FF&VP for SY 2012-2013
Fresh Fruit and Vegetable Program
GoToWebinar - Part II Financial Guidance
for SY 2012-2013
North Carolina Department of Public Instruction
Child Nutrition Services Section
Webinar Presenter, Zoe McKay-Tucker
Child Nutrition Consultant for Special Programs
FF&VP for SY 2012-2013
Welcome
to
NC’s Required Annual Educational Session
for the
United States Department of Agriculture (USDA)
Fresh Fruit and Vegetable Program (FF&VP)
for SY 2012-2013
FF&VP for SY 2012-2013
Zoe’s contact information:
E-mail: [email protected]
Work phone: 919-807-3517
FF&VP for SY 2012-2013
CONGRATULATIONS to all of
NC’s 143 Elementary SchoolsSelected to Participate in the
USDA FF&VP for SY 2012-2013!!!
(25, 32, 62, 106, 169)
FF&VP for SY 2012-2013
FF&VP Webinar
Part I - Program Requirements
Questions? Clarification?
from FF&VP Required Training – Part 1
FF&VP for SY 2012-2013
To re-cap, here are some
highlights to review from
FF&VP Webinar – Part 1…
(listen/take notes…no slides prepared for this)
FF&VP for SY 2012-2013
More ?s
FF&VP for SY 2012-2013
Now,
let’s talk
$$$...
FF&VP for SY 2012-2013
FF&VP Allocations
for
SY 2012-2013
FF&VP for SY 2012-2013
So we’ll all be on the same page for SY 2012-2013…
NC’s FF&VP Allotment = ~$4M
$50-$75 per student for the year
NC’s = $62.50/student for SY 2012-2013(Multiply student enrollment submitted on
FF&VP Appl x $62.50 for a very close amount.
Calculations forthcoming in spreadsheet.)
FF&VP for SY 2012-2013
FF&VP Allocation “break down”
(this info is in the USDA FF&VP Handbook, plus
this info will soon be keyed in CN Tech Syst)
For each selected school:
“Start-up” Allocation (July 1 – Sept 30)
“2nd Allocation (Oct 1 – June 30)
FF&VP for SY 2012-2013
Start-up Allocation: Spend July 1 – Sept 30
Operational Costs
Administrative Costs
(10% of Start up $$$)
Any unspent $$$ recovered by
USDA…NO ROLLOVER!!!
FF&VP for SY 2012-2013
2nd Allocation:Spend Oct 1 – June 30
Operational Costs
Administrative Costs
(10% of 2nd Allocation)
Unspent $$$ recovered by USDA
No rollover to next school year
FF&VP for SY 2012-2013
FF&VP Allocation Info for SY 2012-2013Will be available to view in CN Tech Syst(Site Claim screen…SCROLL DOWN to view)
FF&VP (Oper) Funds can be transferredamongst participating schoolsin the respective districtin Sept or end of SY.
FF&VP for SY 2012-2013
15%:85% split
School will receive 15% of its FF&VP allotment to be used for “Start-up” money
(July 1 – Sept 30) Any unspent funds recovered by USDA.
School will receive 85% of its FF&VP allotment for its 2nd Allotment
FF&VP for SY 2012-2013
The NCDPI will e-mail CND the FF&VP Allotment for the year.
This info will also be keyed
in CN Tech Syst for viewing
24/7/365.
FF&VP for SY 2012-2013
FF&VP Addendum to theannual CN Agreementwill be e-mailed to CNDs.
FF&VP for SY 2012-2013
Any
???’s
now?
FF&VP for SY 2012-2013
Access
to the
CN Tech Syst
FF&VP for SY 2012-2013
Financial Accountability
Information
for the FF&VP
FF&VP for SY 2012-2013
FF&VP Budget
for SY 2012-2013
(Submit Proposed Budget/Labor for each
participating school to NCDPI
by Sept 17, 2012.)
FF&VP for SY 2012-2013
Labor claimed for
FF&VP(Operational and/or Administrative)
FF&VP for SY 2012-2013
Monthly Claim
For
FF&VP(due 15th of the month)
FF&VP for SY 2012-2013
Electronic payments for
FF&VP reimbursements
(For newcomers to FF&VP, a form must be completed andsubmitted for FF&VP. For others,only if bank acct info has changed)
FF&VP for SY 2012-2013
FF&VP
Reimbursement FormHard copy…use as worksheet for claim prep
No paperwork for FF&VP claims submitted
to NCDPI unless requested
Retain all FF&VP records for
at least 3 years)
FF&VP for SY 2012-2013
All FF&VP Claims are
filed electronically in the
CN Tech Syst
FF&VP for SY 2012-2013
3 requirements
when filing a
FF&VP Claim
FF&VP for SY 2012-2013
Days of Operation
SFA Comments
Submit for payment
FF&VP for SY 2012-2013
What is the
“SFA Comments”
Section?
FF&VP for SY 2012-2013
FF&VP “To Do” List
If not already, form a “FF&VP Team” of Internal/External Partners
Read/Re-read the USDA FF&VP Handbook for Schools
Re-read the FF&VP Appl (School Proposal – 6 ?s answered) to ensure the plans are indeed allowable and e-mail Zoe any major changes
Patiently wait for the “official” FF&VP Allocation for SY 2012-2013, but meanwhile calculate the ballpark figure of $51/student with 15% of that figure being the “Start-up” allocation
Once received, complete/mail FF&VP Addendum to NCDPI
Work on FF&VP Budget Labor Proposal for SY 2012-2013(Submit to Zoe by Labor Day Week) Competively procure small supplies for FF&VP
FF&VP for SY 2012-2013
FF&VP “To Do” List (cont.)
Contact produce vendors to learn
Available produce/when
Plan menus
Plan nutrition education
Write Press Release
Kick-off FF&VP
FF&VP for SY 2012-2013
Thank you for participating in the
FF&VP Required Webinar,
Part II - Financial Guidance.
Now here’s your charge:
Go take on the FF&VP in your
school(s) and have an incredibly
successful SY 2012-2013. Keep
the NCDPI informed and how we
can better assist with the FF&VP.
FF&VP for SY 2012-2013
Always remember…
when you don’t know,
call Zoe!!!