FI Configuration Document - Lakshya

7/31/2019 FI Configuration Document - Lakshya

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FI Customization Document

Last changed on: Last changed by: FI Team Version: 0 Page:Date:06th Dec 05 Page 1 of 103

Version No : 1.0

Date : 06.12.2005

Financial Accounting

Customization Document


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Table of Contents

TABLE OF CONTENTS .................................................................................................. 2

1 ENTERPRISE STRUCTURE .......................................................................................... 5

1.1 Enterprise Structure Definition Financial Accounting .....................................................................................5

1.2 Enterprise Structure Definition Financial Accounting Define Credit Control Area ..................... ......... ..... ..6

1.3 Enterprise Structure Definition Financial Accounting Edit , Copy Delete, Check Company Code ....... .....7

1.4 Enterprise Structure Definition Financial accounting Define Business Area ................................ ..... ..... ....8

1.5 Enterprise Structure Definition Financial Accounting Maintain Financial Management Area ...............9

1.6 Enterprise Structure Assignment Assign company code to Credit Control Area ........................................10

1.7 Enterprise Structure Assignment Assign company code to Financial Management Area ....... ......... ..... ....11

2 FINANCIAL ACCOUNTING BASIC SETTINGS (NEW) ............................................... 12

2.1 Financial Accounting (New) Financial Accounting Basic Settings (New) ............................................................12

2.1.1 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers .................. ...... ...... ...12

2.1.1.1 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Define Field

Status Variants ........................................................................................................................................................13

2.1.1.1 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Assign

Company Code to Field Status Variants ........................................................................................................ ...... ...14

2.1.1.2 Financial Accounting (New) Financial Accounting Basic Settings (New) LedgersLedgerDefine Currencies of Leading Ledger ................................................................................................. ....15

2.1.1.3 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Fiscal Year

and posting periodsMaintain Fiscal Year Variant (Maintain Shortened Fisc. Year) .........................................16


and posting periods Assign Company Code to a Fiscal Year Variant ................................................................18


and posting periods Open and Close Posting Periods .........................................................................................19


and posting periods Open and Close Posting Periods Define Variants for Open Posting Period ...................20


and posting periods Open and Close Posting Periods Assign Variants to company code ..............................21

2.1.2 Financial Accounting (New)

Financial Accounting Basic Settings (New)

global parameters forCompany Code .............................................................................................................................................................22

2.1.2.1 Financial Accounting (New) Financial Accounting Basic Settings (New) global parameters for

Company Code Enter global parameters ............................................................................................................22

2.1.2.2 Financial Accounting (New) Financial Accounting Basic Settings (New) global parameters for

Company Code Tax settings Activate Extended Withholding Tax ...............................................................24

2.1.3 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents ...........................25

2.1.3.1 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Document

types ....................................................................................................................................................... ...... ...........26



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2.1.3.2 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Number

Ranges .....................................................................................................................................................................27

2.1.3.3 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Define

Posting Keys ...................................................................................................................................... ...... ...... ...... ...28

2.1.3.4 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Rules for

changing documents Document Change Rules, Document Header .......................................................... ...... ...29

2.1.3.5 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Rules for

changing documents Document Change Rules, Line Item .................................................................................30

2.1.3.6 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents Tolerance

Groups Define Tolerance Groups for Employees ..............................................................................................31

2.2 General Ledger accounting (New) Master Data GL Accounts ........................................................................34

2.2.1 General Ledger accounting (New)Master Data ............................................................................................34

2.2.1.1 General Ledger accounting (New)Master Data GL Accounts .........................................................34

2.2.1.2 General Ledger accounting (New)Master Data GL Accounts preparations Edit Chart of

Accounts List..........................................................................................................................................................35

2.2.1.3 General Ledger accounting (New)Master Data GL Accounts preparations Define Account

Group ............................................................................................................................................................. ...... ...36

2.2.1.4 General Ledger accounting (New)Master Data GL Accounts preparations Define Retained

Earnings Account ........................................................................................................................................... ...... ...382.2.1.5 General Ledger accounting (New)Master Data GL Accounts Define Financial Statement

Versions ............................................................................................................................................................... ...39

2.2.2 General Ledger accounting (New) Business Transaction ...............................................................................40

2.2.2.1 General Ledger accounting (New) Business Transaction Document Splitting ....................... ...........41

2.2.2.2 General Ledger accounting (New) Business Transaction Document Splitting Classify Document

Types for Document Splitting .................................................................................................................................44

2.2.2.3 General Ledger accounting (New) Business Transaction Document Splitting Define Zero-BalanceClearing Account ......................................................................................................................................... ...........46

2.2.2.4 General Ledger accounting (New) Business Transaction Document Splitting Define Document

Splitting Characteristics for General Ledger ...........................................................................................................47

2.2.2.5 General Ledger accounting (New) Business Transaction Document Splitting Activate Document

Splitting ...................................................................................................................................................................48

2.2.2.6 General Ledger accounting (New) Business Transaction open item clearing Prepare AutomaticClearing ...................................................................................................................................................................49

2.2.2.7 General Ledger accounting (New) Periodic Processing reclassify Define Adjustment Accountsfor GR/IR Clearing ..................................................................................................................................................50

2.2.2.8 General Ledger accounting (New) Periodic Processing reclassify transfer and sort receivable

and payable account Define Sort Method and Adjustment Accts for Regrouping Receivable & payable

account ....................................................................................................................................................................52

2.2.2.9 General Ledger accounting (New) Periodic Processing Carry forward Define Retained Earnings

Account................................................................................................................................................................... 53

2.3 Account Receivable & account payable .......................................................................................................................55

2.3.1 Account Receivable & account payable customer accounts ..........................................................................55

2.3.1.1 Account Receivable & account payable customer accountspreparation for creating customer master

data..................................................................................................................................................................... 55

2.3.1.2 Account Receivable & account payable customer accountspreparation for creating customer master

data Define Account Groups with Screen Layout (Customers) .........................................................................56

2.3.2 Account Receivable & account payable Vendor accounts .............................................................................57

2.3.2.1 Account Receivable & account payable Vendor accountsMaster Data preparation for creatingvender master data .................................................................................................................................................57

2.3.2.2 Account Receivable & account payable Vendor accountsMaster Data preparation for creating

vender master data Define Account Groups with Screen Layout (Vendors) .................................................. ...58



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2.3.3 Account Receivable & account payable Business Transactions .....................................................................59

2.3.3.1 Account Receivable & account payable Business Transactions Incoming Invoices/Credit Memos .59

2.3.3.2 Account Receivable & account payable Business TransactionsMaintain Terms of Payment..........60

2.3.3.3 Account Receivable & account payable Business Transactions Define Terms of Payment for

Instalment Payments ...............................................................................................................................................61

2.3.4.1 Account Receivable & account payable Business Transactions Business Transactions Out Going

Payments Outgoing Payment Global Settings Define Accounts for Cash Discount Taken ..................... ....62


Payments Outgoing Payment Global Settings Define Accounts for Bank Charges .....................................63

2.3.4.3 Account Receivable & account payable Business Transactions Business Transactions Out

Going Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment

Method/Bank Selection for Payment Program Setup Payment Program ...........................................................64


Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank

Selection for Payment Program Set up all company codes for payment transactions .......................................66


Payments Outgoing Payment Global Settings Automatic Outgoing Payments Payment Method/Bank

Selection for Payment Program Set up paying Company Codes for Payment Transaction ..............................67

2.3.4.6 Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up

Payment Methods Per Country for Payment Transactions .....................................................................................692.3.4.7 Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up

Payment Methods Per Company Code for Payment............................................................................................... 70

2.3.4.8 Automatic Outgoing Payments Payment Method/Bank Selection for Payment Program Set Up

Bank Determination for payment Transactions ............................................................................................. ...... ...73

2.3.4.9 Incoming Payments Incoming Payments Global Settings Define Accounts for cash Discount

Granted ....................................................................................................................................................................75

2.3.4.10 Dunning Dunning procedure Define Dunning Procedures .............................................................76

Specifying the dunning notice you want to send to your customers. You have to define one or more forms for the

notice. ..........................................................................................................................................................................76

2.3.1.1 Dunning Print out Assign Dunning Forms ............................................................................ ...........77Assign Dunning Forms ...............................................................................................................................................77

2.3.1.2 Down Payment Received Define Reconciliation Accounts for Customer Down Payments ..................78

2.3.1.3 Down Payment Made Define Alternative Reconciliation Account for Down Payments .......................80

2.3.1.4 Alternative Reconciliation Account Other Special G/L Transactions Define Alternative

Reconciliation Account for Customers ...................................................................................................................83

2.3.1.5 Alternative Reconciliation Account Other Special G/L Transactions Define Alternative

Reconciliation Account for Vendors .......................................................................................................................84

2.4 Bank accounting Bank accounts .........................................................................................................................86

2.4.1 Bank accounting Bank accounts Define House Banks ..............................................................................86

2.4.2 Bank accounting Business Transactions ........................................................................................................87

2.4.2.1 Bank accounting Business Transactions Check Deposit ...................................................................88

2.4.2.2 Bank accounting Business Transactions Check Deposit Create and Assign Business

Transactions ........................................................................................................................................... ...... ...........89

2.4.2.3 Bank accounting Business Transactions Check Deposit Define Posting Keys and Posting Rulesfor Check Deposit .............................................................................................................................. ...... ...... ...... ...90

2.4.2.4 Bank accounting Business Transactions Check Deposit Define Variants for Check deposit .. .. ..92

2.4.2.5 Bank accounting Business Transactions Payment transactions Payment handling Bank

clearing account determination Define account determination ...........................................................................93

2.4.2.6 Bank accounting Business Transactions Payment transactionsManual bank statement Create

and Assign Business Transactions ................................................................................................................. ...... ...94

2.4.2.7 Bank accounting Business Transactions Payment transactionsManual bank statement Define

Posting Keys and Posting Rules for Manual Bank Statement................................................................................95



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2.4.2.8 Bank accounting Business Transactions Payment transactionsManual bank statement Define

Variants for Manual Bank Statement...................................................................................................................... 98

2.4.2.9 Bank accounting Business Transactions Cash Journal Set up cash Journal .................................99

2.4.2.10 Bank accounting Business Transactions Cash Journal Create , Change , Delete BusinessTransactions ..........................................................................................................................................................101

2.4.2.11 Bank accounting Business Transactions Cash Journal Set Up print Parameters for Cash Journal

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1 Enterprise Structure

1.1 Enterprise Structure Definition Financial Accounting

Config-ID and Title: Maintain Enterprise Structure for FI

Organization/Area: FI

ERP Responsible: FI Team

File Name: FI Configuration Document -Lakshya.doc

Responsibility: FI Team Status: Open / Closed

Header DetailsDescription: Maintain Enterprise Structure

Transaction Code: SPRO

Menu Path: IMG Enterprise Structure Definition Financial Accounting

Client dependent settings: Yes / No

Active Settings:

In this step, you create the organizational units for the following components:

G/L Accounting

Accounts Receivable

Accounts Payable

You only define organizational units which are relevant for one component when configuring the respective components



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1.2 Enterprise Structure Definition Financial Accounting DefineCredit Control Area

Config-ID and Title: Define Credit Control Area


ERP Responsible: FI TeamFile Name: FI Configuration Document -

Lakshya.doc


Header Details

Description: Define Credit Control Area



Define Credit Control Area


Active Settings:

The Credit Control Area is an organizational unit that specifies and checks a credit limit for customers. A credit controlarea can include one or more company codes. It is not possible to assign a company code to more than one controlarea. Within a credit control area, the credit limits must be specified in the same currency

Remarks:

The credit control areas are defined in the SAP standard system.



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1.3 Enterprise StructureDefinitionFinancial AccountingEdit , Copy Delete, CheckCompany Code

Config-ID and Title: Define Company Code





Header Details

Description: Define Company Code



Edit , Copy Delete, Check Company Code


Active Settings:

The company code is an organizational unit used in accounting. It is used to structure the businessorganization from a financial accounting perspective



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1.4 Enterprise StructureDefinition Financial accountingDefine Business Area

Config-ID and Title: Define Business Area





Header Details

Description: Define Business Area


Menu Path: IMG Enterprise Structure Definition Financial Accounting Define Business Area


Active Settings:

A business area is an organizational unit within accounting that represents a separate area of operations orresponsibilities in a business organization.

Remarks:

List of Business Areas defined for the IBD Retail Division is below. Branch is treated as Business area. DHQ andBhopal branch are created as Business Areas.



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1.5 Enterprise StructureDefinitionFinancial Accounting Maintain Financial ManagementArea

Config-ID and Title: Maintain Financial Management Area





Header Details

Description: Maintain Financial Management Area


Menu Path: IMG Enterprise Structure Definition Financial Accounting Maintain Financial Management Area


Active Settings:

The financial management area is an organizational unit within accounting which structures the business organizationfrom the perspective of Funds Management

The FM area is taken from the company code when you assign a company code to an FM area. More than onecompany code can be assigned to an FM area.

Remarks:

FM Area IBDR is defined for IBD Retail division



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1.6 Enterprise Structure Assignment Assign company code to Credit Control Area

Config-ID and Title: Assign company code to Credit Control Area





Header Details

Description: Assign company code to Credit Control Area


Menu Path: IMG Enterprise Structure Definition Financial Accounting Assign company code to Credit Control Area


Active Settings:

In this step Company code is assigned to Credit Control Area



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1.7 Enterprise Structure Assignment Assign company code to Financial ManagementArea

Config-ID and Title: Assign company code to FinancialManagement Area



Lakshya.doc


Header Details

Description: Assign company code to Financial Management Area


Menu Path: IMG Enterprise Structure Definition Financial Accounting Assign company code to Financial Management Area


Active Settings:

In the step the company code is assigned the Financial Management Area.

Remark

IBDR FM Area is assigned to company code IBDR



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2 Financial Accounting Basic Settings (New)

2.1 Financial Accounting (New) Financial Accounting Basic Settings(New)

2.1.1 Financial Accounting (New) Financial Accounting Basic Settings

(New) LedgersConfig-ID and Title: New Ledgers





Header Details

Description: New Ledgers


Menu Path: IMG Financial Accounting (New) Financial Accounting Basic

Settings (New) Ledgers


Active Settings:

In the following activities, the settings for the central objects in financial accounting are defined



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2.1.1.1 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Define Field Status Variants

Config-ID and Title: Define Field Status Variants



File Name: FI Configuration Document -

Lakshya.docResponsibility: FI Team Status: Open / Closed

Header Details

Description: Define Field Status Variants



Settings (New) Ledgers Define Field Status Variants


Active Settings:

In this activity you can define and edit field status variants and groups. You group several field status groups together inone field status variant. You assign the field status variants to a company code in the activity Assign Company Codeto Field Status Variants . This allows you to work with the same field status groups in any number of company codes.

You can also define and process field status groups. You must define a field status group in the company code-specificarea of each G/L account. The field status group determines which fields are ready for input, which are required entryfields, and which are hidden during document entry. Bear in mind that additional account assignments (i.e. cost centersor orders) are only possible if data can be entered in the corresponding fields

Remarks:

Standard SAP Field Status Variant has been copied to create a new field status variant IBDR (Field Status for IBDRetail) for the company code IBDR.



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2.1.1.1 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Assign Company Code to Field Status Variants

Config-ID and Title: Assign Company Code to Field StatusVariants





Header Details

Description: Assign Company Code to Field Status Variants



Settings (New) Ledgers Assign Company Code to Field StatusVariants


Active Settings:

In this activity you can define and edit field status variants and groups. You group several field status groups together inone field status variant. You assign the field status variants to a company code in the activity Assign Company Codeto Field Status Variants. This allows you to work with the same field status groups in any number of company codes.

You can also define and process field status groups. You must define a field status group in the company code-specificarea of each G/L account. The field status group determines which fields are ready for input, which are required entryfields, and which are hidden during document entry. Bear in mind that additional account assignments (i.e. cost centersor orders) are only possible if data can be entered in the corresponding fields

Remarks:

Standard SAP Field Status Variant has been copied to create a new field status variant IBDR (Field Status for IBDR) forcompany code IBDR.



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2.1.1.2 Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers

LedgerDefine Currencies of Leading LedgerConfig-ID and Title: Define Currencies of Leading Ledger





Header Details

Description: Define Currencies of Leading Ledger



Settings (New) Ledgers LedgerDefine Currencies of LeadingLedger


Active Settings:

In the following steps define Currencies of Leading Ledger for each company code in financial accounting is defined

No additional local currencies is maintained since no requirement from IBD Retail



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Fiscal Year and posting periods Maintain Fiscal Year Variant (Maintain ShortenedFisc. Year)

Config-ID and Title: Maintain Fiscal Year Variant (MaintainShortened Fisc. Year)





Header Details

Description: Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year)



Settings (New) Ledgers Fiscal Year and posting periods MaintainFiscal Year Variant (Maintain Shortened Fisc. Year)


Active Settings:

A fiscal yearconsists of several posting periods and if necessary, special periods that can be posted to after atemporary year-end closing.

You define how your fiscal year is set up in the SAP System by creating a fiscal year variant at client level. Eachcompany code is assigned a fiscal year variant. Several company codes can use the same fiscal year variant.

In the Fiscal Year variant we can define the following areas

how many posting periods a fiscal year has

how many special periods you need

how the system is to determine the posting periods when posting

Standard SAP Settings is taken into consideration for Fiscal Year Variant.



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Fiscal Year and posting periods Assign Company Code to a Fiscal Year VariantConfig-ID and Title: Assign Company Code to a Fiscal Year

Variant





Header Details

Description: Assign Company Code to a Fiscal Year Variant



Settings (New) Ledgers Fiscal Year and posting periods AssignCompany Code to a Fiscal Year Variant


Active Settings:

Every Company code has to be assigned to Fiscal Year Variant.

Remarks:

IBDR Company Code is assigned to the Fiscal year Variant V3 that corresponds to non calendar year and uses fouradditional Special Periods



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Fiscal Year and posting periods Open and Close Posting PeriodsConfig-ID and Title: Open and Close Posting Periods





Header Details

Description: Open and Close Posting Periods



Settings (New) Ledgers Fiscal Year and posting periods Openand Close Posting Periods


Active Settings:

Every Company code has to be assigned to Open and Close Posting Periods Variant.Remarks:IBDR Company Code is assigned to the Open and Close Posting Periods Variants



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Fiscal Year and posting periods Open and Close Posting Periods Define Variantsfor Open Posting Period

Config-ID and Title: Define Variants for Open Posting Period





Header Details

Description: Define Variants for Open Posting Period



Settings (New) Ledgers Fiscal Year and posting periods Open

and Close Posting Periods Define Variants for Open Posting Period


Active Settings:

In this activity, you can define variants for open posting periods

Remarks:

In the standard setting, a separate variant for posting periods is defined for company code. The name of this variant isidentical to the company code name.



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Fiscal Year and posting periods Open and Close Posting Periods Assign Variants tocompany code

Config-ID and Title: Assign Variants to company code





Header Details

Description: Assign Variants to company code



Settings (New) Ledgers Fiscal Year and posting periods Open

and Close Posting Periods Assign Variants to company code


Active Settings:

In this activity you specify for each variant which posting periods are open for posting. Two intervals are available fordoing this (period 1 and period 2). For every interval, enter a lower period limit, an upper period limit and the fiscal year.

You close periods by selecting the period specifications so that the periods to be closed are no longer contained.

Remarks:

Posting Period Variants and the Account type used are as Follows

+ Valid for all account typesA AssetsD Customers

K VendorsM MaterialsS G/L accounts



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(New) global parameters for Company Code

2.1.2.1 Financial Accounting (New) Financial Accounting Basic Settings (New) global

parameters for Company Code Enter global parametersConfig-ID and Title: Enter global parameters





Header Details

Description: Enter global parameters


Menu Path: IMG Financial Accounting (New) Financial Accounting BasicSettings (New) Financial Accounting (New) Financial Accounting

Basic Settings (New) global parameters for Company Code Enterglobal parameters


Active Settings:

In the following steps other structures and master records and control specification for each company code in Financialaccounting is defined. Most Important, specification of the company code can be overviewed any point of time. Thisincludes Chart of Accounts Fiscal year variant, FM Area, Field Status Variant, posting period Variant Etc.

Remarks:



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2.1.2.2 Financial Accounting (New) Financial Accounting Basic Settings (New) global

parameters for Company Code Tax settingsActivate Extended Withholding TaxConfig-ID and Title: Activate Extended Withholding Tax





Header Details

Description: Activate Extended Withholding Tax



Settings (New) Financial Accounting (New) Financial Accounting

Basic Settings (New) global parameters for Company Code Tax

settings Activate Extended Withholding Tax


Active Settings:

Extended With Holding Tax offers the following features.

Withholding tax for accounts payable

Withholding tax calculation during payment

Withholding tax code per vendor line item

Multiple withholding taxes per customer or vendor line item

Withholding tax calculation for partial payments

Enhancements in withholding tax calculation

Withholding tax calculation during invoice entry and during payment

For the company code IBDR Extended withholding tax option is activated here in this customization.



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(New) Documents

Config-ID and Title: DocumentsOrganization/Area: FI




Header Details

Description: Documents



Settings (New) Financial Accounting (New) Financial

Accounting Basic Settings (New) Documents


Active Settings:

In the following you make the relevant settings for documents.



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2.1.3.1 Financial Accounting (New) Financial Accounting Basic Settings (New) Documents

Document types

Config-ID and Title: Document typs





Header Details

Description: Documents




Accounting Basic Settings (New) Documentsdocument types


Active Settings

In this IMG activity, you have to define for yourleading ledgerthe document types for the documents. You do this inthe entry view and assign at the same time a number range interval to the document types.

D:\projects\ITCRetail proj\Config\Do



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Number Ranges

Config-ID and Title: Number Ranges





Header Details

Description: Number Ranges




Accounting Basic Settings (New) Documents NumberRanges


Active Settings:

A number range must be assigned to each document type in the SAP System. Via the document types, youdistinguish the postings according to the different business transactions, for example customer payment,vendor credit memo, and so on. To store documents separately according to document types, you mustassign a separate number range to each document type, for example to invoices or to credit memos.

In the following activities:

You define your document number ranges.

You can determine which intervals of document number ranges are to be copied from one companycode into another.

You can determine which intervals of document number ranges are to be copied from one fiscal yearinto another.

In this activity you create number ranges for documents. For each number range you specify (among otherthings):

a number interval from which document numbers are selected

the type ofnumber assignment (internal or external)

You assign one or more document types to each number range. The number range becomes effective viathe document type specified in document entry and posting.



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Define Posting Keys

Config-ID and Title: Define Posting Keys





Header Details

Description: Define Posting Keys




Accounting Basic Settings (New) DocumentsDefine PostingKeys


Active Settings:

In this activity you define posting keys. Users specify a posting key before entering a line item. The postingkey controls how the line item is entered and processed.

For each posting key, you define among other things:

which side of an account can be posted to,

which type of account can be posted to, and

which fields the system displays on the entry screens and whether an entry must be made (fieldstatus).

Remarks:

Standard SAP Defined Posting Keys are used for the Transaction processing. List of Posting Keys definedare as follows

D:\projects\ITCRetail proj\Config\Pos



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Rules for changing documents Document Change Rules, Document Header

Config-ID and Title: Document Change Rules, DocumentHeader



Lakshya.doc


Header Details

Description: Document Change Rules, Document Header




Accounting Basic Settings (New) Documents Rules for

changing documents

Document Change Rules, DocumentHeader


Active Settings:

In this activity, you determine under which circumstances fields within posted documents can be changed.

For a number of fields, the system itself determines that they can no longer be changed after posting. This includes allfields which are central to the principles of orderly accounting, for example, the amount posted and the account.

The system also prevents the update objects from being changed in documents which have already been posted,

independent of the document change rules. Update objects are elements in the system for which transaction figures orline items are updated, for example, business area or cost centers (if cost center accounting is used in the SAPsystem). Update objects are entered as additional account assignments during posting.

Remark

For IBD Retail no specific fields are kept open



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Rules for changing documents Document Change Rules, Line Item

Config-ID and Title: Document Change Rules, Line Item





Header Details

Description: Document Change Rules, Line Item




Accounting Basic Settings (New) Documents Rules forchanging documents Document Change Rules, Line item


Active Settings:

In this activity, you determine under which circumstances fields within posted documents can be changed.

For a number of fields, the system itself determines that they can no longer be changed after posting. Thisincludes all fields which are central to the principles of orderly accounting, for example, the amount postedand the account.

The system also prevents the update objects from being changed in documents which have already beenposted, independent of the document change rules. Update objects are elements in the system for whichtransaction figures or line items are updated, for example, business area or cost centers (if cost centeraccounting is used in the SAP system). Update objects are entered as additional account assignments during

posting.

Remark



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Tolerance Groups Define Tolerance Groups for EmployeesConfig-ID and Title: Define Tolerance Groups for Employees





Header Details

Description: Define Tolerance Groups for Employees




Accounting Basic Settings (New) Documents Tolerance

Groups Define Tolerance Groups for Employees


Active Settings:

In this activity, you predefine various amount limits for your employees with which you determine:

the maximum document amount the employee is authorized to post

the maximum amount the employee can enter as a line item in a customer or vendor account

the maximum cash discount percentage the employee can grant in a line item

the maximum acceptable tolerance for payment differences for the employee.

Payment differences are posted automatically within certain tolerance groups. This way the system can postthe difference by correcting the cash discount or by posting to a separate expense or revenue account.

In this respect you define:

the amounts or percentage rates up to which the system is to automatically post to a separateexpense or revenue account if it is not possible to correct the cash discount or

up to which difference amounts the system is to correct the cash discount. In this case the cashdiscount is automatically increased or decreased by the difference. using tolerance groups.

You can also additionally differentiate these settings by company code. Since the same rules usually apply to

a group of employees, enter the values for employee groups. You can then enter amount limits andtolerances per employee group and company code.

Remarks:

Standard Tolerance group defined by SAP isblank which is used for the company code IBDR



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General Ledger Accounting



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2.2 General Ledger accounting (New) Master Data GL Accounts

2.2.1 General Ledger accounting (New) Master Data

2.2.1.1 General Ledger accounting (New) Master Data GL Accounts

Config-ID and Title: GL Accounts





Header Details

Description: GL Accounts


Menu Path: IMG Financial Accounting (New) General Ledger accounting

(New Master Data GL Accounts

General Ledger accounting (New) Master Data GL Accounts.


Active Settings:

In the following activities you make the settings for General Ledger Accounting. These settings affect:

G/L account creation

G/L business transactions

Information system

Bank-related accounting



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2.2.1.2 General Ledger accounting (New) Master Data GL Accounts preparationsEdit Chart of Accounts List

Config-ID and Title: Edit Chart of Accounts List





Header Details

Description: Edit Chart of Accounts List




General Ledger accounting (New) Master Data GL

Accounts preparations Edit Chart of Accounts List.


Active Settings:

In the chart of accounts list you enter the charts of accounts that you want to use in your organization (atclient level).

Remarks:

Chart of Account IBD is created with length of the G/L account number as 10 and with manual creation ofcost elements



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2.2.1.3 General Ledger accounting (New) Master Data GL Accounts preparationsDefine Account Group

Config-ID and Title: Define Account Group





Header Details

Description: Define Account Group




General Ledger accounting (New) Master Data GL

Accounts preparations Define Account Group.


Active Settings:

When creating a G/L account, you must specify anaccount group.

The account group determines:

the interval in which the account number must be

which fields are required and optional entries when creating and changing master records

which fields are suppressed when creating and changing master data.

It enables you to control the layout of screens.

Remarks:

Account group is classified as Follows



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2.2.1.4 General Ledger accounting (New) Master Data GL Accounts preparationsDefine Retained Earnings Account

Config-ID and Title: Define Retained Earnings Account





Header Details

Description: Define Retained Earnings Account



(New Master Data GL Accounts General Ledger accounting

(New) Master Data GL Accounts preparations DefineRetained Earnings Account


Active Settings:

You assign a retained earnings account to each P&L account by specifying a P&L statement account type inthe chart of accounts area of each P&L account.

At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained earningsaccount. You can define one or more P&L statement account types per chart of accounts and assign them toretained earnings accounts.

Remarks:



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2.2.1.5 General Ledger accounting (New) Master Data GL Accounts Define FinancialStatement Versions

Config-ID and Title: Define Financial Statement Versions





Header Details

Description: Define Financial Statement Versions




(New) Master Data GL Accounts Define FinancialStatement Versions


Active Settings:

You define the versions you need to create a balance sheet and profit and loss statement.

You can define versions for a specific chart of accounts, for a group chart of accounts, or without any specificassignment.

You then determine the financial statement items for your version.

You assign groups of accounts to the items at the lowest levels of the hierarchy. You can select the criteriathat determine which items the accounts are displayed in. For example, accounts or groups of accounts can beassigned to particular items based on their balance.

Alternatively, you can also assign functional area intervals at the lowest level of the structure, instead ofaccount intervals. Either account intervals or functional area intervals can be assigned to a financial statementitem. You must explicitly define financial statement versions to which functional areas are assigned as such.You do this by setting the "Fun.area allowed" indicator. This financial statement version can then also be usedby the notes to financial statement in the G/L account information system.

Remarks:



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2.2.2 General Ledger accounting (New) Business Transaction

Config-ID and Title: Business Transaction





Header Details

Description: Business Transaction




(New) Business Transaction


Active Settings:

Several specifications are necessary for entering and posting accounting transactions in General Ledgeraccounting. You make these in the following activities.



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2.2.2.1 General Ledger accounting (New) Business Transaction Document Splitting

Config-ID and Title: Document Splitting





Header Details

Description: Document Splitting




(New) Business Transaction Document Splitting


Active Settings:

You can use the document splitting procedure to split up line items for selected dimensions (such as receivable lines byprofit center) or to effect a zero balance setting in the document for selected dimensions (such as segment). Thisgenerates additional clearing lines in the document. Using the document splitting procedure ensures that you can drawup complete financial statements for the selected dimensions at any time.

You can choose between displaying the document with the generated clearing lines either in its original form in theentry view or from the perspective of a ledger in the general ledger view.

For document splitting to be possible, the individual document items and the documents must be classified. Eachclassification corresponds to a rule in which it is specified how document splitting is to occur and for which line items.SAP delivers a set of standard rules that should usually prove sufficient. If not, you can define your own set of rules andadapt these according to your needs.

Remarks:

For company code IBDR document splitting is enabled and Business area and profit center are defined as documentsplitting characteristics.



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General Ledger accounting (New) Business Transaction Document Splitting Classify G/L

Accounts for Document Splitting

Config-ID and Title: Classify G/L Accounts for DocumentSplitting





Header Details

Description: Classify G/L Accounts for Document Splitting




(New) Business Transaction Document Splitting Classify

G/L Accounts for Document Splitting


Active Settings:

Each business transaction that is entered is analyzed during the document splitting procedure. In this analysis, thesystem determines for each line item whether it is an item that remains unchanged or an item that should be split.

In order that document splitting recognizes how the individual document items are to be handled, you need to classifythem. You do this by assigning them to an item category. The item category is determined by the account number. Inthis IMG activity, you need to assign the following accounts in the system:

Revenue account

Expense account

Bank account/cash account

Balance sheet account

The classification of all other accounts is known to the system, so you do not have to enter them here. You can enteran account interval since the system recognizes SAP-specific classifications and does not allow SAP settings to beoverwritten by your own settings.



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2.2.2.2 General Ledger accounting (New) Business Transaction Document SplittingClassify Document Types for Document Splitting

Config-ID and Title: Classify Document Types for DocumentSplitting



Lakshya.doc


Header Details

Description: Classify Document Types for Document Splitting




(New) Business Transaction Document Splitting ClassifyDocument Types for Document Splitting


Active Settings:

Every business transaction that is entered is analyzed during the document splitting process. In this process, thesystem determines which splitting rule is applied to the document. In order that the system can determine the splittingrule, you must assign a business transaction variant to eachdocument type.

To ensure that a splitting rule is used appropriately, the relevant documents must meet certain requirements. Theserequirements relate in particular to certainitem categoriesthat either must or must not be available. This information isspecified for each business transaction variant and is checked against the current document during posting. If thedocument does not meet these requirements, the system rejects the posting.

Example

The accounting transaction 0200 (customer invoice), variant 0001 (standard), is delivered. In this accountingtransaction, the following item categories are allowed: customer, value added tax, withholding tax, expense, revenue,exchange rate differences, and company code clearing.

Standard settings

SAP includes business transactions in the standard system. The item categories that are allowed for each accountingtransaction are also defined. Accounting transaction variants are also included. These are additional limitations of theaccounting transaction.

You cannot define additional business transactions. However, you can define your own business transaction variants tothe the standard business transactions.

Activities

Assign your document types to an accounting transaction and a business transaction variant.

Remarks:



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2.2.2.3 General Ledger accounting (New) Business Transaction Document SplittingDefine Zero-Balance Clearing Account

Config-ID and Title: Define Zero-Balance Clearing Account





Header Details

Description: Define Zero-Balance Clearing Account




(New) Business Transaction Document Splitting DefineZero-Balance Clearing Account


Active Settings:

For account assignment objects for which you want to have a zero balance setting, the system checks whether thebalance of account assignment object is zero after document splitting.

If this is not the case, the system generates additional clearing items. In this activity, you have to create a clearingaccount for these additional clearing items.

Activities

Create a clearing account for your chart of accounts.



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2.2.2.4 General Ledger accounting (New) Business Transaction Document SplittingDefine Document Splitting Characteristics for General Ledger

Config-ID and Title: Define Document Splitting Characteristicsfor General Ledger





Header Details

Description: Define Document Splitting Characteristics for General Ledger




(New)

Business Transaction

Document Splitting

DefineDocument Splitting Characteristics for General Ledger


Active Settings:

In this IMG activity, you specify for which characteristics you want to perform document splitting in General LedgerAccounting. You can define the following:

Whether you want to apply a zero balance setting for the characteristic

Whether you want to use a partner field to document a sender/receiver relationship in the clearing linesgenerated additionally in the document

Whether you want the characteristic to be a required entry field (whereby the system only accepts postingswhen this field can be filled with a value from the document splitting)

Requirements

The characteristics that you specify should be maintained in at least one of your ledgers.

Remark:



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2.2.2.5 General Ledger accounting (New) Business Transaction Document SplittingActivate Document Splitting

Config-ID and Title: Activate Document Splitting





Header Details

Description: Activate Document Splitting




(New) Business Transaction Document Splitting ActivateDocument Splitting


Active Settings:

In this IMG activity, you actives document splitting. The splitting method used is that delivered by SAP as standard,which contains the splitting rules for the different business transactions. If this splitting method does not meet yourrequirements, you can first define and then select your own method in Customizing for document splitting. You do thisunderExtended Document Splitting -> Assign Splitting Method.

The activation then applies for the entire client. You can explicitly exclude individual company codes from documentsplitting. This means, however, that you are then no longer able to create any cross-company-code transactionscontaining company codes that have divergent settings for document splitting.

Remark:



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2.2.2.6 General Ledger accounting (New) Business Transaction open item clearingPrepare Automatic Clearing

Config-ID and Title: Prepare Automatic Clearing





Header Details

Description: Prepare Automatic Clearing


Menu Path:IMG Financial Accounting (New) General Ledger accounting


(New) Business Transaction open item clearing PrepareAutomatic Clearing


Active Settings:

In this activity you enter the criteria for grouping an account's open items for automatic clearing. The clearing programclears the open items that are grouped together if their total balance equals zero in local and foreign currency.

You must enter the following standard criteria:

o account type

o account number or a number interval

You can also enter a further five criteria.

You select these five additional criteria from the fields in table BSEG or BKPF. If possible, you should choose fields thatare also contained in table BSIS (G/L accounts), BSID (customers), or BSIK (vendors). You can determine the fieldnames by displaying the tables in the Data Dictionary, which you reach by choosing

Remark:



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2.2.2.7 General Ledger accounting (New) Periodic Processing reclassify DefineAdjustment Accounts for GR/IR Clearing

Config-ID and Title: Define Adjustment Accounts for GR/IRClearing





Header Details

Description: Define Adjustment Accounts for GR/IR Clearing




(New) Periodic Processing reclassifyDefine AdjustmentAccounts for GR/IR Clearing


Active Settings:

The goods receipt/invoice receipt (GR/IR) clearing account is posted to whenever you receive goods that have not beeninvoiced yet or whenever you receive invoices for goods that have not been delivered yet.

In this activity you define the numbers of the adjustment and target accounts for the automatic postings for the GR/IRclearing account.

Transfer postings have to be made at the balance sheet date to reflect the goods invoiced but not delivered and thegoods delivered but not invoiced. The program that analyzes the GR/IR clearing account adjustments this account byposting any outstanding amounts to an adjustment account. It makes the offsetting entry to the account for goodsdelivered but not invoiced or to the account for goods invoiced but not delivered (target account).

Activities

Specify the account numbers you require for the adjustment account and the target account.

Additional information

For more information about the GR/IR clearing account, see the SAP Library underFinancial Accounting -> Closing andReporting.

Remark:



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2.2.2.8 General Ledger accounting (New) Periodic Processing reclassify transfer and

sort receivable and payable account Define Sort Method and Adjustment Accts forRegrouping Receivable & payable account

Config-ID and Title: Define Sort Method and Adjustment Acctsfor Regrouping Receivable & payableaccount





Header Details

Description: Define Sort Method and Adjustment Accts for RegroupingReceivable & payable account




(New) Periodic Processing reclassify transfer and sort

receivable and payable account Define Sort Method andAdjustment Accts for Regrouping Receivable & payable account


Active Settings:

In this activity you define your sort method.

You define the periods for the remaining terms of receivables and payables. For each period, you can specify whethertransfer postings are to be made for customer, vendor, or G/L accounts



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2.2.2.9 General Ledger accounting (New) Periodic Processing Carry forward DefineRetained Earnings Account

Config-ID and Title: Define Retained Earnings Account





Header Details

Description: Define Retained Earnings Account


Menu Path:IMG Financial Accounting (New) General Ledger accounting (New

Master Data GL Accounts General Ledger accounting (New)

Periodic Processing reclassify transfer and sort receivable and

payable account Define Sort Method and Adjustment Accts forRegrouping Receivable & payable account


Active Settings:

You assign a retained earnings account to each P&L account by specifying a P&L statement account type in the chartof accounts area of each P&L account.

At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained earnings account.You can define one or more P&L statement account types per chart of accounts and assign them to retained earningsaccounts.

Remark:



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Accounts Receivable and Accounts Payable



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2.3 Account Receivable & account payable

2.3.1 Account Receivable & account payable customer accounts

2.3.1.1 Account Receivable & account payable customer accounts preparation for creating

customer master data

Config-ID and Title: preparation for creating customer master data





Header Details

Description: preparation for creating customer master data


Menu Path: IMG Financial Accounting (New) Account Receivable & account

payable customer accounts preparation for creating customer

master data


Active Settings:

In the following steps, you make the settings for preparing to create customer master records. To do this, you need thefollowing objects:

Number ranges.

The number range determines the number interval from which the account number for the master record is to beselected. The account number must be assigned when creating a customer master record. Using the numberrange, you also determine whether the numbers are assigned internally by the system or externally by yourself.

Account group

The account group is a grouping of properties which control the creation of master records. It determines whichfields have to be or can be filled when creating the master record. A number range is allocated to the accountgroup. The type of number assignment and a number interval are determined using it. Accounts which require thesame master record fields and use the same number range are created using the same account group.

Field status

The field status definitions determine the status of the fields on the screens for the master data. You define the

status dependent on the account group. You can also determine the status dependent on the processing type(transaction) and on the company code



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2.3.1.2 Account Receivable & account payable customer accounts preparation for creating

customer master data Define Account Groups with Screen Layout (Customers)

Config-ID and Title: Define Account Groups with Screen Layout(Customers)





Header Details

Description: Define Account Groups with Screen Layout (Customers)



payable customer accounts preparation for creating customer

master data Define Account Groups with Screen Layout (Customers)


Active Settings:

In this step, you determine the account groups for customers.

You can also define reference account groups for one-time accounts. You can use these to control the fields of the one-time account screen so that, for example, certain fields are displayed as required fields or are hidden.

When creating a customer account, you must specify an account group. You can specify a reference account groupunder "Control" in the "General data" part of a one-time account's master data. If you do not specify a reference accountgroup, then, as previously, all fields of the one-time account screen are ready for input during document entry.

You use the account group to determine:

the interval for the account numbers

whether the number is assigned internally by the system or externally by the user (type of number assignment)

whether it is a one-time account

which fields are ready for input or must be filled when creating and changing master records (field status)

D:\projects\ITCRetail proj\Config\Cu



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2.3.2 Account Receivable & account payable Vendor accounts

2.3.2.1 Account Receivable & account payable Vendor accounts Master Data preparation for creating vender master data

Config-ID and Title: Preparation for creating vender master data





Header Details

Description: Preparation for creating vender master data



payable Vender accounts Master Data preparation for creatingvender master data


Active Settings:

In the following steps, you make the settings for preparing to create vendor master records. To do this, you need thefollowing objects:

Number rangesThe number range determines the number interval from which the account number for the master record is tobe selected. The account number must be assigned when creating a vendor master record. Using the numberrange , you also determine whether the numbers are assigned internally by the system or externally byyourself.

Account groupThe account group is a grouping of properties which control the creation of master records. It determineswhich fields have to be or can be filled when creating the master record. A number range is allocated to theaccount group. The type of number assignment and a number interval are determined using it. Accounts whichrequire the same master record fields and use the same number range are created using the same accountgroup.

Field statusThe field status definitions determine the status of the fields on the screens for the master data. You define thestatus dependent on the account group. You can also determine the status dependent on the processing ty

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