FEDERAL GRANTS MANAGEMENT TEST ERIN AUERBACH JENNIFER CASTILLO BRUSTEIN & MANASEVIT, PLLC FALL FORUM...

FEDERAL GRANTS MANAGEMENT TEST

ERIN [email protected]

JENNIFER [email protected]

BRUSTEIN & MANASEVIT, PLLCFALL FORUM 2015

mailto:[email protected]

mailto:[email protected]

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GRANTS MANAGEMENT TEST WELCOME CLASS!

PLEASE PUT ALL OF YOUR BOOKS AWAY.

YOU HAVE 10 MINUTES TO COMPLETE YOUR 30 QUESTION POP QUIZ!

BRUSTEIN & MANASEVIT, PLLC © 2015. ALL RIGHTS RESERVED.

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QUESTION 1.

2 CFR PART 200 APPLIES TO STATES AND DISTRICTS, BUT NOT TO NON-PROFITS. a. TRUEb. FALSE

2 C.F.R. § 200.69Pg. 94Admin. Handbook 3rd Ed


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QUESTION 2. YOU SIGNED A CONTRACT ON AUGUST 21, 2015 FOR A SPEAKER TO PRESENT AT A PROFESSIONAL DEVELOPMENT EVENT HOSTED BY YOUR ORGANIZATION ON SEPTEMBER 21, 2015. THE PAYMENT FOR THE SPEAKER IS ISSUED ON OCTOBER 1, 2015. THE EXPENSE FOR THE SPEAKER OBLIGATED ON:a. SEPTEMBER 21, 2015b. AUGUST 21, 2015c. WHEN THE ENCUMBRANCE IS ENTERED INTO YOUR FINANCIAL

MANAGEMENT SYSTEM.d. OCTOBER 1, 2015




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QUESTION 3. PURSUANT TO EDGAR, THE FOLLOWING LIST INCLUDES SOME OF THE POLICIES AND PROCEDURES THAT MUST BE IN WRITING:a. EMPLOYEE BENEFITS, INVENTORY, AND FINANCIAL

MANAGEMENTb.PROCUREMENT, CASH MANAGEMENT, ALLOWABLE

COSTSc. NO POLICIES AND PROCEDURES MUST BE IN

WRITINGd.PROCUREMENT, INVENTORY, AND TIME AND EFFORT

2 C.F.R. § 200.318, Pg. 1182 C.F.R. § 200.302(6), Pg. 1082 C.F.R. § 200.302(7), Pg. 108Admin. Handbook 3rd Ed


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QUESTION 4. UNDER THE MICRO PURCHASE METHOD, GRANTEES AND SUBGRANTEES DO NOT HAVE TO MAINTAIN RECORDS FOR ANY PURCHASE BELOW $3500. a.TRUEb.FALSE



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QUESTION 5. DURING A DISCUSSION WITH YOUR CO-WORKER, YOU LEARN THAT YOUR CO-WORKER OBTAINED A REIMBURSEMENT OF FEDERAL GRANT FUNDS FOR CEMENT SHE PURCHASED TO REPAVE HER DRIVEWAY. IT WAS A RELATIVELY SMALL AMOUNT OF FUNDS COMPARED WITH THE TOTAL GRANT AMOUNT AND AS FAR AS YOU KNOW, THIS IS THE ONLY TIME SHE HAS DONE SOMETHING LIKE THIS. YOU MUST: a. TELL YOUR CO-WORKER TO RETURN THE FUNDSb. ALERT THE LOCAL NEWSPAPERc. TATTLE ON YOUR CO-WORKER TO THE STATE OR USDEd. TAKE YOUR CO-WORKER’S ADMISSION TO THE GRAVE



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QUESTION 6. UNDER EDGAR REQUIREMENTS, COMPUTING DEVICES THAT COST LESS THAN $5000 MAY BE CONSIDERED SUPPLIES, AS SUCH GRANTEES AND SUBGRANTEES NO LONGER NEED TO HAVE CONTROLS IN PLACE TO SAFEGUARD SUCH PROPERTY. a. TRUEb. FALSE

2 C.F.R. § 200.302(b)(4)Pg. 108 Admin. Handbook 3rd Ed


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QUESTION 7. THERE IS A SALE AT THE SUPPLY STORE! THE STORE IS OFFERING REBATES ON ITEMS THAT YOU NEED FOR YOUR USDE PROGRAM. YOU DECIDED TO PURCHASE A PRINTER THAT COSTS $150 WITH A $50 REBATE. THE FEDERAL GRANT CAN BE CHARGED:a. $150b. $100c. $50d. UNDER EDGAR, PRINTERS ARE NOT AN ALLOWABLE COST



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QUESTION 8. CAN YOU USE FEDERAL GRANT FUNDS TO PAY A

STUDENT’SREGISTRATION FEE TO ATTEND AN EMPLOYMENT SEMINAR?a. NO b. YES, AS LONG AS THE SEMINAR IS RELATED TO THE

GRANT PROGRAMc. YES, AS LONG AS YOU RECEIVED PRIOR APPROVAL

FROM THE FEDERAL AWARDING AGENCY AND THE COST IS ALLOCABLE TO THE GRANT

d. YES, AS LONG AS YOU OBTAIN A RECEIPT



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QUESTION 9. YOU ARE ATTENDING A CONFERENCE IN ASPEN, COLORADO. THE CONFERENCE IS IN MAY AND YOU PURCHASE YOUR AIRPLANE TICKET IN JANUARY. THE AIRPLANE TICKET OBLIGATES TO THE FEDERAL GRANT AWARD: a. ON THE DATE YOU DECIDED TO MAKE TRAVEL ARRANGEMENTS.b. ON THE DATE THE TRAVEL ARRANGEMENTS ARE BOOKED AND

SEAT ASSIGNMENTS ARE CONFIRMED.c. ON THE DATE THE TRAVEL ARRANGEMENTS ARE PAID IN FULL.d. ON THE DATE YOU TAKE THE FLIGHT TO ASPEN, COLORADO.



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QUESTION 10. COSTS ARE ALLOCABLE TO THE GRANT IF:a. THE COST OF THE GOODS OR SERVICES IS PROPORTIONATE TO

THE BENEFITS RECEIVED BY THE GRANTb. AT LEAST 80% OF THE GOODS OR SERVICES WILL DIRECTLY

BENEFIT THE GRANTc. THE GOODS OR SERVICES, IN ANY WAY, BENEFIT THE GRANT

OBJECTIVESd. THE COST OF THE GOODS OR SERVICES WAS INCLUDED IN THE

BUDGET PROPOSAL



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QUESTION 11.AN AGENCY MAY EXTEND THE EFFECTIVE DATE FOR COMPLIANCE WITH THE PROCUREMENT STANDARDS BY 2 YEARS…a. AUTOMATICALLYb. NEVERc. IF THE AGENCY FOLLOWS THE PRIOR RULES AND INDICATES

IN WRITING WHICH STANDARDS IT IS COMPLYING WITHd. ONLY A 1-YEAR EXTENSION IS PERMISSIBLE

2 C.F.R. § 200.110Pg. 101Admin. Handbook 3rd Ed80 FR 54407 (Sept. 10, 2015)


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QUESTION 12. YOU DECIDE TO HOST A CONFERENCE. IN PREPARATION YOU MAKE A LIST OF ALL YOUR CONFERENCE COSTS. CURRENTLY YOUR LIST INCLUDES: SPEAKERS’ FEES, LOCAL TRANSPORTATION, SUPPLIES, AND PROVIDING LOCALLY AVAILABLE DEPENDENT-CARE. WHAT COSTS ARE NOT ALLOWABLE? a. SPEAKERS’ FEESb. LOCAL TRANSPORTATIONc. SUPPLIESd. PROVIDING LOCALLY AVAILABLE DEPENDENT-CARE

2 C.F.R. § 200.432Pg. 145-146Admin. Handbook 3rd Ed


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QUESTION 13. ALL OBLIGATIONS MUST BE LIQUIDATED WITHIN 90 DAYS AFTER THE END OF THE GRANT AWARD FUNDING PERIOD. a.TRUE b.FALSE

2 C.F.R. § 200.343(b)Pg. 129Admin. Handbook 3rd Ed


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QUESTION 14. GRANTEES AND SUBGRANTEES MUST REMIT TO HHS ANY INTEREST EARNED ON CASH ADVANCES OVER:a. $1,000b.$500c. NO EARNED INTEREST MUST BE REMITTED. ALL INTEREST

MAY BE KEPT BY THE GRANTEE OR SUBGRANTEEd.ALL EARNED INTEREST MUST BE REMITTED TO USDE

2 C.F.R. § 200.305(b)(9)Pg. 110-111Admin. Handbook 3rd Ed


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QUESTION 15. GENERALLY, THE SALARIES OF ADMINISTRATIVE AND CLERICAL STAFF MUST BE TREATED AS INDIRECT COSTS.a.TRUEb.FALSE

2 C.F.R. § 200.413(c)Pg. 134Admin. Handbook 3rd Ed


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QUESTION 16.THE FOLLOWING CIRCUMSTANCES RESTRICT COMPETITION IN PROCUREMENT TRANSACTIONS:a. IN STATE OR LOCAL PREFERENCESb. REQUIRING UNNECESSARY EXPERIENCEc. SPECIFYING A BRAND NAMEd. B AND Ce. A, B AND C

2 C.F.R. § 200.319(a) and (b)Pg. 119Admin. Handbook 3rd Ed


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QUESTION 17. THE SCIENCE DEPARTMENT USES TELESCOPES THAT WERE PURCHASED IN 2005. THE DIRECTOR OF THE DEPARTMENT WANTS TO UPGRADE THE EQUIPMENT BECAUSE HIS STUDENTS WERE UNABLE TO SEE THE 2015 BLOOD MOON. HE ASKS FOR NEW TELESCOPES, STATING “THE NEXT TIME AN ASTRONOMICAL PHENOMENON OCCURS I WANT TO BE READY.” CAN YOU TRADE IN THE OLD TELESCOPES TO OFFSET THE COST OF THE REPLACEMENT TELESCOPES? a. YESb. NO

2 C.F.R. § 200.313(c)(4)Pg. 116Admin. Handbook 3rd Ed


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QUESTION 18. A SUBGRANT IS DIFFERENT FROM A CONTRACT BECAUSE:a. A SUBGRANT PROVIDES GOODS AND SERVICES THAT ARE

ANCILLARY TO THE OPERATION OF THE FEDERAL PROGRAMb. A SUBGRANT USES THE FEDERAL FUNDS TO CARRY OUT A

PROGRAM AS COMPARED TO PROVIDING GOODS AND SERVICES FOR A PROGRAM

c. A SUBGRANT IS NOT SUBJECT TO COMPLIANCE REQUIREMENTS OF THE FEDERAL PROGRAM

d. A SUBGRANT AND A CONTRACT ARE THE SAME



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QUESTION 19. BUDGET ESTIMATES ALONE ARE APPROPRIATE SUPPORT FOR SALARY CHARGES TO A FEDERAL AWARD. a.TRUE b.FALSE

2 C.F.R. §200.430(h)(8)(viii)Pg. 142Admin. Handbook 3rd Ed


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QUESTION 20.

GRANTEES AND SUBGRANTEES MAY SOLE SOURCE PROCUREMENT FROM A VENDOR AS LONG AS THAT VENDOR WAS INCLUDED IN AN APPROVED APPLICATION. a.TRUEb.FALSE

2 C.F.R. § 200.320(f)Pg. 121Admin. Handbook 3rd Ed


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QUESTION 21. PURSUANT TO EDGAR AN INVENTORY OF EQUIPMENT PURCHASED IN WHOLE OR IN PART WITH FEDERAL FUNDS MUST BE CONDUCTED:a.ONCE EVERY TWO YEARSb.YEARLYc.ONCE EVERY SIX MONTHSd.WHENEVER YOU FEEL LIKE IT

2 C.F.R. § 200.313(d)(2)Pg. 116Admin. Handbook 3rd Ed


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QUESTION 22. AN LEA PURCHASES READING ROBOTS WITH IDEA FUNDS THAT MEET THE THRESHOLD FOR EQUIPMENT UNDER THE STATE RULES. OCCASIONALLY, TITLE I STUDENTS USE THE READING ROBOTS AS WELL. THIS IS PERMISSIBLE AS LONG AS:a. THE SHARED USE IS MINIMAL AND IT DOES NOT INTERFERE WITH

THE IDEA STUDENTS’ ABILITY TO USE THE ROBOTSb. THE ACTIVITIES OF THE TITLE I STUDENTS ARE ALLOWABLE

UNDER THE IDEAc. SUCH USE IS NOT PERMISSIBLEd. OTHER PROGRAMS ARE PERMITTED TO USE THE COMPUTERS AS

WELL

2 C.F.R. § 200.313(c)(2)Pg.116Admin. Handbook 3rd Ed


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QUESTION 23. RECIPIENTS ARE NOT PERMITTED TO RETAIN AND STORE ELECTRONIC RECORDS. a.TRUEb.FALSE



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QUESTION 24. WHEN ORIGINAL RECORDS ARE IN PAPER, ELECTRONIC VERSIONS MAY BE SUBSTITUTED PROVIDED THAT THE ELECTRONIC RECORDS:a. ARE SUBJECT TO PERIODIC QUALITY CONTROL REVIEWSb. PROVIDE REASONABLE SAFEGUARD AGAINST ALTERATIONc. REMAIN READABLEd. A, B AND Ce. NONE OF THE ABOVE BECAUSE ELECTRONIC STORAGE OF

RECORDS IS NOT PERMITTED



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QUESTION 25. A FRIENDLY AND COMPETENT VENDOR, WHO YOUR OFFICE HAS WORKED WITH IN THE PAST, HAS RECENTLY BEEN SUSPENDED OR DEBARRED. HOWEVER, HIS QUOTE IS THE LOWEST PRICE OUT OF THE BIDS YOU COLLECTED FOR THE GOODS YOU ARE LOOKING TO PURCHASE. CAN YOU CONTRACT WITH THE VENDOR? a. YESb. NO

2 C.F.R. § 200.318(h)Pg. 1192 C.F.R. § 200.326Pg. 1222 C.F.R. § 200.213 Pg. 107Admin. Handbook 3rd Ed


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QUESTION 26. AN ADMINISTRATOR SPENDS 10% OF HER TIME WORKING ON PERKINS ADMINISTRATION ACTIVITIES AND THE REST OF HER TIME WORKING ON NONFEDERAL ACTIVITIES. BECAUSE MOST OF HER TIME IS SPENT ON NONFEDERAL ACTIVITIES, SHE DOES NOT NEED TO KEEP TIME AND EFFORT REPORTS. a. TRUEb. FALSE

2 C.F.R. § 200.430(i)Pg. 141Admin. Handbook 3rd Ed


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QUESTION 27. AN LEA NO LONGER NEEDS A PIECE OF EQUIPMENT PURCHASED FOR AN IDEA PROGRAM, OTHER PROGRAMS SUPPORTED WITH FUNDS FROM USDE DO NOT NEED THE EQUIPMENT EITHER. MAY THE EQUIPMENT BE USED IN A PROGRAM SUPPORTED WITH FUNDS FROM THE DEPARTMENT OF LABOR? a. YESb.NO



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QUESTION 28. WHEN DETERMINING WHETHER OR NOT A STATE OR LEA HAS AN OBLIGATION TO PAY BACK THE FEDERAL SHARE OF A PIECE OF EQUIPMENT AFTER DISPOSITION, THE STATE OR LEA MUST DETERMINE WHETHER OR NOT THE ITEM IS VALUED AT MORE OR LESS THAN $5000. VALUE IS DETERMINED AT:a. THE TIME OF PURCHASEb. THE TIME OF DISPOSITIONc. AT ANY POINT IN TIME AS LONG AS IT IS WITHIN THE GRANT

PERIOD

2 C.F.R. § 200.313(e)(1)Pg. 116-117Admin. Handbook 3rd Ed


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QUESTION 29. A COMPLIANT CONFLICT OF INTEREST POLICY MUST ADDRESS:a.ACADEMIC DISHONESTYb.GRATUITY VIOLATIONSc.DIVERSITY IN EMPLOYMENT PRACTICES d.ALL OF THE ABOVE



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QUESTION 30. DURING YOUR INVENTORY OF GRANT-PURCHASED EQUIPMENT, YOU DISCOVER A PIECE OF EQUIPMENT IS MISSING. YOU ARE IN COMPLIANCE AS LONG AS YOU UPDATE THE INVENTORY RECORDS TO INDICATE THAT THE EQUIPMENT WENT MISSING.a. TRUEb. FALSE

2 C.F.R. § 200.313(d)(3)Pg. 116Admin. Handbook 3rd Ed


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THIS PRESENTATION IS INTENDED SOLELY TO PROVIDE GENERAL INFORMATION AND DOES NOT CONSTITUTE LEGAL ADVICE OR A LEGAL SERVICE. THIS PRESENTATION DOES NOT CREATE A LAWYER-CLIENT RELATIONSHIP WITH BRUSTEIN & MANASEVIT, PLLC AND, THEREFORE, CARRIES NONE OF THE PROTECTIONS UNDER THE D.C. RULES OF PROFESSIONAL CONDUCT. ATTENDANCE AT THIS PRESENTATION, A LATER REVIEW OF ANY PRINTED OR ELECTRONIC MATERIALS, OR ANY FOLLOW-UP QUESTIONS OR COMMUNICATIONS ARISING OUT OF THIS PRESENTATION WITH ANY ATTORNEY AT BRUSTEIN & MANASEVIT, PLLC DOES NOT CREATE AN ATTORNEY-CLIENT RELATIONSHIP WITH BRUSTEIN & MANASEVIT, PLLC. YOU SHOULD NOT TAKE ANY ACTION BASED UPON ANY INFORMATION IN THIS PRESENTATION WITHOUT FIRST CONSULTING LEGAL COUNSEL FAMILIAR WITH YOUR PARTICULAR CIRCUMSTANCES.

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FEDERAL GRANTS MANAGEMENT TEST ERIN AUERBACH JENNIFER CASTILLO BRUSTEIN & MANASEVIT, PLLC FALL FORUM...

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