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ILCAgenda ILCDoc ILC EDMSStatusMaura BaroneGDE/Fermilab
ILC Electronic Document Management System Project suite:Meeting/conference/seminar
Publications/white papers/notes
Engineering documents
ILCAgenda based on CDS InDiCo CERN hostedILCDoc based on CDS Invenio CERN hostedILC EDMS based on UGS Teamcenter DESY hosted
ILCAgendaNew URL: http://ilcagenda.linearcollider.org
The version is synchronized with the official Indico CERN version6200 Events (Conferences/Meetings/Talks) storedNew feature: keywordsTalks/meetings will be indexed also by keywordsAdding keywords to a meeting/talk will improve search quality/efficiency
Support : [email protected] ILCAgendaILCDocILC EDMS
ILCDoc - ValenciaValencia EDMS // sessionsILCAgendaILCDocILC EDMS
Main requirementsDocument typeOne basic type with sufficient metadata Category treeBased on Indico-like organization tree for ILCPossibility to group documents by topic/access restriction and to navigate a dynamic tree, as opposite to a static directory structurePUBLIC / INTERNAL / PRIVATEReadVisible to the World / ILC users / ILC working groupsNo need of authentication to search Public documentsWrite, Submit, Modify, Revise, ApproveSubmit a document for approval by refereesModify metadata at a later timeSubmit additional files (different formats, multiple versions)Post and collect comments from usersILCAgendaILCDocILC EDMS
Access ControlPUBLICRead: WWW (no authentication)Submit: Approver or LibrarianModify: Approver or LibrarianApproval: List/Group within ILCINTERNALRead: All ILC (password protected area)Submit: All ILCModify: All ILCApproval: NonePRIVATERead: List or Defined Group within ILC (pwd protected area)Submit: Category driven list, but in principle all ILCModify: Author or Submitter (or list/defined group)Approval: NoneILCAgendaILCDocILC EDMS
CategoriesUp to 4 level deep tree similar to ILCAgenda with choices for sub-levels contingent on root level selection:ILC >> Physics >> Concept >> SiD >> TrackingILC >> GDE >> Design Group >> BDSILC >> GDE >> Management >> DirectorCategories + doc sub-type determine record name:ILC-REPORT-PHYS-CONCEPT-SID-TRK-yyyy-nnnILC-MEMO-GDE-DG-BDS-yyyy-nnnILC-LETTER-GDE-MNG-DIR-yyyy-nnnIf (Level = General) or (subLevel = General), category/sub-category will not appear in the name:ILC-REPORT-yyyy-nnnnILC-MEMO-GDE-yyyy-nnnCategories may morph with timeLevels can form browsable dynamic virtual collections ILCAgendaILCDocILC EDMS
Document typeOne basic type one metadata input formRadio buttons to select sub-types, ex. Letter, Note, Report, Document type and sub-type determine the collection where the document will be stored and appear in the record name, ex:DocumentationNoteReportProceedingArticleCommunicationLetterMemoMOUILCAgendaILCDocILC EDMS
MetadataCreated/filled by the systemRecord numberDate of submissionEmail of the submitterURL to access the fulltext (http://ilcdoc.linearcollider.org/record/nnn/files/) Retention (Permanent)Way of submission (WebSubmit)
User data (web form)Collection identifierReport number (automatically generated based on the user selection)TitleAuthor (First) + AffiliationAuthor (Secondary) + AffiliationCreation DateAccess RightsAbstractCommentsAddressee (if Letter)Number of pagesKeyword(s) or key phrase(s)LanguageSubject/Category
ILCAgendaILCDocILC EDMS
Status
New URL:http://ilcdoc.linearcollider.org
The version is synchronized with the official Invenio CERN version
The system is ready to be used
ILCAgendaILCDocILC EDMS
PlanWe will begin storing PUBLIC and INTERNAL documentst>Beijing:Migrate most relevant documents from ILC Wikilinearcollider.org web siteILC Plone Fermilab web repositorySupport the RDR by providing automatically generated report names/numbers, unique throughout the system and storage of multiple versions requests will be welcomeILCAgendaILCDocILC EDMS
www.linearcollider.orgILCAgendaILCDocILC EDMSSEARCH
www.linearcollider.orgILCAgendaILCDocILC EDMS
www.linearcollider.orgILCAgendaILCDocILC EDMS
www.linearcollider.orgILCAgendaILCDocILC EDMS
www.linearcollider.orgILCAgendaILCDocILC EDMS
www.linearcollider.orgILCAgendaILCDocILC EDMS
EDMS Committee (weekly meetings and discussions)Tom Markiewicz (Chair), John Ferguson, Lars Hagge, Rich Stanek, Nobu Toge, Harry Weerts
CDS-Invenio support at CERNJean-Yves Le Meur and Tibor Simko
Indico support at CERNThomas Baron and David Bourillot
Xenomedia (linearcollider.org)Kevin Munday and Dave Ross Thanks to