Federal Acquisition Service

U.S. General Services Administration

GSAXcess® First Source of Supply GSAXcess® First Source of Supply

WELCOME!

Federal Acquisition Service

U.S. General Services Administration

KAREN BEYER GSA Customer Service DirectorSan Antonio Texas

GSA GO-GREEN GSA Advantage E-Library & E-Buy Green Purchasing Global Supply

AGENDA – Sept 1

Federal Acquisition Service

U.S. General Services Administration

CRAIG STAFFAN & JOHN STOBIEGSA Fleet Management CenterSan Antonio Texas

Vehicle OrderingMileage ReportingWright Express Fuel CardAccident ReportingAlternative Fuel Vehicles

AGENDA – Sept 1

Federal Acquisition Service

U.S. General Services Administration

Mark MillerUNICOR

What is UNICORGoing GreenElectronic Recycling

AGENDA – Sept 1

Federal Acquisition Service

U.S. General Services Administration AGENDA – Sept 2

1. Introduction

2. Learn about GSAXCESS and Resources

3. U&D Donation History a. How to Log In b. How to Report Property c. Utilization & Donation

4. Specialized Categories of Property

5. How To UPLOAD Picutres

6. BREAK - Lunch

Federal Acquisition Service

U.S. General Services Administration

8. How to Search for Property

9. How to Select Property

10. CFL - Computers for Learning

11. GSA Auctions

12. Questions & Answers Session - Surveys

AGENDA cont.

Federal Acquisition Service

U.S. General Services Administration

Jaime Hernandez AREA PROPERTY OFFICER

Louisiana, South/Central Texas (Waco to Brownsville / El Paso to Beaumont)

GSA Area Property Office100 NE Loop 410, Suite 1400

San Antonio TX 78216(210) 509-3407

(210) 509-0918 FAXjaime.hernandez@gsa.gov

LOCAL CONTACT INFORMATION

Federal Acquisition Service

U.S. General Services Administration

Greater Southwest / Rocky Mountain Region Area Property Officers

Enedina (Nina) Gonzales – 817.574.2354North/Central Texas including Dallas, Ft Worth and Vicinity

Jaime Hernandez – 210.509.3407Louisiana, South/Central Texas (Waco to Brownsville / El Paso to Beaumont)

Patricia (Pat) Honley – 303.236.7707Colorado, South Dakota, Wyoming

Francine Mortensen – 801.774.9878Montana, North Dakota, Utah

Edward (Eddie) Panko – 405.231.5801Arkansas, Oklahoma, New Mexico, Northwest Texas (panhandle)

Federal Acquisition Service

U.S. General Services Administration

Greater Southwest / Rocky Mountain Region Personal Property Management Division Management Contacts

Alberta (Genni) BrownRegional Director Ft Worth817.574.2353

H Jan FaulknerRegional Deputy Director Denver303.236.7700

Enedina Gonzales, U&DBranch Chief, Ft Worth817.574.2354

Erick Grim, Sales Branch Chief Ft Worth817.574.2361

Debbie Rojas-CookSales Branch Chief, Denver303.236.7698

Federal Acquisition Service

U.S. General Services Administration

•Nancy Brotherton, GSAXcess Coordinator

571-289-0452

•Prerana Bhatt, Customer Support Analyst

703-605-2907

•Nancy Brotherton, GSAXcess Coordinator

571-289-0452

•Prerana Bhatt, Customer Support Analyst

703-605-2907

GSAXCESS® CONTACTS

Federal Acquisition Service

U.S. General Services Administration

FLOW CHART - DISPOSAL PROCESS

EXCESSEXCESS SURPLUSSURPLUS

NonNon

SCREENINGSCREENING

InternalAgencies/Bureaus

Of your DepartmentDHS ICEDHS CBPEtc.

Federal AgenciesCost Reimbursable Contractors

GranteesPublic Airports

State Agencies for Surplus Property

Nonprofit Educational & Public Health Activities

Service Educational Activities

AGENCYSCREENING

SCREENINGAnd

FEDERAL TRANSFER21 DAYS

DONATIONNOTIFICATION

5 DAYS

SALES

DONATIONREMOVAL

Federal Acquisition Service

U.S. General Services Administration

GSAXcess® Home Page – www.gsaxcess.gov

Federal Acquisition Service

U.S. General Services Administration

How Do I Gain Entry to GSAXcess®

Obtain a User ID

Federal Acquisition Service

U.S. General Services Administration

How Do I Obtain A User ID?

Federal Civilian Employees – GSA Area Property Officer or Agency National Utilization Officer

Federal Acquisition Service

U.S. General Services Administration

GSA Area Property Officers Can Grant User IDs

Grant Report or Select Permissions to:

Federal employees not prohibited by their NUO DoD military (with approval) DoD civilian (with approval) National Guard (with approval)

Note: System generates email to user and NUO after User ID is assigned

Federal Acquisition Service

U.S. General Services Administration

Access Granted Only By Agency/Bureau NUOs

U.S. Air Force Civil Air Patrol U.S. Bureau of Indian Affairs U.S. Bureau of Land Management U.S. Bureau of Reclamation U.S. Coast Guard U.S. Department of Agriculture U.S. Department of Commerce (NOAA) U.S. Department of Energy U.S. Department of Homeland Security U.S. Department of Justice U.S. Fish and Wildlife Services U.S. National Park Service U.S. Marshals Service U.S. Veterans Affairs

Federal Acquisition Service

U.S. General Services Administration

Agency National Utilization Officers can:

Grant direct access to agency or bureau authorized users.

Have visibility of all users with access to system within the agency or bureau.

Have ability to delete and make changes to user records.

Have ability to send “Group Email” to users.

Federal Acquisition Service

U.S. General Services Administration

GSA Property Management Central Office Assigns

Requests to report or acquire excess from:

DoD Contractors

Agencies National Utilization Officer

NOTE: Request should be sent to gsaxcess@gsa.gov

Federal Acquisition Service

U.S. General Services Administration

User ID Required Information

Request can be made by activity's letterhead or .gov or .mil email

Must contain: User name and Approving Official Name Permission Level – report or acquire property Mailing address of both User and Approver Phone of both User and Approver Email address of both User and Approver Agency Bureau and Activity Address Code (AAC)***

Federal Acquisition Service

U.S. General Services Administration

Why Do I Need An AAC?

You must have an AAC to report propertyYou must have an AAC to perform CFL functionsEnd of year reporting purposes

Federal Acquisition Service

U.S. General Services Administration

How Can I Find My AAC?

Try Your Agency’s Finance Division ContactGo To www.gsaadvantage.gov and look up

your Agency’s AAC Point of ContactContact gsaadvantage by email or telephone

Federal Acquisition Service

U.S. General Services Administration

How To Find Your AAC Point of Contact

Federal Acquisition Service

U.S. General Services Administration

How To Find Your AAC Point of Contact

Federal Acquisition Service

U.S. General Services Administration

How To Find Your AAC Point of Contact

Federal Acquisition Service

U.S. General Services Administration

How To Find Your AAC Point of Contact

Federal Acquisition Service

U.S. General Services Administration

Register For Search Only

Why? You only want to view property in GSAXcess® Convenient, Notified by email of access code/password.

Limitations Search only, Cannot report or acquire property, Must have a .gov or .mil email address.

Federal Acquisition Service

U.S. General Services Administration

How To Register For Search Only

Federal Acquisition Service

U.S. General Services Administration

Registration Screen

Federal Acquisition Service

U.S. General Services Administration

Registration Confirmation

Federal Acquisition Service

U.S. General Services Administration

Registration Email Confirmation

Federal Acquisition Service

U.S. General Services Administration

Contacts to Obtain User ID

1st

Federal Acquisition Service

U.S. General Services Administration

Contacts to Obtain User ID

Federal Acquisition Service

U.S. General Services Administration

GSA Area Property Officer (APO)

Federal Acquisition Service

U.S. General Services Administration

National Utilization Officer (NUO)

Federal Acquisition Service

U.S. General Services Administration

GSAXcess® Help Desk

Federal Acquisition Service

U.S. General Services Administration

User’s Access Instructions Email

Federal Acquisition Service

U.S. General Services Administration

Ready to Log In

Federal Acquisition Service

U.S. General Services Administration

Initial Log In – Step 1

Federal Acquisition Service

U.S. General Services Administration

Initial Log In – Step 2

Federal Acquisition Service

U.S. General Services Administration

Initial Log In – Step 3

Federal Acquisition Service

U.S. General Services Administration

Change Password

Federal Acquisition Service

U.S. General Services Administration

Change Password

Federal Acquisition Service

U.S. General Services Administration

Forgot Password

Federal Acquisition Service

U.S. General Services Administration

Forgot Password

Federal Acquisition Service

U.S. General Services Administration

Update User Contact Information

Federal Acquisition Service

U.S. General Services Administration

Update User Contact Information

Federal Acquisition Service

U.S. General Services Administration

Successful Entry to System

Federal Acquisition Service

U.S. General Services Administration

QUESTIONS??