Fairbanks Meeting Planner Guide

If you’ve been waiting for a signal to show you where to hold your next meet-

ing or convention, we’re giving you a green . As the hub for the Interior,

the Arctic and the northwest coast of Alaska, Fairbanks is a perfect meeting desti-

nation for planners and attendees from around the state, the region, and the world.

For much of the year the northern lights shine brightly here. In summer the

midnight sun will boost your when the day’s work is done. No longer

a little mining town, today Fairbanks is sophisticated enough to provide a full

range of meeting, sports, dining, shopping, and multi-cultural experiences while

it retains the and friendliness you hope to find.

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Alaska’s second largest city, Fairbanks has been the heartbeat of Interior Alaskafor over 100 years. As the gathering place on the banks of the Chena River, Fairbanksis home to many cultures, a vivid arts community, sporting and outdoorenthusiasts, and America’s “Arctic University.”

With a rich gold rush history, our past and future blend easily. Historic log cabinsmingle with award-winning modern designs. One may just as easily see a dogteam crossing the road as be passed by an elegant limousine. A variety ofaccommodations, from ultra-modern hotels with wireless Internet access to roomssculpted from ice, make for an exciting stay.

Fairbanks takes its role as host seriously. The Fairbanks Convention and VisitorsBureau offers cross-cultural communications for front-line hospitality and retailstaff. Our volunteer Golden Heart Greeters are available to welcome guests at thenewly expanded Fairbanks International Airport, staff information or registrationtables, and support your event.

Come find out for yourself why they call Fairbanks the Golden Heart of Alaska.

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Table of Contents

Bridging Cultures 1Morris Thompson Cultural and Visitors Center.

Calendar of Events 2Year-round fun.

FCVB Meeting Services 4What we can do for you.

Meeting Facilities 5Find in-depth details of featured stand-alone facilities aswell as venues that offer on-site accommodations.

Meeting Facilities Grid 15This easy-to-use section includes meeting room sizes, guestroom numbers and contact information for meeting facilitieswith spaces ranging from 44,000 down to 250 square feet.

Getting Here 20Fairbanks is surprisingly easy to reach.

Activities 21Alaskan adventures await you! Give participantsincredible memories to last a lifetime.

Planning Tools 29Reference information and checklist to make sureyou’ve covered all the bases.

For a complete list of all our Fairbanks Convention and Visitors Bureaumembers, call us at 1-800-327-5774 to request one of our free officialFairbanks Visitors Guides or go online to www.explorefairbanks.com.

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Opened in the fall of 2008, the Morris Thompson Cultural and Visitors Centeris your one-stop visitor information center. Home to the Fairbanks Conventionand Visitors Bureau, you and your delegates will benefit from the extensiveknowledge of our Visitor Services staff. The Alaska Public Lands InformationCenter and Tanana Chiefs Conference also share their respective depth ofknowledge on the lands and indigenous people of the Interior. Beginning inMay 2009, the Center will open its interactive exhibits. The Center introducesvisitors to the grandeur of Interior Alaska, our land and the people who livehere. It is a community gathering place where diverse cultures come togetherto learn, to understand, to appreciate, and to respect one another.

Morris Thompson, an Athabascan Indian, was born, raised, and is now laidto rest in the village of Tanana, in the heart of Interior Alaska, where two greatrivers, the Tanana and the Yukon, meet.

His life and leadership inspired the plans for the Morris Thompson Culturaland Visitors Center. The Center embodies a philosophy that Morris held true—work together on commonalities and celebrate diversity.

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Morris Thompson Cultural and Visitors Center

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JJJJJanuary• Mushers Challenge Series Races

begin—skijoring, 4-dog, 6-dog, 8-dog, and open classes

February• Annual Tesoro Iron Dog—longest,

toughest snowmobile race in theworld

• Yukon Quest International SledDog Race

• World Ice Art Championships begin

March• Nenana Ice Classic Tripod Days—

take a chance and try to guessthe time when ice breaks up onthe Tanana River

Calendar of Events

• Festival of Native Arts—celebrateAlaska Native culture withtraditional singing, dancing,and arts

• Annual GCI Open North AmericanChampionship Sled Dog Race

April• Annual International Curling

Bonspiel

• Annual GCI/NYE Frontier FamilyArctic Man Ski & Sno-Go Classic

• Creamer’s Field Migratory Water-fowl Refuge—birds start arrivingfor spring

May• Alaska Visitor Industry’s Walk for

Charity—raises money for localcharities on a 3k walk and munch

• Chena River Run—the first 5k runof the season

June• Midnight Sun Run—10k run

starting at 10pm

• Midnight Sun Festival—on June21st celebrate Summer Solsticewith music, crafts, shopping,entertainment and a downtownstreet fair

• Midnight Sun Baseball Game—theAlaska Goldpanners start playingat 10:30pm without artificiallighting

July• Golden Days—five days of

activities including the largestparade in Alaska

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• World Eskimo-Indian Olympics—indigenous peoples compete intraditional athletic games andcelebrations

• Fairbanks Summer Arts Festival—multi-discipline study-perfor-mance festival with free concertsevery day (2 weeks)

August• Tanana Valley State Fair—Alaska’s

oldest fair!

• Tanana Valley Sandhill CraneFestival—celebrate the thousandsof cranes on their southboundmigratory route

September• Equinox Marathon—runners from

near and far face the challenge ofthe marathon deemed to be thesecond toughest in the U.S.

October• International Sled Dog Sympo-

sium—workshops on sled dogs,mushing, and skijoring topics

• International Friendship Day—celebrate the cultural diversityfound in the local community

November• Athabascan Fiddlers Festival—

Alaska Native musicians gather inFairbanks to celebrate

• Turkey Day Ski Relays

• Annual Rookie Bonspiel—curlingfor new players

• Yukon Title Cash Bonspiel

December• North Pole Winter Festival

• North Pole Candle Lighting—ceremonial lighting of the NorthPole City candle

• The Annual Nutcracker Ballet

• Winter Solstice Celebration—riverfront lighting, sleigh rides,caroling, music, and winter fun

• New Year’s Eve Sparktacular—jointhe University of Alaska Museumof the North staff for hot chocolateand cookies before and after theSparktacular fireworks

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Meetings & Conventions ServicesIf you are an experienced meeting planner you will knowhow convention and visitors bureaus can make yourplanning easier. For those newer to the planning process, theFCVB is on track with the best practices of the best bureaus.

Requests for ProposalThe Meetings and Conventions staff will send out a requestfor proposal tailored to your exact needs to hotels, meetingfacilities and other related services. Many planners find thatwith the help of the Meetings and Conventions staff, theproposal process can serve to clarify those needs. When theresponses are received, a customized bid package is createdfor you. It includes the accommodations proposals, listedside by side for easy comparison. If your attendees are newto the area, it will include activities, transportation, andother pertinent information. That’s just the start.

Assistance at Bid PresentationsFCVB staff will assist you in making the case for meetingin Fairbanks. From creating proposal packets for allmembers of a planning committee to supplying materialsand supplementary information, we are here to help youmarket Fairbanks as the perfect spot for your event. Insome cases we will even accompany you to the presentation.

FAMS (familiarization trips)and Site VisitsUnder some circumstances, FCVBwill work with the hospitalityindustry to bring decision makersto Fairbanks. Seeing the first-classhotels and the wide array ofoptions for both meeting and fun

helps to convince decision makers that Fairbanks can indeeddo all it says it will. Captivated by Fairbanks’s energy andwarmth, most FAM participants can hardly wait to comeback again.

Site visits to all the appropriate venues and activities forlocal planners are something that the FCVB staff arrangesroutinely. Even local planners may not be aware of all thechanges that take place. We want planners to have theopportunity to see every option available and appropriateto their event.

Let FCVB be a Part of Your Team

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Promotional and Welcome MaterialFrom welcome letters from community leaders to freeVisitors and Winter Guides and other promotionalmaterials, there is a lot to choose from. Links from yourwebsite to www.explorefairbanks.com are routinelyaccommodated. The Advertising and Public RelationsDepartment has an abundance of photos to include in yourpromotional materials.

Online RegistrationWe will provide you with the option of a dedicated secureonline registration system, with content designed by you.As the planner, you have access to the ‘back end’ of the siteso you are able to monitor closely the numbers and namesof registrants.

Convention Support ServicesOnce you’ve booked your event, you have a new best friendin town, the Convention Services Coordinator. Whether it’ssending you materials on events taking place during your stay,making changes to your registration pages, or helping youfind a florist or a taxi, the Convention Services Coordinatoris here for you.

Golden Heart GreetersThese community volunteers arethe face and heart of thecommunity, and they are available,at no charge, to your meeting.Whether greeting people at theairport, staffing an informationtable, helping with registration or just meeting one-on-one with someone who would like to know more aboutFairbanks, the Golden Heart Greeters often become thefondest memory many visitors carry away from Fairbanks.

The Fairbanks Convention and Visitors Bureau is fundedby the reinvestment of the bed tax dollars by the City ofFairbanks and the Fairbanks North Star Borough, as wellas by our members. Most services offered to event plannersare offered at no charge; if a cost is incurred, it is minimal.

Call us today and let’s get started!

FCVB MeetingServices

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Meeting FacilitiesSelect your meeting site from Alaskan rustic,

upscale lodges, full-service hotels, scenic bed

and breakfasts, spacious arenas, or historic

sternwheelers. No matter where you choose

to meet, the people who greet you will be

glad to see you and will work with you to

make your meeting a success.

For your convenience this section is divided

into two sections: meeting facilities with onsite

lodging and meeting facilities without onsite

lodging. In both sections, you will find

detailed information about the meeting

facilities; including photographs, floor plans

and amenities.

Meeting Facilities with LodgingAlpine Lodge, 11Chena Hot Springs Resort, 9Fairbanks Princess Riverside Lodge, 6Fairbanks SpringHill Suites by Marriott, 11Pike’s Waterfront Lodge, 7Regency Fairbanks Hotel, 9River’s Edge Resort, 10Sophie Station Hotel, 10Wedgewood Resort, 11Westmark Fairbanks Hotel & Conference Center, 8

Meeting Facilities without LodgingCarlson Center, 13Pioneer Park/Birch Hill Cross-Country Ski Center, 12University of Alaska Museum of the North, 13

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The Fairbanks Princess Riverside Lodge is ready to host your group ormeeting comfortably and smoothly. Located minutes from downtown Fairbanksand the airport, this beautifully appointed lodge sits on the banks of the ChenaRiver.

The Fairbanks Princess Riverside Lodge is able to help you organize a worry-free event. From early-stage planning to last-minute changes, we can assist withmeals, meeting room layouts and any special audiovisual equipment you mightneed. Transportation to and from the airport is complimentary.

Sq. Ft. Size Theater Banquet Classroom Reception

The Edgewater 4800 80x60 370 360 220 400Jade 2200 50x44 185 160 100 200

Copper 1249 29x42 100 100 50 125Marble 527 31x17 40 30 22 55

The Boardroom 368 16x23 25 20 18 20

4477 Pikes Landing RdFairbanks, AK 99709(907) 455-4477Fax: (907) 455-4476Toll Free: 800-426-0500hrenfrew@princesstours.comwww.princesslodges.comDates of Operation:

Year-RoundAccessible: 13 RoomsTotal Guest Rooms: 325Guest Amenities: Restaurant/

Bar/Lounge, Internet Access,Gift Shop, Laundry Facili-ties, Business Center/Services, Shuttle Service,Exercise Facilities

Credit Cards: V, MC, AmEx,D, DC

FairbanksPrincessRiverside

Lodgereplace

V = VISA, MC = MasterCard, AmEx = American Express, D = Discover, DC = Diners Club, CB = Carte Blanche, JCB = Japan Credit Bureau

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Meeting facilities with lodging


Pike’s Waterfront Lodge, a 208-room hotel, and Pike’s Landing, a finedining restaurant, both on the Chena River, offer a unique meeting venue.The hotel offers several meeting room options as well as deluxe river cabins,suites, Jacuzzi rooms, fireplace rooms, and standard rooms. For dining, tryPike’s Landing, the Binkley Room, and the Captain’s Lounge bar. Hotelamenities include Aveda aromatherapy bath products, exercise room, freebusiness center, free wireless and high speed Internet, cable, laundry, sauna/steam room, in-room coffee/tea service, hairdryers, ironing boards, microwavesand refrigerators. In summer, Pike’s Park offers a beautiful riverwalk with asecret garden and thousands of flowering plants.

1850 Hoselton RdFairbanks, AK 99709(907) 456-4500Fax: (907) 456-4515Toll Free: [email protected] of Operation:

Year-RoundAccessible: 9 RoomsTotal Guest Rooms: 208Guest Amenities: Shower, Bath,

Restaurant/Bar/Lounge,Internet Access, Gift Shop,Laundry Facilities, BusinessCenter/Services, ShuttleService, Room Service,Exercise Facilities, HairDryer, Microwave,Refrigerator

Credit Cards: V, MC,AmEx, D

Pike’sWaterfront

Lodge


Binkley Room 2800 80x35 180 200 180 450Copper Room 1210 60x21 60 60 40 80

Alyeska Board Room 546 21x26 - 20 20 30Greenhouse 2400 80x30 40 40 40 60

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Setting the standard of excellence in Fairbanks, the Westmark Hotel andConference Center completed its revitalization project in 2004 and now offersover 17,000 sq feet of meeting and conference space as well as 400 beautifullyappointed guest rooms and suites. Conveniently located in downtown Fairbanks,the Westmark’s professional staff is capable of serving your needs whether plan-ning for a group of 4 or up to 400 attendees.

The impressive Harper Board room features an 18-person conference tablewith perimeter seating available, flat screen plasma TV, LCD controls and WiFi.All full-service amenities include A/V trained personnel, A/V rentals, and pro-fessional staff dedicated to your event.

WestmarkFairbanks

Hotel &Conference

Center

813 Noble StFairbanks, AK 99701(907) 459-7706Fax: (907) 459-7736Toll Free: 800-764-0016

(Group Sales)Toll Free: 800-544-0970

(Reservations)www.westmarkhotels.comDates of Operation: Year-RoundAccessible: 24 RoomsTotal Guest Rooms: 400Guest Amenities: Restaurant/

Bar/Lounge, ComplimentaryWiFi, Business Center,Fitness Center, ShuttleService, 24-Hour GuestServices

Credit Cards: V, MC, AmEx, D,DC



Gold Room, full 5400 60x90 550 400 250 450Gold Room, 2/3 3600 60x60 300 250 175 300

Northern Latitudes* 3300 54x58 - 220 - 150Tanana Trade Center* 1884 46x41 - - - -

Gold Room, 1/3 1800 30x60 120 100 80 150Yukon 1760 32x65 100 80 60 100Minto 1536 32x48 100 80 60 100

Rampart 828 23x36 50 40 30 50Harper Board Room 721 30x24 - - 18 -

Chena 480 20x24 40 30 18 40#108 263 14x19 15 - 12 25#110 263 14x19 15 - 12 25#112 263 14x19 15 - 12 25

*Available October-April

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Chena Hot Springs ResortChena Hot Springs Resort is the perfect place for your group, party,

wedding or business function! Whether you’re organizing a business retreat ora conference, or planning your next party, banquet or wedding, Chena’s 440beautiful acres offer a gorgeous back-drop for any occasion. Meeting Rooms •Restaurant • Lounge • 80 Lodge Rooms • Year-Round Activities • NaturalOutdoor Hot Springs Adult (ages 18+) Rock Lake • Aurora Ice Museum.

PO Box 58740Fairbanks, AK 9971156.5 Mile Chena Hot Springs Rd(907) 451-8104Fax: (907) 451-8151reservations@chenahotsprings.comwww.chenahotsprings.comDates of Operation: Year-RoundAccessible: 2 RoomsTotal Guest Rooms: 80Guest Amenities: Restaurant/Bar/Lounge,

Gift Shop, Laundry Facilities, NaturalOutdoor Hot Springs Adult (ages 18+) RockLake & Indoor Family Pool & Hot Tubs

Credit Cards: V, MC, AmEx, D, JCB


Arctic Room 1260 30x42 100 128 64 150Chena Room 1058 23x46 50 40 40 75

Above Combined 2318 30x88 150 160 100 200Activity Center 2100 70x30 125 140 90 200

Aurora Room 441 21x21 25 20 16 35Aurorium 500 25x20 - - - 30

Dance Floor 400 20x20 - - - -

Regency Fairbanks HotelThere is simply no better place in Fairbanks to get personalized ac-

commodations and service when it comes to meetings, conferences orbanquets. Locally owned and operated, our experienced staff will provideexpert assistance in the planning and execution of your event. Easy accessto Steese Highway and downtown Fairbanks.

95 10th AveFairbanks, AK 99701(907) 459-2700Catering Office: (907) 459-2711Fax: (907) 459-2720Toll Free: [email protected] & Sales Coordinator:

sarak@regencyfairbankshotel.comwww.regencyfairbankshotel.comDates of Operation: Year-RoundAccessible: 2 RoomsTotal Guest Rooms: 128Guest Amenities: Restaurant & Lounge,

Catering, Wireless and High SpeedInternet, Rental Cars, Airport/RailroadShuttle, Laundry, Business and ExerciseCenter, 24 Hour Staff, Whirlpool Tubs

Credit Cards: V, MC, AmEx, D


Ambassador 1178 19x68 110 72 48 150Embassy 750 25x30 50 40 24 50

Board Room 47 & 49* 264 12x12 20 12 12 20Cove Dining Room 2015 65x31 - 110 - -

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Sophie Station HotelZach’s Boardroom is perfect for groups of 25 or less while the Express

Room Lounge can accommodate groups of up to 45. Featuring excellentfood service and state-of-the-art communication equipment as well aswireless Internet, these rooms can be set up in a variety of configurations.

1717 University AveFairbanks, AK 99709(907) 479-3650Fax: (907) 479-7951Toll Free: 800-528-4916www.fountainheadhotels.comDates of Operation: Year-RoundAccessible: 4 RoomsADA Transportation: YesTotal Guest Rooms: 148Guest Amenities: Large Full Suites,

Large Bathroom, Hair Dryer,Complimentary Wireless, Private Deck,Laundry Facilities, Restaurant/Bar/Lounge, Room Service, Business Center/Services, Shuttle Service. WalkingDistance to Shopping.



Express Room 1500 54x36 - 45 - -Zach’s Boardroom 500 34x17 30 24 24 30

River’s Edge ResortChange the face of your next meeting! A village of charmingly deco-

rated private cottages in a secluded riverfront setting only minutes fromboth the airport and town provides perfect meeting facilities for groups upto 200. Offering full catering services. Our motorcoach can be reserved forspecial events and activities.

4200 Boat St

Fairbanks, AK 99709

(907) 474-0286

Fax: (907) 474-3665

Toll Free: 800-770-3343

[email protected]

www.riversedge.net

Dates of Operation:May-September or by event

Accessible: 3 Rooms

Total Guest Rooms: 94

Guest Amenities: Private Bath, Restaurant/Bar/Lounge, Internet Access, Free WiFi,Gift Shop, Laundry Facilities, BusinessCenter/Services, Shuttle Service, HairDryer, In-room Coffee & Cable TV



Miner’s Hall 1995 57x35 220 160 140 160Dining Room (winter) 1500 50x30 110 80 70 110

Courtyard (summer) 1400 20x70 150 100 - 150Miner’s Hall North 980 28x35 110 80 70 105Miner’s Hall South 980 28x35 110 80 70 105

Prospector Room 484 22x22 50 40 30 30Gold Nugget Room 357 21x17 24 16 20 30

Gold Pan Room 320 20x16 24 16 20 30

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Wedgewood ResortAccommodating up to 225, the full-service convention facility at

Wedgewood Resort is ideal for meetings, banquets, and receptions. Weoffer four rooms with a variety of configuration options; excellent foodservice, and all of the amenities needed for a successful event: audio-visual equipment, telephone conferencing, and wireless Internet access.

212 Wedgewood DrFairbanks, AK 99701(907) 452-1442Fax: (907) 451-8184Toll Free: 800-528-4916www.fountainheadhotels.comDates of Operation: Year-RoundAccessible: 4 RoomsADA Transportation: YesTotal Guest Rooms: 458Guest Amenities: Large Full Suites, Large

Bath, Hair Dryer, ComplimentaryWireless, Laundry Facilities, PrivateDeck, Business Center/Services, ShuttleService, Nature Trails



Borealis Ballroom 2726 58x47 225 225 140 225Gazebo Court 1900 34x56 140 100 60 150

Gardenside Room 1400 38x37 - - - 80The Boardroom 684 36x19 50 40 35 75

Antique Automobile Museum 5760 96x60 - - - 300

Fairbanks SpringHillSuites by Marriott

SpringHill Suites is Marriott’s newest solution fortravelers who desire more room to stretch out and getcomfortable. Separate sleeping, eating, and workingareas, meeting rooms, pool, continental breakfast.

575 1st Ave, Fairbanks, AK 99701(907) 451-6552, Fax: (907) 451-6553Toll Free: 877-729-0197www.springhillsuites.comDates of Operation: Year-RoundAccessible: 10 RoomsTotal Guest Rooms: 140Guest Amenities: Shower, Bath, Restaurant/Bar/Lounge, Internet

Access, Gift Shop, Laundry Facilities, Business Center/Services,Shuttle Service, Room Service, Exercise Facilities, Hair Dryer,Swimming Pool, Internet Access

Credit Cards: V, MC, AmEx, D, DC

AlpineLodge

Fairbanks’s newest luxury hotel offers the best in Alas-kan hospitality. Closest to airport. Free airport shuttle, wire-less Internet access. On-site restaurant & lounge. Eco-friendly. Next to National Rent-a-Car. 100% smoke free.

4920 Dale Rd, Fairbanks, AK 99709(907) 328-6300, Fax: (907) 328-0914Toll Free: 800-455-8851reservations@akalpinelodge.comwww.akalpinelodge.comDates of Operation: Year-RoundAccessible: 9 RoomsTotal Guest Rooms: 115Guest Amenities: Shower, Bath, Restaurant/Bar/Lounge, Internet Access,

Gift Shop, Laundry Facilities, Business Center/Services, Shuttle Service,Exercise Facilities, Hair Dryer, Refrigerator, Microwave in all rooms

Credit Cards: V, MC, AmEx

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What better place to have your meeting or function in the Golden Heartof Alaska than in the Golden Heart’s only historic park or in its premiercross-country ski chalet? The Park has been voted the best place in Fairbanksto bring friends and family. Once you visit the Park and see all the activities,museums, and historic landmarks, you will understand this prestigiousrecognition. Meetings and functions are regularly held throughout the Park.The Alaska Centennial Center for the Arts offers approximately 15,000 squarefeet of meeting space. This includes a large multi-purpose room, a conferenceroom, break-out space and a 384-seat theater.

Birch Hill Cross-Country Ski Center, nestled among the trees atop BirchHill, provides a beautiful setting for your function. The Center offers a 2,400square feet assembly room with a stunning view of the stadium.

Pioneer ParkPO Box 71267Fairbanks, AK 997072300 Airport Way, Fairbanks(907) 459-1087Fax: (907) [email protected]/

ParksandRecreation/PioneerPark

Birch HillPO Box 71267Fairbanks, AK 99707101 Wilderness Dr, Fairbanks(907) 457-4488Fax: (907) [email protected]/

ParksandRecreation/BirchHill

Dates of Operation:Year-Round

Accessible: Yes

PioneerPark/BirchHill Cross-

CountrySki Center


Alaska Centennial Center for the Arts

Birch Hill Cross-CountrySki Center


Pioneer ParkAlaska Centennial Center for the Arts

Exhibit Hall 6216 56x111 425 400 250 425Upper Level 2467 - - - - 125

Mezzanine 2220 20x111 250 250 100 300Theatre 2193 - 384 - - -

Blue Room 899 29x31 75 50 50 75Pioneer Hall Lobby 1170 37x31 100 60 60 100

Historic FirstPresbyterian Church 647 27x24 75 - - -

Birch Hill Cross-Country Ski CenterAssembly Room 1947 39x48 125 125 100 200

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Meeting facilities without lodging


PO Box 756960

Fairbanks, AK 99775

907 Yukon Dr, Fairbanks

(907) 474-7505

Fax: (907) 474-5469

[email protected]

www.uaf.edu/museum

Dates of Operation:Year-Round

Accessible: Yes

Credit Cards:V, MC

Carlson CenterThe Carlson Center, located on the banks of the Chena River, fea-

tures complete event services ranging from catering and decorating totechnical production service and equipment. The Carlson Center hasabundant, convenient and free parking with over 650 spaces includingmany handicap-accessible spots. The Center has three meeting roomstotaling 10,000 square feet and an arena with 35,000 square feet ofmeeting/exhibit space and offers an experienced, professional staff readyto assist you with your event planning.

2010 2nd AveFairbanks, AK 99701(907) 451-7800Fax: (907) [email protected] of Operation:

Year-RoundAccessible: YesCredit Cards: V, MC

Classroom/Sq. Ft. Size Theater Banquet Conference Reception

Arena Floor 35,000 140x232 1800 1380 1000 2500North Star & Pioneer 6220 67x91 350 280 260 400

Pioneer 3850 64x67 225 160 180 250Prow 3000 63x75 120 140 100 180

North Star 2370 27x75 125 100 80 150

University of AlaskaMuseum of the North

Make your Fairbanks meeting or convention something to remem-ber. The museum offers an unforgettable, elegant venue perfect forreceptions, dinners and presentations. Enjoy the museum’s dramaticarchitecture, award-winning exhibit galleries and spectacular views ofFairbanks and the Alaska Range. Multimedia equipment, trained eventstaff and on-site catering available.


Entire Museum 21000 - - - - 800Main Lobby 2300 - 100 - - 200Auditorium 1900 36x55 140 100 140 150

Classroom 794 28x28 50 - 30 -

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The Room: Layout and Space Guide

250 16 20 27 15 12 26300 24 20 33 21 15 32 10350 24 20 38 24 18 37 10400 32 30 44 27 21 42 12500 40 40 55 33 27 53 14550 40 40 61 36 30 58 14600 48 50 66 39 33 63 14700 56 50 77 48 39 74 16800 64 60 88 54 45 84 18900 72 70 100 60 51 95 20

1000 80 80 111 69 57 105 241100 88 90 122 75 63 116 301200 96 100 133 81 69 126 321300 104 100 144 90 72 137 361400 112 110 155 96 78 147 381500 120 120 166 102 84 158 40 9 71600 128 130 177 108 90 168 42 10 81700 136 140 188 117 96 179 46 10 81800 144 150 200 123 102 189 48 11 91900 152 150 211 129 108 200 50 11 92000 160 160 222 138 114 211 52 12 102100 168 170 233 144 120 221 52 13 102200 176 180 244 150 126 232 13 112300 184 190 255 159 129 242 14 112400 200 200 266 165 135 253 15 122500 208 200 277 171 141 263 15 122600 216 210 288 177 147 274 16 132700 224 220 300 186 153 284 16 132800 232 230 311 192 159 295 17 142900 240 240 322 198 165 305 18 143000 248 350 333 207 171 316 18 153200 264 260 355 219 183 337 20 163400 280 280 377 234 192 358 21 173600 296 300 400 246 204 379 22 183800 312 310 422 261 216 400 23 194000 328 330 444 276 228 421 25 204300 352 350 477 297 246 453 26 214600 376 380 511 315 261 484 28 234900 408 400 544 336 279 516 30 245200 432 430 577 357 297 547 32 265500 456 450 611 378 312 579 34 276100 504 500 677 420 348 642 38 306400 528 530 711 441 363 674 40 32

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Note: This grid should be used as a guideline only. Exact room capacity will dependon each individual property and considerations such as the actual shape of the room,obstructing columns, stages, audiovisual needs, number of exits and local regulations.

Know the number of delegates but not sure how much space you’ll need?Use this grid to help you figure it out!

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MeetingFacilities GridFrom over 44,000 square feet down to 250

square feet, Fairbanks has venues of all shapes

and sizes to accommodate your meeting

needs. Whether planning for a large

international convention or a small corporate

retreat – come to us with your vision.

Facilities are organized into those with and

without on-site lodging and in descending

order by total square footage of meeting

space.

Need suggestions? The Meetings & Conven-

tions Department is just a phone call away.

Meeting Facilities with Lodging7 Gables Inn & Suites, 18Alpine Lodge, 17A Taste of Alaska Lodge, 18Chena Hot Springs Resort, 17Fairbanks Princess Riverside Lodge, 16Fairbanks SpringHill Suites by Marriott, 18Motel Nord Haven, 18Pike’s Waterfront Lodge, 17Regency Fairbanks Hotel, 17River’s Edge Resort, 16Sophie Station Hotel, 18Wedgewood Resort, 16Westmark Fairbanks Hotel & Conference Center, 16

Meeting Facilities without LodgingBirch Hill Cross Country Ski Center, 19Carlson Center, 19Pioneer Park, 19University of Alaska Museum of the North, 19Morris Thompson Cultural & Visitors Center, 19

Borealis Ballroom 2726 58x47 225 225 140 225Gazebo Court 1900 34x56 140 100 60 150

Gardenside Room 1400 38x37 - - 80The Boardroom 684 36x19 50 40 35 75

Antique AutomobileMuseum 5760 96x60 - - - 300

Gold Room, full 5400 60x90 550 400 250 450Gold Room, 2/3 3600 60x60 300 250 175 300

Northern Latitudes* 3300 54x58 - 220 - 150Tanana Trade Center* 1884 46x41 - - - -

Gold Room, 1/3 1800 30x60 120 100 80 150Yukon 1760 32x65 100 80 60 100Minto 1536 32x48 100 80 60 100

Rampart 828 23x36 50 40 30 50Harper Board Room 721 30x24 - - 18 -

Chena 480 20x24 40 30 18 40#108 263 14x19 15 - 12 25#110 263 14x19 15 - 12 25#112 263 14x19 15 - 12 25

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Wedgewood Resort • see page 11

212 Wedgewood Dr, Fairbanks, AK 99701(907) 452-1442, Fax: (907) 451-8184Toll Free: 800-528-4916www.fountainheadhotels.comDates of Operation: Year-RoundAccessible: 4 RoomsTotal Guest Rooms: 458

Beautiful conference facilities featuring elegantly furnished and professionallydesigned meeting and banquet rooms. Ideal for meetings, seminars,conferences, banquets and receptions. Accommodating groups up to 225.

Fairbanks Princess Riverside Lodge • see page 6

4477 Pikes Landing Rd, Fairbanks, AK 99709(907) 455-4477, Fax: (907) 455-4476Toll Free: [email protected], www.princesslodges.comDates of Operation: Year-RoundAccessible: 13 RoomsTotal Guest Rooms: 325

The Fairbanks Princess Riverside Lodge has approximately 9,200 square feetof meeting space and is conveniently located near downtown and the airport,making it perfect for your next meeting.

The Edgewater 4800 80x60 370 360 220 400Jade 2200 50x44 185 160 100 200

Copper 1249 29x42 100 100 50 125Marble 527 31x17 40 30 22 55

The Boardroom 368 16x23 25 20 18 20

Total square feet 9,144

Westmark Fairbanks Hotel & Conference Center • see page 8

813 Noble St, Fairbanks, AK 99701(907) 459-7706, Fax: (907) 459-7736Toll Free: 1-800-544-0970 Central ReservationsToll Free: 1-800-764-0016 Group [email protected], www.westmarkhotels.comDates of Operation: Year-RoundAccessible: 24 RoomsTotal Guest Rooms 400

The most meeting space at any Fairbanks hotel. Catering serviceswith multi-functional space and professional staff. Wi-Fi available in allmeeting space. A/V equipment rental.



*Available October-April

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Miner’s Hall 1995 57x35 220 160 140 160Dining Room (winter) 1500 50x30 110 80 70 110

Courtyard (summer) 1400 20x70 150 100 - 150Miner’s Hall North 980 28x35 110 80 70 105Miner’s Hall South 980 28x35 110 80 70 105

Prospector Room 484 22x22 50 40 30 30Gold Nugget Room 357 21x17 24 16 20 30

Gold Pan Room 320 20x16 24 16 20 30

River’s Edge Resort • see page 10

4200 Boat St, Fairbanks, AK 99709(907) 474-0286, Fax: (907) 474-3665Toll Free: [email protected], www.riversedge.netDates of Operation: May-September or by eventAccessible: 3 RoomsTotal Guest Rooms: 94

Over 6,000 square feet of meeting space available for groups up to 200people. Full food, beverage and catering service available.


Arctic Room 1260 30x42 100 128 64 150Chena Room 1058 23x46 50 40 40 75

Above Combined 2318 30x88 150 160 100 200Activity Center 2100 70x30 125 140 90 200

Aurora Room 441 21x21 25 20 16 35Aurorium 500 25x20 - - - 30

Dance Floor 400 20x20 - - - -

Binkley Room 2800 80x35 180 200 180 450Copper Room 1210 60x21 60 60 40 80

Alyeska Board Room 546 21x26 - 20 20 30Greenhouse 2400 80x30 40 40 40 60

Glacier Room 2800 50x60 311 192 250 284Yukon Quest Room 1305 45x29 144 90 104 137

Room 302 437 23x19 44 27 - 42Room 324 437 23x19 44 27 - 42

Poker Lounge 169 13x13 20 - - -(inside Main Lobby)

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Alpine Lodge • see page 11

4920 Dale Rd, Fairbanks, AK 99709(907) 328-6300, Fax: (907) 328-0914Toll Free: [email protected], www.akalpinelodge.comDates of Operation: Year-RoundAccessible: 9 RoomsTotal Guest Rooms: 115

Fairbanks’ newest luxury hotel offers the best in Alaskan hospitality.Closest to airport. Free airport and AKRR shuttle. Free wireless, localphone calls, non-smoking, restaurant & lounge. Eco-friendly.

Pike’s Waterfront Lodge • see page 7

1850 Hoselton Rd, Fairbanks, AK 99709(907) 456-4500, Fax: (907) 456-4515Toll Free: [email protected], www.pikeslodge.comDates of Operation: Year-RoundAccessible: 9 RoomsTotal Guest Rooms: 182

Offering the beautiful Binkley Rooms I and II overlooking the Chena River,the Alyeska Board Room for small gatherings, and the Copper Room off thebalcony that overlooks the lobby.


Chena Hot Springs Resort • see page 9

PO Box 58740, Fairbanks, AK 9971156.5 Mile Chena Hot Springs Rd, Fairbanks(907) 451-8104, Fax: (907) [email protected], www.chenahotsprings.comDates of Operation: Year-RoundAccessible: 2 RoomsTotal Guest Rooms: 80

Meetings go beyond the walls at CHSR. The entire resort facilities are yourretreat during meals, presentations or lounging in the pools. Relaxation addsto success.



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Ambassador 1178 19x68 110 72 48 150Embassy 750 25x30 50 40 24 50

Board Room 47 & 49* 264 12x12 20 12 12 20Cove Dining Room 2015 65x31 - 110 - -

Regency Fairbanks Hotel • see page 9

95 10th Ave, Fairbanks, AK 99701(907) 459-2700, Fax: (907) 459-2720Catering Office: (907) 459-2711Toll Free: [email protected], www.regencyfairbankshotel.comCatering & Sales Coordinator: [email protected] of Operation: Year-RoundAccessible: 2 RoomsTotal Guest Rooms: 128

Centrally located, the Regency Fairbanks Hotel has meeting space for 2 to 100.With full catering services, business center, exercise room and 128 well-appointed guest rooms, we are the perfect place for your meeting, conference orparty.


*September -May


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Meeting Rooms A&B 575 25x23 45 30 30 58Board Room 253 23x11 - - 12 -

Total square feet 828Fairbanks SpringHill Suites by Marriott • see page 11

575 1st Ave, Fairbanks, AK 99701(907) 451-6552, Fax: (907) 451-6553Toll Free: 877-729-0197www.springhillsuites.comDates of Operation: Year-RoundAccessible: 10 RoomsTotal Guest Rooms: 140

The Fairbanks SpringHill Suites offers meeting rooms for small groups. Therooms accommodate up to 45 people and the Board Room holds up to 12.

Fireside Room 720 30x24 35 30 30 40

Total square feet 7207 Gables Inn & Suites

PO Box 80488, Fairbanks, AK 997084312 Birch Lane, Fairbanks(907) 479-0751, Fax: (907) 479-2229Toll Free: [email protected], www.7gablesinn.comDates of Operation: Year-RoundAccessible: NoTotal Guest Rooms: 30

Perfect for small groups/retreats; cathedral ceiling, a striking granitefireplace, couches, with full adjoining kitchen area. Near UAF. Negotiablecomplimentary space with reserved rooms!

Taiga Room 670 26x26 50 40 25 50

Total square feet 670Motel Nord Haven

PO Box 458, Healy, AK 99743Mile 249.5 Parks Hwy, Healy(907) 683-4500, Fax: (907) 683-4503Toll Free: [email protected], www.motelhordhaven.comDates of Operation: Year-RoundAccessible: 2 RoomsTotal Guest Rooms: 28

Private retreat for fall, winter and spring meetings. Fireplace, deck,catering, friendly ambiance. Near Denali National Park in Healy. AvailableSeptember 20-May 20.


Express Room 1500 54x36 - 45 - -Zach’s Boardroom 500 34x17 30 24 24 30

Sophie Station Hotel • see page 10

1717 University Ave, Fairbanks, AK 99709(907) 479-3650, Fax: (907) 479-7951Toll Free: 800-528-4916www.fountainheadhotels.comDates of Operation: Year-RoundAccessible: 4 RoomsTotal Guest Rooms: 148

Intimate meeting facilities perfect for groups of up to 25. The newest meetingroom – the Express Room – can comfortably accommodate up to 45 people.


Room 3 1050 32x36 116 80 60 111Room 1 465 19x24 50 32 24 47Room 2 465 19x24 50 32 24 47

A Taste of Alaska Lodge

551 Eberhardt Rd, Fairbanks, AK 99712Mile 5.3 Chena Hot Springs Rd, Fairbanks(907) 488-7855, Fax: (907) [email protected], www.atasteofalaska.comDates of Operation: Year-RoundAccessible: 1 RoomTotal Guest Rooms: 10

The award-winning A Taste of Alaska Lodge is situated on 280 acres of south-facing, panoramic view property. Exceptionally private meeting destination withfull amenities.


Alaska CentennialCenter for the Arts

Exhibit Hall 6216 56x111 425 400 250 425Upper Level 2467 - - - - 125

Mezzanine 2220 20x111 250 250 100 300Theatre 2193 - 384 - - -

Blue Room 899 29x31 75 50 50 75

Pioneer Hall Lobby 1170 37x31 100 60 60 100Historic First

Presbyterian Church 647 27x24 75 - - -

Entire Museum 21000 - - - - 800Main Lobby 2300 - 100 - - 200Auditorium 1900 36x55 140 100 140 150

Classroom 794 28x28 50 - 30 -

Arena Floor 35000 140x232 1800 1380 1000 2500North Star & Pioneer 6220 67x91 350 280 260 400

Pioneer 3850 64x67 225 160 180 250Prow 3000 63x75 120 140 100 180

North Star 2370 27x75 125 100 80 150

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Pioneer Park • see page 12

PO Box 72167, Fairbanks, AK 997072300 Airport Way, Fairbanks(907) 459-1087, Fax: (907) [email protected], www.co.fairbanks.ak.us/

ParksandRecreation/PioneerParkDates of Operation: Year-RoundAccessible: Yes

Pioneer Park, one of Alaska’s premier parks, offers many beautiful optionsfor your meeting needs, making it an ideal venue for your meetingor function.

University of Alaska Museum of the North • see page 13

PO Box 756960, Fairbanks, AK 99775907 Yukon Dr, Fairbanks(907) 474-7505, Fax: (907) [email protected], www.uaf.edu/museumDates of Operation: Year-RoundAccessible: Yes

Make your Fairbanks visit something to remember with signaturearchitecture, award-winning exhibits and breathtaking views.



Carlson Center • see page 13

2010 Second Ave, Fairbanks, AK 99701(907) 451-7800, Fax: (907) [email protected], www.carlson-center.comDates of Operation: Year-RoundAccessible: Yes

Over 8,000 square feet of meeting space available to meet all yourneeds. Full-service catering available upon request.


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Main Lobby 5000 130x24 - 100 - 200Theatre 1900 53x37 100 - - -

Classroom 900 30x29 60 25 40 -Conference Room 600 20x29 - 20 30 -

Total square feet 8,400Morris Thompson Cultural & Visitors Center

101 Dunkel Street, Fairbanks, AK 99701(907) 459-3700, Fax: (907) [email protected], www.morristhompsoncenter.orgDates of Operation: Year-RoundAccessible: Yes

On the riverfront in downtown Fairbanks, this visitor information andcultural center offers a variety of meeting spaces, 100 seat hi-definitiontheatre, and exhibits celebrating Interior Alaska.

Assembly Room 1947 39x48 125 125 100 200

Birch Hill Cross-Country Ski Area • see page 12

see contact information on page 12The Assembly Room overlooks the ski trail stadium,making this internationally acclaimed facility ideal foryour next meeting or function.


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Getting HereThis farthest north major U.S. meeting destination is surprisingly

easy to reach. Domestic and inter-

national flights connect Fairbanks

to the world. The newly expanded

Fairbanks International Airport is a

modern, up-to-date and friendly

portal to our community. Fair

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Flight times betweenFairbanks and:

Anchorage 50 min.Juneau 3 hr. 15 minBarrow 1 hr. 30 min

Prudhoe Bay 2 hr.Nome 2 hr.

Dawson City 2 hr. 15 min.Whitehorse 3 hr. 45 min.Vancouver 6 hr. 50 min.*

Seattle 3 hr. 30 min.Portland 6 hr.*

San Francisco 7 hr.*Los Angeles 7 hr. 45 min.*

San Diego 7hr. 45 min.*Phoenix 7 hr.*

Las Vegas 7 hr. 10 min.*

*Includes connections.Approximate flight times. May vary in accordancewith revisions in airline schedules.

Meeting planners have found that

they can add an exciting new

dimension to their meetings by

scheduling their own railroad cars

on the Alaska Railroad from

Anchorage to Fairbanks,

using the time for activities, lectures and informal one-on-

one connections.

Time ZoneThe State of Alaska is located in the Alaska

Standard Time Zone (AST), four hours be-

hind Eastern Standard Time, and observes

daylight savings time.

No matter how you get here, the authentic

Alaskan hospitality you will find sets

Fairbanks miles in front of its competition.

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ActivitiesFairbanks means serious fun! While in the

Interior, tee-off on the northernmost golf

courses in the U.S., fish in some of the best

fly fishing rivers known to man, or take to

the skies for flightseeing by balloon around

town, by plane around Denali. For a more

leisurely pace, relax on the decks of an

authentic sternwheeler or browse through gift

shops filled with great gift ideas. Whether you

ski, mush, snowmobile, canoe or simply sit

back and enjoy a river cruise–the activities of

the Interior are limited only by your

imagination.

Adventure 22

Dining Hot Spots 23

Special Venues 24

March Madness Northern Style 25

Shopping 25

Entertainment 26

Getting Here and Getting Around 26

Planning a Military Reunion? 27

Contact Information 28

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Celebrate!Fairbanks is a city that invites you to step outside the box,really outside! We celebrate the outdoors in all seasonsbecause we find that each season extends its own specialinvitation. We celebrate the annual bird migration, springand fall, at Creamer’s Field Migratory Waterfowl Refuge.We celebrate the Summer Solstice with a baseball gameplayed at midnight – without lights! We celebrate winterturning to spring with the World Ice Art Championshipsand we celebrate for sheer joy on the frozen Chena Riverwhen we welcome the Yukon Quest International SledDog Race teams.

AdventureBragging rights come with cross-ing the Arctic Circle. Alaskan Arc-tic Turtle Tours offers customexcursions to the Far North thatinclude crossing the Arctic Circlewhile traveling to the very end ofthe Dalton Highway. You’ll see theimmense and truly inspiring Arc-tic National Wildlife Refuge, and then on to the oilfieldsof Prudhoe Bay. One of their most popular winter toursis “The Winter Wonderland Arctic Circle Aurora BorealisTour!” This tour is scheduled to coincide with the bestaurora viewing. Visitors can see the aurora in the pre-morn-ing darkness while heading north and then againafter darkness falls on the way back to Fairbanks. Seeingthe aurora dance across the sky is a never-to-be-forgottenexperience.

To travel back into the Alaskabush, try touring with DenaliATV Adventures on your ownATV! The company offers fourdifferent rides, including a tour ofthe Stampede Road, made famousby the book and movie Into theWild. Riders of all ages will enjoy

the backcountry experience. The company also suppliestwo-passenger ATVs designed to accommodate couplesor parents with children. Head sets in all the helmets al-low riders to hear their guide’s description of the flora,

Fairbanks is so hot, IT’S COOL!You can drive a dog sled . . . strike gold . . . cross the Arctic Circle or land on a glacier! You can see the sun shining on abaseball game at midnight, soak outdoors in a hot tub at 20 degrees below zero. You can do things you never thoughtyou would or could! They say Fairbanks can change you – come see how.

fauna, history and lore of Alaska’s backcountry. Tours runfrom 2 ½ hours up to a 4-hour adventure. Different toursare geared towards riders of differing skills andexperience.

Having Denali National Parkand Preserve in such close prox-imity to Fairbanks is part of thelure of the Interior. A two-hourdrive down the Parks Highwaywill put you at the foothills ofNorth America’s tallest peak – aperfect gateway for adventure.From mild to wild, there are a dozen ways to experiencethe six-million-acre park. Whether back-country hiking,driving into the Park, flightseeing around the mountainor rafting down the Nenana River, you will be awestruckby the unsurpassed beauty of Denali. Don’t forget to ex-plore the option offered by the Alaska Railroad – to seethis vast wilderness from a comfortable railroad car. Win-ter or summer it’s an unforgettable trip. Some meetingplanners have used the relaxing time aboard the train tokick off their events – the chance for participants to seethe country while meeting informally in a relaxed setting– did we mention magnificent?

In the summer Denali Raft Adven-tures can host you on InteriorAlaska’s most exciting whitewaterraft trip. Established in 1974 as theDenali region’s first rafting company,you can choose between a two-houradventure or an all-day trip that runsthe gamut from white water to mild

water. No matter which one you choose, you will find aknowledgeable guide, all the gear you need including drysuits, free transportation to and from all local lodging andstate-of-the-art 18-foot whitewater rafts. All you have to bringis warm clothing, preferably fleece or wool, and a sense ofadventure. You can even charter a trip to suit your own schedulefor groups over 12.

Northern Alaska Tour Company pioneered touring onAlaska’s Dalton Highway – the highway famous for theonly bridge crossing the Yukon River and the link to the

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North Slope oil fields. Availableyear-round, both the one-day andmulti-day excursions allow thetraveler to experience this regionin a comprehensive yet cost effec-tive way. The company also of-fers Far North Tours, includingone-day or overnight adventuresto the Yukon River, Arctic Circle, Barrow, Nome and theArctic Ocean. During the winter, you can take advantage oftheir aurora and dogsled tours or thrill at the excitement offlightseeing around the awe-inspiring 20,320-foot MountMcKinley, North America’s tallest mountain.

Fairbanks is known as the dog mushing capital of theworld. From long-distance racers to sprint mushers,Alaska’s Interior is home to winners of the Yukon QuestInternational Sled Dog Race, the Iditarod, and the OpenNorth American Championship Sled Dog Race.Fairbanks is proud of its sled dog heritage, and the com-munity provides ample opportunity for others to share in it!

At PAWS for Adventure you areinvited to become a part of the spe-cial bond that builds betweenmusher and dog team. You can ridealong in the “basket” as an experi-enced musher takes you on a half-hour tour or you can enroll inmushing school to learn how to

drive your own team of sled dogs. By the time you areready to return home, you may well agree that the dogsledis a great way to commute.

Take the next step as you and your team take part in anextraordinary experience. Make team-building, Alaska-style, part of your agenda. Come together to care for thedogs, cross the miles, set up camp, and relive the day’sadventures while you earn a mushing school certificateand a greater understanding and respect—for the countryand for one another.

Stroll through the seventy-six-acreWedgewood Wildlife Sanctuary.Along its trails with accompany-ing habitat information, you maycatch a glimpse of some of Inte-rior Alaska’s wildlife, perhaps acow moose with twin calves, per-haps the spectacular fall migrationof the sandhill cranes.

Dining Hot SpotsVisitors are often pleasantly surprised by the many diningoptions in Fairbanks and tantalized by the distinct diningsettings. For a peek at just a few, read on.

Fairbanks boasts warm summer days and nights and nu-merous outdoor decks and patios on which to enjoy them!Locals and visitors alike flock toThe Alaska Salmon Bake in Pio-neer Park to experience thewarmth of Fairbanks’ summersun while feasting on Alaskasalmon, halibut, and prime ribgrilled to perfection. The fish isflown in from Alaska’s icy waters,and cooked before your eyes on a 15-foot wood-fire pit.After dinner, you can wander among authentic pieces ofmining equipment and wonder at the will and ingenuityof the miners.

If you’re looking for an award-winning restaurant and bis-tro look no further than Lavelle’s Bistro. It offers finedining and excellent service. Located in the heart of down-town Fairbanks, the bistro isnamed after the Lavelle Young, thesteamship that helped establish thetrading post in 1903 that becameFairbanks. The open kitchen al-lows you to see what’s really hot!A stand-alone 3,000-bottle winecellar is a major attraction for wineconnoisseurs and has earned the restaurant an award fromWine Spectator Magazine and praise from New York Timesrestaurant critic Frank Bruni. Like in many Fairbanks eat-eries, summer finds tables and umbrellas set up outsidefor diners to enjoy the long sunny evenings.

The Pump House Restaurant and Saloon offers finedining in a setting steeped in Alaska’s gold rush past onthe banks of the Chena River. Whether you plan a partyor a jazz event at this National Historic Site and Distin-

guished Restaurant of NorthAmerica, you will step back intothe gold rush as you savor delicatelyprepared items. The service is“Alaska Style,” which means com-bining the freshest products withour culinary heritage. TheSenator’s Saloon features “The

World’s Most Northern Oyster Bar.” The Pump Houseis a great experience for visitors and locals who enjoy fine

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dining amid antiques, big game trophy animals and periodphotographs.

The Regency Cove Restaurant and Lounge is a cozy,quiet spot specializing in steaks and seafood. The Regency

prides itself on offering slow-roasted prime rib and the onlylive-lobster tank in Alaska’s Inte-rior. Surf and turf options aboundand service by the warm andfriendly staff will ensure that visi-tors enjoy their stay. If you’re look-ing for a simpler meal, the restau-rant offers a 14-foot salad bar and

homemade soup and bread every day. You will also findovernight accommodations and car rentals.

Fairbanks has gained a reputation for fresh and creativelyprepared foods. Now the Silver Gulch Brewery andBottling Company has made the active mining commu-nity of Fox, just ten miles from the center of downtown,famous for great beer. The motto here is “Fairbanks: un-usual people, unusually good beer.”Silver Gulch is America’s northern-most brewery. Groups large andsmall are welcome and cared for ascarefully as the brew master caresfor his hand-crafted ales. The12,000-sq-ft facility offers separatemeeting rooms for events for 30to 120 people, while the upstairs can handle up to 300people in a multi-room experience. Add a brewery tourwith Fairbanks-born brew master Glenn Brady and yourvisit will be complete.

Special VenuesLooking for places to meet that offer the warmth andhistory of the Interior?

In town, the elegant Alaska Heritage House, locatedwithin walking distance of shops, businesses, museums,and many restaurants in downtownFairbanks, is not only a bed andbreakfast, but is available for spe-cial occasions as well. Its central lo-cation makes it especially suitablefor the business traveler. Rich withhistory, this 1916 National His-toric Register high-society house is,as its owner says, “the ideal place for celebrating life.” To-

day it is restored with extraordinary attention to detailincluding wallpaper and furnishings circa 1916. The 1875dining room is perfect for a small meeting.

At Chena Hot Springs Resort, the hardest part of yourvisit will be making choices about how to spend yourtime; the dog sled ride or the hot tub, the ATV tour orthe guided horseback ride? You canvisit the Aurora Ice Museum year-round and enjoy a martini servedin a glass made of ice before re-laxing with a therapeutic massage.After dinner, end the evening withoutstanding aurora viewing. Atthe top of the ridge above theResort, you’ll have unobstructed views of the northernlights. Don’t forget the natural mineral hot springs – theywere favorites with miners over one hundred years agoand are just as great today.

One place where you can experi-ence first hand the gold mininglegacy of Fairbanks is at GoldDredge No. 8. Active until 1959,today Gold Dredge No. 8 servesas a testament to the hard-work-ing miners who built Fairbanks.This artifact of Alaska’s gold min-

ing past, now the centerpiece of a National Historic Dis-trict, offers visitors the chance to experience the thrill ofprospecting.

Begin with a guided tour through the Dredge then stop atthe Mess Hall for a hearty miner’s meal. End your day bystriking it rich yourself when you pan for gold! No onegoes home empty handed. The folks at the Dredge arehappy to host group events – day or night – and can ac-commodate groups of up to 240 people for meetings orreceptions.

In a town founded along a riverbank, no visit is completewithout a ride on a period sternwheeler. Greatland RiverTours’ sternwheeler, The Tanana Chief, offers authenticsternwheeler adventures. Sightseewhile you enjoy a prime rib and hali-but dinner and learn about the proudhistory of these ships. You’ll see theFairbanks you can’t see from the road.The Tanana Chief is available frommid-May through mid-September,but their fine cooking is availablethroughout the year.

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While it’s true that it wassternwheelers that conquered theInterior, the automobile was notfar behind. The FountainheadAntique Automobile Museum,opening in spring 2009, features alarge collection of early automo-biles (1899 through WWII). Be-

hind the automobiles is an extensive exhibit of photo-graphs and interpretive displays about the history ofvehicle use in the Fairbanks area. The collection is a per-fect location for a fun reception among the fascinatingexhibits!

Enjoy the rustic charm of Mt. Aurora Fairbanks CreekLodge set at the top of Cleary Summit, twenty miles northof Fairbanks. There you can expe-rience the history and adventure ofInterior Alaska in an original bunk-house used by the FairbanksExploration Company. Nowrenovated with all the modernconveniences, you can enjoy asingle-night stay or a week-longretreat. With a 270-degree view you can watch extraordi-nary aurora borealis displays from the Bunkhouse, or ex-perience 360-degree views at adjacent Mt. Aurora Skiland,one of North America’s premier aurora watching loca-tions. You can also enjoy downhill skiing and great din-ing. Summer activities include hiking, blueberry pickingand canoeing the nearby rivers.

March Madness Northern Style!Across this great state the end of winter and beginning ofspring have always been a time to celebrate. Long beforeminers gathered up their gold dust and headed to town,Alaska Native people returned from traplines and wintercamps to welcome one another and the spring. It is nodifferent today. March is a time of celebration inFairbanks! It encompasses the Festival of Native Arts andthe World Eskimo–Indian Olympics, the North Ameri-can Basketball Tournament at the University of AlaskaFairbanks, the Open North American ChampionshipSled Dog Race, or the Sonot Khaazoot marathon 20kand 50k freestyle, mass-start cross-country ski race alonga frozen river!

During the winter, ice sculptures add a magical decorativedetail to the winter cityscape. From the straightforward

to the sublime, they decoratestreets throughout the commu-nity. North America’s best ex-amples of ice sculpture can be seenin March at the Ice Park duringthe World Ice Art Champion-ships. Ice sculptors from aroundthe world compete for top hon-ors in this northern competition. The Kids Park drawsthousands of children who slide, skate, and play on, andin, the icy attractions.

ShoppingFrom its inception, The Artworkshas been the place to findcontemporary and traditional Alaskafine art and crafts. Choose fromamong a wide range of media –painting, prints, pottery, wearableart, jewelry, sculpture, fiber work,and baskets – that will remind you

of your time in Fairbanks. If your event has special awards orgifts to be presented, the Artworks can help you with custommatting and framing to enhance any presentation.

Glass art has reached a high levelof expertise at Expressions inGlass, where you can view worksof glass art or create your own.Take a group lesson in the artof stained glass, or create yourown sun-catcher, night light, ornecklace. A mini-class can be asshort as a one-hour event. No experience needed! If youdon’t have the time to take a class, then do take the timeto peruse the magnificent hand-blown glass creations bylocal artists.

You’ve come this far, maybe evenwaited all your life! Can you reallygo home without going to NorthPole? Invoke memories of Alaska,of childhood, and of starry nightsspent looking for reindeer. Boysand girls of all ages will love hotcocoa, a pair of cozy pajamas or a

personal letter signed by Santa Claus from Santa’s Lettersand Gifts. Spread the feeling of Christmas year-round tothose you love by choosing among a variety of gifts orgift packs.

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EntertainmentEnjoy the Palace Theatre’s GoldenHeart Review – a musical reviewcelebrating the founding ofFairbanks. You can even book yourown private or group showing!

What do you get when you mix afew nuggets with some choice gems,“insightful observations” and abanjo? Local entertainer Bob Miller says you get “edu-

tainment.” Miller’s one-man show,Moose Nuggets and OtherAlaskan Gems, will provide thatedu-tainment for groups from 20to 400. Remembering how he feltin his first few days in Fairbanks –overwhelmed by the beauty and allthe “nuggets” of information and

activity around him – today he attempts to transfer that feelingto his audience in the Moose Nuggets show.

Getting Here and Getting AroundOptions for reaching Alaska’s great Interior are abundantand can be customized for your group.

Domestic and international flightsconnect Fairbanks with the wideworld. There are a number ofairlines serving Alaska’s secondlargest city with many options fordaily jet service including AlaskaAirlines, with more flights to,from and within the state ofAlaska than any other airline.

The Alaska Railroad offersvisitors and residents alike a traveloption for visiting Denali andbeyond. The last whistle-stoprailroad in the United States travelsbetween Fairbanks and Anchoragedaily during the summer monthsand weekly in the winter. See the

unimaginable wilderness while you travel in comfort onthe train between the cities, taking time out in DenaliNational Park and Preserve.

The best of both worlds is available to you by combininga ride on the Alaska Railroad with a flight between

Fairbanks and Anchorage. Take in the sights as you travelin style aboard a comfortable rail car then fly back to youroriginating location in 45 easy minutes! Consider holdingthe first day of your conference on board a private rail car!

Transporting people within Fairbanks is easy when youwork with Alaska/Yukon Trails. They are not only expertat transporting people throughout the area, they also offersmall group tours of Fairbanks attractions, including tripsto the University of Alaska Museum of the North, thetrans-Alaska oil pipeline, the Santa Claus House, and tothe home of dog-mushing legend Mary Shields, the firstwoman to run the Iditarod Sled Dog Race. Their mottois: “So dependable Alaskans depend on us summer andwinter.” That’s saying a lot!

Like most cities, Fairbanks has afull complement of national carrental agencies whose names youwill recognize. One among themis Budget Rent a Car withlocations at the Fairbanks

International Airport as well as downtown. They offer avariety of vehicles, from compacts to 4x4s, pick-up trucksto minivans, and have train and local area pick-up. Theyalso offer daily, weekly and monthly rates.

The addition of ERA Aviation tothe Fairbanks market has addeddaily connections to more in-statecommunities, including Bethel,Cordova, Kodiak, Valdez, Homerand Kenai. They also offer anumber of convenient daily directflights between Anchorage andFairbanks. They work with meeting and event plannersto offer the best possible rates to facilitate in-statemeetings.

Numerous smaller commuter airlines are available to takeyou to Interior Alaska Native communities and otherAlaska destinations throughout the region.

Whether your group is large orsmall, if you need to transportthem around the state or aroundthe city, contact Holland AmericaTours/Gray Line of Alaska. Theyoffer year-round charter and trans-portation solutions for meetingsand special events. Motor coach

charters include restroom- and video-equipped 47-55

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passenger coaches. The length of charters can range from ashort transfer to a complete 20-day Alaska tour. They aretrue to their word: “We handle the details of your Alaskavacation so you can independently experience an awe-inspiring adventure which is the promise of Alaska travel.”

Check out Premier Alaska Tours,an experienced Alaskan touroperator specializing in real Alaskatour experience. This 100%Alaska-owned company isdelighted to move into theFairbanks transportation marketwith the recent purchase of AlaskaGoldline Express. This brings their transportationinventory to over 40 full-size motorcoaches, three

Sprinters, one van and four luggage trucks! The AlaskaExplorer Escorted Land Tour features Fairbanks, DenaliNational Park and Preserve and Anchorage. Theycustomize tours for groups over 20.

On a local level, the RegencyHotel Car Rentals also offers theconvenience of renting directlyfrom its downtown hotel location.The cars feature remote startingmechanisms known as “autostarts.” These relatively recentadditions to the arsenal ofnorthern drivers allows for starting a car from inside abuilding! With a push of a button your car starts and iswarmed up by the time you get to it!

Ft. Wainwright Army PostFrom a small cold-weather test station to one of the Army’slargest training areas, Fort Wainwright has come a longway. The Post,known as LaddField, was dedi-cated as Fort Wain-wright Army Post.Since then FortWainwright hasbeen home to sev-eral units. In 1967, Fort Wainwright soldiers aided thecommunity with manpower and equipment to help evacu-ate their civilian neighbors during the Chena River flood.

In 1996, Fort Wainwright was honored with the Green StarAward for environmental stewardship in the Fairbanks area.

Today, Fort Wainwright is home to over 4,600 soldiersand 6,100 family members. The post encompasses944,000 acres, 878,000 of which are training acres.Fort Wainwright is the home of the 1st Stryker BrigadeCombat Team, 25th Infantry Division and the Aviation TaskForce 49.

Eielson Air Force BaseEielson Air Force Base is located about 25 miles southeastof Fairbanks and encompasses 62,000 square miles.Eielson AFB ishome to the 354thFighter Wing withover 3,000 militarymembers. The baseis under the com-mand of the PacificAir Forces.

The Wing has had a long and distinguished history sinceits creation in 1942. Eielson units have seen action inWorld War II, Vietnam and the Persian Gulf. Since itsearly days, Eielson has also been home to weatherreconnaissance aircraft, tactical units from Alaskan AirCommand and aerial tankers.

Today, the 354th Fighter Wing supports operations,maintenance, mission support and medical functions ofthe Pacific and is host to 10 tenant units, to include Alaska’sAir National Guard 168th Air Refueling Wing.

Planning a Military Reunion?For many, returning to Alaska includes returning to a place where they served their country, whether in the Air Force or

the Army. Fairbanks proudly welcomes all those who come to the Interior–whether to serve or reminisce. Contact the FCVBMeetings & Conventions Services Coordinator at (907) 457-3282 ext. 3768 to plan your reunion.

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Alaska Airlines (pg 26)4750 Old International Rd, Anchorage, AK 99502Toll Free: 800-252-7522www.alaskaair.com

Alaska Heritage House (pg 24)410 Cowles St., Fairbanks, AK 99701(907) 456-4100, Fax: (907) 456-4101www.alaskaheritagehouse.com

Alaska Railroad (pg 26)1745 Johansen Expwy, Fairbanks, AK 99701(907) 265-2494, Fax: (907) 265-2323Toll Free: [email protected], www.AlaskaRailroad.com

The Alaska Salmon Bake (pg 23)3175 College Rd #1, Fairbanks, AK 99709(907) 452-7274, Fax: (907) 456-6997Toll Free: [email protected], www.akvisit.com

Alaska/Yukon Trails (pg 26)PO Box 84608, Fairbanks, AK 99708Toll Free: [email protected], www.alaskashuttles.com

Alaskan Arctic Turtle Tours (pg 22)PO Box 60866, Fairbanks, AK 99706(907) 245-0200, Fax: (907) 245-0400Toll Free: [email protected], www.alaskatravel.com

The Artworks (pg 25)3677 College Rd, Suite 3, Fairbanks, AK 99709(907) 479-2563

Budget Rent A Car (pg 26)6450 Airport Way, Ste. 6, Fairbanks, AK 99705(907) 474-0855, Fax: (907) 474-8383Toll Free: [email protected]

Chena Hot Springs Resort (pg 24)PO Box 58740, Fairbanks, AK, 99711(907) 451-8104, Fax: (907) 451-8151Toll free: 800-478-4681reservations@chenahotsprings.comwww.chenahotsprings.com

Denali ATV Adventures (pg 22)PO Box 593, Healy, AK 99743(907) 683-4288, Fax: (907) [email protected], www.DenaliATV.com

Denali Raft Adventures (pg 22)Drawer 190, Denali Park, AK 99755(907) 683-2234, Fax: (907) 683-1281Toll Free: [email protected], www.denaliraft.com

ERA Aviation (pg 26)6160 Carl Brady Drive, Anchorage, AK 99502(907) 266-8394, Fax: (907) 266-8391Toll Free: 800-866-8394 www.flyera.com

Expressions in Glass (pg 25)1922 Peger Rd, Suite A, Fairbanks, AK 99709(907) 474-3923, Fax: (907) [email protected]

The Fountainhead Antique AutomobileCollection (pg 25)1501 Queens Way, Fairbanks, Alaska 99701(907) [email protected]/auto/autocollection.htm

Gold Dredge No. 8 (pg 24)1755 Old Steese Hwy N, Fairbanks, AK 99712(907) 457-6058, Fax: (907) [email protected]

Greatland River Tours (pg 24)1020 Hoselton Rd, Fairbanks, AK 99709(907) 452-8687, Fax: (907) 455-8687Toll Free: 866-452-8687info@greatlandrivertours.comwww.greatlandrivertours.com

Holland America Tours/Gray Line of Alaska(pg 26)1980 S Cushman St, Fairbanks, AK 99701(907) 451-6835, Fax: (907) 452-8321Toll Free: [email protected]

Lavelle’s Bistro (pg 23)575 1st Ave, Fairbanks, AK 99701(907) 450-0555, Fax: (907) [email protected], www.lavellesbistro.com

Moose Nuggets and Other AlaskanGems (pg 26)PO Box 70263, Fairbanks, AK 99707(907) 456-3950

Mt. Aurora Fairbanks Creek Lodge (pg 25)2320 Fairbanks Creek Rd, Fairbanks, AK 99712(907) 389-2000, Fax: (907) [email protected], www.mt-aurora.com

Northern Alaska Tour Company (pg 22)PO Box 82991, Fairbanks, AK 99708(907) 474-8600, Fax: (907) 474-4767Toll Free: [email protected]

Palace Theatre’s Golden Heart Review (pg 26)3175 College Rd, Fairbanks, AK 99709(907) 452-7274, Fax: (907) 456-6997Toll Free: [email protected], www.akvisit.com

PAWS for Adventure (pg 23)PO Box 10116, Fairbanks, AK 99710(907) [email protected]

Premier Alaska Tours (pg 27)1900 Premier Court, Anchorage, AK 99502-1113(907) 279-0001, Fax: (907) 279-0002Toll Free: [email protected]

The Pump House Restaurant andSaloon (pg 23)PO Box 80545, Fairbanks, AK 99708(907) 479-8452, Fax: (907) [email protected], www.pumphouse.com

Regency Cove Restaurant and Lounge (pg 24)95 10th Ave, Fairbanks, AK 99701(907) 459-2700Toll Free: 800-478-1320info@regencyfairbankshotel.comwww.regencyfairbankshotel.com

Regency Hotel Car Rentals (pg 27)95 10th Ave, Fairbanks, AK 99701(907) 459-2700Toll Free: 800-478-1320info@regencyfairbankshotel.comwww.regencyfairbankshotel.com

Santa’s Letters and Gifts (pg 25)101 St. Nicholas Dr, North Pole, AK 99705(907) 488-2200, Fax: (907) 488-5601Toll Free: [email protected]

Silver Gulch Brewery and BottlingCompany (pg 24)PO Box 82125, Fairbanks, AK 99708(907) [email protected]

Wedgewood Wildlife Sanctuary (pg 23)1501 Queens Way, Fairbanks, Alaska 99701(907) [email protected]/wedgewood/wildlifesanctuary/sanctuary.html

World Ice Art Championships (pg 25)P.O. Box 83134, Fairbanks, AK 99708(907) 451-8250, Fax: (907) 456-1951www.icealaska.com

Activities Contact Information

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Planning ToolsWhether a seasoned veteran or a first timer,

at the FCVB we understand that there are

always questions that face the meeting, retreat

or event planner. We’ve developed the

following pages as a step towards helping you

make your Fairbanks event a truly great

experience. Need more information? Call us

today.

Meeting Planner Checklist 30

General Information

What to Expect 31

Planning Ahead 32

Green Meetings 33

Fairbanks Map 34

Meeting Planner ChecklistWe’ve put together the following checklist to help you plan a meeting in Fairbanks. The amount of

preplanning can vary, and we recommend that you make the Meetings and Conventions Department yourfirst contact point when it comes to any meeting. No matter what size your meeting is, or at what stage youare in the organizational process, the Fairbanks Convention and Visitors Bureau (FCVB) Meetings andConventions Department is here to help.

BudgetIdentify all Income

• Registration fees• Revenue on functions• Contributions/Sponsors• Other financing• Exhibit space rental

Identify all Expenses• Mailing and postage• Printing, signs &

decorations• Supplies• Entertainment & speaker

fees• Additional staff• Exhibit & meeting space• Meals, snacks & beverages• VIP Gifts, cordials &

turn-downs

Establish overall Budget

Timing• Determine length of

meeting• Choose days of the week• Set meeting dates• Double check for conflicts

Often, special events can enhanceyour meeting and supply free-timeactivities, but be sure to confirmyour meeting and sleeping roomreservations. Take into considerationevents that could deplete yourattendance base (school vacations,holidays, other meetings that wouldcompete for attendees, etc.)

Select Your MeetingFacility

• Determine number and sizeof meeting rooms

• Establish A/V andequipment requirements

Key Contacts• Fairbanks Convention &

Visitors Bureau• Facility/Hotel Sales

Manager• Food & Beverage Manager• Volunteer Personnel• Airline Agent• Car Rental Agent• Ground Operator• A/V Rental Agent• Florist

Special Activities• Decide on recreational

functions• Arrange for entertainment• Reserve off-site facilities

(hot springs, museums,concerts, Denali NationalPark, gold dredge/camptours, etc.)

• Organize companionactivities

• Plan pre-/post-convention tours

• Contact ground operators

FCVB can introduce you to theagents that specialize in localpackages. Offering these optionalactivities on your registration materialbuilds interest and makes yourmeeting stand out from the rest!

Exhibits• Organize exhibit space into

units• Establish exhibitor policies

& costs• Establish power

requirements• Establish set-up/tear-down

times

• Decide on room set-ups tobe used

• Investigate shuttle service/transportation availability

• Check accessibility• Be sure desired amenities

are furnished

Meeting Content• Determine meeting

objectives• Establish overall meeting

theme• Create a tentative agenda• Decide on session topics• Establish committees• Select entertainers, speakers

& presenters

Food & BeverageRequirements

• Decide on the number ofgroup meal functions

• Select location for each• Estimate attendance of each• Select menus• Obtain costs• Decide on payment

system–tickets/payment atthe door

• Make bar arrangements(host or no-host)

• Select and bookentertainment

• Consider A/V requirements• Plan decorations• Determine food/beverage

needs for hospitality suite

Different locations, extraordinarycaterers, creative menus andspectacular decorations all combine toprovide that unforgettable ambiance.FCVB has contacts and suggestionsthat will help make your eventabsolutely stunning.

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• Prepare exhibitor contracts• Mail information to

potential exhibitors• Arrange food and beverage

services

Publicity• Make contacts with local

media• Prepare news releases for

media• Arrange for photographer at

key events

FCVB can provide you with a localmedia contact list and “Welcome”window signs for local businessesto help publicize your meetingactivities.

International Meetings• Determine passport, visa

requirements• Determine special mailing

requirements• Arrange for currency

exchange services• Investigate customs

regulations• Establish import/export

agent contact

• Arrange for translator• Prepare translated printed

materials• Establish overseas person-

nel liaison• Prepare attendee orientation

program

Transportation• Obtain schedules/prices

for all carriers• Airlines• Railroad• Motorcoach

Registration• Pre-registration• Define registration

procedure• Create necessary forms• Arrange for registration area• Organize registration

system and personnel• Assemble delegate packets• Obtain equipment/supplies• Arrange for message center/

information booth

FCVB can provide you with on-site registration assistance, person-nel to staff an information booth,name tags, and the suppliesneeded for your delegate packets.

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Reception• Plan greeting events at

transportation sites• Arrange shuttle service• Arrange for proclamation

or welcoming ceremony bya dignitary or committee

Attendance Promotion• Establish attendance goals• Create or purchase mailing

lists• Produce pre-meeting

advertisements• Produce meeting

announcements and pre-registration mailers

• Make initial and follow-upmailings

FCVB has a number of tools for youto use to promote your meeting.The Meetings and ConventionsDepartment also offers beautifulFairbanks short videos to show at theconvention held prior to the one inFairbanks. All of these are availableabsolutely free!

General Information

ClimateWhile winter temperatures average a cool 8o F to-19o F, summer temperatures rise into the 70s and80s. Because of its latitude, Fairbanks enjoys thesummer’s midnight sun and the winter’s northernlights. The Brooks Range keeps the harsh Arcticwinds at bay, and the Alaska Range keeps the wet,coastal weather to the south. Our location makesfor dry weather, little wind and warm summers.Winter brings consistent snow conditions fromNovember through March.

DressFairbanksans dress for the season at hand. Casual,comfortable clothing and shoes are acceptable formost occasions. Summer wear includes shorts andsandals. Winter wear should include parkas,boots, caps and mittens. Dressing in layers year-round is recommended, as temperatures oftenchange rapidly due to our geographic location.

What to Expect

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Steps to Meeting SuccessThe Fairbanks Convention and Visitors Bureau wants to welcome your group to our city and will work with

you to make your meeting a hit! Planning a convention or meeting in Fairbanks can be an exciting and fulfillingtask. Many planners have benefited from the glowing praise that comes with a job well done.

Your first step to that success should be to contact the experts at the Fairbanks Convention and Visitors Bureau.Every meeting has various stages and deadlines. Knowing what should be done, and when, puts you on top. In theMeetings and Conventions Department, our goal is to make your job easier. We have established the contacts,gathered the information and ordered the supplies! Taking advantage of our services will provide you with an expertpartner who will go the extra mile to offer assistance before, during and after your event.

� 9-12 Months BeforeCalculate budget. Make schedule decisions.Contact the Fairbanks Convention andVisitors Bureau! Let the experts assist you withdate selecting, site and theme, obtaining ratesand reserving a room block.

� 8-9 Months BeforeDetermine speakers, seminars and theme.

� 6-7 Months BeforeDevelop registration and exhibitor brochures.

� 5 Months BeforeMail speaker confirmations and requests foraudiovisual needs.

� 4 Months BeforeMail registration forms to registrants,exhibitors and sponsors.

� 3 Months BeforeFinalize on-site staffing, security andphotographers.

� 2 Months BeforePlan menus, mail second brochure, maketravel arrangements, contact local press.

� Final MonthPrint handouts, on-site registration forms,signs, programs and name badges.

� 1 Month AfterReview and evaluate meeting financials.Review delegate evaluations. Complete file foruse in next year’s meeting. Send thank-younotes or cards.

Meetings and Conventions DepartmentFairbanks Convention and Visitors Bureau

101 Dunkel Street, Suite 111 • Fairbanks, AK 99701-4806

(907) 459-3768 • Trade only: 877-551-1728, ext. 3768

[email protected] • www.explorefairbanks.com

33

1. Put it in writingPut it in writingPut it in writingPut it in writingPut it in writing.Establish an environmental statement or policyfor the meeting, and get buy-in for it from themeeting host organization’s management. Sharethe policy with suppliers, delegates and speakers.You’ll be amazed at how far they’ll go to help youmake your event Green.

2. Use paperless technologyUse paperless technologyUse paperless technologyUse paperless technologyUse paperless technology.Use digital and electronic technology to cut downyour paper use. Create a conference web site; offerelectronic registration and confirmation; andadvertise using the web and/or email.

3. Meet closeMeet closeMeet closeMeet closeMeet close.Within the city choose a venue and hotel that areclose to the airport and within walking distance ofeach other.

4. Practice the 3RsPractice the 3RsPractice the 3RsPractice the 3RsPractice the 3Rs.Ask your hotel and meeting venue to providevisible reduction, reuse and recycling services forpaper, metal, plastic and glass.

5. Bulk upBulk upBulk upBulk upBulk up.Have your food and beverage service provider usebulk dispensers for sugar, salt, pepper, cream, andother condiments.

Green Meetings

More and more we are aware of the effects of our actions on the systems and thecommunities that support us. Many planners are working to meet the currentindustry best practices to minimize or mitigate environmental impacts. Theunderlying principle of green meetings is to minimize the environmental impactof an event by consciously acting to:

• Decrease the amount of solid waste produced by the conference• Reduce energy and water consumption• Minimize or off-set harmful emissions associated with the event• Dispose of solid and liquid waste in an environmentally

responsible manner• Eliminate the use of harmful chemicals at the event

6. Lighten your StayLighten your StayLighten your StayLighten your StayLighten your Stay.Choose a hotel that offers a linen reuse programand bulk dispensers for shampoos and soaps inguest suites.

7. Eat greenEat greenEat greenEat greenEat green.Include vegetarian meals, and have meals plannedusing local, seasonal produce.

8. Close the recycling loopClose the recycling loopClose the recycling loopClose the recycling loopClose the recycling loop.Have all printed materials published on recycledpaper, using vegetable-based inks, and on bothsides of the page.

9. Save energySave energySave energySave energySave energy.Coordinate with the meeting venue to ensure thatlights and air conditioning will be turned offwhen rooms are not in use.

10. Spread the word!Spread the word!Spread the word!Spread the word!Spread the word!Tell delegates, speakers and the media about yoursuccess. You’ll be surprised—Green efforts arecontagious.

Here are 10 steps to a Greener meeting

based on information at www.bluegreenmeetings.org

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The Fairbanks Convention and Visitors Bureau (FCVB) has made its besteffort to provide accurate information but does not guarantee accuracy,service or quality of the listings presented. FCVB is not responsible forgoods or services provided by firms or organizations listed in this guide. Alllistings in this directory are paid listings, with information provided by eachorganization.

Project Coordinators:Jennifer Jolis, FCVB Meetings & Conventions DirectorPenny Volino, FCVB Meetings & Conventions CoordinatorCassie Toth, FCVB Meetings & Conventions CoordinatorAngie Cerny, FCVB Branding and Production CoordinatorGinessa Peter, FCVB Meetings & Conventions Coordinator

Design by:Jill Marshall, Marshall Arts Graphic Design, Fairbanks

Above: ©Patrick Endres. Front and Back Cover: ©Todd Paris

This Meeting Planner Guide was printed using products with a Mixed Sourceslabel that support the development of responsible forest management world-wide. The wood comes from Forest Stewardship Council (FSC) certifiedwell managed forests, company controlled sources and/or recycled material.

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