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Fall 2006 Retake Training Materials
07FL309
Retake Training Materials Slide Retake Training Materials Slide 22
Retake Training Materials Icons
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Identifies School Coordinator slides
Identifies Test Administrator slides
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Since the Retake Training Materials include only one PowerPoint presentation, these slides should be used to train school coordinators and test administrators. To help organize the materials relevant to each training session, every slide contains one or both of the following icons in the upper right corner:
Retake Training Materials Slide Retake Training Materials Slide 33
Training Materials Link
The test administration manual and these training materials are located at:
www.ctb.com/fcat
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Retake Training Materials Slide Retake Training Materials Slide 44
Fall 2006 FCAT Retake Reading and Mathematics Administration Schedule
Test Administration Schedule
Date Test Testing Time
September 25–29 Reading Untimed
September 25–29 Mathematics Untimed
September 25–29 Reading and MathematicsMake-Up Testing
Untimed
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Districts have identified one of the following two weeks for their Fall 2006 FCAT Retake administration:
Test Administration Schedule
Date Test Testing Time
October 2–6 Reading Untimed
October 2–6 Mathematics Untimed
October 2–6 Reading and MathematicsMake-Up Testing
Untimed
OR
Retake Training Materials Slide Retake Training Materials Slide 55
What’s New for the Fall 2006 FCAT Retake■ FCAT Administration Record—combines the Record of Absences
and Invalidations and the record of attendance FIVE elements now need to be correct on the label to make it
usable: student’s last name student ID number district number school number grade level
Because only the last four digits of the Social Security Number (XXXXX1284X) are printed on the label, school personnel must use the student PreID Roster to verify the complete number before testing begins
The document configuration has changed from a test book AND an answer document to ONE test and answer book for each test
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Retake Training Materials Slide Retake Training Materials Slide 66
Reminders for the Fall 2006 FCAT Retake
Forms and Procedures:
PreID Roster—lists students with a PreID label
FCAT Security Log—keeps track of the monitoring of each test room
Students using large print materials must record answers in their large print documents ONLY
Test group codes will be assigned by school coordinators
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Retake Training Materials Slide Retake Training Materials Slide 77
Students to Be Tested
Grades 11–13 regular and adult high school students who have not passed one or both parts of the Grade 10 FCAT
Certificate of Completion students
Three-year graduation program students (who have not passed one or both parts of the Grade 10 FCAT) in the fall of their third year in high school
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Retake Training Materials Slide Retake Training Materials Slide 88
Rules for Preidentified Student Documents
Verify that the student identified on each label will be tested and that certain information on the label is correct
Use the PreID label if ALL of the following information is CORRECT (even if other information is INCORRECT)
• student’s last name• student ID number• district number • school number• grade level
Grid any missing information in the appropriate sections of the grid sheet
You are NOT required to grid the missing numbers of the Social Security Number printed on the label if the PreID Roster reflects the correct Social Security Number
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Retake Training Materials Slide Retake Training Materials Slide 99
Placement of Student Label
Sample Student Label:
Affix the label to the box in the lower left corner of the student grid sheet
Do not remove labels once they have been affixed, and do not affix a label over another label
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Retake Training Materials Slide Retake Training Materials Slide 1010
Sample Student Grid SheetStudent Information BoxThis box must be completed by the student even if the document is preidentified.
Content Assessed
Student DemographicInformation
Test Administration
Preidentified Area Student labels should be affixed to this area.
School Use Only Box This box contains one DNS bubble and one UNDO bubble to indicate whether a test has been invalidated.
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Security NumberThis number consists of two letters followed by a six-digit number.
Retake Training Materials Slide Retake Training Materials Slide 1111
Test Invalidation Policies and Procedures
The DNS Bubble MUST be gridded on a USED document if:
The document is defective
Certain information on the label is incorrect
A label has been placed over another label
The student is caught cheating or is disruptive during testing
The DNS Bubble MAY be gridded if:
A student becomes ill OR is not allowed the correct amount of time to finish the test
Consideration: Was the student provided adequate time to respond to the test questions?
• Yes — submit the document for scoring
• No — invalidate the document and return it with the NOT TO BE SCORED materials
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Retake Training Materials Slide Retake Training Materials Slide 1212
Test Invalidation Policies and Procedures (cont.)
It is not necessary to invalidate UNUSED
documents as long as they are packaged
with the NOT TO BE SCORED materials.
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Retake Training Materials Slide Retake Training Materials Slide 1313
Sample FCAT Administration RecordTASC
Retake Training Materials Slide Retake Training Materials Slide 1414
Test Security Policies and Procedures
Prohibited Activities Include:
Reading the passages, test items, or performance tasks
Revealing the passages, test items, or performance tasks
Copying the passages, test items, or performance tasks
Interpreting or reading test items or passages for students
Changing or otherwise interfering with student responses to test items
Causing achievement of schools to be inaccurately measured or reported
Copying or reading student responses
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Retake Training Materials Slide Retake Training Materials Slide 1515
Proctors
Personnel Needed Based on Student Participation
Proctor Duties and Responsibilities
School personnel• prepare, distribute, and collect materials• grid student answer documents
Non-school personnel• assist in monitoring test administration only
1–29 students Test Administrator
30–59 students Test Administrator and 1 Proctor
60–89 students Test Administrator and 2 Proctors
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Retake Training Materials Slide Retake Training Materials Slide 1616
Security Numbers and Checklists
Security Numbers:
account for secure test and answer books
consist of two letters followed by a six-digit number
should be recorded each time secure test and answer books are distributed and returned
Retake Security Checklists:
list the security number of each secure book
are used by the school coordinator to record the security numbers assigned to and returned by each test administrator
may be copied and used by the test administrator, or security numbers may be recorded on the FCAT Administration Record
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Retake Training Materials Slide Retake Training Materials Slide 1717
Sample Security ChecklistTASC
Retake Training Materials Slide Retake Training Materials Slide 1818
Sample FCAT Security LogTASC
Retake Training Materials Slide Retake Training Materials Slide 1919
Supervise Test Administration
During testing, ensure that students:
• clear their desks of all materials except the appropriate test materials
• use only No. 2 pencils
• do not have books, notes, scratch paper, or electronic devices even if they do not use them during the test
• do not disturb others
• work independently
DO NOT:
• talk with students about any test item
• help students answer any test item
• discuss test items or answers with students even after all test materials have been returned and testing has been completed
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Retake Training Materials Slide Retake Training Materials Slide 2020
Return Retake Materials to the School Coordinator Verify and keep a copy of your record of security numbers
(the Security Checklist, FCAT Administration Record, or a form of your own)
Remove stray reference sheets from the test materials
Check student grid sheets to ensure the following:
No stray marks in preidentified/security number area
Upper right corner was completed by each student
DNS and UNDO bubbles are accurately completed, if necessary
Complete the following:
FCAT Security Log
Online Test Administrator Comment Form
Group materials using the cover sheets in Appendix C
Return materials to the school coordinator
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Retake Training Materials Slide Retake Training Materials Slide 2121
Testing Location Considerations
Use classrooms whenever possible
Avoid testing in the cafeteria, gymnasium, auditorium, or library whenever possible
Make sure that students are not facing each other if seated at tables
Make sure that students are not in seating that allows them to easily view other students’ answers
Make sure there is sufficient space (at least three feet) between students
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Retake Training Materials Slide Retake Training Materials Slide 2222
Prepare Materials for Return to the District Coordinator
Verify return of secure materials
Complete record of security numbers (the Security Checklist, FCAT Administration Record, or a form of your own)
Make copies of and file:
Each test administrator’s record of security numbers
FCAT Security Logs
Separate test materials (by grade level and document type)
Verify accuracy of DNS and UNDO bubbles
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Retake Training Materials Slide Retake Training Materials Slide 2323
Prepare TO BE SCORED Documents for Return
Complete the following:
a Retake Document Count Form for each grade level and document type
the Answer Document Return Summary
Band stacks of documents
Grid the appropriate grade level and document type
Complete the school and district information
Complete the line titled Number of Documents Contained in this Paper Band
Number the paper bands: 1 of n, 2 of n, 3 of n, etc.
Place the SSS Paper Band around each stack of TO BE SCORED answer documents
Make sure that the Retake Document Count Form is on top of the banded stack labeled 1 of n
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Retake Training Materials Slide Retake Training Materials Slide 2424
Retake Document Count FormSC
FALL 2006
Retake Training Materials Slide Retake Training Materials Slide 2525
Answer Document Return Summary
Sample School 9999
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Retake Training Materials Slide Retake Training Materials Slide 2626
Sample Paper BandSC
Retake Training Materials Slide Retake Training Materials Slide 2727
Return Label Reference Sheet
Materials Included Label Color
TO BE SCORED Test and Answer Books RED
NOT TO BE SCORED Materials YELLOW
Large Print and Braille Materials WHITE
Non-secure materials (manuals, unused paper bands, unused Retake Document Count Forms, etc.)
Original Administrative Materials:
Records of security numbers (FCAT Administration
Records or forms of your own)
FCAT Security Logs
No Return Label – Mark Boxes District Coordinator ONLY
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Retake Training Materials Slide Retake Training Materials Slide 2828
Package Test MaterialsPackage TO BE SCORED Documents: Red Return Label (Pages 51–52, Steps 1–7)
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Retake Training Materials Slide Retake Training Materials Slide 2929
Package Test Materials (continued)
Packaging Diagram
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Retake Training Materials Slide Retake Training Materials Slide 3030
Package Test Materials (continued)
Package NOT TO BE SCORED Materials: Yellow Return Label(Page 53, Steps 1–5)
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Retake Training Materials Slide Retake Training Materials Slide 3131
Package Test Materials (continued)
Package District Coordinator ONLY Box(es)(Page 53, Steps 1–6)
CONTENTS:
• non-secure materials
• original records of security numbers (FCAT Administration Record or a form of your own)
• original FCAT Security Logs
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Retake Training Materials Slide Retake Training Materials Slide 3232
Instructions for Completing Student Grid Sheets for Students Using Large Print Materials
For a student with a PreID label:
After verifying its accuracy, affix the label to the appropriate area on the large print test and answer book
For a student who does NOT have a label:
Grid the large print student grid sheet by hand
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Retake Training Materials Slide Retake Training Materials Slide 3333
Verify and keep a copy of your record of security numbers (the FCAT Administration Record or a form of your own)
Pull out any stray reference sheets
Verify the accuracy of each student grid sheet
Student name and district/school number appear in the appropriate locations on all test documents
DNS and UNDO bubbles are accurately completed, if necessary
Complete the online Test Administrator Comment Form
Return Large Print and Braille Materials to the School Coordinator
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Retake Training Materials Slide Retake Training Materials Slide 3434
Group each student’s materials as follows and place them in each student’s return envelope:
Complete each student’s Large Print and Braille Materials Return Envelope
Return all materials to the school coordinator
Return Large Print and Braille Materials to the School Coordinator (cont.)
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Large Print Braille
■ Large Print Test and Answer Book
■ Braille Test Book
■ Braille Answer Sheets containing student responses
■ Regular Print Test and Answer Book
Retake Training Materials Slide Retake Training Materials Slide 3535
Prepare Large Print and Braille Materials for Return to the District Coordinator
Verify return of secure materials and complete a record of security numbers
Make copies of and file the record of security numbers (the FCAT Administration Record or a form of your own)
Verify the following:
Each envelope contains documents for one student only
The student grid sheet is complete and accurate (check the DNS and UNDO bubbles)
Complete a Retake Document Count Form per subject tested for each student and place the completed form on top of the corresponding document(s)
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Retake Training Materials Slide Retake Training Materials Slide 3636
Prepare Large Print and Braille Materials for Return to the District Coordinator (cont.)
Make sure that each student’s envelope contains the appropriate materials for each subject tested
Place the following materials into the box(es) in which they arrived:
the completed student return envelopes
NOT TO BE SCORED secure large print and braille documents
braille scripts
braille notes
Seal the box(es)
Place a white label anywhere on the top of each box and complete the label
Return the box(es) to the district coordinator
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Retake Training Materials Slide Retake Training Materials Slide 3737
Questions?
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