Date post: | 01-Jan-2016 |
Category: |
Documents |
Upload: | terence-shirley |
View: | 30 times |
Download: | 3 times |
After downloading the UDOT EBS Program the
UDOT EBS Icon is added to your desktop.
Click the icon to run the program.
Follow“Download
Instructions”to update DBE
Directory File on your Computer.
Date for last time
modified.
Must have current
DBE Directory File when bidding
Click to viewUDOT DBE
Directory
Follow“Digital
Certificate Instructions” to apply for a
digital certificate
and access to UserTrust
vault.
Enter the name of person signing the bid electronically.
Enter the e-mail address for the
person submitting the bid to the
UserTrust vault.
NOTE: The person responsible for signing the
bid and the person responsible for submitting the bid do not have to be
the same person.
CONFIRM COMPANY PROFILE
INFORMATION AND CLICK ‘CONTINUE’ .
OPTIONS:“Change My Password”
&“Change Company Information”
1999 ENTER ‘YEAR COMPANY WAS
ESTABLISHED’ AND ‘ANNUAL GROSS
RECEIPTS’.
CHECK ALL APPLICIABLE ‘WORK
CLASSIFICATIONS’ AND CLICK ‘SUBMIT’.
“Bid Date” and “Project DBE Goal” can be edited when you receive an Addendum instructing you to make the change.
2. Indicate “Partial/Complete for each committed item and enter the total dollar amount committed for each item.
4. ONLY REQUIRED BY APPARENT LOW BIDDER AFTER BID OPENING.Prints DBE Confirmation letters for each committed DBE. Must be signed by the DBE and faxed to the UDOT Civil Rights Office before project is Awarded.
Step 1a. After selecting to appropriate Group ID, highlight the items quoted for the group and click ‘Select’.
Selected Items are added to this window.
“Save” after selecting.
Step 2. Select DBE’s contacted for quotes, indicate how they were contacted, date contacted and the contact results by clicking on dropdowns. Comment is optional.
Step 4. Assign Group ID to DBE and Non-DBE subcontractors providing quotes.
1. Highlight applicable DBE/Non DBE subcontractor.
2. Highlight applicable Group Id/ and click “Select”
“Save” after each “Select’.
Step 5. Enter dollar amounts for each item quoted by DBE/Non DBE subcontractors. Indicate if item was quoted as Partial or Complete by clicking on dropdown.
“Save” after entering quotes for each DBE/ Non-DBE.
250,000.00
Step 6. View and Print “Comparison” report for DBE/Non DBE quotes. Report will be submitted with your bid package.
Click on dropdown if you created multiple Group ID’s.
Step 6. View and Print “Contact List” for DBE/Non DBE contacted for quotes. Report will be submitted with your bid package.
1. OPEN EBS, CLICK ‘BIDDERS LIST’ AND
SELECT “LOAD SUBCONTRACTORS”
2. SELECT “CMPNYDAT.TXT FILE FROM THE C:\EBS / DOWNLOAD” FOLDER AND CLICK “OPEN”.
1. CLICK BOX RIGHT OF
“SUBCONTRACTORS” NAME WHO
SUBMITTED A BID/QUOTE.
2. CLICK BOX RIGHT OF APPLICABLE “PROJECT ITEM
DESCRIPTION(S)”
3. COMPILED “BIDDERS LIST”
REPORT
NOTE: “REG” “ANNUAL CONTRACTOR/SUBCONTRACTOR REGISTRATION” IS CURRENT.
4. CLICK DROPDOWN TO INDICATE “COMPLETE”, “ PARTIAL SERVICE” OR “PARTIAL SUPPLY”.
OPEN EBS
ENTER QUANTITIES
FROM SPECIAL
PROVISION TABLE.
CHECK SUBTOTAL
WITH SPECIAL
PROVISION TOTAL.
NOTE“A” AND “B” ARE
SUBTOTALED SEPARATELY
EBS EXAMPLE
BIDDING CONTRACTOR
ENTERS NUMBER OF
CALENDAR DAYS
EBS PROGRAMVERSION #
BID ITEMVERSION #
NOTE: ‘BID ITEM VERSION #’ WILL BE CHANGED WITH AN ADDENDUM IF THE BID ITEMS ARE MODIFIED (i.e. deleted or added items, item quantity change, etc.)
UDOT Addendums must be acknowledged and documented or your bid will be declared Non-Responsive.
Click ‘Add Addendum’ enter initials and click
‘Save’.
Required for projects >$500,000 and bidder is not prequalified by UDOT as ‘Unlimited’.
Click ‘Insert Row’ and document all uncompleted work for your company. Information is saved from bid to bid and can be updated.
Click to transmit bid. Also, can be use to view/edit required bid documents.
Required documents will be highlighted depending on type of project (Federal or State).
Click “View” to view the selected document.
Enter ‘Certified Check #’ or ‘Cashier’s Check #’.NOTE: Check must be equal to 5% of the total amount of your bid.
‘View History’ enables you to view the number bids you submitted to the vault for the selected project.
NOTE:Last bid submitted prior to bid opening date and time is the bid UDOT will receive from the UserTrust Vault for bid opening.
‘Move Project’ allows multiple users to work different parts of the bid package and then move all the parts
to the target PC used to submit the bid.
Check what you want to move and click ‘Save’
SAVE TO DISKETTE
Downloaded2:00 P.M.
UDOT downloads bids form the UserTrust Vault at the time specified for opening of bids.
Bids are listed in order of the lowest bid first.
If lowest bid is not 10% over the Engineer’s Estimate, bid
results are published to UDOT’s ‘Unofficial Bid
Results’ website.
When the Bid Abstract is reviewed and approved by UDOT, the abstract is published to UDOT’s website.