Federal Aviation Administration Airports Division Eastern Region AIP Grant Program: Dates &...

Federal AviationAdministrationAirports Division

Eastern Region

AIP Grant Program: Dates & Deadlines

Hershey Conference, March 8, 2007

Airport Improvement Program

Hershey, March 20072Federal Aviation

Administration

AIP Dates & Deadlines

Oink if you AIP Grants



Administration


Funding Calendar• Where should each airport be with their

funding request? (Do you know where your grants are?)

• Helpful hints along the way.(Helping us will help you with smoother process and

more funding.)



Administration


Always be working on three (3) areas, past present, future:

• Past: complete the work in existing grants, and close them out!

• Present: get plans, contracts and other documents necessary and submit grant applications for current year grants!

• Future: plan and update your ACIP, and prepare for future year grants!



Administration


Month of April• Sponsors must complete designs, bid

projects, obtain costs and prepare Grant Application for current year grant.

• Goal is applications to FAA by mid-June.• Update ACIP to FAA for next fiscal year (April

30 deadline for discretionary requests for upcoming federal fiscal year.)



Administration


Month of May • May 1, ADOs finalize the next fiscal year (2008)

funding requests and ACIPs.• Airport sponsors should submit grant applications

for current year grants.• Sponsors that will not use their entitlements notify

FAA, and funds will be carried over to next year.

– Hint: Anytime you know that grant costs will exceed estimates, then let ADO know ASAP so we can pursue additional funds.



Administration


Month of May (con’t)

• ADOs may meet with States to review Federal AIP program and coordinate with State requests.

• ADOs work with Region to finalize Regional ACIP to HQ.



Administration


Month of June • Keep those Grant Applications coming in.• FAA/HQ will review/finalize the next year

(2008) ACIPs by end of June.• July 1 is the start of most State fiscal

years…Be thinking of your State funding request.– Hint: if you need environmental or other approval,

get it in to FAA early!



Administration


Month of July • FAA distributes final funds in current year

(2007). (Converted carry-over and remaining $)

• Sponsors submit grant applications. Deadline for all new grant applications is July 15 of each year!

• For executed grants, construction should be started and ongoing.



Administration


Month of July (con’t)• FAA/HQ will review the Region’s proposed

ACIPs for the following fiscal year (2008).• Headquarters provides comments back to

the Regions, and Regions comment to ADOS.

• ADOs revise the ACIPs and finalize for following fiscal year (2008).



Administration


Month of August• All grants executed and returned to FAA by

August 31….end of fiscal year 2007!• FAA/HQ finalizes discretionary “candidate”

ACIP projects for next fiscal year (2008).• The Federal ACIP for next year is final, so

obtain a copy to reconcile with your local and state funding programs.



Administration


Month of September• Federal year is over, catch your breath.• Construction of existing and new AIP grants

should be in full force.• FAA is reconciling (internally) the

completed AIP program with the next-year ACIP.

Hint: Review your consultant contract(s). Are they current?



Administration


Month of October • Happy New Year! (federal fiscal year that is)

It is now Federal Fiscal 2008!



Administration


Month of October • 15 day window to adjust ACIP for last year

changes (projects not funded or deferred)• No new grants until after Congress

reauthorizes and appropriates funds for the AIP.



Administration


Month of November • FAA/ADO will send copies of ACIPs to

sponsors for update of next fiscal year program (2009).

• Also an FAA letter will be sent notifying sponsors of the April 30 deadline for discretionary funding.

• Sponsors should be finalizing their next federal fiscal year ACIP planning.



Administration


Month of November/December/January• Within 15 days of new AIP appropriations,

FAA/HQ will distribute discretionary $ budget to Regions.

• Within 60 days of new AIP appropriation, FAA/ADO programs avail. entitlement, state apportionment and discretionary $$

• However…if appropriations slips, all following actions slip along with it.



Administration


Month of December/January • Within 30 days of ADO programming funds,

we should have Congressional notice and FAA issues T.A. letter.

• Sponsors should review consultant contracts, coordinate scopes of work and be ready to issue NTP for consultant work.

Hint: If you have an upcoming project for design-only, planning or env. study, get FAA approval of the scopes and contracts early!



Administration


Month of February • Prepare those early grant applications!• Sponsors review their ACIP• Make sure consultant have your designs

complete and ready for spring bidding

Hint: Do you know advantages of “advance programming” FAA grant funds?

(In FY-06, FAA issued over $40 million in grants in March!)



Administration


Month of March

• Be sure to attend the FAA-Penn State Airport Conference in Hershey, PA.

• Meet with your ADO project managers and consultants to discuss status of current, and future AIP grants.



Administration


Month of April • April 30 deadline, if your next year ACIP

requires discretionary funds, sponsors must:– ALP must be up-to-date– Land acquired for projects in the ACIP request– Required environmental assessment to FAA– Must respond to the FAA, ACIP letter with the

request for funds.



Administration


Hints to make the AIP smoother

• Sponsors: Hire a professional (don’t do it yourself)

• Land acquisition is usually the toughest type of project. http://www.faa.gov/airports_airtraffic/airports/environmental/relocation_assistance/



Administration

• You've carefully thought out all the angles.

• You've done it a thousand times.

• It comes naturally to you.

• You know what you're doing, its what you've been trained to do your whole life.

• Nothing could possibly go wrong, right ?



Administration

Think Again.



Administration

Questions?

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