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FELLOWES, INC Pro Media Organizer 1.0

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Pro Media Organizer 1.0 User’s Guide

Fellowes, Inc 1789 Norwood Ave

Itasca, Il 60143 630-893-1600

Neato

250 Dodge Ave East Haven, CT 06512

800-984-9800

Copyright 2003 Fellowes, Inc. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, without the prior written consent of Fellowes, Inc. 1789 Norwood Ave, Itasca, IL.

Trademarks NEATO®, the NEATO® logo, and the MediaFACE® logo are trademarks of Fellowes, Inc, which may be registered in some jurisdictions. Windows 95, 98, ME, 2000, XP are registered trademarks of Microsoft Corporation in the U.S. and other countries used under license.

* All other trademarks are owned by their respective owners.

Changes The material in this document is for information only and is subject to change without notice. While reasonable efforts have been made in the preparation of this document to assure its accuracy, Fellowes, Inc assumes no liability resulting from errors or omissions in this document or from the use of the information contained herein.

Fellowes, Inc reserves the right to make changes in the product design without reservation and without notification to its users.

Date Last Updated : 9/7/2003

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CHAPTER 1 : INTRODUCTION ................................................................................................................................. 5

APPROACH........................................................................................................................................................................ 5 COMMON TERMINOLOGY................................................................................................................................................ 5 SYSTEM REQUIREMENTS................................................................................................................................................. 6 PAPER................................................................................................................................................................................ 7

CHAPTER 2 : INSTALLATION .................................................................................................................................. 9

START THE INSTALLATION.............................................................................................................................................. 9 WELCOME SCREEN........................................................................................................................................................ 10 LICENSE AGREEMENT ................................................................................................................................................... 11 USER INFORMATION ...................................................................................................................................................... 12 CHOOSE DESTINATION .................................................................................................................................................. 13 TYPE OF SETUP............................................................................................................................................................... 14 SELECT PAPER TYPE ..................................................................................................................................................... 15 LOCATION IN START MENU........................................................................................................................................... 16 REGISTRATION............................................................................................................................................................... 17 PRO MEDIA ORGANIZER 1.0 IMAGE LIBRARY SELECTION ........................................................................................ 18 INSTALLATION COMPLETE............................................................................................................................................ 19

CHAPTER 3 : OVERVIEW OF PRO MEDIA ORGANIZER ................................................................................ 20

OPENING PRO MEDIA ORGANIZER 1.0......................................................................................................................... 20 MAIN SCREEN................................................................................................................................................................. 20 GENERAL NAVIGATION ................................................................................................................................................. 21 MORE NAVIGATION WITH YOUR BINDER..................................................................................................................... 22 OVERVIEW...................................................................................................................................................................... 23 CREATING A BINDER...................................................................................................................................................... 23 NAME YOUR BINDER...................................................................................................................................................... 23 ADD LOGO ...................................................................................................................................................................... 23 ADD FILES TO YOUR BINDER......................................................................................................................................... 24

CHAPTER 5 – BURNING YOUR BINDER TO CD/DVD ....................................................................................... 25

OVERVIEW...................................................................................................................................................................... 26 GO TO BURNING WINDOW ............................................................................................................................................ 26 COMMON TASKS ............................................................................................................................................................ 26 BURNING......................................................................................................................................................................... 26

CHAPTER 6 – LABELING ......................................................................................................................................... 28

OVERVIEW...................................................................................................................................................................... 28 COMMON TASKS ............................................................................................................................................................ 28 ADD NEW LABEL............................................................................................................................................................ 29 SELECT LAYOUT ............................................................................................................................................................ 29 INSERT SHAPES .............................................................................................................................................................. 30 INSERT TEXT .................................................................................................................................................................. 30 CHOOSE PRE-DESIGNED LABEL ................................................................................................................................... 31

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CHANGE LABEL BACKGROUND .................................................................................................................................... 32

CHAPTER 7 – PRINTING .......................................................................................................................................... 34

PRINT LABELS ................................................................................................................................................................ 35 CALIBRATE..................................................................................................................................................................... 35 SELECT NUMBER OF LABELS ........................................................................................................................................ 35 MODIFY BATCH.............................................................................................................................................................. 35 SELECT PRINTER............................................................................................................................................................ 35

TECHNICAL SUPPORT ............................................................................................................................................. 36

SOFTWARE REGISTRATION.................................................................................................................................. 36

LABEL AND INSERT REFILLS................................................................................................................................ 36

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Chapter 1 : Introduction

Thank you for choosing Pro Media Organizer 1.0 as your tool for organizing and burning your files, and labeling your CD/DVDs. Pro Media Organizer gives you 3 software tools in 1 application. Pro Media Organizer gives you the following capabilities:

� Organize your work or personal files into binders that mimic actual folders for your desk.

� Create multiple files for various projects

� Burn you files onto CD/DVD for backup

� Create labels, inserts and sleeves for CD/DVD, MiniCD, Video, MiniDisc and more

� Create an Audio Binder to organize your MP3 collection. Separate groups of songs into different binders or folders.

� Burn your MP3 files onto CD and create an audio CD.

� Digital Recognition of MP3 and Other Music Files – no more typing in track names!

� 800 High Resolution Background Images in a variety of categories

� Use Pre-designed labels

� Expert High-End Graphics Tools

� Direct import of images from scanner, webcam, digital video/still camera

Approach The manual will take you through some of the fundamentals of using the Pro Media Organizer 1.0 program.

Common Terminology

This section will list common terms or phrases that will be used throughout the manual. Our goal is to provide you a list of terms along with a definition for each one.

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Label

A label is the design area on a sheet of paper. A sheet of paper can contain more than one label. For example, the CD/DVD 2-UP paper has 2 CD/DVD labels and 2 utility labels. When designing with Pro Media Organizer 1.0, you design on the label first, then pick your paper when you want to print.

Paper

Paper is really a sheet of our Fellowes/Neato or Neato branded paper. Pro Media Organizer 1.0 supports many different paper layouts for your labeling needs.

Label Template

A label template in Pro Media Organizer 1.0 is where you start when you want to design your label. A template is essentially a copy of a blank label to which you can add text and pictures. For example, if you were designing a CD label, you would choose the CD Label Template. Pro Media Organizer 1.0 would then show a blank copy of the CD label on the screen.

Binder

Pro Media Organizer uses the concept of a binder, similar to a binder for your desk. Inside a binder you place various folders which will be displayed with tabs.

Batch

A batch is a collection of labels to be printed in the same print run

Common Task Area

The common task area is an interface element that contains panels that can be rolled-up (collapsed) or rolled-down (expanded) to show their contents. The contents of the common task area can be links, buttons, check boxes, drop down lists and other elements. Some common items found in the common task area are Explore for Files, Synchronize, and Properties.

System Requirements

Minimum System Requirements - PC Compatible 400MHz or faster processor (600MHz recommended), Windows XP Professional, XP Home, 2000 (SP2 and Higher), 98, 98SE, Millenium, NT 4.0 (SP6 and Higher), 128MB RAM (256MB RAM recommended), 240MB free disk space, CD-ROM Drive, SVGA Display - 16-bit color recommended. Software must run in 800x600 screen resolution.

Optional - Internet access to take advantage of some special features. Scanner, digital still/video camera or webcam.

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Paper

This section is a list of all Fellowes/NEATO and NEATO paper that the software supports. The paper comes in both US and A4 Letter size unless noted.

Anylabel (US Letter size only)

Audio Cassette J Cards

Audio Cassette Labels

CD Labels (2up)

CD Labels Full Coverage

CD Labels (3up) (US Letter size only)

CD Plus Labels (CD, spine and core)

CD Print & File Pouches (adhesive)

CD Print & File Pouches (non-adhesive)

Core Labels

DAT Labels and J Cards

DVD Inserts

Floppy Disk Labels

HandiCD/Business Card CD Labels

Jaz Labels

Jaz Inserts

Jewel Case Booklets

Jewel Case Tray Liners

SlimLine Jewel Case Inserts

MiniCD Labels

MiniDisk Labels

Magneto Optical Labels

Magneto Optical J Cards

HandiCD/Business Card Print & File Pouches

SuperDisk Labels

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SuperDisk Inserts

Super Jewel Box CD Booklets and Tray Liners

Super Jewel Box DVD Booklets

Super Jewel Box DVD Tray Liners

VCR Inserts

VCR Face and Spine Labels

VCR Sleeves

VCR Face Labels

VCR Spine Labels

Zip Labels

Zip J Cards

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Chapter 2 : Installation This chapter will guide you through the installation of Pro Media Organizer 1.0. Pro Media Organizer 1.0 software comes in two modes: Full and Trial. Full mode is activated with a serial number that can be located on the back of the CD sleeve or on the CD booklet. The serial number will have the format: xxxxx-xxxxxx-xxxx-xxxxx. The Trial version is a Try and Buy version of Pro Media Organizer 1.0, which will expire after 30 days. The Trial version has all the features of the full version, with the exception that fingerprinting of CD’s is limited to 100 successful identifications of songs, and the image library of 800 images in the full version is restricted to 25 images.

Note: It is advised that you close all open applications before beginning with the installation, including all anti-virus applications.

Start the Installation Place the Pro Media Organizer 1.0 into your CD-ROM drive. You should see the main install screen (pictured below).

Note: If the window below does not appear, click on Start, then Run and type in the following line:

• D:\setup.exe (where ‘D’ is the drive letter of your CD-ROM drive. Then click OK.

Figure 1 – These are the Languages that can be Selected in Pro Media Organizer 1.0

The main install window is separated into 3 steps.

1. Choose your language by left clicking. The language of the install will also change on the screen depending on the language you selected. You can choose English, French, Italian, German, Spanish, and Polish.

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2. Choose whether you want to install the full application or the trial mode. If you select the full version, you have the option of installing 800 high-resolution images. These images are separated into several categories.

3. Click Install to begin the installation process.

Welcome Screen You will now be presented the opening welcome screen. Please click Next to proceed.

Figure 2 – Welcome screen – Just click Next!

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License Agreement

You will now be presented with the Pro Media Organizer 1.0 License Agreement. Please read the agreement carefully.

Figure 3 – Please Read the License Agreement before Proceeding with the Installation.

To continue with the installation, you must accept the terms of the license agreement. Click Yes to proceed to the next step. Clicking No will end the installation process.

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User Information You will now be presented with the User Information Screen. Please fill in the appropriate information. You will need to choose either the Full or Trial Version of this software. The Full Version requires a serial number, which will be located on the outside of the CD sleeve or booklet. Please be sure to store the serial number in a safe place.

Figure 4 – Depicts the User Information Page - Please Select the Version of the Software You Wish to Install.

The trial version does not require a serial number and will only work for 30 days. Click Next to proceed with the installation.

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Choose Destination

The next step is to determine where you install the software on your computer.

Figure 5 – It is Strongly Recommended you Choose the Default Location.

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Type of Setup

The Select Type of Installation Screen allows you to install the entire application or perform a custom installation (where you can install a subset of all the features).

Figure 6 – Setup Type Screen. Select Full to Install all of the Features of Pro Media Organizer 1.0.

It is strongly recommended you choose the option Full. Click Next to proceed.

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Select Paper Type

Pro Media Organizer 1.0 supports both US and A4 paper types. You can install the templates (or paper layouts) for US (Letter Size) paper, A4 paper, or both. You also need to make a choice as to your default paper type. This choice will be used in the final stage of designing a label when you print. You will be presented with a choice of different paper layouts to use for printing.

Figure 7 – Choose Which Paper Formats to Install, and Which One Will be the Default Choice.

Click Next to proceed.

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Location in Start Menu

This screen allows you to place the Pro Media Organizer 1.0 folder within your start menu. The default is to create the Pro Media Organizer 1.0 folder within Start -> Program Files -> MediaFACE 4.0. You can place the folder anywhere within the start menu, but it is strongly recommended to use the default location.

Figure 8 – Select Program Folder Installation Screen.

The Pro Media Organizer program folder will contain links to:

1. Pro Media Organizer 1.0

2. Pro Media Organizer 1.0 Calibration Wizard

3. Pro Media Organizer 1.0 Help

You can also specify the name of the program folder, but we highly recommend you leave it as the default of Pro Media Organizer 1.0.

The installation will now begin. Please be patient as it may take several minutes to install.

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Registration

Near the end of the installation, a window will open asking that you register the software.

Figure 9 – Registration Question.

We strongly encourage you to register the software with us. This will allow us to notify you of any updates to the software, new paper templates, or special offers.

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Pro Media Organizer 1.0 Image Library Selection

The Pro Media Organizer Full Version comes with 800 high-resolution images. The image library is organized by the following categories:

1. Abstract

2. Architecture

3. Business

4. Leisure

5. Nature

6. Science

If you selected the Full version (and not the Trial version), the image categories you selected will now be installed.

Please be patient as the installation will take several minutes, and several windows will appear during the installation.

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Installation Complete

The installation of Pro Media Organizer 1.0 is now complete. You are ready to organize, burn, and label!

Figure 10 – Installation Complete.

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Chapter 3 : Overview of Pro Media Organizer Opening Pro Media Organizer 1.0 Locate the Pro Media Organizer 1.0 program by clicking on Start / Programs / Pro Media Organizer 1.0.

The Pro Media Organizer program folder will contain links to:

1. Pro Media Organizer 1.0

2. Pro Media Organizer 1.0 Calibration Wizard

3. Pro Media Organizer.0 Help

Click on Pro Media Organizer 1.0 to start the application.

Main Screen

Figure 11- Main Screen: Select Your Option.

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The first window in Pro Media Organizer is a menu of commonly used tasks that will direct you to the proper place within Pro Media Organizer. Selecting Create Data Binder will create a Data Binder for you to start organizer your files. Selecting Design your CD/DVD Label will open up the binder to the label designer portion of Pro Media Organizer.

General Navigation Because Pro Media Organizer is really three software applications in one, here are some common navigation tips for Pro Media Organizer.

Figure 12 - Main Organizer Window.

The organizer window will display a binder for you to begin organizing your files. You can provide a binder title and a logo for your binder. Please notice that there are three icons in the lower right corner. They are shortcuts to the organizer, burner, and the label design applications. Left clicking on any one will bring you to that area of Pro Media Organizer.

Figure 13 - Organizer, Burner, Label Designer Shortcut Icons.

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Another way of switching between areas of Pro Media Organizer is to use the View menu.

Figure 14 - Pro Media Organizer View Menu.

The options you have for navigating are:

1. Cover of Binder – Closes the binder so you can change the name or logo.

2. Files – Opens the binder. This will allow you can see what is stored in your binder.

3. Labels – Brings you to the label designer.

4. Print – Brings you to the print area of the label designer.

5. Burner – Brings you to the burning screen. You must have files in your binder for you to use the burner.

More Navigation with your Binder On the right side of your binder, you will notice 4 tabs.

Figure 15 - Rotated View of Tabs on Side of Binder.

Clicking on Files will open the binder to the Organizer. Clicking on Labels will bring you to the label designer. Clicking on Print will bring you to the print area for printing labels.

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Chapter 4 – Organizing your Files

Overview This chapter will focus on the commonly used features of your Organizer.

Creating a Binder Create a binder by selecting Create Data Binder from the opening screen. See Figure 11. The main screen of the Organizer will now display with a closed binder on the right and the commonly used tasks on the left.

Name your Binder Click on the binder where it says My Binder.

Figure 16 - Rename Binder.

Or click on Modify Binder in the common tasks area and then select Rename Binder.

Figure 17 - Rename Binder.

The title area on the binder will be activated. Typing in your binder name, will replace the default name of “My Binder” to one that is more appropriate for your project.

Add Logo Adding a logo to your binder will help identify your project. Any graphic can be placed on the binder. Click on the Binder where it says Place your logo here. Browse to the image file you wish to be placed on the binder, and click Open. Once completed, your binder cover will have an image. For example:

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Figure 18 - Example Binder Cover.

Add Files to your Binder Click on the Files Tabs on the upper right corner of your binder. The binder will now open into two sections. There are several options for adding files to your binder. They are displayed in the common tasks area on the left side of your window.

Figure 19- Common Tasks for Organizer.

Your options include the following:

• Explore for files – manually locate your files by browsing your hard drive.

• Search for files – search for any file in your system.

• Search for documents – search for any office Microsoft document on your system.

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• Search for multimedia – search for any images, video, or music files on your system.

In our example, we will select “Search for documents.” To search for Microsoft office documents, click on Search for Documents.

Figure 20 - Search for Documents.

Click on Look in and select were you would like to search. Once you have decided where to search for Office Documents, click the search button. The results of your search will appear on the left side of your binder. This is called an insert and is only temporary.

Figure 21 - Search Results.

You can now select which files to put in your binder and drag them on the right side of the binder.

You have now just added files to your binder!

Chapter 5 – Burning your Binder to CD/DVD

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Overview The chapter will guide you through the features of burning your binder to CD or DVD.

Go to Burning Window Click on the icon of a burning CD in the lower right hand corner of your window.

Figure 22 - Navigation Icons – Click on the Middle Icon (the burning CD).

Common Tasks On this screen you will notice the common tasks area on the left side of your window.

Figure 23 - Common Tasks for Burning.

Pro Media Organizer will automatically figure out how many CD or DVDs you will need to archive your files. The Default media selected is a CD, but you can easily change this by clicking on the CD Icon located under “Organize Files for Burning.”

Burning In our example:

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Figure 24 – Burning.

We need only 1 CD to copy our files. Insert a blank CD into your CD Writer and then click the Burn button. When burning is completed, the button will change to “Done.”

You are now ready to label your CD/DVD.

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Chapter 6 – Labeling

Overview This chapter will focus on commonly used features of the label designer. Click on the label design icon on the bottom right side of the screen.

Common Tasks On this screen you will notice the common tasks area on the left side of your window.

Figure 25 - Labeling Common Tasks.

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Add New Label You can add additional labels to your binder by selecting Add new Label.

Figure 26 - Add New Label.

To add additional labels such as Jewel Case Booklets and Trayliners, you would scroll through the drop-down list of available labels. Then Click the Add button.

Select Layout You can select from pre-designed layouts, which arrange your text and logo onto your label.

Figure 27 - Select Layout.

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Insert Shapes You can select shapes such as Line, Rectangle, and Ellipse.

Figure 28 - Insert Shapes.

Insert Text To insert text, click Insert Text. Text will be automatically placed on your label.

Figure 29 - Insert Text.

Figure 30 - Text box is automatically inserted.

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The Text Properties common task will open, allowing you to enter your new text. You can also do the following:

1. Use text effects

2. Specify a background color

3. Add a shadow

4. Change the font or size

5. Bold, underline, strikethrough, and align

Figure 31 - Text Properties.

Choose Pre-Designed Label Use pre-designed label designs to speed the process of creating your label. Click Choose Predesigned Labels. You can now scroll through the designs and double-click on the one you wish to use as your label layout.

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Figure 32 – Pre designed Label choices

Your label will now reflect the pre-designed layout you chose. You will notice that items from your binder, namely the logo and binder name will also carry over to the label.

Figure 33 – Pre designed Label Layout

Change Label Background If none of the pre-designed layouts appease you, you also have the option of choosing your own label background. Clicking on Change Label Background will give you the option to add the following to the label:

1. Add an image

2. Add a color

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3. Add a gradient fill

4. Add a pattern

Figure 34 – Change Label Background

Once you have finished creating your label, you would then click on Prepare to Print to access the PMO printing screen.

Figure 35 – Prepare to Print

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Chapter 7 – Printing

The PMO Printing screen will have the paper displayed on the right of the screen. The common tasks area will have the following items:

1. Print Labels

2. Calibrate

3. Select Number of Labels

4. Modify Batch

5. Select Printer

Figure 36 – Print Screen

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Figure 32 – Print Screen Common Tasks Area

Print Labels You are given the following options for printing your labels:

Print this paper - to print the currently selected paper.

Print this batch - to print all Papers in the current batch.

Print All - to print all batches (if multiple batches are selected).

Calibrate If you are using PMO for the first time you will be prompted to calibrate your printer before you actually print to the label stock. This is done to ensure that your print out will line up to the label stock with the particular printer you are currently using. Please note that if you decide to print to a different printer, it is advised that you run the calibration again.

Select Number of Labels Here you can choose the number of labels you would like to print.

Modify Batch If you have a batch print run set up but only intend on printing one of the labels in the batch, you can remove the additional labels here. Conversely, if you wish to add more label types to this batch, it can also be done here.

Select Printer If you have multiple printers set up, you can change the default printer here.

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Technical Support You can call Technical Support at 1-866 775-7860 or email us at feltech@neato.com

Software Registration Register your copy of MediaFACE 4.0 online at http://www.neato.com/fnregister

Label and Insert Refills NEATO Label and Insert refills are available at http://www.neato.com and major retailers everywhere