California Department of
Food & Agriculture
Fairs & Expositions
Fair CEO Orientation
Fairs & Expositions Staff
John Quiroz – Branch Chief Thanh Nguyen (CPA) – Financial Analyst Sarah Watkins – Resource Coordinator Sue Fick (part-time) – Contracts Analyst
Jeff Cesca – Director of Division of Marketing Services(DMS)
Kathy Diaz – Special Assistant DMS CFSA, CFFA, WFA, and CDFA Executive Office
CDFA Divisions
Animal Health & Food Safety Inspection Services Measurement Standards Plant Health Marketing
Fairs & Expositions
CDFA Video
https://www.youtube.com/watch?v=-gJa2DbYcXs Youtube.com – CDFA New Employee Orientation
Fairs & Expositions Roles & Responsibilities Provide limited fiscal & policy oversight
Statement of Operations (GAAP and Census Reporting) Financial Audits/Financial Reviews Contract Review
Intervention Transition Fairs on the Watch Fair consultation
Community Relevance Economic Impact Reports Board Meetings
State Rules for Livestock & Still Exhibits Training Programs for Fairs
Fairs & Expositions current issues Fairs & Expositions structure transition AB2490 – Fair Reporting USDA grant opportunities Broadband California Energy Commission grants California’s Golden Fairs (PBS series) California State Parks Visit California Coordination with Emergency Agencies
Network of California Fairs
The network of California fairs includes 79 fair organizations divided into four categories:
• 54 District Agricultural Association's (DAA) - a state government entity
• 2 DAA’s were deactivated during fiscal year 1997/98, leaving 52 active DAA’s
• 22 county fairs – County government or not-for-profit organizations
• 2 citrus fruit fairs – not-for-profit organizations• The California Exposition and State Fair (Cal
Expo)
History of Fair Funding 1933 – 2009 Horse Racing (avg. 2000-2009 $40M per FY)
2010 – 2011 General Fund ($32M per FY)
2012 – 2014 No Funding! 2012-2014 Allocation for small to medium size fairs Staff and program reduction
2015-2016 10.1 Million 7 million – deferred maintenance 2.6 Fair allocations
Fairs Class Size I-IV+ & I-X receive allocations (approx. 25% of original allocation) $200,000 Training allocations $200,00 F&E Operations
Fair Class Size Class Level Operating RevenueI Up to $360,000II $360,000-$550,000III $550,001-$1,000,000IV $1,500,000-
$3,000,000V $5,000,000-$6,000,000VI $6,000,001-
$10,000,000VII Over $10,000,000I-X Owns no land
Fair Board Appointments Each DAA Fair Board is composed of 9
Board of Directors appointed by the Governor
Form 700 & Ethics Training Appointments Office
Rene Santiago 916-445-4541 Board support New appointments
Resources for Fair Board Directors
Recommended Guidance for Fair Board Directors Part I & II Located on CDFA F&E website
Boards that Lead & Succeed –A Guide to Effective Fair Board Leadership
Human Resources
Hiring/Laying Off Assistance Exams Personnel Issues Disciplinary Action Benefits Retirement
Fair Roles & Responsibilities to F&E
Submit yearly Statement of Operations
Adhere to AB2490 Reach out to F&E with any
questions & concerns Fire/Evacuation Camps Thefts/Embezzlements
Required TrainingsTitle Employees Required
Protecting Privacy In State Government AllViolence in the Workplace Prevention All
Sexual Harassment Prevention Rank & FileDefensive Driver Training Drivers
Ethics Orientation for State Officials Those Using 700 Form
Heat Illness Prevention Those Working Outdoors/In Hot EnvironmentsBasic Supervision (409-A & B) New SupervisorsSexual Harassment Prevention Managers & Supervisors
Reasonable Accommodation 101 Managers & SupervisorsViolence in the Workplace Prevention Managers & Supervisors
Introduction to Labor Relations Managers & SupervisorsProtecting Privacy In State Government Managers & Supervisors
Training Allocation
Training Course Dates of Trainings Required documents for reimbursement
State Required trainings Anytime Certificate of completion and proof of payment, if payment is required.
Western Fairs Association Annual Convention
January 3 - 6, 2016 Proof of registration and a list of all training sessions attended. Any certificates and proof of payment.
International Association of Fairs & Expositions
November 29 -December 4, 2015
Proof of registration and a list of all training sessions attended. Any certificates and proof of payment.
Fall Managers Conference November 3 – 5, 2015 Proof of registration and a list of all training sessions attended.
Maintenance Mania October 27 – 29, 2015 Proof of registrationEvent Sales & Management Symposium
October 27 – 29, 2015 Proof of registration
Fair Regional Training Spring 2016 Proof of registration and agendaNew Fair CEO Orientation Anytime Proof of attendance
Strategic Planning
Anytime
Final Strategic Plan Report and proof of payment. Strategic planning must be performed by a third party excluding fair employees and board members.
Board of Director Training Anytime Proof of attendance
Fairs class size I-X, I-IV+ are eligible for training funds.
Contracts must be signed prior to any reimbursements.
All reimbursement requests are due June 1, 2016. No
late requests will be accepted. Send request to Sarah Watkins, [email protected]
General Allocation Fairs class size I-X, I-IV+ are eligible Request for funding due June 1, 2016 Requirements
Current on STOP’s Current on Audits/Reviews Submit 2016 Budget by Jan 31, 2016 Submit Board minutes with motion requesting
fundsClass Level General Allocation
Class I $50,920Class I-X $50411Class II $45,828Class III $42,009Class III+ $38,190Class IV $35,644Class IV+ $30,552
Bagley Keene Board meetings must be posted 10 days prior Agendas must be posted online (fair’s website) Agenda items must include a description of all items. Any sub-committee with three or more board members
must be posted 10 days prior Any documents you give the board at the meeting
should be made available to the public CEO evaluations are closed session agenda items, CEO
are notified 24hrs in advance and have option for open session review
When in doubt call the Attorney General’s Office
Evaluation
Board (In progress) CEO Staff Yearly fair/revolving events
Fair Roles & Responsibilities Hold annual Fair Serve as community gathering place Emergency evacuation site Command centers for emergency
response teams (Butte Fire) Building rental for functions to serve the
community Fiscally solvent
Fairs on the Watch Fairs with a negative reserve 2 years of positive reserves to be removed Requirements:
Submit monthly board packet Submit monthly financials Submit monthly meeting minutes
Resources Monthly review of finances Attend board meetings as requested Meet with CEO as requested Priority of attention
Joint Powers Authorities California Fairs & Service Authority California Fairs Financing Authority California Authority of Racing Fairs
Insurance CFSA Property Insurance Insurance Outside of the
CFSA Pool
Trade Associations
Western Fairs AssociationInternational Association
of Fairs & Expositions
Resources
CDFA F&E Website State Administrative Manual (SAM) Manual F&E Staff CDFA Human Resources Fellow CEO’s Emails (Please read them) GOOGLE
Questions & Comments