FEASIBILITY STUDY REPORT OF OCCUPATIONAL SAFETY AND …

FEASIBILITY STUDY REPORT

OF

OCCUPATIONAL SAFETY AND HEALTHMANAGEMENT INFORMATION SYSTEM (OSHMIS)

FOR THE

LABOUR DEPARTMENT

SECTION II : TECHNICAL SPECIFICATION

Ref. No . : ITS 7/28/23/1Version : 0.5March 2000

© Information Technology Services DepartmentThe Government of the Hong Kong Special Administrative Region

The contents of this document remain the property of ITSD, and may not be reproduced inwhole or in part without the express permission of ITSD

FEASIBILITY STUDY REPORTFOR THE OSHMIS FOR THE LABOUR DEPARTMENTII. TECHNICAL SPECIFICATION TABLE OF CONTENTS

T100 Mar 2000 Page i-1Version 0.5

Table of Contents

Part II – Technical Specification

1. CURRENT ENVIRONMENT DESCRIPTION..........................................................11.1. CURRENT SYSTEM DESCRIPTION................................................................. 1.1-1

1.1.1 System Overview............................................................................................ 1.1-11.1.2 Hardware and Software Usage ..................................................................... 1.1-191.1.3 Volume and Frequencies .............................................................................. 1.1-22

1.2 CONTEXT DIAGRAM ........................................................................................ 1.2-11.3 CURRENT PHYSICAL DATA FLOW DIAGRAM (1ST LEVEL) ................... 1.3-11.4 DATA STORE....................................................................................................... 1.4-11.5 ELEMENTARY PROCESS DESCRIPTION....................................................... 1.5-11.6 CURRENT ENVIRONMENT LOGICAL DATA STRUCTURE ....................... 1.6-1

1.6.1 Current Environment Entity Description........................................................ 1.6-1

FEASIBILITY STUDY REPORTFOR THE OSHMIS FOR THE LABOUR DEPARTMENTII. TECHNICAL SPECIFICATION CURRENT SYSTEM DESCRIPTION

T100 Mar 2000 Page 1.1-1Version 0.5

1. CURRENT ENVIRONMENT DESCRIPTION

1.1. CURRENT SYSTEM DESCRIPTION

1.1.1 System Overview

The Occupational Safety and Health Branch (OSHB) of the Labour Department (LD)is the Government body responsible for the fostering of safety and health atindustrial and non-industrial workplaces to ensure that risks to employee’s safetyand health are properly managed by enforcement of legislation, education andpromotion. Currently, services provided by the OSHB, which include LegislativeRequirement Enforcement, Safety Registry, Occupational Medicine and otheradministrative functions are operated manually with only a very minor portionautomated with micro-scale computer systems. Problems arise when timely andstructured information for strategic planning and public enquiry is required from themassive data which are currently maintained manually.

A computer system, the Occupational Safety and Health Management InformationSystem (OSHMIS) is proposed to provide the management with instant retrieval ofoccupational safety and health related information for strategic planning and policyformulation and also up-to-date information for the handling of public enquiries.

[ … ]

Current Situation

The following problems have been identified:

• Lack of timely and structured safety and health information;• Huge number of the safety profile of workplace kept manually in individual

workplace files and stored in various district offices which inhibit the OSHBfrom compiling statistical and management reports efficiently;

• Huge number of the health profile of workers and patients kept in paper fileswhich require tedious sorting and calculation of health data in analysis andstrategic planning;

• Prosecution result, the legal advice and court rulings kept in Offence RecordSystem cannot be accessible by other divisions;

• Manual indexing used for central filing of workplace files is labour intensive inmanual searching;

• Compilation of statistical reports is labour intensive and error prone;• No network infrastructure to support remote access to OSH CD-ROM reference

materials;• Inefficient network for remote access to occupational safety and health papers

and documents;



• Inefficient work processes such as allocation of accident cases and inputting ofaccident data;

• Duplication of effort in maintaining accident data in a standalone PC after theaccident data are extracted from Employees’ Compensation System Replacement;and

• Lack of system interfaces between existing computer systems in OSHB.

Business Objective

The OSHMIS has the following business objectives:

• To foster safety and health at industrial and non-industrial workplace and ensurethat risks to people’s safety and health are properly managed by legislation,education and promotion;

• To provide timely and structured information for strategic planning, policyformulation and answering public inquiries;

• To provide operational staff with an efficient search tool for searching up-to-dateoccupational safety and health records and reference materials for dischargingtheir duties more effectively and efficiently; and

• To increase the efficiency in compilation of statistical and management reports.

Business Area Served

There are two major areas of work provided by the OSHB, namely the OccupationalSafety Service and the Occupational Health Service.

a) Occupational Safety Service

The occupational safety service is provided by different divisions in the OSHB.It promotes the safe operation of equipment, safety and health of thoseworking in factories, building and engineering construction sites, catering andcargo handling establishments, and other workplaces.

b) Occupational Health Service

The Occupational Health Service is provided by three Occupational MedicineDivisions (OMD), the Occupational Hygiene (Development) Division, tworegional Occupational Hygiene Divisions and the Integrated Services Group(Occupational Health Service). Below are the main responsibilities:

• To prevent occupational diseases and to promote health at work at non-industrial workplace such as offices, hospitals, schools and clinics;

• To provide an advisory service to the government and the public onmatters concerning the health of workers and the hygiene of workplaces;and



• To help to protect workers against health hazards arising from theiremployment through training and promoting awareness of occupationalhealth.

The occupational safety and health services are provided by the following divisions,group and unit:

• Advisory and Development Division;• Boilers and Pressure Vessels Division;• Central Administration Unit;• Information and Training Division;• Integrated Services Group;• Legal Services Division;• Occupational Hygiene Division;• Occupational Medicine Division;• Operations Division; and• Support Services Division.

For the organization chart of the OSHB of the Labour Department, please refer tothe next page.

FEASIBILITY STUDY REPORTFOR THE OSHMIS FOR THE LABOUR DEPARTMENTII TECHNICAL SPECIFICATION CURRENT SYSTEM DESCRIPTION


Deputy Commissioner(Occupational Safety and Health)

Advisory andDevelopment

Division

Occupational HealthConsultant(2)

Assistant Commissioner(Occupational Safety)1

Occupational HealthConsultant(1)

SupportServicesDivision

Informationand Training

Division

OccupationalHygieneDivision

(Development)

IntegratedServices

Group(Occupational

HealthService)

Boilers andPressureVesselsDivision

OperationsDivision

Legal ServicesDivision


(HK & Kln)

OccupationalMedicineDivision

(Development)


(HK & Kln)


(NT)


(NT)

Assistant Commissioner(Occupational Safety)2

ORGANISATION CHART OF THE OCCUPATIONAL SAFETY AND HEALTH BRANCH OF LABOUR DEPARTMENT

CentralAdministration

Unit

Deputy Commissioner(Labour Administration)

Commissioner for Labour



Advisory and Development Division

The Advisory and Development Division (ADD) is headed by the AssistantCommissioner (Occupational Safety) 1 and is subdivided into two units, namelyAdvisory Unit and Development Unit. Below are the major responsibilities of theADD:

• Supporting the Directorate in the formulation of new policies and strategies;• Advising trade organizations and workers’ unions on occupational safety matters;• Publishing guidance materials; and• Handling enquiries on safety matters.

a) Advisory Unit

The Advisory Unit (AU) is responsible for preparing and publishing safetyand health publications including bulletins, guidebooks, leaflets, posters andcodes of practice. It also provides advice on enquiries made by the public onoccupational safety and health matters, statutory requirements andenforcement standards. Below are the major responsibilities of the AU:

• To perform stock control on various publications and prepare funding forpublications by Central Administration Unit;

• To man the Safety and Health Advisory Telephone Service (SHATS) andprovide advice on enquiry made;

• To prepare monthly return on enquiry made verbally or in writing and byother means and also on the nature of the enquiry;

• To compile a list of local and overseas OSH related publications andreference materials;

• To maintain the model answers for public enquires;• To handle request for service to publish publication on safety and health

from other divisions of OSHB;• To compile progress on preparation and revision of OSH publications for

management use; and• To assist other divisions in publishing the guidance materials prepared by

them.

b) Development Unit

The Development Unit is responsible for carrying out research in support ofpolicy formulation. Their main responsibilities are:

• To carry out research in the support of policy formulation;• To draft consultation and related papers on legislative proposals;• To prepare papers, briefs, replies to questions and requests from the

Legislative Council and other public bodies;• To coordinate the preparation, drafting and revision of standing orders;

and



• To maintain the safety registers (a list of organizations).

Boilers and Pressure Vessels Division

The Boilers and Pressure Vessels Division (BPVD) is headed by the AssistantCommissioner (Occupational Safety) 2 and is responsible for enforcing the Boilersand Pressure Vessels Ordinance (Cap.56) and its subsidiary regulations to ensure thesafe use and operation of boilers and pressure vessels through promotion, inspection,accident investigation and registration of pressure equipment. It also conductsexaminations and issues certificates of competency to qualified candidates ascompetent persons for various types of boilers and pressure vessels. The divisionalso gives the Fire Services Department technical advice on the approval and initialinspections of pressurised cylinders and storage installations for compressed gases.

The Commissioner for Labour appoints qualified engineers from the private sectorto become appointed examiners. These appointed examiners, categorized into boilerinspectors and air receiver inspectors, carry out inspections and testing of anypressure equipment subject to registration and are responsible for scrutinisingdocuments on design, construction, quality of fabrication and issuing certificates offitness. Inspectors (boilers and pressure vessels) of the BPVD make spot checks onthe pressure equipment to ensure that safety standards are maintained.

Below are the main responsibilities of BPVD:

• Registration of boilers and pressure vessels; • Carrying out spot checks on pressure equipment in work sites;• Conducting examinations and issuing certificate of competency to qualified

candidates as competent persons for various types of boiler and steam receiver; • Organising the training courses and seminars to promote awareness towards the

safe use of pressure equipment;• Promoting safe use of boilers and pressure vessels by issuing Codes of Practice

and through activities such as holding seminars and exhibitions; and• Providing technical support to the Fire Services Department in connection with

pressure equipment covered by the Dangerous Goods Ordinance (Cap.295).

Central Administration Unit

The Central Administration Unit is responsible for allocating the file referencenumber to the field offices of the Operations Division and maintaining a centralregistry of all trade files opened. Other duties include:

• General Administration;• Financial Management;• Personnel Functions; and• Office Management.



Information and Training Division

The Information and Training Division (ITD) is headed by the AssistantCommissioner (Occupational Safety) 1 and is subdivided into three units, namelyInformation Centre, Accident Analysis Office and Training and Accreditation Unit.Below are the major responsibilities of the ITD:

• To provide information services;• To compile accident statistics and analysis;• To operate the Occupational Safety and Health Training Centre; and• To process applications for the registration of safety personnel and certification

of workers’ competency under the safety laws.

a) Information Centre

The main responsibilities are:

• To collect, develop and manage information resources and provideinformation services support to other divisions of the OSHB;

• To consolidate returns from district offices and upload the performancedata into ORS and Infopage;

• To compile statistics reports for management use;• To publish the management information via Headquarters LAN

(InfoPage);• To disseminate safety and health related information to staff of OSHB via

SHIP & SHINE;• To maintain SHIP, InfoPage, ORS and SHINE;• To maintain the library system and CD-ROM; and• To handle complaint hotline on factory & workplace and refer to the

district office for follow up actions.

b) Accident Analysis Office

The main responsibilities are:

• To conduct research and survey on occupational accidents;• To produce analytical reports on accident information;• To compile and disseminate the accident statistics to other Departments /

Divisions; and• To record and scrutinise all reports on occupational accidents via the

telephone hotline and refer cases to the field offices for follow up.



c) Training and Accreditation Unit

The Occupational Safety and Health Training Centre provides training andadvice to government departments and non-government personnel fromdifferent trades on occupational safety and health to help them reduce thenumber of occupational accidents. It organised training courses on safetylegislation and holds safety talks to industries, vocational training schools,technical institutes and government departments. The safety and healthtraining courses are free of charge. Application for enrolment must be madeby the sponsoring companies in writing.

In addition, it also provides in-service training programmes to OSHB officersand these programmes covered a wide area of topics including specifictechnical subjects, core competency skills, computer usage and inductiontraining.

The unit is also responsible for approval and accreditation of training courses,certification of safety equipment and keeping of safety registries.

Integrated Services

The Integrated Services team consists of six Multidisciplinary Inspection (MDI)teams and three Occupational Divisional offices. The six MDI teams are chargedwith the responsibility of handling chain, complex and large organizations inselected economic activities, and major hazard installations including oil depots /petrol filling stations. The three operational divisional offices will take care ofcross-region major infra-structure construction projects, including extension to theairport and railway systems and all activities relating to the operation of the airportand railways.

The MDI teams are made up of professional officers from occupational health,hygiene and safety services. The duties of all MDI teams include:

• Identify target establishment for promotional inspection;• Identify target establishment for enforcement inspection;• Conduct accident and ill-health investigation when related accident and

occupational illness of the target establishment are reported;• Complaints investigation;• Organise special campaigns; and• Collect safety and health references and conduct comparative research on

international standards.

Legal Services Division

The Legal Services Division (LSD) is headed by the Assistant Commissioner(Occupational Safety) 2 and is responsible for instituting, processing and conductingprosecution relating to occupational safety and health offences against suspectedoffenders of the provisions of the Occupational Safety and Health Ordinance, theFactories and Industrial Undertakings Ordinance, the Boilers and Pressure Vessels



Ordinance, and their subsidiary regulations, handling matters in connection withcivil claim cases arising from occupational accidents and other related legal services.

Occupational Hygiene Division

The occupational hygienists of the Occupational Hygiene Divisions (OHD) carry outfield surveys and laboratory tests to identify and evaluate occupational healthhazards in the work environment and advise proprietors on measures to control suchhazards in their workplaces. They also set and enforce occupational hygienestandards at workplaces. Apart from actively conducting health promotion andeducational activities such as lectures / talks/ video shows, the OHS publishesvarious guidance materials on prevention of occupational diseases and control ofhealth risks at work.

Below are the major work of the OHD (Operations):

• Providing advisory services to the public on health and hygiene aspects ofoccupational health problems such as prevention of occupational diseases inworkplaces;

• Conducting field surveys to ensure that the requirements of health and hygieneat workplaces are complied with;

• Enforcing legislation relating to occupational health and hygiene;• Organising exhibitions and delivering talks to promote the awareness of

occupational health;• Arranging proactive visits to workplaces regularly;• Issuing warning letters; Improvement Notice and Suspension Notice;• Initiating prosecutions and act as expert witness in court;• Providing advice and handling enquiries by letter, telephone, fax or in person

concerning occupational hygiene problems;• Handling referral cases from other Government Department, OSD, etc … ;• Handling complaints regarding occupational hygiene from the public;• Investigating Occupational Diseases;• Conducting promotional visits;• Investigating accidents and provide emergency call services;• Managing and calibrate the field monitoring equipment; and• Editing the occupational hygiene publications.

Below are the major work of the OHD (Development):

• Collection, analysis, compilation and dissemination of Hazard information;• Labour legislation review, especially on parts of occupational hygiene;• Standard setting: up-dating of the reference notes for Chemicals, documentation

on the standards, liaison meeting with parties concerned;• Planning on publicity and education: preparation for exhibition, seminar, and

campaign activities teaching and drafting of educational (information) pamphletsand publications;

• Providing technical support service onInternal: asbestos analytical service (laboratory on 26/F)



Toxic gas meter calibration/checking service (laboratory on26/F)

External: drafting of guidelines for occupational hygienemonitoring/assessment.

• Carrying out epidemiological studies;• Review of document for assessment of working conditions in

industries/occupations through compilation of information available from thecase survey results;

• Advisory on prevention and control measures;• Liaison and meeting with internal and external parties on promotional or

research activities; and• Staff training and development.

Occupational Medicine Division

The medical and nursing staff of the Occupational Medicine Division (OMD) areresponsible for conducting medical examinations, investigating occupationaldiseases, health education and promotion, running an Occupational Safety andHealth Centre and two Occupational Health Clinics and, through the operation ofOccupational Medicine Units, arranging medical assessment for workers injured inoccupational accidents or have contracted prescribed occupational diseases. Theyalso conduct workplace assessments and inspections in various industries.Suspected occupational diseases will be investigated.

Below are the main responsibilities of OMD:

• Advisory and consultation service on occupational health (OH);• Promotion and educational activities on OH;• Clinical consultation service for patients with work-related illnesses;• Medical examination of radiation workers and government workers with

hazardous exposures, and also assessment of medical fitness of undergroundworkers and aviation workers;

• Workplace assessment for health hazard assessment and investigation onsuspected occupational diseases or gassing/chemical incidents;

• Conduct surveys/studies on OH;• Keep data or statistics on OH; and• Give medical advice on employees' compensation cases.

Operations Division

The Operations Division is headed by the Assistant Commissioner (OccupationalSafety) 2 and is made up of offices for non-building & engineering construction (non-BEC) and building and engineering construction (BEC).

It is responsible for outreaching services, including provision of safety and healthadvice to various workplaces and enforcement of the Occupational Safety and



Health Ordinance, the Factories and Industrial Undertakings Ordinance, and theirsubsidiary regulations by carrying out inspections to workplaces and investigation ofaccidents.

The occupational safety officers (OSO) of the Operations Division play an importantrole in inspecting workplaces (including industrial undertakings, non-industrialundertakings, and construction sites) to ensure that the requirements on safety,health and welfare are compiled with. For those factory owners and contractors(employer or occupier) suspected of violating safety regulations, Suspension Noticeand Improvement Notice would be issued. They carry out accident investigationsand give advice to employers and employees on how to reduce existing workplacehazards. They also offer free advice to owners in the planning and layout offactories and workplaces, and in-plant/in-house safety programme.

Apart from routine inspections, the OSO also conduct special inspection campaignstargeting the factories, catering establishments and construction sites.

In premises being used as a workplace, the Occupational Safety Officers can

• Seize any article he believes to be evidence of contravention of the Ordinance;• Conduct tests and examinations and take photographs of any plant or substance

found on the premises;• Take samples of substance for analysis;• Require the production for inspection records relating the safety and health of

employees;• Require the exhibition of specified notice in a workplace; and• Make copies of all or any part of records or statement.

Support Services Division

The Support Services Division (SSD) is headed by the Assistant Commissioner(Occupational Safety) 1 and is made up of the Technical Support Unit and SafetyPromotion Unit.

Below are the main responsibilities of SSD:

• To provide technical support services by conducting technical research;• To give expert advice and assistance;• To issue Codes of Practices in different technical subjects; and• To coordinate safety promotional functions and organise the safety related

conferences and events.

a) Technical Support Unit (TSU)

The TSU provides technical advice and assistance to the field officers inaccident investigation. After the field investigation, TSU officer will collectthe reference number, name and address of the workplace from the field



officers. A new investigation paper file will be opened with the workplacereference number as the reference.

For some cases, TSU may have to search technical information from the CD-ROMs of Information Centre. All relevant information will be placed in thepaper file. At the end of investigation, a technical investigation report is sentto the field office for compilation of accident report.

b) Safety Promotion Unit (SPU)

The SPU provides services to instil safety concepts to the public at large witha view to inculcating a safety culture among employers and employees andsecuring their commitment to self-regulation to bring in a safety managementapproach. They also organize and participate in various promotional activitieslike award schemes, campaigns, seminars, conferences, exhibitions, safetyquiz competitions, safety carnivals, etc. Alongside with the organization ofpromotional activities, the SPU also initiates major publicity drive topromulgate occupational safety and health messages. This include productionof TV Announcement of Public Interest (APIs), placing advertisement onpublic vehicles and transport stations and distribution of safety publications atmajor outlets that are easily and frequently accessed by the general public.

Summary of Office Addresses

The divisions / unit are distributed in various locations with Headquarters of OSHBsituated in Harbour Building. Listed below are the office location of each division:

Division Unit AddressAdvisory andDevelopment Division

Advisory UnitDevelopment Unit

25/F West Harbour Centre

Boilers & PressureVessels Division

24/F West Harbour Centre

Central AdministrationUnit

13/F Harbour Building

Accident Analysis andInformation Unit

13/F Harbour BuildingInformation andTraining Division

Occupational Safety andHealth Training Centre

13/F City Landmark


13/F Harbour Building

Development 15/F Harbour BuildingHong Kong & Kowloon 15/F Harbour Building

New Territories 4/F Kai Tak GovernmentBuilding

Occupational HygieneDivision

IS 5/F Tsuen Wan GovernmentOffices

Occupational MedicineDivision

Development 15/F Harbour Building



Division Unit AddressHong Kong & Kowloon 23/F West Harbour CentreNew Territories 15/F Harbour Building

4/F Kai Tak GovernmentBuilding

IS 5/F Tsuen Wan GovernmentOffices

Kwun Tong OccupationalHealth Clinic

2/F Kwun Tong Jockey ClubClinic

Sham Shui Po OccupationalHealth Clinic

4/F Celebrity CommercialBuilding

Occupational Safety andHealth Centre

G/F Celebrity CommercialBuilding

Hong Kong (OMU) 16/F Southorn Centre

Kowloon (OMU) 4/F Canton Road GovernmentOffices

Kwai Chung (OMU) 8/F Kwai Hing GovernmentOffices

Shatin (OMU) 1/F Citylink Plaza



Division Unit AddressOffices for non-Building &Engineering Construction

16/F Southorn Centre

4/F Standard Chartered BankBuilding

2/F & 6/F MongkokGovernment Offices

8/F To Kwa Wan Market andGovernment Offices

2/F & 5/F Sham Shui PoGovernment Offices

2/F Ngau Tau Kok GovernmentOffices

2/F Kwun Tong District BranchOffices Building

Rm 213, 2/F Citylink Plaza

6/F Kwai Hing GovernmentOffices

5/F & 6/F Tsuen WanGovernment Offices

1/F Tuen Mun GovernmentOffices

12/F Yuen Long GovernmentOffices

Operations Division

23/F & 24/F West HarbourCentre

5/F Hennessy Centre

25/F Metroplaza Tower I

B1 Floor, Trade DevelopmentTower

8/F Chinachem Tsuen WanPlaza



Division Unit AddressOffices for Building &Engineering Construction

16/F Southorn Centre

Rm 1502-4, 15/F GuardianHouse

4/F Standard Chartered BankBuilding

2/F Sham Shui Po GovernmentOffices

5/F Canton Road GovernmentOffices

9/F To Kwa Wan Market andGovernment Offices

2/F Kwun Tong District BranchOffice Building

Rm 1513, 15/F ChevalierCommercial Centre

3/F Tai Po Government Offices

3/F Tai Hing GovernmentOffices

6/F Tsuen Wan GovernmentOffices

25/F Metroplaza Tower IIS 5/F Tsuen Wan Government

OfficesTechnical Support Unit 14/F Harbour BuildingSupport Services

Division Safety Promotion Unit 13/F Harbour Building



Existing Application System

Listed below are the existing application systems used within the OSHB:

Division Application System DescriptionAccident AnalysisOffice

Employee CompensationSystem Replacement(ECSR)

An Oracle system providedby ECD for inputting of Form2 coding and reportsgeneration.

Accident AnalysisOffice

Occupational FatalitiesReports (OFR)

An Excel spreadsheet whichrecords all the occupationalfatalities reported to AAO ina single year and generateanalytical charts andsummaries tables.

Accident AnalysisOffice

Discovery 2000 An Oracle query tool fordealing with ah hoc queriesmade by management withthe data within the ECSR.

Advisory andDevelopmentDivision

Legco Q&A Database A foxpro database forcapturing Legco questionsand replies.


Gazette Database A Foxpro database of gazettenotice.


Ordinance & RegulationsDatabase

A Visual Basic database forcapturing the OSH relatedOrdinance & Regulations.

All Divisions Barcoding FileManagement System

To Foxpro record andmonitor the movement offiles.

Boilers and PressureVessels Division

Pressure EquipmentInformation System

An Oracle system forregistration of boilers andpressure vessels, appointedexaminers and competentpersons, BU the Certificate ofFitness and also thegeneration of respectivereports and provides onlinequery for remote users.



Division Application System DescriptionInformation Centre Safety and Health

Information Pool (SHIP)A single user DOS basedBBS system which enablesusers in OSHB to obtainsafety and health relatedinformation.

Information Centre Safety and HealthInformation Net Exchange(SHINE) System

A multi-user web-basedsystem which allows users toupload information /performance data.

Information Centre InfoPage A web-based system underthe HQ-LAN which enablesthe management to retrievethe performance data.

Information Centre Operation RepositorySystem (ORS)

A system for staff of OSG toobtain various performancedata reports.

Information Centre OSH ProfessionalEnhancement Reading List

A set of computer files ofOSH readings extracted fromOSH journals and papers.

Integrated Services Electronic filing system A menu driven program toenable staff to retrieve andsearch information fromvarious fax images of fileenclosures.


Offence Record System A Foxpro database forcapturing all prosecutionrecords since 1990.


Legal database A Foxpro database forcapturing standard offencedescription, expert statement,court decisions, legal advice /opinions.


Caseman A system provided byJudiciary for checkinghearing schedule and printingsummonses.

OccupationalMedicine Division

Data on clinic cases A Microsoft Access databasefor recording information of



Division Application System Descriptionpatients attending theoccupational health clinics.


Data on reported andconfirmed notifiableoccupational diseases

A Microsoft Access databasefor recording patients withnotifiable occupationaldiseases.


Data on gassing accidentsinvolving workers

A Microsoft Access databasefor recording the number ofsuspected gassing accidentsthat are confirmed to be truegassing accidents or notgassing accidents, and thenumber of workers affected.

Training andAccreditation Unit

Applications and coursesinformation

A simple Microsoft Accessapplication for recording allapplications and coursesinformation.



1.1.2 Hardware and Software Usage

PCs are provided for individual offices to facilitate the compilation of statisticalreports. Some are standalone PCs installed with standard office automation softwarewhile other PCs are linked up with the servers and the printers to form a local areanetwork for file sharing and printer sharing within the same office. Scanner, bar-code reader, zip drive, handwriting system and CD writer are also installed in somedivisions.

Basic office automation facilities such as cc:Mail, Microsoft Word and Excel areinstalled in each division for communication, word processing and performing officetasks. Some divisions are installed with Lotus 123, Dbase4, Wordperfect, Accessand Foxpro for maintaining occupational safety and health related records. Most ofthe PCs running under the Chinese Windows environment (Microsoft ChineseWindows 3.1, 95 & 98, Chinese Office 4.2, 95 & 97).

Cc:Mail and internet accounts are also provided for each division to communicatewithin their offices and with external parties.

For details of the hardware and software inventory, please refer to the Appendix A.

The distribution and function of existing PCs and the systems used by individualdivision are summarized below:

Office /Division

TotalNo. ofPCs=(1)+(2)

TotalNo. ofServers

No. of PCconnectedto LAN (1)

TotalStand-alone PCs (2)

Functions / SystemName

AccidentAnalysis Office

19 2 14 5 Compile accidentstatistics. 4 PCs areconnected to ECSRfor inputting Form2, one of them isprovided by ECD.


21 1 3 18 Storage of GazetteNotices, legislation,Legco Q&A,publication,standing orders,advisory memos,standard forms,memo, letters

Boilers andPressureVesselsDivision

14 2 8 6 8 PCs connected toPressure EquipmentInformation Systemwhile 6 individualPCs are for officeautomation

Central 5 - - 5 Storage of circulars,



Office /Division

TotalNo. ofPCs=(1)+(2)

TotalNo. ofServers

No. of PCconnectedto LAN (1)

TotalStand-alone PCs (2)

Functions / SystemName

AdministrationUnit

memo, letters

InformationCenter

16 2 11 5 CD-ROM system,Librarymanagementsystem, SHIP,SHINE, ORS,Infopage

IntegratedServices

22 1 4 18 General officeautomationfunctions


11 - - 11 Offence RecordSystem, legaldatabase, printsummon viaCaseman


19 - - 19 Communicationwith Headquarters,word-processing,retrieval of CD-ROM information


13 - - 13 Word-processing,Microsoft AccessDatabase

OperationsDivision

114 4 14 100 General officeautomationfunctions

SafetyPromotion Unit

8 - - 8 Organisepromotionalactivities

TechnicalSupport Unit

7 1 4 3 Storage of circulars,code of practices

Training andAccreditationUnit

13 - - 13 Process applicationand courseinformation

Total 282 13 58 224



Local Area Network

The Headquarters of the OSHB is located on 13/F, 15/F & 16/F of the HarbourBuilding, 38 Pier Road, Central.

Several divisions / offices have set up their own local area network (LAN) with PCs,servers and printers linked up together to allow sharing of files, disk storage andprinters. The file servers are installed with Novell Netware 3.2 and / or 4.11 whilethe PCs are running under Windows 3.1 or Chinese Windows 95.

To access information from the SHIP, all offices have to dial up to the InformationCentre via modem to download the information to their own local PCs. Files areexchanged between Regional Headquarters using the dial up via the modem.

Only staff of the directorate grade are connected to HQ/LAN which can access theperformance data from the InfoPage.

Please refer to the Appendix B for the current network diagram of OSHB.

Below is a list of divisions / units with or without LAN:

Divisions / Units with LAN Divisions / Units without LAN

Accident Analysis Office Central Administration Unit

Advisory and Development Division Legal Services Division

Boilers and Pressure Vessels Division Occupational Hygiene Division

Information Centre Occupational Medicine Division

Integrated Services Safety Promotion Unit

Regional headquarters of theOperations Division

Training and Accreditation Unit

Technical Support Unit



1.1.3 Volume and Frequencies

Below are the data volumes of files / processes of the current system:

File Description Approximate Data Volume TotalSize

Accident Case 60,000 records per year -Accident Report 9,000 records (from 1994 up to

present), about 2,200 reports peryear

-

Application for training 38,000 records per year (about15,000 are successful applications)

-

Appointed examiner 34 records -Building Engineering &Construction

8,071 records -

Catering 4,643 records -CD-ROM 90 pieces -Certificate of competency issued 14,693 records -Civil cases 4,013 records (from 1997 up to

present)-

Civil servants under medicalsurveillance

500 records -

Clinical consultations 4,200 records per yearComplaint Hotlines 120 cases per year -Factory 65,217 records -Factory in PEIS 57,033 records -Fatal Accident Report 60 reports per year -Form 2 300,000 forms (from 1994 up to

present), about 60,000 form 2 peryear

-

Gazette notice database - 60 MBInfoPage - 200 MBInformation in SHINE - 200 MBInformation in SHIP - 140 MBInvestigation paper files by TSU 240 records -Legal database (legal advice,standard offence description,expert statement and court ruling)

400 records -

Legco Q&A database - 10 MBLibrary Services 1,700 books / journals -Loose minute file 29,326 records -Message from telephone recordingsystem

1,200 records(300 messages per year)

-

Non-industrial undertaking 15,486 records -Not registered pressure equipment 119,356 recordsNotification / surveys/examination/ assessment on

8,000 records -



File Description Approximate Data Volume TotalSize

occupational health (OMD+OHD)Notification from other medicalpractitioner

1,000 records per year -

Occupational Fatalities Report(OFR)

394 records (from 1998 up topresent)about 240 records per year

-

Ordinance & regulations database - 20 MBPatient 1,400 records per year -Prosecution Case file movement 12,000 records per year -Prosecution Case Register Book 3,000 records per year -Prosecution records in ORS 25,519 records -Records of accident referrals fromAccident Hotline

1,200 records(300 messages per year)

-

Registered pressure equipment 102,307 records -Registered safety officer 1,700 records -Training course 700 records -Verbal enquiries 6,076 records -Warning cases issued by OH 100 records (in August 1999) -Workplace opened by OH 10,000 records (about 4,000 in

1999)-

Written enquiries 95 records -

FEASIBILITY STUDY REPORTFOR THE OSHMIS FOR THE LABOUR DEPARTMENTII. TECHNICAL SPECIFICATION CONTEXT DIAGRAM


1.2 CONTEXT DIAGRAM

The overall view of the external data flows to / from the proposed system is depicted below:

E18Fire Services Department

E17BPVD

E4Company

E3Employment Compensation

Division

E2HK Police Force

E1Public

E15Legislative Council

E13High Court

E11Caseman

E12OSHB users

Accident details,Dangerous occurrence

details

Written / Verbalenquiry or complaint,

Accident details,Dangerous

occurrence details

Form 2, Form 2A

Accident details, Dangerousoccurrence details

Notification of workplaceestablishment / changes

OSH related question

Court hearing date,Summon

Prosecution statisticsrequest details,

Workplace details,CDROM, journals &

books request details

Offence history ofsubcontractor

Court Result

E14Work Bureau

E5Patient

Examinationrequestmemo

E9Safety registry applicant

E8Trainee

E7Course applicant

E6Medical examinee

Patientdetails

Course applicationresult

Courseevaluation

E10Training organization

Safety registryapplication

Safety registryapplicationresult

Trainingscheme forauthorization

Consultation

Certificate

Courseapplicationform

Authorizationletter

OSHMIS

Plant & equipmentdetails

Enforcement notice

Examinationresult

Defendant details

Prosecutionstatistics, required

CDROM, journals &books request

Written / verbal reply

OSH statistics

E16Information Centre

Gazette notice

E19Central Adminstration Unit

Trade no.

Workplacefile no.allocated

E20Non-Labour Department

doctor

O.D.notification

O.D.confirmation

FEASIBILITY STUDY REPORTFOR THE OSHMIS FOR THE LABOUR DEPARTMENTII. TECHNICAL SPECIFICATION CURRENT PHYSICAL DATA FLOW DIAGRAM DIAGRAM


1.3 CURRENT PHYSICAL DATA FLOW DIAGRAM (1ST LEVEL)

Seven major functional aspects / processes are identified in the current environment. The functional aspect and the data movement ofthe current environment of each process are outlined in the first level of data flow diagram on the next page:

E18Fire Services Department

E12 OSHB users

E4Company

E3Employment Compensation

Division

E2HK Police Force

E1Public

E13High Court

E11Caseman

E12OSHB users

M1 Workplace file

0 System Overview

Accident details,Dangerous occurrence

details

Accident details,Dangerous

occurrence details

Form 2, Form 2A

Accident details, Dangerous Occurrence

details

Notification of workplaceestablishment / changes

Court hearing date,Summon

Prosecution statisticsrequest details

1 OSHB

Maintain Workplace

4 LSD

Maintain Prosecutionand Offence

Offence history of subcontractor

M5 Prosecution register

D9 Legal advice and court ruling

Court Result

ApprovedProsecution sheet, T-file

7 OSHB

Maintain Gazette Notice,Ordinance &

Regulations, LegcoQ&A, Reference Library

E15Legislative Council

E14Work Bureau

Court hearing date,Court result

Workplace details,Inspection details,Accident investigationdetails, Survey details,Danger occurrencedetails, Plant & Equipmentdetails, Enforcementnotice details andProsecution details

Prosecution details

Requiredworkplacestatistics

Enquiryselectioncriteria

OSHstatistics

3 Training Centre

Maintain TrainingCourse and

Accreditation

2 Clinic

Maintain MedicalConsultation and

Examination

M7 Patient file

E5Patient Patient details

Examinationrequest memo

Consultation

E9Safety registry applicant

E8Trainee

E7Course applicant

M8 Medical examination fileExamination details

E6Medical examinee Examination

result

Patientdetails

Courseapplicationform

Course applicationresult Certification

Course evaluation

E10Training organization

Safety registryapplication

Safety registryapplicationresult

Trainingscheme forauthorization

Authorization letter

D6 Course

D7 Course application

D8 Safety registries

M9 Evaluation

Coursedetails

ApplicationdetailsSafetyregistrydetails

Evaluationgrading

Defendant details

Workplacedetails

E17BPVD

plant & equipmentdetails

Enforcement notice

prosecutionstatistics

E16Information Centre

D1 Gazette database

D2 Ordinance & Regulations

D3 Legco Q&A

Required gazette details

Required Ordinance andRegulations

Required Legco Q&A details

Legco Q&A details

Ordinance andRegulationsdetails

Gazette details

5 OSHB

Handle Public Enquiry /Compliant

6 OSHB

Enquiry on GazetteNotice, Ordinance &Regulations, Legco

Q&A, Reference Library

E1Public

M3 Complaint register

M4 Public enquiry register

M2 Reference materials

D4 CDROM data

M6 Workplace index card

Workplace ref.,name & address

Journals& books

CDROMreferencedata

Written / Verbalenquiry orcomplaint

Written / Verbalreply

Compliantdetails

Enquirydetails

E12OSHB users

RequiredCDROM,journals & books

CDROM,journals

& books requestdetails

E19Central Administration Unit

Trade no.

Workplace file no.allocated

Gazette notice

Legal results

D5 Occupational disease notificationO.D. notification details

E20Non-Labour Department

doctors

O.D.notification O.D.

confirmation

*

*

*

**

*

*

M1 Workplace fileRequiredworkplace details

Requiredenquiryresults

Required journals & books

D1 Gazette database

D2 Ordinance & Regulations

D3 Legco Q&AReq. Legco Q&Adetails

Req. Ord. & Reg.details

Req. gazette details

Req. CDROMref. data

OSHrelatedquestion

M10 Workplace file reference register

Trade no. Workplace file

no. allocated

FEASIBILITY STUDY REPORTFOR THE OSHMIS FOR THE LABOUR DEPARTMENTII. TECHNICAL SPECIFICATION DATA STORE


1.4 DATA STORE

Table below listed the information contained in each data store in the First LevelCurrent Physical Data Flow Diagram.

DataStore ID

Data Store Name Description / Remarks

M1 Workplace file All information and documents related to theworkplace are placed in the workplace file.They include:

l Workplace detailsl Inspection detailsl Accident investigation detailsl Survey detailsl Dangerous occurrence detailsl Plant & Equipment detailsl Enforcement notice detailsl Prosecution detailsl Rating details

M2 Reference materials The occupational safety and health relatedreference materials, e.g. books and journals.

M3 Complaint register A register to record the name of thecomplainant, telephone number, nature anddate of complaint, result of the investigation,officer in charge and follow up actions .

M4 Public enquiry register A register to record the date of the enquiry, thecommunication means, the name, contacttelephone number, organization, query natureand action taken.

M5 Prosecution register A register to record the details of approvedprosecutions, such as workplace reference,court hearing date, court result, etc.

M6 Workplace index card For ease of locating workplace files, there are 3sets of workplace index card, namely, filereference, name and address.

M7 Patient file A paper folder to hold all information anddocuments related to a patient, e.g. WorkplaceAssessment Report for the patient, medicalhistory, personal details, etc.

M8 Medical examination A paper folder to hold all information and

FEASIBILITY STUDY REPORTFOR THE OSHMIS FOR THE LABOUR DEPARTMENTII. TECHNICAL SPECIFICATION DATA STORE


DataStore ID

Data Store Name Description / Remarks

file documents related to a civil servant undermedical surveillance.

M9 Evaluation The evaluation forms submitted by traineesafter the completion of training course.

M10 Workplace FileReference Register

A register to record the workplace filereference allocated.

D1 Gazette database A Foxpro database of gazette notice

D2 Ordinance &Regulations

A Visual Basic database for capturing the OSHrelated Ordinance & Regulations

D3 Legco Q&A A Foxpro database for capturing Legcoquestions and replies

D4 CDROM data Occupational safety and health related CD-ROM disc acquired by Information Centre andthe Occupation Hygiene (Development)Division.

D5 Occupational diseasenotification

A Microsoft Access database to record theOccupational Disease Notification Formdetails, such as patient name, patient HKIDnumber, notifiable occupational disease, etc.

D6 Course A Microsoft Access database to record thedetails of training course offered by LaborDepartment’s training centre

D7 Course application A Microsoft Access database to record thedetails of training course application.

D8 Safety registries Excel spreadsheets to record the details of thesafety registry, for example, HKID number,certificate number, issue date of certificate andexpiry date of certificate, etc.

D9 Legal Advice andCourt Ruling

A Foxpro database for capturing standardoffence description, expert statement, courtdecisions, legal advice / opinions

FEASIBILITY STUDY REPORTFOR THE OSHMIS FOR THE LABOUR DEPARTMENTII. TECHNICAL SPECIFICATION ELEMENTARY PROCESS DESCRIPTION


1.5 ELEMENTARY PROCESS DESCRIPTION

Process ID: 1 Maintain Workplace

Description:

This process is to receive notification of accidents, Form 2, Form 2A, dangerousoccurrences, establishment / change of workplace and plant & equipment fromvarious information sources, such as Public, Fire Services and Police, etc.

When Operations Division and Occupational Hygiene Division receive thesenotifications, follow-up actions may be taken, e.g. workplace inspection andaccident investigation, etc. The results of the above actions are recorded in variousdocuments, e.g. inspection report and accident report.

Occupational Safety Officers and Occupational Hygienist may raise enforcementnotice to those unsatisfactory workplaces. Issuance of enforcement notices have tobe approved by senior members of the division except the Prohibition SmokingNotice.

For serious violations to the regulations, Occupational Safety Officers andOccupational Hygienist would recommend prosecution and approved by the DeputyChief Occupational Safety Officers and Senior Occupational Hygienists.

All the inspection reports, enforcement notices, prosecutions and any otherdocuments are currently filed in the workplace files.



Process ID: 2 Maintain Medical Consultation and Examination

Description:

In this process, two Occupational Medicine Division (OMD) clinics receive requestfor consultation from patients. Request for medical examination for civil servantsand workers under hazardous environments, e.g. radiation workers, are receivedfrom various government departments. OMD also receives notification ofoccupational disease from non-labour department doctors through the submission ofNotification Forms.

Doctor provides the consultation services to patients and records patients’ medicaldetails in the patients’ file. As for request for medical examinations, upon thecompletion of the medical examinations, the examination results will then be filed inthe folder for civil servants under medical surveillance. A summary of the resultswill be sent to respective departments. When notification is received from non-labour department doctors on occupationaldisease cases, the OMD doctors may follow up with the reported cases.



Process ID: 3 Maintain Training Course and Accreditation

Description:

This process is to receive course application and safety registries application. Thereare different types of safety registry application, e.g. application of registration ofsafety officers and application for protective equipment. Training center receivesthe proposed training schemes for authorization from training organizations, forexample, Construction Industry Training Authority. For course applications, clerical officers select the successful applications accordingto pre-defined selection criteria. Course application results will then be sent to theapplicants.

For applications of registration of safety officer, occupational safety officers verifythe qualifications and working experiences of the applicants. The applications arethen supported by Senior Safety Officers and Divisional Safety Officers. Deputychief safety officer will finally approve the applications. Then, clerical staff membersend the application results to the applicants.

For authorization of training scheme, occupational safety officers (OSO) willevaluate the course material, qualification of trainer, etc. Site visits are performed bythe OSO to evaluate and ensure that the trainers are qualified. The applications willbe finally authorized by Assistant Commissioner. Clerical staff will then send theapplication results to the training organization.

After completion of the training course, trainees submit the course evaluation formand receive the certification. The evaluation forms are then used to evaluate theeffectiveness of the course, collect feedback and to evaluate the trainer’sperformance.



Process ID: 4 Maintain Prosecution and Offence

Description:

Any Violation of ordinances found during inspection and investigation will berecorded by the officers of the Operations Division, Occupational Hygiene Divisionand Boilers and Pressure Vessels Division.

For Operations Division, Prosecution Sheet will be prepared by the officers and thensubmitted to DSO and DCSO for approval. When the case is approved forprosecution by the Operations Division, the Prosecution Sheet together with the T-file (temporary file) containing all the evidence for prosecution will be sent to theLegal Services Division (LSD) for conducting prosecution.

For Boiler and Pressure Vessels Division, they will inform LSD by a memo formcalled the PEM4A ‘Memo for prosecution’ after the case is approved for prosecution.The PEM4A will contain fields of factory owner, name, address, number of workers,name of inspector and date of inspection.

After the T-file is received by the LSD, summons will be drafted and inputted toCaseman. Summon must be issued within 6 months from the date of offence.Caseman is used for checking the Court hearing date. After the proceeding is completed, all the legal result such as fine, maximum fine,court decision, … etc. will be updated into the offence record. The T-file will also bereturned to the respective divisions.



Process ID: 5 Handle Public Enquiry / Complaint

Description:

This process is to handle public enquiry and compliant from the public on theoccupational safety and health matters.

For public enquiry and complaint, both verbal and written reply will be handled.The details of the public enquiry will be recorded in the register.

The details of the public complaints will be recorded in the register and referred tothe relevant office of Operations Division for investigation.



Process ID: 6 Enquiry on Gazette Notice, Ordinance & Regulations, LegcoQ&A, Reference Library

Description:

This process is about referencing of the Gazette Notice, Ordinance & Regulations,Legco Q&A, CDROM library and the reference library of the OSH-relateddocuments.

Currently, the users can download the up-to-date Gazette notice, Ordinance &Regulations and the Legco Q&A, the standing orders, standard forms / memotemplates, letters, circulars, code of practices, surveys, performance data reports,research reports, minutes of meetings, statistics and other overseas referencematerials from the SHIP and the SHINE for reference.

Users can refer to the books and journals kept in the library and the OSHinformation from the CDROM kept in the CDROM library which is now maintainedby Information Centre. There are about 75 pieces of CDROMs containinginformation on safety and health stored in the CDROM library. For theOccupational Hygiene Division, there are about 15 pieces of occupational healthrelated CDROMs.



Process ID: 7 Maintain Gazette Notice, Ordinance & Regulations, LegcoQ&A, Reference Library

Description:

This process is to maintain the database of Gazette Notice, Ordinance & Regulations,Legco Q&A, the CDROM library and the reference library of the OSH-relateddocuments. Currently the maintenance of the databases of Gazette Notice,Ordinance & Regulations, Legco Q&A are performed by the Development Unit ofthe Advisory and Development Division.

CDROM library is maintained by the Information Centre. There are about 75 piecesof CDROMs containing information on safety and health stored in the CDROMlibrary. For the Occupational Hygiene Division, there are about 15 pieces ofoccupational health related CDROMs. There are about 1700 books and journals kept in the library.

Currently the hard copies of the gazette notices are sent by the Information Centre tothe Development Unit of ADD. Gazette notice number, Gazette date and descriptionwill be captured. The contents of the Gazette notice will be scanned from the hardcopies.

For Ordinance & Regulations database, both English and Chinese version of theOccupational Safety and Health Ordinance, the Factories and IndustrialUndertakings Ordinance, the Boiler and Pressure Vessels Ordinance and theirsubsidiary regulations will be captured.

For the Legco Q&A database, date, honourable, subject of the questions and OS /OH type will be captured.

The up-to-date Gazette notice, Ordinance & Regulations and the Legco Q&A will beuploaded to SHIP.

FEASIBILITY STUDY REPORTFOR THE OSHMIS FOR THE LABOUR DEPARTMENTII. TECHNICAL SPECIFICATION LOGICAL DATA STRUCTURE


1.6 CURRENT ENVIRONMENT LOGICAL DATA STRUCTURE

The current environment LDS is a logical representation of the relationships between the key entities in the current environment. TheLDS diagram is on the next page:

FEASIBILITY STUDY REPORTFOR THE OSHMIS FOR THE LABOUR DEPARTMENTII. TECHNICAL SPECIFICATION LOGICAL DATA STRUCTURE


Company Group

Company

Workplace

InspectionProsecution

ViolatedRegulation Survey Result

Testing

EnforcementNotice

Plant & Equipment

Inspection Result

Accident Case

Trainee

Ordinance &Regulations

Legco Q&A

Location

Gazette NoticeReferenceMaterials Complaint

Public Enquiry

Calibration

Instrument

Patient

ConsultationAccidentInvestigation

DangerousOccurrence

DangerousOccurrence Result

Medical Examinee

MedicalExamination

Trainer

Course

Course Application Evaluation

Safety Registries

Have

Associatedwith

Medical InterviewHave

Associatedwith

Have

Associatedwith

Conductedin

Have

Installedin

Involve

Associatedwith Result of

Have Have

Result of

Involve

measure

Calibrate

Have Have

Test for

Have

Associatedwith

Happenin

InvolveInvolve

Happenin

Involve Involve

Investigatefor

Result of

Have

Associatedwith

Have

Associatedwith

Have

Work in

Apply for

Receive

Evaluatedby

Evaluate

Attended by

Attend

lectured by

lecture

Workload

Staff Strength andEstablishment

CDROM Index

Codes / Types

Involve

Involve

Associatedwith

Offence

Associatedwith

OccupationalDisease

Notification

Result of Have

WorkplaceTrade Process

Workplace Material

HaveAssociated

with

Have

Associatedwith

AuthorizedTraining Scheme

Safety Officer

ProtectiveEquipmentPromotion

Publication

PublicationRequest

Requestedby

Requestfor

Legal Advice andCourt Ruling

Prosecution CaseRegister Book

Case FileMovement

Have

AssociatedWith

PublicationStocktake

FEASIBILITY STUDY REPORTFOR THE OSHMIS FOR THE LABOUR DEPARTMENTII. TECHNICAL SPECIFICATION USER REQUIREMENTS


1.6.1 Current Environment Entity Description

Volumetric for Entities

Entity Name Entity Description Average OccurrenceAccident Case Both fatal and non-fatal accident 60,000 records per

yearAccidentInvestigation

The investigation for the accident 10,300 record per year

Authorized trainingscheme

The authorized training scheme 100 records

Calibration The calibration of instrument 1,500 records per yearCase FileMovement

File movement of the ProsecutionT-file

12,000 per year

CDROM Index Index of CDROM 90 pieces of CD-ROMCodes / Types The standard code or user defined

code, for example, trade code,prescribed occupational diseasecode, etc.

29 records

Company The subsidiary company 500 records

Company Group The holding company 500 recordsCompliant The OSH related complaint

received by the OSHB200 records per year

Consultation The consultation for the patient 4,200 records per yearCourse The course offered to outsider by

the Training Centre700 records per year

Course Application The course application submitted bythe outsider

38,000 records peryear

DangerousOccurrence

Number of the investigation to thedangerous occurrence

227 records in 1998

DangerousOccurrence Result

The result of dangerous occurrence 227 records in 1998

Enforcement Notice The enforcement notice issued tothe workplace

1800 records

Evaluation The course evaluation submitted bythe trainee


Gazette Notice Gazette Notice 10 MBInspection The workplace inspection

performed by Operations Divisionand Occupation Hygiene Division


Inspection Result The result of the inspection 109,000 per year

Instrument The measurement instrument forsurvey

150 records



Entity Name Entity Description Average OccurrenceLegal Advice andCourt Ruling

Legal advice, standard offencedescription, expert statement andcourt ruling records

400 records

Legco Q&A Legco questions and answers onOSH matters

10 MB

Location Location of workplace includingdeveloped and undeveloped area

500 records

MedicalExamination

The medical examination certifiedor performed by OccupationalMedical Division

3,000 records per year

Medical Examinee The person who undertake themedical examination offered byclinic


Medical Interview The interviews for the injuredperson performed by OccupationalMedical Unit


OccupationalDiseaseNotification

Occupational Disease Notificationfrom non Labour Departmentdoctors


Offence The offence record kept for eachprosecution

25,519 records

Ordinance &Regulations

OSH related Ordinance &Regulations

10 MB

Patient The occupational health clinicalpatient


Plant & Equipment The plant & equipment installed inworkplace

500 records

Promotion OSH promotional activities 1 per monthProsecution The prosecution raised by

Operations Division and OccupationHygiene Division

25,519 records

Prosecution CaseRegister Book

Register book to mark the incomingprosecution T-file


ProtectiveEquipment

The approved protective equipment 416 records

Public Enquiry The OSH related enquiry receivedby the OSHB


Publication List of publication 200 recordsPublication Request Quantity of publications involved

for publication request120,000 Half yearly

PublicationStocktaking

Publication Stock take in divisions 30,000 records peryear

Reference Materials The occupational safety and healthrelated books and journals

1,700 books / journalexisted

Safety Officer Safety officer registration 1,800 records



Entity Name Entity Description Average OccurrenceSafety Registries The safety registry, such as certified

crane operator, mandatory safetytraining, etc

116,000 records

Staff Strength andEstablishment

Staff Strength and Establishment foreach division

1,880 records

Survey Result The result of the survey performedin workplace inspection andaccident investigation


Testing The testing of instrument 1,500 records per yearTrainee The persons who complete the

training course for outsider offeredby the Labour Department


Trainer The trainers lecture the trainingcourses offered to outsider byTraining Centre of LabourDepartment

10 records

Violated Regulation The regulation violated by theworkplace

3 records per eachprosecution sheet

Workload Workload performed by theindividual officer

110 records per monthper each officer

Workplace The notifiable workplace 132,743 records

Workplace Material Material used in workplace 1,000 recordsWorkplace TradeProcess

Trade process used in workplace 1,000 records



Data Item Description

Entity Name Data Item Description Format Mand-atory

PrimaryKey

Accident Case AccidentReference No.

System assignedreference numberfor each accidentcase

Numeric Y Y

Form 2Reference No.

Form 2 numberassigned by ECD

Character

WorkplaceReference No.

The uniquereference ofworkplace file ifthe accident case islinked up to aworkplace

Character

Workplace Type The type of theworkplace

Character

WorkplaceName in English

The name of theworkplace inEnglish

Character

WorkplaceName inChinese

The name of theworkplace inChinese

Character

BusinessRegistration No.

Businessregistrationnumber of thecompany

Character

WorkplaceAddress

The address of theworkplace

Character

Telephonenumber of theworkplace

Telephone numberof the workplace

Character

Date ofAccident

Date of accident Date

Type ofAccident

Type of accident(fatal / injury)

Character

Nature of Injury Nature of injury CharacterBody PartInjured

Body part injured Character

Indicator forIndustrialAccident

Indicator forindustrial accident

Character




PrimaryKey

Type ofMachineInvolved

Type of machineinvolved

Character

Part of MachineInvolved

Part of machineinvolved

Character

Type of Work Type of workengaged prior toaccident

Character

HeavyMachineryInvolved

Heavy Machineryinvolved

Character

InvestigationRequired or Not

Investigationrequired or not

Character

Source toReport theAccident

Source to reportthe accident(Police / FireServicesDepartment / fieldoffice)

Character

Name ofDeceased

Name of deceased Character

Date of Death Date of death DateFalling Height Falling height NumericAgent Agent CharacterOccupation Occupation CharacterCause Cause CharacterInterim Date Interim Date DateOutside OSHO Outside OSHO CharacterNo. of InjuredPerson

Number of injuredperson

Numeric

Name of InjuredPerson

Name of injuredperson

Character

HKID HKID number CharacterSex Sex CharacterSource The case from

Form 2 or Form2A

Character

Accident CaseStatus

Status of theaccident case- pending input

from AAO- coding

completed

Character




PrimaryKey

Form2 Status Status whetherForm 2 is receivedor not

Character

Form2A Status Status whetherForm 2A isreceived or not

Character

Office in Charge Office in Charge CharacterDate Form 2Despatched

Date Form 2Despatched

Date

Date Form 2Returned

Date Form 2Returned

Date

Date Form 2ADespatched

Date Form 2ADespatched

Date

Date Form 2AReturned

Date Form 2AReturned

Date

Date of Birth Date of birth DateOffice Code The office to

which the accidentcase will beallocated

Character

ISIC Code ISIC code CharacterAccidentInvestigation

AccidentInvestigationReference No.

System assignedreference numberfor each accidentinvestigation

Character Y Y

AccidentReference No.

The referencenumber of theassociated accidentcase

Numeric Y

Backgroundinformation

Backgroundinformation

Character

Contractorship Contractorship CharacterCircumstance Circumstance CharacterRemarks Remarks CharacterSketch Sketch ImageDate ofAccidentInvestigation

Date of accidentinvestigation

Date

Officer inCharge

Officer in charge Character

Field Office Field office CharacterFactual Findings Factual findings CharacterObservation Observation CharacterPreventionRecommended

Preventionrecommended

Character




PrimaryKey

Survey Results Survey results CharacterBlood Test Blood test CharacterPoisoning Poisoning CharacterGassing Gassing CharacterWorkersInvolved

Workers involved Character

OH Measures OH measurestaken such asengineering,administrative,PPE

Character

PotentialProblem

Potential problemor causes ofincident

Character

ImmediateAdvice

Immediate advice Character

Follow UpAction

Follow up action Character

AuthorizedTrainingScheme

AuthorizedTrainingSchemeReference No.

The reference no.of the authorizedtraining scheme

Character Y Y

TrainingOrganizationName

Trainingorganization name

Character

Training CourseName

Training coursename

Character

Course topic Course topic CharacterDate ofapplication

Date of application Date

Applicationstatus

Application status Character

Date ofauthorization

Date ofauthorization

Date

Calibration CalibrationReference No.

CalibrationReference No.

Character Y Y

InstrumentReference No.

The uniquereference of theinstrument, i.e.OH/instrumenttype/serial no.

Character Y

Calibration Date Date of Calibration DateCalibrationResult

The result of theCalibration

Character




PrimaryKey

Responsibleofficer

The code ofresponsible officer

Character

Case FileMovement


Workplace filereference no.

Character Y Y

Sequence no. Sequence no. Numeric Y YDate in Date of T-file in DateDate out Date of T-file out DateName ofworkplace

Name ofworkplace

Character

Address ofworkplace

Address ofworkplace

Character

CDROMIndex

Index ofCDROM Index

Index assigned foreach CDROM

Character Y Y

Division Code CDROM ownedby Division

Character

Category Category ofCDROM

Character

Type Type of CDROM CharacterDescription Description of the

CDROMCharacter

Codes / Types Code Type Code type for theitem

Character Y Y

Code Code for the item Character YCodedescription

The description ofthe item

Character Y

Company CompanyCode

The unique codeof the company

Character Y Y

Company GroupAbbreviation

The uniqueabbreviation of theholding company

Character



Character

Certificate ofIncorporationNo.

Certificate ofIncorporation No.of the company

Character

Telephone Telephone numberof company

Character

Employer Namein English

Employer Name inEnglish

Character

Employer Namein Chinese

Employer Name inChinese

Character




PrimaryKey

CompanyName in English

The name ofcompany inEnglish

Character

CompanyName inChinese

The name ofcompany inChinese

Character

Address The address of thecompany

Character

CompanyGroup

Company GroupAbbreviation

The uniqueabbreviation of theholding company

Character Y Y

Company Code The unique codeof the subsidiary /associatedcompany directlyunder the holdingcompany

Character Y

Compliant Complaint No. System assignednumber

Numeric Y Y

Date ofComplaint

Date of complaint Date

Nature ofComplaint

Nature ofcomplaint(OS/OH)

Character

Type ofComplaint

Verbal or written Character

Name ofComplainant

Name ofcomplainant

Character

Officer inCharge

Officer in chargeof the complaint

Character

Result of theInvestigation

Result of theinvestigation

Character

Follow UpActions

Follow up actions Character

Date of LetterReplied

Date of letterreplied

Date

Consultation ConsultationSerial No.

The serial countfor consultation ofthe patient

Numeric Y Y

PatientReference No.

The uniquereference of thePatient record

Character

ConsultationDate

The date of theconsultation

Date




PrimaryKey

Remarks The remarks forthe consultation

Character

Course Course Code The code uniquelyidentify the course

Character Y Y

Trainer Code The code uniquelyidentified thetrainer

Character

Course Title The title of thecourse

Character

Course Date The date of thecourse

Date

Course Starting/ Ending Time

The time of thecourse

Date

Venue The venue of thecourse

Character

Vacancy The number ofvacancy of thecourse

Numeric

CourseApplication

ApplicationReference No.

The uniquereference of courseapplication

Character Y Y

Course codes The course codethat the applicantswould like toapply for

Character Y

ApplicationDate

The date ofapplication

Date

Applicant Name The name ofApplicant

Character

HKID The HKID ofApplicant

Character

Company Code The Name of thecompany thatrecommend theapplicant

Character

Email address The email addressof the applicant

Character

Fax number The fax number ofthe applicant

Character

DangerousOccurrence

DangerousOccurrenceReference No.

System assignedreference numberfor each dangerousoccurrence

Numeric Y Y




PrimaryKey


The uniquereference ofworkplace file

Character

Party Party to report thedangerousoccurrence

Character

Date ofDangerousOccurrence

Date of dangerousoccurrence

Date

Nature Nature ofdangerousoccurrence

Character

Circumstances circumstances CharacterStructural /Plant Damage

structural / plantdamage

Character

Casualties casualties CharacterExtent of WorkSuspended

extent of worksuspended

Character

DangerousOccurrenceResult

DangerousOccurrenceResultReference No.

System assignednumber fordangerousoccurrence

Numeric Y Y

DangerousOccurrenceReference No.

Reference numberfor the associateddangerousoccurrence

Numeric Y Y

Officer InCharge

Officer in charge Character

Date ofInvestigation

Date ofInvestigation

Date

Remarks Remarks CharacterFindings Findings Character

EnforcementNotice



Character Y Y

TypeEnforcementNotice

The type ofenforcement suchas IN, SN, etc

Character Y Y




PrimaryKey

EnforcementSerial No.

The serial countfor the type ofenforcement noticeissued to theworkplace

Numeric Y Y

RemedyDeadline

Remedy Deadline Date

Effective Date Effective Date DateComplianceDate

Date ofCompliance

Date

Risk Risk CharacterDate of Issue Dates of Issue DateApproved By Approved By CharacterSignature Signature Character

Evaluation Evaluationserial number

The serial numberthat can uniquelyidentified theevaluation form

Character Y Y

Course code The course beingevaluated

Character Y

Grading for theCourse

The overallgrading for thecourse

Character

Grading for theTrainer

The overallgrading for thetrainer

Character

Comment Comments fromTrainee

Character

GazetteNotice

Gazette NoticeNo.

Gazette Notice No. Character Y Y

Gazette Date Date of Gazette DateDescription Contents of the

Gazette NoticeCharacter

Inspection InspectionReference No.

The uniquereference of theinspection, e.g. 3digits trade code /2 digit sub-tradecode / 7 digitsserial number /Inspection type / 3digits serialnumber.

Character Y Y




PrimaryKey

WorkplaceReferenceNumber

The uniquereference numberof the workplacefile

Character

Inspection Date The date ofinspection

Date

Inspection Time The time of theinspection

Date

Contact Person Contact Person CharacterSite Agent /Foreman

Site Agent /Foreman

Character

No. of Workers No. of Workers NumericDescription ofActivities

Description ofActivities

Character

Description ofPlants

Description ofPlants

Character

Description ofprocesses

Description ofprocesses

Character

ControlMeasures

Control Measures Character

SampleCollected

Sample Collected Character

PatientReference

Patient Reference Character

Remarks Remarks CharacterFindings Findings Character

InspectionResult

InspectionResultReference No.

Inspection ResultReference number

Character Y Y

InspectionReference No.

The referencenumber of theinspection inwhich theinspection isperformed

Character Y Y

Officer Involved Officers involvedin the inspection

Character

Remarks /InspectionResult

Remarks /inspection results

Character

Follow UpActions

Follow up actionsrequired

Character




PrimaryKey

Instrument InstrumentReference No.


Character Y Y

Office code The owner of theinstrument

Character

InstrumentName

The name of theinstrument

Character

Legal Adviceand CourtRuling

Content Details of legaladvice, standardoffencedescription, expertstatement andcourt hearing

Character Y Y

Legco Q&A LegcoReference No.

Reference numberassigned for eachLegco item

Numeric Y Y

Date Date questionsraised

Date

Honorable Questions raisedby

Character

Subject The subject of thequestions

Character

Answer Answer CharacterType Nature of

questions, OS orOH related

Character

Location Location Code Code defined foreach location

Character Y Y

Location Type Developed orundeveloped area

Character

LocationDescription

Description oflocation

Character

Office Code Office Code CharacterMedicalExamination

MedicalExaminationType

The type ofmedicalexamination

Character Y Y

MedicalExaminationSerial

The serial countfor that medicalexamination

Numeric Y Y

MedicalExamineeReference No.

The uniquereference of thecorrespondingmedical examinee

Character Y




PrimaryKey

ExaminationDate

The date ofexamination

Date

ExaminationResult

The result of theexamination

Character

MedicalExaminee

MedicalExamineeReference No.

The uniquereference of themedical examinee

Character Y Y

Civil ServantIndicator

An indicator toindicate whetherthe examinee is acivil servant

Character

The ExamineeName

The name ofexaminee

Character

GovernmentDepartment

The GovernmentDepartment forcivil servantsunder medicalsurveillance

Character

MedicalInterview

Form 2 number The uniquenumber for aMedical ClearanceForm

Character Y Y

MedicalInterview Serial

The serial countfor the medicalinterviews

Numeric Y Y

Interview Date The date ofinterview

Date

Injured personname

The name ofinjured person

Character

HKID The HKID numberof injured person

Character

OccupationalDiseaseNotification

OccupationalDiseaseNotificationReference No.

Reference numberassigned foroccupationaldiseasenotification

Character Y Y

PatientParticulars

Patient Particulars Character

Details ofNotifiableOccupationalDisease

Details ofNotifiableOccupationalDisease

Character

Status Status Character




PrimaryKey

Offence OffenceReference No.

Reference numberassigned for eachoffence

Number Y Y

ViolatedRegulationSerial

ViolatedRegulation Serial

Character Y

Case Nature Case Nature CharacterStatus ofDefendant

Defendant name Character

Section Section CharacterFeature Feature CharacterDistrict Section District Section CharacterSummonNumber

Summon Number Numeric

MagistrateName

Magistrate Name Character

Status ofConvicted/Withdrawn/Dismissed

Status ofConvicted/Withdrawn/Dismissed

Character

Judgment Date Judgment Date DateFine Fine NumericMaximum Fine Maximum Fine NumericCost Cost NumericCourt Result Court Result CharacterNo. of InjuredPerson

Number of injuredperson

Numeric

No. of DeceasedPerson

Number ofdeceased person

Numeric

Accident / Non-accident

A logical flagindicatingAccident / Non-accident (true orfalse)

Character

Remarks Remarks CharacterOrdinance &Regulations

Ordinance Type The type ofordinancereferenced(OSHO, FIUO,BPVO)

Character Y Y

Ordinance &RegulationsReference No.

System assignedreference numberfor Ordinance &Regulations

Numeric Y Y




PrimaryKey

Section Section of eachOrdinance refers

Character

Englishdescription

Description ofOrdinance &Regulations inEnglish

Character

Chinesedescription

Description ofOrdinance &Regulations inChinese

Character

Patient PatientReference No.

The uniquereference of thePatient record,3 characters ClinicCode / 2 digit Year/ 5 digit serialnumber

Character Y Y

WorkplaceReference


Character Y

English PatientName

English name ofthe patient

Character

Chinese PatientName

Chinese name ofthe patient

Character

HKID HKID number CharacterSex Sex CharacterAge Age NumericDate of Birth Date of birth DateHome Address Home address CharacterHome Code Home code CharacterTelephoneNumber of thePatient

Telephone numberof the patient

Character

EmploymentStatus

EmploymentStatus

Character

Employer Employer CharacterIndustry Code Industry code CharacterOccupationCode

The code of thepatient’soccupation

Character

Occupation /Job Title

Occupation / Jobtitle

Character

EmploymentPeriod

Employmentperiod

Numeric




PrimaryKey

ProvisionalDiagnosis

Provisionaldiagnosis

Character

ClinicalDiagnosis

Clinical diagnosis Character

Referred from Referred from CharacterReferred to Referred to CharacterWorkRelationship

Work relationship Character

PrescribedOccupationalDisease Code

Prescribedoccupationaldisease code

Character

Date ofNotification

Date ofnotification

Date

Injured part Injured part CharacterThe bodySystemInvolved

The body systemof the patientaffected

Character

InvestigationCode

Investigation code Character

Follow Up Follow up CharacterMedical Report Medical report CharacterNature of job Nature of job CharacterCode ofChemicalHandled

Code of chemicalhandled

Character

PersonalProtectiveEquipmentprovided

PersonalProtectiveEquipmentprovided

Character

PersonalProtectiveEquipment Used

Personal protectiveequipment used

Character

History ofPresent Illness

History of presentillness

Character

Smoking Smoking CharacterDrinking Drinking CharacterDrug History Drug history CharacterHistory ofAllergy

History of allergy Character

Family History Family history CharacterMenstrualHistory /Pregnancy

Menstrual history /pregnancy

Character

Social History Social History Character




PrimaryKey

Part-time JobExposure

Part-time jobexposure

Character

HobbiesExposure

Hobbies exposure Character

At Home JobExposure

At home jobexposure

Character

WorkplaceInspectionIndicator

Workplaceinspectionindicator

Character

Workplaceinspectionreference no.

Workplaceinspectionreference no.

Character

Plant &Equipment



Character Y Y

Plant &Equipmentreference

The uniquereference of theplant & equipment

Character Y

Plant &Equipment Type

The type of plantand equipment

Character

Plant &EquipmentDescription

The description ofthe plant &equipment

Character

Owner Name Owner Name CharacterInstallationAddress

InstallationAddress

Character

Promotion PromotionReference No.

The uniquereference of thepromotion record

Character Y Y

Promotion Type Promotion Type CharacterPromotionTopic

Promotion Topic Character

CompanyAbbreviation

Companyparticipated in thepromotionalactivity

Character


Workplaceparticipated in thepromotionalactivity

Character

Capacity Capacity NumericNumber ofAudience

Number ofAudience

Numeric




PrimaryKey

Prosecution WorkplaceReference No.


Character Y Y

ProsecutionSerial No.

The serial countfor the number ofprosecution for theworkplace

Numeric Y Y

Office Code The office initiatesthe prosecution

Character

DefendantName

Defendant Name Character

HKID HKID ofdefendant

Character

Approved Status Status ofApprovedProsecution

Character

Approved By Approved By CharacterProsecutionCase RegisterBook

Serial Number Serial Number Numeric Y Y


Workplace filereference no.

Character Y Y

Date In Date T-filereceived

Date

Prosecutor InCharge

Prosecutor incharge

Character

Bar Date Bar Date DateDate SummonsIssued

Date summonsissued

Date

ProtectiveEquipment

ProtectiveEquipmentReference No.

The reference no.of the protectiveequipment

Character Y Y

EquipmentDescription

The equipmentdescription of theprotectiveequipment

Character

Model Number The model numberof the protectiveequipment

Character

Manufacturer The manufacturerof the protectiveequipment

Character




PrimaryKey

Local AgentName

The local agentname of theprotectiveequipment

Character

PublicEnquiry

Public EnquiryNo.

System AssignedNumber

Numeric Y Y

Date of Enquiry Date of enquiry DateNature ofEnquiry

Nature of enquiry Character

Type of Enquiry Verbal or written CharacterEnquiry Topic Enquiry topic CharacterName of Party Name of party CharacterOfficer inCharge

Officer in chargeof the enquiry

Character

Division Enquiry handledby division

Character

Remarks Remarks CharacterFollow UpActions

Follow up actions Character



Date

Publication PublicationReference No.

The uniquereference of thepublication record

Character Y Y

Title ofPublication

Title ofPublication

Character

NaturePublication

Nature Publication Character

Type ofPublication

Type ofPublication

Character

Version ofPublication

Version ofPublication

Character

Date of Release Date of Release DateSize Size CharacterColour Colour CharacterQuantity onHand in Chinese

Quantity on Handin Chinese

Numeric

Quantity onHand in English

Quantity on Handin English

Numeric

PublicationRequest

PublicationRequestReference No.

The uniquereference of thepublication requestrecord

Character Y Y




PrimaryKey

PublicationReference No.


Character Y

Date ofPublication tobe Available

Date ofPublication to beAvailable

Date

QuantityRequested inChinese

QuantityRequested inChinese

Numeric

QuantityRequested inEnglish

QuantityRequested inEnglish

Numeric

RequestedDivision

RequestedDivision

Character

PublicationStocktaking

PublicationStocktakingReference No.

The uniquereference of thepublicationStocktaking record

Character Y Y

PublicationReference No.


Character Y

Return on Stockon hand

Return on Stockon hand by otherdivisions

Numeric

Return on half-yearlyconsumption

Return on half-yearlyconsumptionby other divisions

Numeric

StocktakingDate

Date ofStocktaking

Date

RequestedDivision

RequestedDivision

Character

ReferenceMaterials

Index ofReferenceMaterials

Index assigned foreach referencematerial

Character Y Y

Category Category ofreference materials

Character

Overseas Referencematerials fromoverseas

Character

Description Description of thereference materials

Character

Safety Officer File Number The reference no. Character Y YSurname The surname of

safety officerCharacter




PrimaryKey

Last Name The last name ofsafety officer

Character

Sex The gender of thesafety officer

Character

Qualification The qualificationof the safetyofficer

Character

Date ofApplication

The date ofapplication

Date

Date ofDormant

The date ofdormant

Date

Note for Case isDormant

Note for dormantcase

Character

Date ofRegistration

The date ofregistration

Date

Date of Refusal The date of refusal DateDate ofWithdrawn

The date ofwithdrawn

Date

Days Taken ForRegistration

The number ofdays taken forregistration

Numeric

Days Taken ForRejection

The number ofdays taken forrejection

Numeric

Date ofSuspension

The date ofsuspension

Date

Date ofCancellation

The date ofcancellation

Date

Chinese Name The Chinese nameof the registeredsafety officer

Character

HKID No. The HKID no. ofthe safety officer

Character

Date of Birth The date of birth DateRegistration No. The registration

no. of the safetyofficer

Character

Date ofApplicationForm

The date ofapplication form

Date

Address 1 The address of thesafety officer

Character


Character




PrimaryKey


Character

Company Code The companywhich employs thesafety officer

Character

SafetyRegistries

HKID The HKID numberof the SafetyRegistries

Character Y Y

Safety RegistryType

The type of safetyregistry

Character Y

Name The name of safetyregistry

Character

CertificateIssuing Date

The issuing date ofthe certificate

Date

CertificateExpiry Date

The expiry date ofthe certificate

Date

CertificateSerial No.

The serial no. ofthe certificate

Numeric

Training type The type oftraining

Character

Staff StrengthandEstablishment

Staff StrengthandEstablishmentReference No.

Unique referencenumber assignedfor Staff Strengthand Establishment

Character Y Y

Division Code Division CharacterDivision Name Name of division CharacterRank Rank CharacterEstablishment Establishment NumericStrength Strength NumericVacancy Vacancy NumericOn loan On loan NumericRemark Remark CharacterDivision total Division total NumericGroup total Group total NumericBranch total Branch total Numeric

Survey Result Survey ResultReference No.

The uniquereference of surveyresult

Character Y Y

InspectionReference No.

The referencenumber of theinspection inwhich the surveyis performed

Character Y Y




PrimaryKey

AccidentInvestigationReference No.

The referencenumber of theaccidentinvestigation inwhich the surveyis performed

Character

ConcernedProcess Code

The code of theconcerned process

Character

ControlMeasures

The controlmeasures for theconcern process

Character

Sampling result The result of thesample

Character

Instruments The codes of theinstrumentsinvolved in thesurvey.

Character

Testing TestingReference No.

Testing ReferenceNo.

Character Y Y

InstrumentReference No.


Character Y

Testing Date The date of thetesting

Date

Testing Results The result oftesting

Character

Trainee HKID The HKID numberof the trainee

Character Y Y

Course codes The course that thetrainee attend

Character Y

Trainee Name The name of thetrainee

Character

Company Code The company inwhich the traineework

Character

Trainer Trainer Code The code uniquelyidentified thetrainer

Character Y Y

HKID HKID Character Y YName The Trainer’s

NameCharacter




PrimaryKey

ViolatedRegulation

WorkplaceReferenceNumber


Character Y Y

ProsecutionSerial

The serial countfor the number ofprosecution for theworkplace

Numeric Y Y

ViolatedRegulationSerial

The serial countfor the number ofviolatedRegulation for theprosecution

Numeric Y Y

ViolatedOrdinance

The chapternumber of violatedordinance

Character

ViolatedRegulation

The regulation ofviolated ordinance,e.g. A, B, ZZ, etc.

Character

Date of Offence Date of Offence DateDetails ofOffence

Details of Offence Character

Remarks Remarks CharacterOfficer inCharge

Officer in Charge Character

Workload Staff ID Staff ID Character Y YStaff name Officer CharacterDivision Divsion CharacterField office Field office CharacterActivities Description of

each activityCharacter

Days spent Days spent oneach activity

Numeric

Workplace Company Code Company code Character Y YWorkplaceReference No.


Character Y Y

Workplace Type The type of theworkplace

Character Y

WorkplaceName in English

The name of theworkplace inEnglish

Character




PrimaryKey

WorkplaceName inChinese

The name of theworkplace inChinese

Character



Character

WorkplaceAddress

The address of theworkplace

Character

Telephonenumber of theworkplace

Telephone numberof the workplace

Character

Location Code Code defined foreach location

Character

Premises Details Premises Details CharacterWorker Details Worker Details CharacterFirst Aider First Aider CharacterMachinery Machinery CharacterFire FightingAppliance

Fire Fightingappliance

Character

Office Code Office Code CharacterWorkplaceMaterial



Character Y Y

Material Code Material codeinvolved in theworkplace

Character

WorkplaceTrade Process



Character Y Y

Trade Code Trade processinvolved in theworkplace

Character

Date post:	03-Dec-2021
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FEASIBILITY STUDY REPORT OF OCCUPATIONAL SAFETY AND …

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