1 EASTERN SUFFOLK BOCES REGULAR MEETING, HARRY B. WARD TECHNICAL AND ACADEMIC CENTER, RIVERHEAD, NEW YORK, WEDNESDAY, FEBRUARY 27, 2008 AGENDA I. Call to Order II. Pledge of Allegiance III. Comments from the Board President IV. Comments from the District Superintendent (Supporting Information) V. Visitors VI. Executive Staff Reports (Supporting Information) A. Chief Operating Officer B. Associate Superintendent for Educational Services C. Associate Superintendent for Management Services D. Assistant Superintendent for Human Resources VII. Unfinished Business A. Board Policies – Second Reading and Adoption (Supporting Information – Policies) RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby adopts the following policies: Policy Number Policy Title 4552 Use of Volunteers on School Buses 4553 Parents Riding School Buses 6220 Student Substance Abuse 6250 Student Automobile Use 6260 Student Transportation In Private Vehicles”
Transcript
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EASTERN SUFFOLK BOCES REGULAR MEETING, HARRY B. WARD TECHNICAL AND ACADEMIC CENTER, RIVERHEAD, NEW YORK, WEDNESDAY, FEBRUARY 27, 2008
AGENDA I. Call to Order II. Pledge of Allegiance III. Comments from the Board President IV. Comments from the District Superintendent (Supporting Information) V. Visitors VI. Executive Staff Reports
(Supporting Information) A. Chief Operating Officer B. Associate Superintendent for Educational Services C. Associate Superintendent for Management Services D. Assistant Superintendent for Human Resources
VII. Unfinished Business
A. Board Policies – Second Reading and Adoption (Supporting Information – Policies)
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby adopts the following policies:
Policy
Number Policy Title 4552 Use of Volunteers on School Buses 4553 Parents Riding School Buses 6220 Student Substance Abuse 6250 Student Automobile Use 6260 Student Transportation In Private Vehicles”
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VIII. Agenda Review IX. Minutes/Financials/Personnel/New Business – Consent Agenda
A. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, has determined that each of the actions being taken through approval of the consent agenda is a Type II action under the State Environmental Quality Review Act (SEQRA) regulations, 6 NYCRR 617.5, which has no significant impact on the environment.”
B. Recommended Acceptance of Executive Session Minutes (Supporting Information)
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the Minutes of the January 30, 2008 Executive Session.”
C. Recommended Acceptance of Regular Board Meeting Minutes (Supporting Information)
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the Minutes of the January 30, 2008 Regular Board Meeting.”
D. Recommended Acceptance of Financial Reports (Supporting Information)
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following financial reports:
• Treasurer’s Report for December 2007 • Receivables Report for December 2007 • Schedule of Bills for December 2007
• Budget Amendment and Budget Transfers Report for December 2007
• Budget Status Summary Report for December 2007 • Extraclassroom Activity Fund Treasurer’s Report for the Quarter
Ending December 2007”
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E. Recommended Approval of Bids
Extension of Bid #007-36: Used Textbooks Opening Date: January 18, 2007 Original Term of Contract: February 28, 2007 – February 28, 2008 First Extension of Contract: February 29, 2008 – February 28, 2009 (Supporting Information – Bid Recommendation Memo)
The above-referenced bid for the procurement of used textbooks was previously awarded at the February 28, 2007 Board Meeting to Budgetext of Fayetteville, Arkansas. The current contract expires on February 28, 2008, and the specifications provide an option to extend the original contract for two additional years, in one-year increments. The service provided by Budgetext during the initial term of the contract was satisfactory, and the vendor has agreed to extend the contract under the same terms and conditions specified in the original bid.
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby extends the award of Bid #007-36: Used Textbooks to Budgetext of Fayetteville, Arkansas, for the period of February 29, 2008 through February 28, 2009.”
Extension of Bid #007-37: New Textbooks Opening Date: January 18, 2007 Original Term of Contract: February 28, 2007 – February 28, 2008 First Extension of Contract: February 29, 2008 – February 28, 2009 (Supporting Information – Bid Recommendation Memo)
The above-referenced bid for the procurement of new textbooks was previously awarded at the February 28, 2007 Board Meeting to Adams Book Co. of Brooklyn, New York. The current contract expires on February 28, 2008, and the specifications provide an option to extend the original contract for two additional years, in one-year increments. The service provided by Adams Book Co. during the initial term of the contract was satisfactory, and the vendor has agreed to extend the contract under the same terms and conditions specified in the original bid.
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby extends the award of Bid #007-37: New Textbooks to Adams Book Co. of Brooklyn, New York, for the period of February 29, 2008 through February 28, 2009.” Award RFP #008-29: Third Party Administrator for Tax Sheltered Annuities Opening Date: January 31, 2008 Term of Contract: March 1, 2008 – June 30, 2009 with an option to renew for two additional one-year periods (Supporting Information – Bid Recommendation Memo and Disclosure Form)
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The Purchasing Office solicited proposals for a Third Party Administrator for Tax Sheltered Annuities for participants in the Eastern Suffolk BOCES Cooperative Bidding Program. Proposal packets were distributed to 12 vendors as a result of advertising and direct solicitation. Four proposals were received. An initial RFP review committee was established consisting of Frida Vatter, Maureen Kaelin, Barbara Salatto, and Lorraine Hein. The committee evaluated each proposal based on the vendor’s compliance with the RFP specifications using the evaluation criteria specified in the RFP. The evaluation criteria included the vendor’s compliance with and responsiveness to the RFP specifications, references, experience, independence, and cost. A second committee was established to conduct interviews of the two vendors, The Omni Group, Inc. and CPI Qualified Plan Consultants, with the highest scores from the review committee. Participants in the Cooperative Bidding Program were invited to join the interview committee. The interview committee consisted of David Grackin of Huntington UFSD, Diana Stein of Middle Country UFSD, Joan Lupo of Northport/East Northport UFSD and Barbara Salatto, Maureen Kaelin, Frida Vatter and Lorraine Hein. Each vendor was asked to make a 15-minute presentation and then answer questions from the committee. The interview committee gave The Omni Group, Inc. 186 out of a possible 224 points and CPI Qualified Plan Consultants 74 out of a possible 224 points. The Purchasing Office contacted The Omni Group, Inc. to negotiate better rates, and the vendor indicated that its rates were firm. The Omni Group, Inc. has performed services for ESBOCES in the past, and their performance has been satisfactory. Vendor Points Received *
The Omni Group, Inc. Rochester, NY
236
CPI Qualified Plan Consultants Ronkonkoma, NY
232
PenServ Plan Services, LLC Columbia, SC
208
SIPCO-Security Income Planners & Co., LLC Bay Shore, NY
90
*340 total points were available RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards RFP #008-29: Third Party Administrator for Tax Sheltered Annuities to the lowest responsible bidder meeting specifications, The Omni Group, Inc. of Rochester, New York, as indicated in the above analysis” Award Bid #62: Re-bid Conference Space and A/V Equipment & Setup for the Reading First Institute
Opening Date: January 10, 2008 Term of Contract: June 30, 2008 – July 1, 2008 (Supporting Information – Bid Recommendation Memo and Disclosure Form)
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The Purchasing Office solicited bids to provide conference hall space and other accommodations for the Reading First Institute. Bid specifications were developed in collaboration with the Long Island Regional School Support Center staff. Bid packets were distributed to 16 vendors as a result of advertising and direct solicitation. One bid was received. Based on the bid results, the estimated annual expenditure is approximately $105,000. The Purchasing Office contacted the sole bidder, New York Marriott Brooklyn, to negotiate better prices, and the vendor lowered its prices on 14 items by 10%. New York Marriott Brooklyn has provided services to ESBOCES in the past, and its performance has been satisfactory.
Description Est. Qty. Cost
Each/Day Large Space – General Session $12,10020 Break-Out Rooms – Workshops $12,100Hotel Room Rate/Night (or state rate whichever is lower at the time)
*Reflects Negotiated Prices RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-62: for Re-bid Conference Space and A/V Equipment & Setup for the Reading First Institute to the lowest responsible bidder meeting specifications, New York Marriott Brooklyn of Brooklyn, New York, as indicated in the above analysis.”
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Award Bid #008-67: Maintenance and Service of HVAC and Temperature Control Systems at the James Hines Administration Center
Opening Date: January 10, 2008 Term of Contract: February 27, 2008 to February 27, 2011 (Supporting Information – Bid Recommendation Memo and Disclosure Form)
The Purchasing Office solicited bids for maintenance and service of the HVAC and temperature control systems at the James Hines Administration Center. Bid specifications were developed in collaboration with the Operations and Maintenance staff. Bids were requested for one item. Bid packets were distributed to eight vendors as a result of advertising and direct solicitation. Three bids were received. Based on the bid results, the estimated annual expenditure for the James Hines Administration Center is approximately $4,960. The Purchasing Office contacted the lowest responsible bidder, Sav-Mor Mechanical, Inc., to negotiate better prices, and the vendor indicated that the prices were firm. Sav-Mor Mechanical, Inc. has provided services to ESBOCES in the past, and its performance has been satisfactory.
Vendor Annual Cost Inter-County Mechanical Corp. Bohemia, NY $5,030Sav-Mor Mechanical, Inc. Ronkonkoma, NY $4,960Ultimate Power, Inc. West Babylon, NY $18,000
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-67: Maintenance and Service of HVAC and Temperature Control Systems at the James Hines Administration Center to the lowest responsible bidder meeting specifications, Sav-Mor Mechanical, Inc. of Ronkonkoma, New York, as indicated in the above analysis.”
Award Bid #008-69: Baking Supplies Opening Date: January 3, 2008 Term of Contract: March 1, 2008 – August 31, 2008
(Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Forms)
The Purchasing Office solicited bids to procure baking supplies for various ESBOCES locations. Bid specifications were developed in collaboration with the Career and Technical Education staff. Bids were requested for a total of 70 items. Bid packets were distributed to six vendors as a result of advertising and direct solicitation. Two bids were received. Based on the bid results, the estimated annual expenditure is approximately $10,000. The Purchasing Office contacted the low bidders to negotiate better prices, and the vendors indicated that the prices were firm. Each vendor has provided services to ESBOCES in the past, and their performance has been satisfactory. Of the 70 items bid, no bids were received for 10 items. These items will be purchased from direct quotes from vendors.
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Vendor
Number of Items Recommended for
Award Mivila Foods Paterson, NJ 51 Savory Food Service Holtsville, NY 9
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-69: Baking Supplies to the lowest responsible bidders meeting specifications, Mivila Foods of Paterson, New Jersey, and Savory Food Service of Holtsville, New York, as indicated in the above analysis and detailed in the supporting documentation.”
Award Bid #008-70: Groceries Opening Date: January 3, 2008 Term of Contract: March 1, 2008 – August 31, 2008
(Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Forms)
The Purchasing Office solicited bids to procure groceries for various ESBOCES locations. Bid specifications were developed in collaboration with the Career and Technical Education staff. Bids were requested for a total of 149 items. Bid packets were distributed to five vendors as a result of advertising and direct solicitation. Three bids were received. Based on the bid results, the estimated annual expenditure is approximately $18,000. The Purchasing Office contacted the low bidders to negotiate better prices, and the vendors indicated that the prices were firm. Each vendor has provided services to ESBOCES in the past, and their performance has been satisfactory. Of the 149 items bid, no bids were received for 13 items. These items will be purchased from direct quotes from vendors.
Vendor
Number of Items Recommended for
Award Heartland (HSJ) Huntington, NY 42 Mivila Foods Paterson, NJ 67 Savory Food Service Holtsville, NY 27
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-70: Groceries to the lowest responsible bidders meeting specifications, Heartland (HSJ) of Huntington, New York; Mivila Foods of Paterson, New Jersey; and Savory Food Service of Holtsville, New York, as indicated in the above analysis and detailed in the supporting documentation.”
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Award Bid #008-72: Meats and Poultry Opening Date: January 3, 2008
Term of Contract: March 1, 2008 – May 31, 2008 with an option to renew for two additional three-month terms (Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Forms)
The Purchasing Office solicited bids to procure meats and poultry for various ESBOCES locations. Bid specifications were developed in collaboration with the Career and Technical Education staff. Bids were requested for a total of 38 items. Bid packets were distributed to two vendors as a result of advertising and direct solicitation. Two bids were received. Based on the bid results, the estimated annual expenditure is approximately $15,000. The Purchasing Office contacted the low bidders to negotiate better prices, and the vendors indicated that the prices were firm. Mivila Foods and Savory Food Service have provided services to ESBOCES in the past, and their performance has been satisfactory. Of the 38 items bid, no bids were received for two items. These items will be purchased from direct quotes from vendors.
Vendor
Number of Items Recommended for
Award Mivila Foods Paterson, NJ 25 Savory Food Service Holtsville, NY 11
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-72: Meats and Poultry to the lowest responsible bidders meeting specifications, Mivila Foods of Paterson, New Jersey and Savory Food Service of Holtsville, New York, as indicated in the above analysis and detailed in the supporting documentation.”
Award Bid #008-73: Dairy Products, Produce, and Frozen Food Opening Date: January 3, 2008
Term of Contract: March 1, 2008 – May 31, 2008 with an option to renew for two additional three-month terms (Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Forms)
The Purchasing Office solicited bids to procure dairy products, produce, and frozen food for various ESBOCES locations. Bid specifications were developed in collaboration with the Career and Technical Education staff. Bids were requested for a total of 160 items. Bid packets were distributed to four vendors as a result of advertising and direct solicitation. Four bids were received. Based on the bid results, the estimated annual expenditure is approximately $14,000. The Purchasing Office contacted the low bidders to negotiate better prices, and the vendors indicated that the prices were firm. Each vendor has provided services to ESBOCES in the past, and their performance has been satisfactory. Of the 160
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items bid, no bids were received for 15 items. These items will be purchased from direct quotes from vendors.
Vendor
Number of Items Recommended for
Award Heartland (HSJ) Huntington, NY 16 Mivila Foods Paterson, NJ 61 Nardone Brothers Baking Co., Inc. Wilkes Barre, PA 3 Savory Food Service Holtsville, NY 65
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-73: Dairy Products, Produce, and Frozen Foods to the lowest responsible bidders meeting specifications, Heartland (HSJ) of Huntington, New York; Mivila Foods of Paterson, New Jersey; Nardone Brothers Baking Co., Inc. of Wilkes Barre, Pennsylvania; and Savory Food Service of Holtsville, New York, as indicated in the above analysis and detailed in the supporting documentation.”
Award Bid #008-79: Reconstruction to the Brookhaven Learning Center, Bellport, New York
Opening Date: January 10, 2008 (Supporting Information – Bid Recommendation Memo and Disclosure Form)
The Purchasing Office solicited bids for the reconstruction to the Brookhaven Learning Center, Bellport, New York. Bid specifications were developed in collaboration with the Operations and Maintenance staff and the ESBOCES architectural consultant, Wiedersum Associates Architects, PLLC. Bid packets were distributed to 12 vendors as a result of advertising and direct solicitation. Twelve bids were received. The Purchasing Office, with the assistance of Wiedersum Associates Architects, PLLC, contacted the low bidders, Astro Air Corporation and Madison Avenue Construction, to negotiate better prices, and the vendors indicated that the prices were firm. Astro Air Corporation has provided services to ESBOCES in the past, and its performance was acceptable. References were verified for Madison Avenue Construction, and they have been found to be satisfactory.
HVAC – Contract 1
Vendor Base Bid ARC Mechanical Corp. Bohemia, NY $ 264,500Astro Air Corp. Centereach, NY 239,000
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Vendor Base Bid Geo Tech Construction Corp. Mineola, NY 344,840Long Island Mechanical of NY, Inc. Bayport, NY 310,000Walsh Mechanical Contractors, Inc. Ronkonkoma, NY 1,400,000
Electrical – Contract 2
Vendor Base Bid Arcon Electric, Inc. Massapequa Park, NY $ 34,000J.H.S. Electric Services, Inc. Bellmore, NY 22,250J.P. Daly & Sons, Inc. Deer Park, NY 26,000Kevin Anderson Electric Northport, NY 33,600Madison Avenue Construction West Islip, NY 18,500NEOS Associated, Inc. Whitestone, NY 32,870Roland’s Electric, Inc. Deer Park, NY 19,575
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-79: Reconstruction to the Brookhaven Learning Center, Bellport, New York, to the lowest responsible bidders meeting specifications, Astro Air Corporation of Centereach, New York and Madison Avenue Construction of West Islip, New York, as indicated in the above analysis.”
Reject Bid #008-80: Reconstruction to the Sherwood Instructional Support Center, Holbrook, New York
Opening Date: January 10, 2008 (Supporting Information – Bid Recommendation Memo)
The Purchasing Office solicited bids for the reconstruction to the Sherwood Instructional Support Center, Holbrook, New York. Bid specifications were developed in collaboration with the Operations and Maintenance staff and the ESBOCES architectural consultant, Wiedersum Associates Architects, PLLC. Bid packets were distributed to 11 vendors as a result of advertising and direct solicitation. Eleven bids were received. The Director of Administrative Services recently notified the Purchasing Office that this reconstruction would no longer be necessary, as the landlord of the Sherwood Instructional Support Center has committed to replacing and upgrading the two Regional Information Center HVAC units. The Director of Administrative Services, in consultation with the ESBOCES
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architect, indicated that the two new units would eliminate the need for this reconstruction. As a result, this bid is no longer required by the program.
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rejects Bid #008-80: Reconstruction to the Sherwood Instructional Support Center, Holbrook, New York.”
Award Bid #008-83: Wireless Microphones Opening Date: January 29, 2008
Term of Contract: February 27, 2008 – February 27, 2009 with an option to renew for two additional one-year periods (Supporting Information – Bid Recommendation Memo and Disclosure Form)
The Purchasing Office solicited bids to procure wireless microphones for ESBOCES and component school districts. Bid specifications were developed in collaboration with the Regional Information Center staff. Bids were requested for a total of three items. Bid packets were distributed to 15 vendors as a result of advertising and direct solicitation. Four bids were received. Based on the bid results, the estimated annual expenditure is approximately $5,000. The Purchasing Office contacted the lowest responsible bidder, Future Tech Enterprise, Inc., to negotiate better prices, and the vendor indicated that the prices were firm. References for Future Tech Enterprise, Inc. have been verified, and they have been found to be satisfactory.
Vendor Name
Item 1 - Wireless Lavaliere System - Sennheiser EW112G2 Body Pack System with ME2 Lav. Mic. RM Receiver 518-554 MHz or Equal
Item 2 - Wireless Handheld System - Sennheiser EW135G2 Handheld Mic. System W/E835 B Range 626-662MHz or Equal
Item 3 - Countryman E6i0W6L2SR Lavaliere for Sennheiser or Equal
B & H Foto & Electronics Corp. $389.00 $389.00 $285.00Future Tech Enterprise, Inc. 346.50 346.50 273.85Long's Electronics, Inc. 375.95 375.95 316.95Theatrical Services & Supplies, Inc. 442.94 416.88 341.47
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-83: Wireless Microphones to the lowest responsible bidder meeting specifications, Future Tech Enterprise, Inc. of Holbrook, New York, as indicated in the above analysis and detailed in the supporting documentation.”
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Award Bid #008-87: Oracle License, Software Update License, and Support Opening Date: January 31, 2008
(Supporting Information – Bid Recommendation Memo and Disclosure Form)
The Purchasing Office solicited bids for Oracle license, software update license, and support. Bid specifications were developed in collaboration with the Office of Technology Integration staff. Bids were requested for a total of two items. Bid packets were distributed to 16 vendors as a result of advertising and direct solicitation. Two bids were received. Based on the bid results, the estimated annual expenditure is approximately $16,513.51. The Purchasing Office contacted the lowest responsible bidder, immixGroup, Inc., to negotiate better prices, and the vendor indicated that the prices were firm. References have been verified, and they have been found to be satisfactory.
Vendor
Item 1 – Micro Focus International Ltd. Server Express COBOL for UNIX
Item 2 – SoftwareUpdate License & One-year Support
DLT Solutions Herndon, VA $22,500.00 $4,950.00immixGroup, Inc. McLean, VA 13,728.40 2,785.11
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-87: Oracle License, Software Update License and Support to the lowest responsible bidder meeting specifications, immixGroup, Inc. of McLean Virginia, as indicated in the above analysis.”
Award/Extend/Reject Cooperative Bid
(Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Forms) As the lead agency for the Cooperative Bidding Program, all program bids require ESBOCES Board approval.
RECOMMENDED MOTION: “WHEREAS, the Board of Cooperative Educational Services, First Supervisory District of Suffolk County (hereinafter “ESBOCES”), acts as the lead agency for participants in the Joint Municipal Cooperative Bidding Program (hereinafter the “Program”) organized pursuant to General Municipal Law §119-0 and Education Law §1950; and
WHEREAS, ESBOCES has been delegated the responsibility for awarding program bids on behalf of certain participants as evidenced by ESBOCES possession of a duly adopted resolution by each of their governing boards; and
WHEREAS, ESBOCES has solicited, duly received, and opened Bid #2007-002A: Fine and Recycled Paper (March 28, 2008 - September 28, 2008); Bid #2007-003: Curricular Paper (March 25, 2008 – March 25, 2009); Bid #2007-005: Security Service (March 2, 2008 – March 2, 2009); Bid #2008-010: Labels & Report Cards
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(March 29, 2008 – March 29, 2009 with an option to renew for two additional years in one-year increments); and Bid #2007-014: Electrical Lamps, Tubes, & Ballasts (February 7, 2008 - February 7, 2009), pursuant to the terms of the Program; and
WHEREAS, ESBOCES has analyzed and determined the lowest responsible bidders for the above referenced bid;
BE IT RESOLVED, that on behalf of those Program Participants, ESBOCES extends the items indicated on the award report for Bid #002A: Fine and Recycled Paper for the period March 28, 2008 through September 28, 2008, to the vendors indicated below and described in detail in the supporting information.
Awarded Vendor
Number of Items
Awarded % Increase Central Lewmar LLC Newark, NJ 27 0% IncreasePaper Mart East Hanover, NJ 78 0% Increase
BE IT RESOLVED, that on behalf of those Program Participants, ESBOCES extends the items indicated on the award report for Bid #2007-003: Curricular Paper for the period March 25, 2008 through March 25, 2009, to the vendors indicated below and described in detail in the supporting information.
Awarded Vendor
Number of Items
Awarded % Increase Cascade School Supplies North Adams, MA 315 2.5% IncreaseCreative Ink Kansas City, MO 1 0% IncreaseLL Weans Educational Products Farmingdale, NY 2 2.5% Increase
BE IT RESOLVED, that on behalf of those Program Participants, ESBOCES extends the items indicated on the award report for Bid #2007-005: Security Service for the period March 2, 2008 through March 2, 2009, to the vendor indicated below and described in detail in the supporting information.
Awarded Vendor
Number of Items
Awarded % Increase Arrow Security Patchogue, NY 8 0% Increase
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BE IT RESOLVED, that on behalf of those Program Participants, ESBOCES hereby awards the items indicated on the award report for Bid #2008-010: Labels & Report Cards to the vendors indicated below and described in detail in the supporting information.
Vendor
Number of Items Recommended for Award
Edge Document Solutions, LLC Indianapolis, IN 9 Hygrade Business Group Bohemia, NY 3 Morgan Electronic Sales, Inc. Remsenburg, NY 2 Phoenix Business Products, Inc. Deer Park, NY 13 No bids rec’d / no award 5
BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES extends the items indicated on the award report for Bid #2007-014: Electrical Lamps, Tubes, & Ballasts for the period February 7, 2008 through February 7, 2009, to the vendor indicated below and described in detail in the supporting information.
Awarded Vendor Number of Items
Awarded % Increase Monarch Electric Co. Ronkonkoma, NY 111 0% Increase
25 0% Increase1 2.5% IncreaseSunshine Lighting
Brooklyn, NY 2 1.5% Increase”
F. Recommended Approval of Grants and Specially Funded Projects
(Supporting Information) These grants and specially funded projects have been reviewed programmatically by the Office of Planning and Program Improvement and fiscally by the Department of Business Services.
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the acceptance of new grants and grant adjustments as indicated in the last column of the following table:
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2007- 08 Grants –Programmatic Approval
Division/ Office
2007- 08 Total Budget
2007- 08 Previous Budget
2007- 08 New Budget/ Increase
Previous 2007-08 Total $6,126,556 Title III Consortium Part A LEP (NCLB) Project #0293-08-3285 9/1/07-8/31/08
State Networks 154,669 154,669
Assistance to Roosevelt UFSD Through Long Island Regional School Support System Project #T009092 12/1/07-8/31/08
State Networks 49,500 49,500
2007-08 Total To Date $6,330,725
2007- 08 Grants – Fiscal Approval
Division/ Office
2007- 08 Total Budget
2007- 08 Previous Budget
2007- 08 New Budget/ Increase
Previous 2007-08 Total $20,667,567 Bilingual Education Technical Assistance Center (BETAC) Project #C008593 7/1/07-6/30/08 Budget Period 7/1/06-6/30/11 Contract Period
State Networks 604,919 604,919
EDGE XII (Education for Gainful Employment) Project #C0011328 7/1/07-12/31/08
Statewide and Regional Facilitators to Improve Outcomes for Students with Disabilities (SPDG) Project #C009009 9/1/07-8/31/08 Budget Period 9/1/07-8/31/12 Performance Period
State Networks 215,734 215,734
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2007- 08 Grants – Fiscal Approval
Division/ Office
2007- 08 Total Budget
2007- 08 Previous Budget
2007- 08 New Budget/ Increase
Previous 2007-08 Total $20,667,567 Long Island Transition Coordination Site Project #C007797 7/1/07-6/30/08 Budget Period 1/1/05-6/30/09 Performance Period
State Networks 213,059 213,059
Mobile Outreach Parent-Child Home Program 11/1/07-7/30/08
State Networks 23,000 23,000
Mobile Outreach Parent-Child Home Program 9/1/07-6/30/08
State Networks 10,000 10,000
East Bloomfield ESPERANZA Project 7/1/07-6/30/08
State Networks 6,000 6,000
Mobile Outreach Parent-Child Home Program Vivian Viloria Fisher Legislative Grant Project # 0016008498069 00008 1/1/07-12/31/07
State Networks 5,000 5,000
2007-08 Total To Date $22,194,679”
G. Recommended Approval of Personnel Report
(Supporting Information)
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the actions contained within the following Personnel Report: 1. Leaves of Absence
(a) Certificated
(b) Civil Service
2. Resignations (a) Certificated
(b) Civil Service
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3. Terminations
(a) Certificated (None) (b) Civil Service
4. Change of Status
(a) Certificated (b) Civil Service
5. Probationary Appointments (a) Certificated
(b) Civil Service 6. Appointments (a) Certificated (b) Civil Service 7. Tenure Appointments (a) Certificated 8. Permanent Status (b) Civil Service 9. Special Appointments
H. Recommended Approval of Professional Services Contracts
The following Professional Services Contracts have been reviewed and are recommended for approval by the Cabinet member responsible for the division/office seeking the services.
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RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the following professional services contracts:
2007-08 School Year Consultant Division/
Office Service Dates Amount Expense
s Amy Benjamin Educational Services
Educational Services
Training for teachers and administrators on the use of various instruction grammar practices
2/28/08-
6/30/08
$1,500/day, not to exceed $15,000
not to exceed $3,000
(lodging) & $1,750
(travel)
Honigsfeld, Dr. Andrea
State Networks
Preparing and presenting information related to cultural and linguistic diversity at the Long Island Teachers' Institute
3/12/08 -
3/13/08
$250/day, not to exceed $500
none
Honigsfeld, Dr. Andrea
Educational Services
ESL and mainstream interactive learning workshops and demonstrations and explanations of vocabulary building techniques for use in curriculum to support language and literacy development
3/9/08 - 3/10/08
& 3/16/08
-3/17/08
$250/hr., not to exceed $750/day; for a total not to exceed $3,000
none
jdl Socratic Solutions
Educational Services
Will work with participating districts to clarify goals in terms of specific adult or student learners and design services that help districts to achieve clearly- stated learner outcomes or performance targets
2/28/08-
6/30/08
$2,000/day, not to exceed $50,000
none
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2007-08 School Year Consultant Division/
Office Service Dates Amount Expense
s Krome, Cheryl
Management Services
Finance Manager training and support
1/1/08-6/30/08
$50/hr., not to exceed $15,000
none
Lessings, Inc.
Educational Services
Lunch for 275 participants at the High School Youth Empowerment Conference
3/27/08 $650/ luncheon, not to exceed $650
none
National Urban Alliance for Effective Education, Inc.
Educational Services
Professional development activities designed to identify and develop the intellectual capacity of students, eliminating achievement gaps associated with socio-economic status
2/1/08-8/30/08
Not to exceed $527,500
none
New York State Council of School Superin-tendents (NYSCOSS)
Educational Services
Training workshop for Superintendents, Assistant Superintendents, and Principals on McREL's Balanced Leadership: School Leadership that Works
9/18/08 -
9/19/08 &
1/8/09-1/9/09
$630/person (Maximum of 80 people), not to exceed $50,400
none
New York State Council of School Superin-tendents (NYSCOSS)
Educational Services
Training workshop for Superintendents, Assistant Superintendents, and Principals on McREL's Balanced Leadership: School Leadership that Works
4/3/08-4/4/08
& 5/29/08
-5/30/08
$630/person (Maximum of 80 people), not to exceed $50,400
none
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2007-08 School Year Consultant Division/
Office Service Dates Amount Expense
s Wilson Language Training
Educational Services
Wilson Reading System (WRS) Intervention Training and Wilson Foundations Training
3/1/08-6/30/08
$1,600/ Fundations' training and $3,600/ Wilson Reading System training, not to exceed $10,400
not to exceed $1,400
(lodging) and
$4,000 (travel)
Zimmerman/ Edelson, Inc.
Management Services
Staff development and public information outreach services for the Comsewogue School District
1/1/08-4/30/08
$2,950/mo., not to exceed $11,800
none”
I. Recommended Acceptance of Professional Services Contracts
Item #61 of the Organization Meeting minutes, as approved on July 11, 2007, authorizes the Purchasing Agent to execute contracts “for the purchase or lease of goods and/or services for amounts up to $20,000 per vendor, per year, where competitive bidding is not required and where the budget contains adequate appropriations to cover such obligations; and a report concerning the contracts and/or agreements shall be made at the next Board meeting after execution of such contracts and/or agreements.” A report of the contracts and/or agreements that were approved by the Purchasing Agent follows.
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following report of professional services contracts that were approved by the Purchasing Agent:
2007-08 School Year
Consultant Division/ Office
Service Dates Amount Expenses
Alternatives Counseling Center
Educational Services
Planning and implementation of Anti-DWI programs
1/1/08-12/31/08
$9,400/yr., not to
exceed $9,400
none
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2007-08 School Year Consultant Division/
Office Service Dates Amount Expenses
DLT Solutions, Inc.
Management Services
Technical support designed to assist in the current Oracle software, enhancements and processes to improve the supportability of the Oracle environment
2/1/08-6/30/08
$2,857.10/day, not to
exceed $19,999.70
none
Keystone Educational Services
Educational Services
"Rising to the Challenge: Daring to Be Great and Not Just Good Enough" Keynote speaker
2/15/08 $5,000/day, not to
exceed $5,000
none
Lewis, Earl Educational Services
"Motivating Teachers to Work with the Reluctant Reader and Visual & Diverse Learner" keynote at the ESBOCES Literacy and Learning Institute
4/11/08 $2,550/day, not to
exceed $2,550
not to exceed
$175 (lodging) and $300
(travel)
New York University on behalf of the Metro Center
State Networks
Conduct training and present strategies for working with students with diverse backgrounds with an emphasis on improving student performance
2/1/08 $750/day, not to
exceed $750
Not to exceed
$100 (travel)
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2007-08 School Year Consultant Division/
Office Service Dates Amount Expenses
Northeast Foundation for Children, Inc.
Educational Services
"Responsive Classroom Sampler: An Introductory Overview" workshop for teachers and administrators
4/18/08, 4/29/08 &
5/5/08
$1,550/day, not to
exceed $4,650
Not to exceed
$525 (lodging)
and $2,400 (travel)
Riverhead Community Awareness (Riverhead CAP)
Educational Services
Prepare and implement programs addressing Anti-DWI
1/1/08-12/31/08
$9,400/yr., not to
exceed $9,400
none
Schachter, Bruce
State Networks
Technical assistance for staff and districts on correct implementation of Part 200 Regulations, development of appropriate and compliant IEP's, and training of parent CSE members
1/1/08-6/30/08
$750/day, not to
exceed $11,250
none
SCOPE State Networks
Conduct an audit review of current personnel/ human resource services for the Roosevelt School District and to recommend and implement appropriate systems and procedures to improve personnel practices
2/1/08-6/30/08
$7,500/proposal
and completion of Phase 1,
not to exceed $7,500
none
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2007-08 School Year Consultant Division/
Office Service Dates Amount Expenses
Sherman, Judy dba "We Care"
Educational Services
Prepare and implement programs addressing Anti-DWI
1/1/08-12/31/08
$9,400/yr., not to
exceed $9,400
none
SNAP of Long Island
Educational Services
Trainings on "sensitive topics" contained in the Personal and Family Health Unit on puberty, sexuality, abstinence, and reproduction
2/26/08 $300/workshop, not to exceed
$600
none
St. Joseph's College
Educational Services
Use of facilities for ESBOCES Youth Empowerment Conference
3/27/08 $1,000/day, not to
exceed $1,000
none
TekData Systems
Educational Services
Custom education portal for streaming, management, and cataloging of digital media library content
3/1/08-8/31/08
$9,625/6 months,
not to exceed $9,625
none”
J. Recommended Acceptance of Donations
The Department of Capital Asset Management has submitted the following list of donations, which it has assessed for educational value, health and safety standards, and compatibility with current facilities and has determined that the donations will enhance our educational programs.
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following donations:
Donor Name, Town & State
Division Item
Holiday Magic, Inc. Hauppauge NY
Educational Services
Holiday gifts for homeless children
Whitney McCarthy Shelter Island, NY
Educational Services
Holiday gifts for homeless children”
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K. Recommended Approval for Students and Staff to Attend a Fashion Exhibition
Recommended approval of the attendance of students and staff from the Fashion Program at the Brookhaven Technical Center to tour and shop in the garment district and to attend a fashion exhibition being held at the Metropolitan Museum of Art located in New York City on Monday, April 7, 2008. There will be 40 students and 4 adults in attendance. This trip will allow the students to utilize their negotiation skills to purchase fabric, details, and trimmings in the garment district and then attend the "History of Fashion" exhibition at the Metropolitan Museum of Art. The total cost to the agency is approximately $1,034 for bus transportation. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of students and staff from the Fashion Program at the Brookhaven Technical Center to tour and shop in the garment district and to attend a fashion exhibition being held at the Metropolitan Museum of Art in New York City on Monday, April 7, 2008.”
L. Recommended Approval for Students and Staff to Attend the International Beauty Show Recommendation is made to approve the attendance of students and staff from the Edward J. Milliken Technical Center, the Harry B. Ward Technical and Academic Center, and the Brookhaven Technical Center at the International Beauty Show at the Jacob Javits Center located at 655 West 34th Street, New York City on Tuesday, April 29, 2008. The International Beauty Show includes over 75 complimentary skill building classes. These classes include all aspects of cosmetology, hair, skin, nail, and product knowledge. In addition, platform artists will demonstrate the latest techniques that are being used in salons and barber shops. By attending the show, the students will be given the opportunity to investigate the different avenues this diverse industry has to offer and will assist them in narrowing down which source of employment they will pursue after completing their licensing program. The cost to the agency is approximately $10,816 for bus transportation. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of 413 students and 41 staff members from the Edward J. Milliken Technical Center, the Harry B. Ward Technical and Academic Center, and the Brookhaven Technical Center at the International Beauty Show at the Jacob Javits Center on Tuesday, April 29, 2008.”
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M. Recommended Approval for Students and Staff to Attend the SkillsUSA New York State Competition Recommendation is made to approve the attendance of students and advisors at the SkillsUSA New York State Competition scheduled for Wednesday, April 9, through Friday, April 11, 2008, in Syracuse, New York. There will be approximately 194 students and 44 chaperones (advisors, including four administrators) attending from the Edward J. Milliken Technical Center, Islip Career Center, Brookhaven Technical Center, and the Harry B. Ward Technical and Academic Center. Some staff need to attend the day prior (April 8) for set up and/or delivery of necessary supplies. The required funds to cover the cost of this competition were appropriated for in the 2007-08 school year budget.
The estimated cost to the agency is as follows:
Mileage/Tolls/Gas/Parking/etc. $ 3,420.00
Lodging and Meals $ 13,745.00 (see breakdown below) Registration $ 10,090.00 (see breakdown
below) Truck rental/car rentals $ 3,851.37 Coach bus (7): $ 32,035.50 Bus drivers’ rooms (7): $ 1,925.00
Total estimated cost of the competition to BOCES: $ 65,066.87
Registration information for the chaperones and students from ICC/MTC/BTC/ WTAC as follows: Building Registration Cost Total ICC: 14 Students @ $35 $ 490 8 Chaperones @ 75 600 $ 1,090 MTC: 60 Students @ $35 $2,100 12 Chaperones @ $75 900 $ 3,000 WTAC: 60 Students @ $35 $2,100 10 Chaperones @ $75 750 $ 2,850 BTC: 60 Students @ $35 $2,100 14 Chaperones @ $75 1,050 $ 3,150
Total Registration $10,090 -----------------------------------------------------------------------------------------------
(1 @ single rate $275) $ 275 (2 @ $95 double room for extra night $190) $1,725
Meals for 8 chaperones: (1 chaperone for 4 days @ $35 per day) $ 140 (7 chaperones for 3 days @ $35 per day) $ 735
$ 875 -------------------
MTC: 12 chaperones (10 @ double rate $180) $1,800
(2 @ single rate $275) $ 550 (2 @ $95 double rooms for extra night) $ 190 $2,540
Meals for 12 chaperones: (1 chaperone for 4 days @ $35 per day) $ 140 (11 chaperones for 3 days @ $35 per day) $1,155 $1,295
-------------------
WTAC: 10 chaperones (8 @ double rate $180) $1,440 (2 @ single rate $275) $ 550 (2 @ $95 double rooms for extra night) $ 190 $2,180
Meals for 10 chaperones: (9 chaperones for 3 days @ $35 per day) $ 945 (1 chaperone for 4 days @ $35 per day) $ 140 $1,085
------------------
BTC: 14 chaperones (10 @ double rate $180) $1,800 (2 @ single rate $275) $ 550 (2 @ $95 double rooms for extra night) $ 190 $2,540
Meals for 14 chaperones: (13 chaperones for 3 days @ $35 per day) $1,365 (1 chaperone for 4 days @ $35 per day) $ 140 $1,505
Total Lodging and Meals: $13,745
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of students and advisors at the SkillsUSA New York State Competition scheduled for Wednesday, April 9, through Friday, April 11, 2008, in Syracuse, New York.”
27
N. Recommended Approval to Declare Property as Surplus and Authorize Disposal (Supporting Information – Listing of Property)
The Capital Asset Management Office has submitted a list of property, which it has determined to be obsolete/outdated technology, broken/irreparable, excess inventory or have no/minimal value. These items have been offered agency-wide and are not needed by any of our divisions or programs. These items are from various programs and have no known immediate or foreseeable use by ESBOCES.
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby declares the property on the listing included in the supporting information as surplus and authorizes the disposal of the property in accordance with Board policy.”
O. Recommended Approval of an Agreement with the Council for Unity (Supporting Information – Agreement and Form of Disclosure)
This is a license and services agreement with the Council for Unity for the Gang Prevention Program, in which the Council will provide training and curriculum to school districts participating in this service through the ESBOCES Student Assistance Service. This agreement shall commence on September 1, 2007 and shall terminate on June 30, 2008. The cost of this program shall not exceed $34,800.
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with the Council for Unity for their Gang Prevention Program commencing on September 1, 2007 and terminating on June 30, 2008 in an amount not to exceed $34,800.”
P. Recommendation to Rescind Leasehold Space Agreement - Islip Union Free School District
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rescinds the Leasehold Space Agreement with the Islip Union Free School District that was approved at the December 19, 2007 Board Meeting.”
Q. Recommended Approval of a Leasehold Space Agreement with the Islip Union Free School District
(Supporting Information – Agreement)
This leasehold space agreement provides for the use of four classrooms at the Sherwood Elementary School in the Islip Union Free School District for a one-year period commencing September 1, 2007. The total annual base rent for the 2007-08 year is $8,200 per classroom, totaling $32,800.
28
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Leasehold Space Agreement with the Islip Union Free School District for the use of four classrooms at the Sherwood Elementary School for a one-year period commencing September 1, 2007.”
R. Recommendation to Rescind Lease Extension and Modification Agreement with the Suffolk Cooperative Library System
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby rescinds the Lease Extension and Modification Agreement with Suffolk Cooperative Library System that was approved at the August 29, 2007 Board Meeting.”
S. Recommendation to Approve a Lease Extension and Modification Agreement with the Suffolk Cooperative Library System (Supporting Information – Agreement and Form of Disclosure) The original lease between ESBOCES and the Suffolk Cooperative Library System for ESBOCES use of approximately 1,140 square feet of space located at 627 North Sunrise Service Road, Bellport, New York to house the ESBOCES School Library System was approved at the June, 22, 2004 Board Meeting. This lease extension and modification agreement will extend the term of this lease for a three-year period commencing on July 1, 2007 and ending on June 30, 2010 and establish the fixed annual rent at $11,000. All other terms and conditions remain the same. RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the lease extension and modification agreement with the Suffolk Cooperative Library System for use of a portion of its facility to house the ESBOCES School Library System for a three-year period commencing on July 1, 2007 and ending on June 30, 2010, for a total fixed annual rent of $11,000.”
T. Recommended Approval of an Agreement with Advanced Network Technology Solutions, LLC (Supporting Information - Agreement) The purpose of this professional technical services agreement is for the provision of various phases of Local Area Network (LAN) Support including design, management, security, wireless, and voice over ip telephony for participating districts. The term of the agreement is from March 1, 2008 through June 30, 2008, and the amount should not exceed $50,000.
RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby
29
approves the professional technical services agreement with Advanced Network Technology Solutions, LLC for the term of March 1, 2008 through June 30, 2008 in an amount not to exceed $50,000.”
U. Recommended Approval of a Proposal with Xerox Corporation This is a proposal for a three-year purchase option plan of a Xerox WCP5665PT Digital Copier/Printer for use in ITP @ Eastport/South Manor School District. This equipment is being purchased through New York State Contract #PC-59472 that provides for zero-interest deferred payments. The estimated cost is $21,312, which includes equipment and 15,000 copies per month with additional copies priced at $.0060 each. This is a replacement for an existing machine. Delivery, set-up, and training are included. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Xerox Corporation Proposal for a three-year purchase option plan of a Xerox WCP5665PT Digital Copier/Printer for use in ITP @ Eastport/South Manor School District in the estimated amount of $21,312.”
V. Recommended Approval of a Proposal with Xerox Corporation This is a proposal for a three-year purchase option plan of a Xerox WCP5655PT for use in the Edward J. Milliken Technical Center. This equipment is being purchased through New York State Contract #PC-59472 that provides for zero-interest deferred payments. The estimated cost is $17,740.80, which includes equipment and 20,000 copies per month with additional copies priced at $.0060 each. This is a replacement for an existing machine. Delivery, set-up, and training are included. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Xerox Corporation Proposal for a three-year purchase option plan of a Xerox WCP5655PT for use in the Edward J. Milliken Technical Center in the estimated amount of $17,740.80.”
W. Recommended Approval of an Agreement with NY Therapy Placement Services (Supporting Information – Agreement and Form of Disclosure) This agreement with New York Therapy Placement Services, Inc. will provide physical, occupational, and speech therapy services to ESBOCES students when ESBOCES therapists are not available due to leaves of absence, summer services, etc. in an amount not to exceed $10,000. All costs incurred are reimbursed by the student’s home school district. This agreement terminates on June 30, 2008.
30
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with New York Therapy Placement Services, Inc. for physical, occupational, and speech therapy services with a termination date of June 30, 2008, in an amount not to exceed $10,000.”
X. Recommended Approval of Attendance of Board Members at the New York State School Boards Association’s State Legislative Network Issues Conference
RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of the following Board Members at the New York State School Boards Association’s State Legislative Network Issues Conference. Name Location Date(s) Authorized
Reimbursement Fred Langstaff
Albany, NY March 2-4, 2008 Actual and necessary expenses
Jeffrey Smith Albany, NY March 2-5, 2008 Actual and necessary expenses”
Y. Board Policies – First Reading (Supporting Information – Policies)
Policy Number Policy Title
4310 Purchasing 4311 Procurement of Goods and Services 4410 Approval of Expenditures 4433 Asset Capitalization Threshold 4480 Internal Audit Function 5340 Retirement System Membership 7160 Instruction for English Language Learners (ELL) or Students with
Limited English Proficiency (LEP)
XI. Presentations and Reports to the Board XII. Board Commentary XIII. Adjournment
