must present at least twice; typically once before candidacy exam and once before

the final defense, and attend eight other seminars of which at least four should be presented in AMME.


ENGR 5007G (MASc Seminar), ENGR 6007G (PhD Seminar)

Purpose: To engage the students in an interactive research debate where they share amongst themselves,

their research experience including research topics, research methods and results.

Mode of delivery: The course instructor solicits the enrolled student’s names and their research topics. A

preliminary schedule is created such that in each class one student will be presenting their topic, which will

be followed by questions and answers session. In case of large enrollment, more than one may be scheduled

in the same day. For departmental course details, please refer to the Graduate Academic Calendar.

Minimum Requirements: in order to pass the course each student must present at least once and attend

80% of the classes presented by others.

10. WORKSHOP COURSE

ENGR 6006G (PhD)

Purpose: To aid in the professional development of PhD candidates. Workshop topics include project

management, intellectual property, grantsmanship, communications and career management.

Mode of delivery: Students must participate in the Graduate Professional Skills Pilot Program and/or

www.mygradskills.ca.

Minimum Requirements: in order to pass the course, each student must attend five workshops.

11. ASSOCIATE GRADUATE FACULTY

With exception of tenured and track faculty members who were hired in FEAS after assessment of their

research records and background all requests for membership is expected to start at the department

level. Also, all Adjunct Professor nominations, Adjunct renewals and Associate Graduate Faculty renewal is

expected to start at the department level. The nominations will be submitted to the respective Graduate

Program Director who will present it along with the CV of the candidate at a departmental council meeting

for recommendations. Successful nomination along with the supporting documents and the department

recommendation will be presented at the FEAS Graduate Studies Committee meeting by the GPD and if

approved it goes to the Dean of Engineering for final recommendation. Graduate and Associate graduate

membership of Ontario Tech members is forward directly to the SGPS. The adjunct nomination is forwarded

to the Provost for approval. The approved nomination by the provost is then forwarded to the School of

Graduate and Postdoctoral Studies for processing.

FEAS Tenure track faculty members with 40% research duties or higher are exempted from this process for

graduate membership within their respective department.


12. TRANSFER FROM MENG TO MASC

1. The student must meet a minimum GPA admission in the same field of the proposed degree.

2. In case the students BSc is not in the same proposed area of study, a conditional acceptance may be

considered with an extra two courses (4th year undergraduate) as recommend by the GPD. The student

must pass the recommended undergraduate courses with a minimum average of 3.0 within the first two

semesters of study. Failure to meet the conditions will result in dismissal from the program.

3. A supervisor must be available and provide the minimum funding.

12.1. TRANSFER FROM MASC TO PHD

This transfer option is for exceptional students who have demonstrated superior academic performance

and significant research achievements during study of their master’s degree program. Applicants are

considered on a case-by-case basis and may not be considered at all in some programs. If a transfer from

a master’s degree to a PhD degree is allowed in a program, the following criteria must be met before a

transfer from a master’s to a PhD program can be considered:

1. Completion of a full master’s program of course work with at least an A average (FEAS minimum, as per

Graduate Academic Calendar and Course Calendar).

2. Significant progress in the student’s research project. (Example of evidence of significant progress

include presenting a research paper at a peer-reviewed conference, accepted paper by a reputable

peer reviewed journal in the field of study).

3. Strong evidence of ability for advanced independent research.

4. Approval of the transfer by the research supervisor(s), supervisory committee, Graduate Program

Director and the Dean of Graduate Studies

5. Satisfactory completion of the PhD candidacy exam. If the judgment is unsatisfactory, the student will

continue in the master’s program.

To clarify the timeline of events: The student must complete all five courses required for the Master

degree with an “A” average, show that significant progress has been made on the research topic, show

the ability to undertake advanced independent research, obtain the appropriate approvals listed above

and only then, complete the PhD candidacy transfer exam. These events must happen as stated in

chronological order, above. (FEAS guideline).

Upon transferring, the student must fulfill all other requirements for the PhD. There will be only one

examination allowed for the transfer from a master’s to a PhD.


13. CONDITION FOR NON-STANDARD APPLICANTS ADMISSION

Applications of Non-standard applicants, who’s Bachelor degree is not related to the intended program

of study or do not meet the program academic requirements, are expected to, in addition to MEng/MASc

requirements, follow the below:

1. NSA PhD applicants should be first considered in a MASc Program. Based on the student performance they

may be allowed to transfer to the PhD program by following the guidelines for transferring from MASc to

PhD.

2. The Graduate Committee will consider MASc and MEng NSA admission only if a substantial amount of

knowledge has been demonstrated either during work or through the course of study after graduation,

usually applicable to mature students.

3. NSA master applicants are only accepted conditionally. The Graduate Committee usually assigns the NSA

applicant with an extra two courses (4th year undergraduate) that the student must pass, with a min

average of 3.0 within the first two semesters of the program. Failure to meet the conditions will result in

dismissal from the program. The extra courses must be senior undergraduate courses in the intended area

of study.


14. FEAS DEPARTMENTAL GRADUATE AND ASSOCIATE GRADUATE FACULTY

1. GRADUATE FACULTY MEMBERS:

1.1. AUTOMOTIVE, MANUFACTURING, AND MECHANICAL ENGINEERING: Dr. Martin Agelin-Chaab, BSc, MEng, MSc, PhD, PEng

Dr. Ahmad Barari, BSc, MSc, PhD, PEng

Dr. Ibrahim Dincer, BSc, MSc, PhD, PEng, FCSME, FEIC, FWIF

Dr. Moustafa El-Gindy, BSc, MSc, PhD, FASME, PEng

Dr. Ebrahim Esmailzadeh, BSc, MPhil, PhD, PEng, CEng, FCSME, FEIC, FASME, FIMechE, SMIEEE

Dr. Yuping He, BASc, MASc, PhD, PEng

Dr. Kamiel Gabriel, BSc, MSc, MBA, PhD, PEng

Dr. Hossam Kishawy, BSc, MSc, PhD, PEng, FASME, FEIC, FCSME

Dr. Remon Pop-Iliev, BSc, MASc, PhD, PEng

Dr. Haoxiang Lang, BSc, MASc, PhD

Dr. Brendan MacDonald, BASc, MASc, PhD, PEng

Dr. Atef Mohany, BSc, MSc, PhD, PEng

Dr. Scott Nokleby, BEng, MASc, PhD, PEng

Dr. Bale Reddy, BTech, MTech, PhD, PEng Dr. Ghaus Rizvi, ME, MS, MASc, PhD, PEng

Dr. Greg Rohrauer, DEC, BEng, PhD, PEng

Dr. Marc Rosen, BASc, MASc, PhD, PEng, FCSME, FEIC, FASME, FIEF, FCAE

Dr. Dipal Patel, BEng, MSc, PhD

Dr. Amirkianoosh Kiani, BSc, MSc, PhD, PEng Dr. Xianke Lin, BEng, MSc, PhD

Dr. Jaho Seo, BASc, MASc, PhD

Dr. Carlos Rossa, BASc, MASc, PhD

Dr. Ali Hosseini, BSc, MSc, PhD (Teaching only)

Dr. Yuelei (James) Yang, BE, MS, PhD (Teaching only)

1.2. ELECTRICAL AND COMPUTER ENGINEERING: Dr. Akramul Azim, BSc, MSc, PhD

Dr. Michael Bennett, BS, MA, PhD, PEng

Dr. Min Dong, BEng, PhD

Dr. Mikael Eklund, BSc, MSc, PhD, PEng

Dr. Hossam Gaber, BSc, MSc, PhD

Dr. Ali Grami, MSc, MEng, PhD, PEng, SMIEEE

Dr. Ramiro Liscano, BScEng, MScEng, PhD, PEng, SMIEEE

Dr. Lixuan Lu, BESc, MESc, PhD

Dr. Qusay H. Mahmoud, BSc, MCS, PhD, PEng

Dr. Masoud Makrehchi, BSc, MSc, PhD


Dr. Ruth Milman, BASc, MASc, PhD

Dr. Walid Morsi Ibrahim, BSc, MSc, PhD, Pen PEng, SMIEEE

Dr. Shahryar Rahnamayan, BSc, MS, PhD, PEng

Dr. Jing Ren, BA, MSc, PhD

Dr. Langis Roy, BASc, MEng, PhD, PEng

Dr. Shahram ShahbazPanahi, BSc, MSc, PhD, PEng

Dr. Tarlochan Sidhu, BE, MSc, PhD, PEng, CEng, FIEEE, FEIC, FCAE

Dr. Vijay Sood, BSc, MSc, PhD, FIEEE, FEIC

Dr. Ying Wang, BEng, MASc, PhD, PEng

Dr. Sheldon Williamson, BE, MS, PhD

Dr. Mohamed Youssef, BSc, MSc, PhD

Dr. Mohamed, El-Attar BEng, PhD

Dr. Anwar Abdalbari, BEng, MSc, PhD (Teaching Only)

Dr. Khalid Hafeez, BASc, MASc, PhD, PEng (Teaching only)

Dr. Namdar Saniei, BSc, MSc, PhD, PEng (Teaching only)

1.3. ENGINEERING MANAGEMENT:Dr. Ahmad Barari, BSc, MSc, PhD, PEng

Dr. Michael Bennett, BS, MA, PhD, PEng

Dr. George Bereznai, BE, MEng, PhD, PEng

Dr. Ibrahim Dincer, BSc, MSc, PhD, PEng, FCSME, FWIF


Dr. William Goodman, BA, MA, PhD

Dr. Ali Grami, MSc, MEng, PhD, PEng, SMIEEE

Dr. Glenn Harvel, BEng, MEng, PhD, PEng

Dr. Salma Karray, HEC, MSc, PhD

Dr. Hossam Kishawy, BSc, MSc, PhD, PEng, FASME, FEIC, FCSME

Dr. Lixuan Lu, BESc, MESc, PhD

Dr. Rachid Machrafi, BSc, MSc, PhD

Dr. Stephen Marsh, BSc, PhD

Dr. Jennifer Percival, BMath, PhD

Dr. Igor Pioro, BSc, MSc, PhD

Dr. Bale Reddy, BTech, MTech, PhD, PEng

Dr. Marc Rosen, BASc, MASc, PhD, PEng, FCSME, FEIC, FASME, FIEF, FCAE

Dr. Chirag Surti, BEng, MSc, PhD


2. ASSOCIATE GRADUATE FACULTY MEMBERS

2.1. AUTOMOTIVE, MANUFACTURING, AND MECHANICAL ENGINEERING: Dr. Mikael Eklund, BSc, MSc, PhD, PEng


Dr. Glenn Harvel, PhD

Dr. Brian M. Ikeda, BSc (Hons), MSc, PhD

Dr. Xiaodong Lin, BASc, MASc, PhD

Dr. Ramiro Liscano, BScEng, MScEng, PhD, PEng, SMIEEE

Dr. Lixuan Lu, BES, MES, PhD

Dr. Jennifer McKellar, BASc, MASc, PhD, PEng

Dr. Eleodor Nichita, BSc, MSc, PhD

Dr. Igor Pioro, PEng, PhD, ASME, CSME, EIC

Dr. Jing Ren, BA, MSc, PhD

Dr. Vijay Sood, BSc, MSc, PhD, FIEEE, FEIC

Dr. Edward Waller, BSc, MSc, PhD, PEng

2.2. ELECTRICAL AND COMPUTER ENGINEERINGDr. George Bereznai, BE, MEng, PhD, PEng

Dr. Jeremy Bradbury, BSc, MSc, PhD

Dr. Ibrahim Dincer, BSc, MSc, PhD, PEng, FCSME, FWIF

Dr. Moustafa El-Gindy, BSc, MSc, PhD, FASME, PEng

Dr. Khalil El-Khatib, BS, MS, PhD

Dr. Mark Green, BSc, MSc, PhD

Dr. Yuping He, BASc, MASc, PhD, PEng

Dr. Shahram Heydari, BSc, MSc, MASc, PhD

Dr. Patrick Hung, BSc, MPhil, MASc, PhD

Dr. Miguel Vargas Martin, BSc, MASc, PhD, PEng

Dr. Ying Zhu, BSc, MSc, PhD

Dr. Haoxiang Lang, BSc, MASc, PhD

Dr. Scott Nokleby, BEng, MASc, PhD, PEng


3. ADJUNCT GRADUATE FACULTY

3.1. AUTOMOTIVE, MANUFACTURING, AND MECHANICAL ENGINEERING: Dr. Ibrahim Deiab, BSc, MSc, PhD, PEng Dr. Greg Naterer, PEng, FCSME

Dr. Kevin Pope, BEng, MASc, PhD Dr. Subhash Rakheja, BEng, PhD

Dr. Bekir Sami Yilbas, BSc, MSc, PhD, Deng

Dr. Dan Zhang, BASc, MASc, PhD, PEng, FCSME

3.2. ELECTRICAL AND COMPUTER ENGINEERING: Dr. Magdy Salama, BSc, MSc,

PhD Dr. Hamid Tizhoosh, MASc,

PhD Dr. Ming Yu, BS, MS, PhD

Dr. Mitalkumar Kanabar, BE, MTech, PhD

Dr. Konrad Woronowicz, MSc, PhD, PEng


APPENDIX 11. Agreement of Faculty Advisor(s) to Supervise and Fund a Graduate Student, FEAS – GS – 001

2. Graduate Course Plan of Study, FEAS – GS – 002

3. First Committee Meeting Report, FEAS – GS – 003

4. Supervisory Committee Permission to Distribute the Thesis to Examiners, FEAS – GS - 004

5. Establishment of a Supervisory Committee, Form 1


Graduate Program Director: ________________________ Signature: _________________________

Date:____________________

Updated: May 2018

FEAS - GS - 1Faculty of Engineering and Applied Science

Agreement of Faculty Members to Supervise and Fund a Graduate Student

Name of Student: __________________________ Student Number: _________________ Start Date:_______________

Program: __________________

Is this applicant self-funded ? No Yes Funding Agency:________________________

Financial Assistance Package (Required if applicant is not self-funded and is only available to full-time MASc and PhDstudents). Minimum funding requirement for MASc students is $16,000/yr and for PhD $18,000/yr therefore the total financialpackage from the faculty (TA + GRA) needs to add up to the required minimum amount.

GRA Portion ($/yr)Supervisor - GRA Amount: ____________ Co-Supervisor - GRA Amount:_____________

TA Commitment ($/yr) A standard full TAship of 280 hours per year will result in $10,080 ($36 × 280) for MASc students and $11,200 ($40 × 280) for PhD students. A standard half TAship is 140 hours per year.

TA Amount Requested

Approvals: Yes: No:

Yes (Non-Standard)

Dean's Graduate Scholarship Students with a GPA greater than or equal to A- (3.7) will be considered for a graduate entrance scholarship. (MASc $3,000/PhD $4,500) For MASc students, the Dean's Graduate Scholarship will be allocated for two years and for PhD four years) Please specify how you would like the scholarship to be applied. Please note that any GRA reduction will be effective for 4 years for PhD students.

Above the financial assistance amount: Reduce GRA by:_____________________

Student Status

Student Funding Information:

*If you are not 100% core Faculty member of FEAS, you must provide the scope of the expected thesis and its contribution to the field of the program of study on a separate page.

Supervisor Name:____________________________ Supervisor Signature:_________________________________

Co-Supervisor Name :____________________________ Co-Supervisor Signature:_________________________________

Research Topic:__________________________________________________________________________________


FEAS – GS – 002

Faculty of Engineering and Applied Science Graduate Student Plan of Study

Name of Applicant/Student Student Number:

Program: PhD [] MASc [] MENG [] Start Term

In consultation with the student, the academic advisor/research supervisor(s) suggests the list of courses below to fulfill the program course requirement with the proposed courses:

Supervisor Supervisor Signature:

Co-Supervisor: Co-Supervisor Signature:

Graduate Program Director: Signature:

List at least TWO alternate courses:

Term/year Course number Course title


FEAS – GS - 003 Faculty of Engineering and Applied Science

Pre-Candidacy Committee Meeting Report

Name of Applicant/Student Student Number:

Program: ____________________Date: __________________

Pr oposed Term of candidacy Exam: ______________________

Comments on the student’s research topic and progress to date.

Suggested examiner(s); may include the external examiner (proposed by the research supervisor)Name:Rank: Faculty:Please provide a rationale for suggesting the examiners:

Supervisor: ______________________Co-Supervisor: ___________________

Supervisor Signature ________________Co-Supervisor Signature_______________

Committee member: _________________________Committee member: _________________________Committee member: _________________________

Signature___________________Signature___________________Signature___________________

Date:________

Date:________Date:________

Date:________Date:_______


FEAS – GS – 004

Faculty of Engineering and Applied Science

Supervisory Committee Permission to Distribute the PhD Thesis to Examiners

Name of Student: Student number:

I hereby acknowledge that by submitting my PhD thesis I give permission to use TurnItIn;

Student signature:

Supervisor Name:

Co-Supervisor Name:

Supervisor Signature:

Co-Supervisor Signature:

Supervisory Committee comments:

Supervisory committee declaration of thesis readiness for oral examinationEach committee member provides below his/her recommendation on the thesis readiness for oral examination. By making this recommendation, each committee member indicates that he/she is sufficiently familiar with the quality of the thesis. *If the thesis is deemed "Not Ready" Please provide an explanation on a separate page

Name of supervisory committee member

Ready

Not ready

Ready

Signature

Not ready

Name of supervisory committee member Signature Ready

Not ready

Name of supervisory committee member

======================================================================

Graduate Program Director: Signature:

Date:

________________

______________________

______________________

______________________________

______________________________Signature

________________________________________


Personal information on this form is collected under the authority of the University of Ontario Institute of Technology Act, SO 2002, c. 8, Sch. O. and will be collected, protected, used, disclosed and retained in compliance with Ontario’s Freedom of Information and Protection of Privacy Act R.S.O. 1990, c. F.31. This information will be used to ensure completion of thesis requirements. Questions regarding the collection of your personal information may be directed to: Access and Privacy Office, University of Ontario Institute of Technology, 2000 Simcoe Street North, Oshawa, ON L1G 0C5, 905.721.8668, ext. 6705 or by email at [email protected]. If you require this information in an alternate format due to disability, please email [email protected]

Last updated: December 14, 2018

Please submit this form to: School of Graduate and Postdoctoral Studies

2000 Simcoe Street North Oshawa, ON L1G 0C5

Email: [email protected] Form #1 - Establishment of Supervisory Committee

A supervisory committee for a graduate student in a program requiring a thesis consists of the candidate's research supervisor(s) and at least one other University of Ontario Institute of Technology graduate faculty member (master's level student) or two other graduate faculty members (PhD candidate). The committee's chair may be someone other than the student's research supervisor. See section in the Graduate Academic Calendar. This form is normally completed no later than the end of the student's second semester.

FBIT FESNS FEAS FE FS FSSH FHS

Student Name: Student Number:

Faculty: Program:

The undersigned agree to serve as the student’s Supervisory Committee and all have an active appointment in the student’s graduate program.

Name of Supervisor Signature Date (dd/mmm/yyyy)

Chair, Supervisory Committee (if someone other than supervisor)

Signature Date (dd/mmm/yyyy)

Name of Co-Supervisor (if applicable) Signature Date (dd/mmm/yyyy)

Name of Committee Member Signature Date (dd/mmm/yyyy)

Name of Committee Member Signature Date (dd/mmm/yyyy)

Optional:

Name of Non-voting Advisor Signature Date (dd/mmm/yyyy)

Approval:

Name of Graduate Program Director Signature Date (dd/mmm/yyyy)

29


APPENDIX 21. FEAS GS-Standard Operations and Procedures

Task/Activity Procedure and responsibilities

Graduate Students Admission

1. Professors submit to the GPD through a completed admission form,

FEAS-GS-1.

2. Received forms are processed by the graduate program director. The

accepted forms are then submitted to the FEAS Graduate Office, FGO,

for their records and further processing.

3. Non-standard applications recommended for acceptance are referred to

FGO for further processing.

4. All accepted non-standard applications are sent to the FEAS graduate

committee for consideration for approval. Approved cases will be

processed by the GPD through the portal. The forms are then kept in the

FEAS office for record and further processing.

FEAS Graduate Studies Survival

Guide

(FEAS Graduate Office)

Survival Guide is to be emailed to all students who have accepted their

offers. The guide will outline details instruction that will guide/navigate new

students through their graduate studies up on arrival at Ontario Tech.

TA Allocations 1. FGO provides the departments with updated list of all eligible students

in Pool A, B and C TA pools.

2. Department chair along with GPD finalize the TA units for their courses

within the department based on the available budget and student pool.

3. Department chair, GPD, Manager of Technical Services maps the TA units

to the appropriate students in the TA pools

4. Department program assistant will prepare contracts based on the

allocation in 3 above.

Student offices (FEAS Graduate Office)

1. Keep an updated list of all the vacant offices.

2. Allocate students to the proper office/lab and have office assigned prior

to student’s arrival to Ontario Tech.

3. The FEAS Graduate Office will process signed form by the faculty

members “research supervisor” after receiving the final approval from

the Dean’s Office.


TA Office Hours (FEAS Graduate Office)

1. Send e-mail to all TAs and instructors indicating the allocated offices

for TA hours and ask for feedback for allocating the office hours for

different courses.

2. Coordinate the assigned hours in the respective TA room based on the

feedback from course instructors.

3. Keep an updated list of all allocated TA hours.

GRA Step 1 (FEAS Graduate Office)

In the first week of each term, send e-mail to all FEAS faculty members asking

for a completed GRA form for graduate students who require GRA.

Step 2 (Faculty Member)

Complete GRA form for each of their graduate students. Submit the forms to

the FGO.

Step 3 (FEAS Graduate Office)

1. Process the completed GRA forms (getting the required signatures) and

complete the students’ payment form.

2. Contact the students for signature.

3. Liaison with the Ontario Tech SGPS to process the students’ payment.

4. Follow up on the GRA change /cancellation form(s) to ensure that it was

processed on time to avoid any over charge to faculty member’s account.

Supervisory Forms and Progress

Report

According to established rules of Ontario Tech SGPS, the supervisory

committee is to be established once the student has satisfactory progress. It

is expected that if establishing a supervisory committee is delayed this would

be indicated in the research progress report as unsatisfactory progress in the

student research.

1. Each term, FEAS Graduate Office sends a list of all the students who

are in the second year of their study and don’t have the supervisory

committee in place, to their prospective GPD.

2. Faculty members fill and submit a completed student’s supervisory

committee form to GPD.

3. Received completed supervisory forms are reviewed by GPD and

processed.

4. FEAS Graduate Office review all the received graduate students’

progress reports and identify the ones with unsatisfactory progress and

process it with SGPS.


PHD Candidacy Exam

In order to meet the university regulation regarding the timing of the

candidacy exam it is expected that the first supervisory committee meeting

will take place no later than the first term of the second year).

Step 1: FEAS Graduate Office

1. FEAS graduate office reviews regularly, all the PhD files and identify

those who are not meeting the Ontario Tech expected time for PhD

candidacy exam.

2. Send a list of all the students who are due for candidacy exam, to the

GPD and request an update on the status of their candidacy exam.

Step 2: Chair of the supervisory committee: usually research supervisor.

1. Based on the candidate’s first meeting with the supervisory committee,

and in no later than two weeks from the date of the first committee

meeting, the chair of the supervisory committee will present the FEAS

Graduate Office with a completed first committee meeting report (Form:

FEAS-GS-003)

2. Inform the department graduate program director that the student

is ready for Candidacy Exam and submit a completed appointment of

candidacy committee form to FGO.

Step 3: (FEAS Graduate Office)

1. FEAS graduate office processes the completed appointment of candidacy

committee form and follows up on approval by Ontario Tech OGS.

2. Upon approval, coordinate with the committee and schedule the exam

based on the date provided by the supervisor.

3. Ensure that the chair of the examination committee (GPD or

representative) has all the necessary forms and information/guidelines

related to the candidacy exam. In case of chair the exam b GPD

representative, it is the GPD responsibility to ensure the exam chair is

aware of all the procedure and expectations of the exam.

4. In case of Skype for member’s conferencing in, etc., coordinate with IT to

ensure all are set to go during the exam.

5. Liaison with OGS to finalize the Candidacy exam results.

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