FI14 Funds Management

Title: Module Name :

User Manual FI14 Funds Management Funds Management Module

Last changed on: Prepared by: Version: 1.0 Page: Nidhi Tulshan Release: ERP 6.0 1 of 26

OVERVIEW

Master Process Description Overview Funds management is the Accounting term for apportioning funds across budget items. This process is referred to as Funds Commitment. In SAP this process is managed using commitment items. The Funds Management SAP module will affect how BSNL disperses budgets across business, as well as how these budgets are managed, monitored and reported on. It covers the following scenarios relating to Funds Management :

Course Transaction Code Description FI14.01.01

FMCIA

To create commitment item To change commitment item To Display commitment item To Delete commitment item

FI14.01.02 FMSA To Create Fund center FI14.01.03 FMSB To Change Fund center FI14.01.04 FMSC To Display Fund center FI14.02.01 FMBBC Original Budget – Enter FI14.02.02 FMBBC Transfer Budget – Post FI14.02.03 FMBBC Supplement – Enter Budget

Supplement FI14.02.04 FMBBC Return – Enter FI14.02.05 FMEDD Documents Display

Input - Required Fields Field Value / Comments

FM Area 1000 Company Code 1021

Procedural Steps FI14.01.01 To create commitment item A commitment item master record is required on SAP R/3 to allow the flow of transactional data from Financial Accounting module to Funds Management module. A commitment item corresponds to a GL account in the chart of accounts. A commitment item must be created first before a GL account is created as this is a required field in the GL master record.




Create Commitment item Via Menus Accounting �Financial accounting �Public Sector Management �Funds

Management �Master Data �Commitment Item �IndividualProcessing �Create Via Transaction Code FMCIA

. This is an alphanumeric code of the commitment item you are creating Click on Update the following required and Optional field Field Name Description Values ( Example ) Name The short name of the commitment

item you are creating Expenses

Description The full description of the commitment item you are creating

Expenses

Dir. Postable Select dir.postable if you can post directly to this commitment item

Yes

Financial transaction The financial category it falls under 30 Commitment item category The category in which it falls under

whether balance sheet or income category

3




Click to save the commitment item

A message bar displays Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete ================================================================== FI14.01.01 To change commitment item This process of changing a commitment item is triggered by a change in the attributes of the GL account. Once the commitment item has transactions, some attributes such




as whether you can post directly to that commitment item or not cannot be changed as well as the financial transaction. A commitment item corresponds to a GL account in the chart of accounts. In order for the commitment item to be created, a corresponding general ledger account must exist in the chart of accounts.

Change Commitment item Via Menus Accounting �Financial accounting �Public Sector Management �Funds


Enter the name of a commitment item to be changed e.g. A35501

Click on




Click on save to save the changes of the commitment item

The message bar displays Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete ==================================================================




FI14.01.01 To Display commitment item This process of displaying a commitment item is triggered by a display in the attributes of the GL account.

Display Commitment item Via Menus Accounting �Financial accounting �Public Sector Management �Funds


Enter the name of a commitment item to be displayed e.g. A35501

Click on




The details in Commitment item is displayed Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete FI14.01.01 To Delete commitment item This process of delete a commitment item is triggered by a deleting the commitment item




Delete Commitment item Via Menus Accounting �Financial accounting �Public Sector Management �Funds


Enter the name of a commitment item to be delete e.g A35501

Click on

A message displays




Click on Yes

A message bar displays FI14.01.02 To Create Fund center Funds Centers represent an organizational unit within a Financial Management area, which represents the structure of an organization or an area of responsibility e.g. departments or projects. Budgets are assigned to funds centers and commitment items in Funds Management.

Create Fund Center Via Menus Accounting� Financial accounting� Public Sector Management �

Funds Management�Master Data� Funds Center�Create Via Transaction Code FMSA

Update the following Required ( R ) and Optional ( O ) field Field Name Description Values (

Example ) Funds Center Enter the funds center code to be

created F210160

From Fiscal Year Enter the validity start date 01.01.1900 To fiscal year Enter the validity end date 31.12.9999 FM Area FM area of BSNL 1000

Click on the enter icon to proceed to the next screen




Update the following fields Field Name Description Values ( Example ) Name Enter the short name of the Funds center

you are creating KTR Fund Center

Description Enter the full description of the Funds center youare creating

KTR Fund Center

Company Code Enter the Company code to which the funds center belongs

1021

Business Area Enter the Business Area to which the funds center belongs

2101

User Name Enter the funds center owner’s user name (logon name)

TULNI001




On the same Funds Center create screen click onto the “Hierarchy” tab and enter the information on the table below: Field Name Description Values ( Example ) Hierarchy Variant Defaults from the setup




Click on to save the funds center that has been created.

Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete FI14.01.03 To Change Fund center All the attributes of a funds center can be changed except the hierarchy variant only.

Change Fund Center Via Menus Accounting� Financial accounting� Public Sector Management�

Funds Management�Master Data� Funds Center�Change Via Transaction Code FMSB

On the screen “Change funds center in FM Area”, enter the funds center number in the field funds center




Field Name Description Values ( Example ) Funds Center Funds Center F210160 FM Area Defaults to FM Area 1000

Click on the enter icon to proceed to the next screen

On the “Funds Center Change” screen make all the necessary changes. Only fields that are white can be changed




Save changes made to the funds center by clicking

Press Shift+F3 to return to the SAP Easy Access screen.The system task is complete




FI14.01.04 To Display Fund center All the attributes of the Fund center can be displayed .

Change Fund Center Via Menus Accounting� Financial accounting� Public Sector Management�

Funds Management�Master Data� Funds Center�Display Via Transaction Code FMSC

On the screen “Display funds center in FM Area”, enter the funds center number in the field funds center Field Name Description Values ( Example ) Funds Center Funds Center F210160 FM Area Defaults to FM Area 1000

Click on the enter icon to proceed to the next screen It displays the attributes in the Fund center








FI14.02.01 Original Budget – Enter The budget entry in the system will be combination of Fund center and commitment item . All the required master data already exist is the prerequisites required when processing this transaction: Via Menus Accounting� Public Sector Management� Funds management�

Budgeting� Budget Control System �Entry Documents�Create Via Transaction Code FMBBC

Update the following fields Field Name Description Values ( Example ) Header Process Select the process that you want to

perform Enter

Budget Category By default Payment Version Enter version 0 for approved budget 0 Document Type Select document type 1000 Document Date Defaults to today’s date 10.06.2010 Budget Type Correspond to the process you are

carrying out B1

Lines Funds Center SSA and Line of business for entering

budget F210160

Commitment Item Budget head for Budget entry A01501 Amount Amount of Budget 10000




Click to Enter the Original Budget A message bar displays





FI14.02.02 Transfer Budget – Post Budget transfer function will be used to re-allocate budget under certain conditions. In case the Budget is more in one fund center and insufficient in another fund center the budget transfer function will be used It will also apply in the case where sufficient fund in one commitment item is to be transfer to another commitment item having less fund Via Menus Accounting� Public Sector Management� Funds management�


Update the following fields Field Name Description Values ( Example ) Header Process Select the process that you want to

perform Transfer

Budget Category By default Payment Version Enter version 0 for approved budget 0 Document Type Select document type 1000 Document Date Defaults to today’s date 10.06.2010 Sender Fiscal year Normally defaults to the current year 2010 Budget Type Correspond to the process you are

carrying out A1

Receiver Fiscal year Normally defaults to the current year 2010 Budget Type Correspond to the process you are

carrying out A1

Lines -/+ Select (-) for the sender commitment item - Fund Center Enter the Funds center item transferring

the budget F210110

Commitment item Enter the Commitment item transferring the budget

A01501

Amount Enter the amount to be transferred 5000 -/+ Select (+) for the receiver commitment

item +




Fund Center Enter the Funds center item receiving the budget

F210120

Commitment item Enter the Commitment item transferring the budget

A02501

Amount Enter the amount to be transferred 5000

Click to post the transfer A message bar displays





FI14.02.03 Supplement – Enter Budget Supplement This applies to allocating additional budget from outside to a particular combination of funds centers and commitment items thereby increasing the overall budget amount. Via Menus Accounting� Public Sector Management� Funds management�


Field Name Description Values ( Example ) Header Process Select the process that you want to

perform Supplement


carrying out A1


budget F210160





Click to post the transfer A message bar displays





FI14.02.03 Supplement – Return Enter This applies to allocating additional budget from outside to a particular combination of funds centers and commitment items thereby increasing the overall budget amount. Via Menus Accounting� Public Sector Management� Funds management�


Field Name Description Values ( Example ) Header Process Select the process that you want to

perform Return


carrying out A1


budget F210160









FI14.02.05 Document Display In order to check for the document posted for budget entry Via Menus Accounting� Public Sector Management� Funds management�

Budgeting� Budget Control System �Entry Documents�Display Via Transaction Code FMEDD

Enter FM Area

Field Name Description Values ( Example ) FM Area FM Area for BSNL 1000 Document year Year for which budgeting is done 2010 Entry Document number

Budget Document number

Click on




Press Shift+F3 to return to the SAP Easy Access screen. The system task is complete

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