Federal Acquisition Service U.S. General Services Administration Solutions for State and Local...

Federal Acquisition Service

U.S. General Services Administration

U.S. General Services Administration. Federal Acquisition Service.

Solutions for State and Local Governments Through GSA’s Cooperative Purchasing Program

Willie Mills – Schedule 70Carroll Slag – Schedule 84

May 2011


AgendaThe Basics on GSA Multiple Award Schedule (MAS)

The Basics on Cooperative Purchasing Program

Schedule Features and Benefits

Recommended Ordering Procedures

IT Schedule 70 Snapshot

Schedule 84 Snapshot

GSA Online Acquisition Tools and Assistance

Other GSA State and Local Programs

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The Basics - What is the GSA Multiple Award Schedule (MAS)?

GSA Awards contracts to multiple companies supplying comparable services and products

Provides competitive environment according to the FAR: orders placed under the MAS Program are considered to be issued using full and open competition (FAR 6.102 (d) (3)

The Multiple Award Schedule (MAS) Program is also known as the Federal Supply Schedule Program or the GSA Schedules Program


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Example Schedule


Cooperative Purchasing Basics

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Federal Statutory Authority

Section 211 of the e-Gov Act of 2002 authorizes State & Local Governments to purchase Schedule 70: Information Technology products, software and services through the introduction of Cooperative Purchasing.

Public Law 110-248 of the Local Preparedness Acquisition Act, authorizes State & Local Governments to purchase: Alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security equipment, marine craft and related equipment, special purpose clothing, and related services as contained in Federal supply classification code group 84 or any amended or subsequent version of that Federal supply classification group under Cooperative Purchasing.

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Eligibility and Scope

Scope: GSA Schedule 70 and Consolidated Schedule with IT Special Item

Numbers (SINs): General Purpose Commercial Information Technology Equipment, Software and Services

GSA Schedule 84: Total solutions for law enforcement, security, facilities management, fire, rescue, clothing, marine craft and emergency/disaster response

Eligible Users: The 50 states, all counties, municipalities, cities, towns and townships,

Tribal Governments, Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937), school districts, and colleges or any instrumentality there of.

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State and Local Participation

Voluntary No obligation by state and/or local governments to

use the schedule. Contractors decide whether to accept orders from

state and local governments.

Always Open for Use Meet GSA Eligible Users Criteria Have State or Local Authority

– Granted by State or Local Entity8


Cooperative Purchasing Exceptions

The following is a list of clauses in the GSA Schedules Program which do not apply to the Cooperative Purchasing Program: Federal Prompt Payment Act – The Applicable State’s

Prompt Payment laws take precedence Disputes – GSA is not a party to resolving disputes within the

Cooperative Purchasing Program Patent Indemnity Clause – Applies to Federal Ordering

Activities only Commercial Item Contract Terms and Conditions Unique to

the Federal Government – Applies to Federal Ordering Activities only

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Schedule Features and Benefits

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Features and Benefits

GSASchedulePrograms

GSASchedulePrograms

GSASchedulePrograms

TimeSavings

CostSavings

Built-inValueSelection

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Features and Benefits

The GSA Schedule Programs offer…

Cost Savings

Time Savings

Selection

Built-In Value

Pre-negotiated ceiling prices that can be further discounted through head-to-head competition and negotiations

R

Pre-vetted local and global contractors, including small and disadvantaged businesses R R RA suite of eTools to streamline processes, such as market research and competition R R RA nationwide network of responsive GSA representatives available for training and assistance R RThe ability to establish term agreements, known as Blanket Purchase Agreements, for recurring needs R R

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Recommended Ordering Procedures

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GSA Recommended Ordering Procedures (FAR 8.4)

At or below Micro-Purchase Threshold ($3K) Transmit RFQ with SOW (for services) Oral or written quotes and delivery instructions

acceptable Select a vendor and purchase Vendors must accept government purchase cards

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GSA Recommended Ordering Procedures (FAR 8.4) Cont.

Above the Micro-Purchase Threshold ($3K & Up): Develop A Performance-Based Statement of

Work (SOW) for Services Include in the SOW evaluation criteria to

determine “Best Value” offer Must seek at least three vendors and Evaluate

Proposals in Accordance with Evaluation Criteria Select the vendor that offers the “Best Value” Government purchase card acceptance is not

mandatory but strongly recommended15


Recommended Ordering Procedures Cont.

Additional State/Local requirements are permitted but must NOT conflict with GSA Schedule Terms and Conditions

State and local governments are encouraged to use GSA Schedule Ordering Procedures Incorporate by referencing GSA Schedule terms

and conditions See Federal Acquisition Regulation (FAR) 8.4

Each task order is a new contract among government, industry, and municipal government

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Recommended Ordering Procedures Cont.

Source of Funding can be of any type allowed by the ordering agency Contract Funding Grant Funding

Schedule Vendors are required to accept Credit Card for payments equal to or less than the micro-purchase threshold ($3K)

Maximum Ordering Provisions give guidance for seeking further price reduction

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Example Cooperative Purchasing Process

Acquisition ResearchWith GSA’s online tools,

GSA Advantage! and e-Library

Sending a Request for Quote (RFQ)to a Selected Contractor

Evaluating Proposalsand Making a Selection

Using the GSA Schedule Contract as a Model

Customers negotiate their respectivecontracts with the selected Vendor

with mutually agreed-on modifications

Defining the Scopeof Requirements

Receiving Products or Servicesfrom the Contractor

Paying the Contractor as per the contract agreement

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GSA’s IT Schedule 70 Snapshot

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IT Schedule 70 – Who Are We?

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IT Schedule 70 grants government customers direct access to commercial experts who can thoroughly address the needs of the government IT community through Special Item Numbers (SINs).

IT Schedule 70 Offerings IT Schedule 70 Features

Software Licenses IT Equipment (Sales or Lease) IT Training Courses IT Professional Services E-Commerce Services Wireless Services Satellite Services (COMSATCOM) Identity and Access Management

Products and Services: Digital Certificates HSPD-12 Products and

Services

ID/IQ contracting vehicle to procure IT commercial products & services

Ordering agency selects products and services based on “best value” to the end-user

Est. 80% of all contracts held by Small Businesses More than 40% of all IT Schedule 70 Sales by Customer

Agencies are with Small Business Enable agencies to meet socioeconomic goals Available to state/local under certain authorities

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IT Schedule 70 Products and Services

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Software:

132 32 Term Software Licenses

132 33 Perpetual Software Licenses

Hardware:

132 3 Leasing of Product

132 4 Daily/Short Term Rental

132 8 Purchase of Equipment

132 9 Purchase of Used/Refurb. Equip.


IT Schedule 70 Products and Services Cont.

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Services:

132 12 Maintenance of Equip./Repair 132 34 Maintenance of Software

as a Service

132 50 Training Courses

132 51 IT Professional Services

132 52 E-Commerce Services

132 53 Wireless Services132 54 Commercial Satellite Communications (COMSATCOM) Transponded Capacity 132 55 Commercial Satellite Communications (COMSATCOM) Subscription Services

132 60A Electronic Credentials, Not Identity Proofed

132 60B Electronic Credentials, Identity Proofed

132 60C Digital Certificates, including ACES

132 60D E-authentication Hardware Tokens132 60E Remote Identity & Access Managed

Service Offering132 60F Identity & Access Management

Professional Services132 61 Public Key Infrastructure (PKI)

Shared Service Provider (SSP) Prog.132 62 HSPD-12 Product and Service

Components


Security Solutions

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Examples: (Not All Inclusive)

132-60C Digital Certificates 132-60D E-authentication Hardware Token

Encryption Certificates Hardware Token

Signature Certificates

132-61 Public Key Infrastructure 132-62 HSPD-12 Product and Service ComponentSmart Card Authentication Certificates Card Reader – BiometricDigital Signature Certificates Fingerprint Capture StationShared Services Providers Card Printer Station

Facial Image Capturing Camera


Network Products & Services Solutions

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132-8 Purchase of Equipment Support Services 132-8 and 132-12Web servers Maintenance Network servers InstallationCablesRoutersGateways

132-51 IT Professional Services 132-50 Training Courses Consultants Instructor-Lead training for:Analysts Network SecurityDevelopers Tactical Network ManagementTechnicians Wireless Networks ManagementSpecialists


Network Products & Services Solutions Cont.

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132-53 Wireless Services 132 52 E-Commerce ServicesVoice Service Internet Access Services Data Service Other Data Transmission Services Cellular Broadband Services Value Added Network ServicesBlackberriesCell Phones


Future COMSATCOM Services Acquisition (FCSA) – Satellite Solutions

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132-54 Commercial Satellite Communications Transponded CapacityOwning/operating or reselling dedicated bandwidth and power on a communications satellite in

any available COMSATCOM frequency band

132-55 Commercial Satellite Communications Subscription ServicesPre-existing, pre-engineered Fixed Satellite Service and/or Mobile Satellite Service solutions, typically including shared or dedicated satellite resources, ancillary terrestrial components, and Contractor specified networks and equipment in any available COMSATCOM frequency band

End-to-End Solutions are also available through New Custom SAT Solutions and Small Business Contracts


Commercial Software Solutions

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CustomerRequirement

AcquisitionChannel

CustomerOutput

GSA Schedule 70

The San Bernardino County (CA) seeks Geospatial Information System (GIS) tools that are compatible with products used by EPA, FEMA, and DOI

GSA Schedule 70

• Demographic Software• GPS Equipment• Web Map Service

GSA SmartBUY

• CAD Software• Geocoding Software• Imagery Analysis Software

San Bernardino CountyComprehensive GIS Enterprise Solution


IT Schedule 70 Sales

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Approximately

5,000 ContractsFY 10 Sales

• Total Sales:– $16.2 Billion

• Software:– $2.4 Billion

• Hardware:– $2.6 Billion

• Services:– $11.1 Billion

State & Local Sales– $482 Million

15%

15%

70%

Software

Hardware

Services


IT Schedule 70 Cooperative Purchasing Sales

0

100

200

300

400

500

600

FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10

18.8142.42

89.9147.42

182.57

266.9

393.4

334.6

6.614.96

33

54.5

65.4

73.4

60

43.1

7.59

17.68

17.8

37.6

49.6

101

105.3

104.6

Sa

les

(in

$M

illio

ns

)

Software

Hardware

Services

29

441

298

240

140

75

33

558

482


What’s New

Added SIN 132-100 Ancillary Supplies and/or Services to our solicitation

Established an IT Schedule 70 Helpline

Revamped our website: http://www.gsa.gov/schedule70

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GSA’s Schedule 84 Snapshot

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Schedule 84 Total Sales Volume (in Billions)

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GSA’s Schedule 84 Features

Schedule 84 Cooperative Purchase Sales Volume (in Millions)

16.5

51.6

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Schedule 84 – Attachment 1: Marine Craft

Boats, Engines, Trailers, Spare Parts & Accessories Harbor/Waterfront Security Products & Services Marine Craft Repair and Modifications to all type

Marine Craft Professional Consulting and Training Services for

Marine Craft, Harbor, or Waterfront Floating Marine Barriers, and Booms

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Schedule 84 – Attachment 2: Firefighting

All types of Urban and Wildland Firefighting Equipment and Supplies

Flood Control Products, Medical Rescue Kits and Patient transport/immobilization devices

Fire Extinguishing/Suppressing Products Breathing Air Equipment & Respiratory Protection

Products Hoses, Valves, Fittings, Nozzles, Couplings and Related

Accessories Aerial Search and Rescue and Aerial Firefighting Products

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Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management and Protective Service Occupations

Security Systems Integration and Design Services Security Management and Support Services Security System Life Cycle Support Alarm and Signal Systems, Access Control Systems,

Intrusion Detection Systems, Patient Wandering Detection, and Fire Alarm Systems

Facility Management Systems including building comfort systems and integrated security system and Professional Security/Facility Management Services

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Schedule 84 – Attachment 3: Alarm & Signal Systems, Facility Management and Protective Service Occupations (Continued)

Protective Service Occupations including Guard Services, Alarm Monitors, Baggage Inspectors, Corrections Officers, Court Security Officers, Detection Dog Handlers, Detention Officers, Firefighters, Police Officers and Categories to support operation of on-site Security Functions, and other support and related categories.

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Schedule 84 - Attachment 4: Special Purpose Clothing Gloves, Protective Clothing, Hazmat Clothing,

Rainwear, Footwear, Extreme Cold Weather Clothing, Fire Fighting Clothing, Wildland Fire Fighting Clothing, Flotation Devices, Security Clothing, High Visibility and Reflective Products, Medical/Hospital Clothing, Industrial Work Clothing, Concealment Clothing, Miscellaneous Undergarments for use with Special Purpose Clothing, and Cool/Hot Clothing Products.

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Schedule 84 - Attachment 5: Law Enforcement Equipment and Services Body Armor, Miscellaneous Personal Law

Enforcement Equipment Restraining Equipment, Canine Training and

Handling Equipment, Search and Detection Night Vision Equipment Alcohol and Drug Detection Kits and Devices Bomb Disposal and Hazardous Material Equipment Radiation / Nuclear material Detection Equipment

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GSA Training Resources andOnline Acquisition Tools


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Tool Description URL Search Tool

Research Tool

Ordering Tool

Business Status Indicator

COOP Program Verifier

GSA Advantage!

Online Shopping Site

www.gsaadvantage.gov YES YES YES YES YES

eLibrary Online Contract Library

www.gsaelibrary.gsa.gov YES YES NO YES YES

eBuy Online RFQ Tool www.gsa.gov/ebuy YES NO YES YES YES

E-Tools


http://www.gsa.gov

Provides information on GSA’s various offerings

A great tool for learning more about the Schedules program.

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http://www.gsa.gov/


http://www.gsa.gov/stateandlocal

Quick reference for all GSA State and Local Programs

Program brochure download links

Special Program links Drill down for more

information

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http://www.gsa.gov/stateandlocal


http://www.gsaelibrary.gsa.gov

A great resource for market research

Information on the Terms and Conditions of the Schedule 70 Contract

Listing of Schedule 70 SINs

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http://www.gsaelibrary.gsa.gov/


http://www.gsaadvantage.gov

The Federal Government’s premier online shopping superstore

Access to millions of commercial products and services

Convenient search feature by keyword, part number, manufacturer, contractor, or contract #

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http://www.gsaadvantage.gov/


http://www.eBuy.gsa.gov Facilitates the request for submission of quotes or proposals for commercial products, services, and solutions offered through GSA Federal Supply Schedules

Customer prepares RFQ or RFI Online

Helps Customer to find viable sources of supply

Prepares RFQs/Define Parameters

Allows the buyer to procure big-ticket items

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http://www.ebuy.gsa.gov/


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Center for Acquisition Excellence www.gsa.gov/centerforacquisitionexcellence

http://www.ebuy.gsa.gov/


Registration

Current State and Local registration for Advantage and eBuy must be done through Advantage

For immediate registration, users must have a .gov, .xx.us (where xx is state code) or .edu

Users without approved domain names will have to go through alternate process with the GSA Advantage helpdesk.

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Alternate Registration Process

A request must be submitting in writing on official letterhead of your particular state or local government organization. The name of the state or local organization must be on the letterhead.

The letter must be dated and signed by an approving official who will serve as the point of contact (POC) for any and all individuals who may request a GSA Advantage account in the future using that second level domain.

Name, phone, email, and title of the POC. Provide the second level domain requested. A short paragraph explaining your organizational mission and authority. You may submit the request with attached letterhead document via email to [email protected] or mail to:

GSA Federal Acquisition Service Contract Services Management Division (QI0A) Attention: GSA Advantage 2200 Crystal Drive, Suite 8014 Arlington, VA 22202

Please note that GSA will review each request and determine if that domain will be approved for ordering on GSA Advantage. You will be notified of the decision via email.

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mailto:[email protected]


GSA Assistance

Center for Acquisition Excellence www.gsa.gov/Centerforacquisitionexcellence

– Online Cooperative Purchasing course– Online Using GSA Schedules course

Cooperative Purchasing Fact Sheet, Brochure and Presentation www.gsa.gov/itcenterlibrary

Local Customer Service Directors (CSD) www.gsa.gov/csd Customer Assistance Visits (CAV)

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State and Local Access to GSA Sources of Supply Schedules Programs

1122 Cooperative Purchasing Disaster Recovery Purchasing Program Federal Grantee Access to Schedules in Response to

Public Health Emergencies (PHEs) Non-Schedules Programs

Wildland Programs Computers for Learning Personal Property

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Helpful Links

Cooperative Purchasing (70 & 84) http://www.gsa.gov/cooperativepurchasing

GSA State and Local Programs http://www.gsa.gov/stateandlocal

Disaster Recovery Program http://www.gsa.gov/disasterrecovery

1122 Program http://www.gsa.gov/1122program

Center for IT Schedule Programs http://www.gsa.gov/schedule70

Schedule 84 Overview http://www.gsa.gov/firesecurity

GSA http://www.gsa.gov

GSA Advantage!® http://www.gsaadvantage.gov

GSA Schedules e-Library http://www.gsaelibrary.gsa.gov

Center For Acquisition Excellence http://www.gsa.gov/centerforacquisitionexcellence

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To contact a local GSA representative near you for further training and assistance, please visit:

http://www.gsa.gov/csd


Questions?

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