FIELD_INSTRUCTIONS_ACW_HANDAUGERING_OCTOBER2014.DOCX 1 ES101614002147SPB TECHNICAL MEMORANDUM American Creosote Works Site Feasibility Study Field Sampling Plan Addendum - Field Instructions for the Additional Surface Soil Sampling PREPARED FOR: Michael Hebert/USEPA CH2M HILL Field Team PREPARED BY: CH2M HILL DATE: October 16, 2014 PROJECT: EPA Region 6 Remedial Action Contract EP-W-06-021 Task Order No. 0051-RIFS-06G3 CH2M HILL Project No. 411242.FI.05 DCN: 0051-02028 These field instructions were prepared as an addendum to the Field Sampling Plan (FSP) (CH2M HILL, 2013) to support additional surface soil sampling at the American Creosote Works site (the “site”) located in Winnfield, Louisiana, scheduled for October 20, 2014. The site is 34 acres and is located at 1006 Front Street (Figure 1). Scope of Work The scope of work is to collect soil samples, from the 0 to 1 foot interval below ground surface (bgs), as close to as is practical to the previously sampled 65 locations noted in Figure 2. Table 1 provides previously sampled locations along with their coordinates. Travel Information Personnel should plan to arrive at the site the evening of Sunday October 19, 2014, and plan to depart the evening of Friday October 24, 2014. If due to unforeseen circumstances the schedule overruns into Saturday October 25, 2014, then the field team will modify their travel plans. Rental Car A rental car or a personal SUV may be used. Food All meals must be expensed. Maximum daily allowable food charges are $61 in Alexandria, Louisiana, where the field team plans to stay during the sampling event. New company policy on meals is that the employee must provide an itemized meal receipt when expensing travel expenses – regardless of dollar amount. Hotel All hotel charges must be expensed. Maximum daily allowable hotel rate (not including taxes) is $86 per night per person in Alexandria, Louisiana, where the field team plans to stay during the sampling event. All hotel taxes are to be classified when expensing via CH2M HILL iExpense for other travel. 010984
American Creosote Works Site Feasibility Study Field Sampling Plan Addendum - Field Instructions for the Additional Surface Soil Sampling PREPARED FOR: Michael Hebert/USEPA
CH2M HILL Field Team
PREPARED BY: CH2M HILL
DATE: October 16, 2014
PROJECT: EPA Region 6 Remedial Action Contract EP-W-06-021
Task Order No. 0051-RIFS-06G3
CH2M HILL Project No. 411242.FI.05
DCN: 0051-02028
These field instructions were prepared as an addendum to the Field Sampling Plan (FSP) (CH2M HILL, 2013) to support additional surface soil sampling at the American Creosote Works site (the “site”) located in Winnfield, Louisiana, scheduled for October 20, 2014. The site is 34 acres and is located at 1006 Front Street (Figure 1).
Scope of Work The scope of work is to collect soil samples, from the 0 to 1 foot interval below ground surface (bgs), as close to as is practical to the previously sampled 65 locations noted in Figure 2. Table 1 provides previously sampled locations along with their coordinates.
Travel Information Personnel should plan to arrive at the site the evening of Sunday October 19, 2014, and plan to depart the evening of Friday October 24, 2014. If due to unforeseen circumstances the schedule overruns into Saturday October 25, 2014, then the field team will modify their travel plans.
Rental Car A rental car or a personal SUV may be used.
Food All meals must be expensed. Maximum daily allowable food charges are $61 in Alexandria, Louisiana, where the field team plans to stay during the sampling event. New company policy on meals is that the employee must provide an itemized meal receipt when expensing travel expenses – regardless of dollar amount.
Hotel All hotel charges must be expensed. Maximum daily allowable hotel rate (not including taxes) is $86 per night per person in Alexandria, Louisiana, where the field team plans to stay during the sampling event. All hotel taxes are to be classified when expensing via CH2M HILL iExpense for other travel.
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AMERICAN CREOSOTE WORKS SITE FEASIBILITY STUDY FIELD SAMPLING PLAN ADDENDUM - FIELD INSTRUCTIONS FOR THE ADDITIONAL SURFACE SOIL SAMPLING
Subcontractor Oneida Total Integrated Enterprises (OTIE) is a teaming subcontractor with CH2M HILL on U.S. Environmental Protection Agency (EPA) Region 6 Projects. OTIE personnel, along with CH2M HILL personnel, will be supporting the soil sampling task for this mobilization. Mobilization Prior to mobilization the following supplies and equipment should be procured.
Two or three stainless steel hand augers capable of advancing to depths of 5 feet bgs
Two or three stainless steel trowels
A handheld Global Positioning System (GPS) enabled device
Photoionization Detector (PID) and calibration gases
Sample containers
Labels/tags for sample containers
Custody seals
Packing/shipping tape
Latex gloves
Several 5-gallon buckets for decontamination of the hand auger
Alconox phosphate-free soap and/or Liquinox to decontaminate the hand auger
Scrub brushes for removing gross contamination
Paper towels
Trash bags
Bubble Wrap
Prior to mobilization the Field Team Leader (FTL) will confirm that the following items have been ordered and shipped to the site or CH2M HILL/DFW office: sampling containers, trip blanks, chain of custody (CoC) documents, custody seals, sample tags, and sample labels. Further, submission of applicable health, safety, and quality paperwork for CH2M HILL and OTIE employees should also be completed.
Field Monitoring and Sample Collection The GPS equipment will be checked prior to sampling to confirm it turns on and is working accurately. Sample containers will be checked for broken or missing containers. Each sample location will be verified using the coordinates listed by each Sample ID listed on Table 1 and Figure 1, and the location will be verified by using the GPS unit.
The field team will collect the soil samples using a stainless steel hand auger or a stainless steel trowel. Prior to collection, the sample will be placed into a decontaminated stainless steel bowl and homogenized. Any visual staining or presence of chemical odors, will be recorded in the field log book. The surface soil sampling procedures using hand auger are provided in the FSP, Appendix A-Standard Operating Procedures (CH2M HILL, 2013). Similarly, after collecting the soil sample the hole will be backfilled following the procedures outlined in the FSP, Appendix A-Standard Operating Procedures (CH2M HILL, 2013). Sample container size, preservatives, and holding times are provided in Table 2.
Soil Sample Identification Soil samples collected during the field activities will be identified with the following labeling scheme:
ACW-BBB-SB##RE-0-1
Where:
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AMERICAN CREOSOTE WORKS SITE FEASIBILITY STUDY FIELD SAMPLING PLAN ADDENDUM - FIELD INSTRUCTIONS FOR THE ADDITIONAL SURFACE SOIL SAMPLING
ACW corresponds to American Creosote Works by assigned abbreviation.
BBB corresponds to the location of sample collection by assigned abbreviation.
NDU – Northern Decision Unit
WDU – Western Decision Unit
SDU – Southern Decision Unit
NPDU – Non-Process Area Decision Unit
PADU – Process Areas Decision Unit
BGDU – Background Decision Unit
SB represents a soil boring, and ## is the two-digit boring number shown on Figure 2, and RE indicating the corresponding resampled location.
Sample labels for the sampling containers will show CLP ID, sample location, preservation and analysis requested. Sample tags will also show the date and time of collection.
Field duplicates will be amended as follows:
ACW-BBB-SB##RE-0-1-FD
MS/MSD samples will be labeled as:
ACW-BBB-SB##RE-0-1-MS/MSD
Any additional or changed abbreviations created in the field will be explained in the field logbook.
Equipment blanks will be labeled as:
EB##-MMYYYY
Where ## is a two-digit number indicating the consecutive equipment blank collected. The two numbers will use leading zeros.
Decontamination and Waste Management Procedures The decontamination procedures of hand augers/trowels and waste management procedures will be followed as outlined in the Field Sampling Plan (CH2M HILL, 2013).
Project Organization/Staff Contacts Coordination and communications for the field event will primarily be coordinated through the Project Manager (PM), John Knott/DFW. Technical questions regarding the scope of work or other concerns that could potentially affect quality on the project should be directed to the PM. The longitude and latitude of sample points is provided in Table 3.
Communications and Quality Assurance/Quality Control Communication among the project team is critical for the success of this project. Communication includes the following:
Daily communication with project team
Daily e-mails and/or phone calls that summarize pertinent sample information and progress to John Ynfante, the Project Chemist, and PM – as appropriate.
Field notes, forms, and logbooks will be used by the FTL to verify that the information uploaded to the project database is accurate and complete at the end of the sampling event.
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AMERICAN CREOSOTE WORKS SITE FEASIBILITY STUDY FIELD SAMPLING PLAN ADDENDUM - FIELD INSTRUCTIONS FOR THE ADDITIONAL SURFACE SOIL SAMPLING
Deviations from the scope of work will be communicated in e-mails to the PM and documented in the logbooks.
Community Relations During the course of field activities, the project team may encounter pedestrians, workers, or possibly media officials who inquire about the nature of the work being performed. The project team is responsible for directing any inquiries to the PM. Field team staff are not allowed to discuss the nature of the work with non-project team personnel.
Project Numbers Location Activities Project Number (s)
ACW Winnfield, LA. Field Preparation 411242.FI.05
ACW Winnfield, LA. Field tasks (sampling/shipping/travel) 411242.FI.05
Schedule Sampling activities will start on October 20, 2014, and are anticipated to be completed by October 24, 2014.
Sample Handling and Analysis Sample handling involves the field-related considerations concerning field sample documentation, nomenclature, packaging, shipping, and chain-of-custody (COC). Sample container, preservation, and holding times are provided in Table 2. The FTL will be the immediate contact for sample tracking with support from John Ynfante/HOU. The FTL will coordinate with the CLP/EPA laboratories and the field team. The FTL will notify Myra Perez/Christy Warren/Mike Fertitta (EPA Laboratory contacts), and Margaret Jarosz/ Myra Perez (CLP Laboratory contacts) of all shipments sent to their laboratory and provide them with the number of coolers shipped and the tracking numbers of the shipment. Each day that samples are shipped to a CLP laboratory, the Scribe Export file for CLP must be uploaded on the SMO Portal. If any samples are shipped to CLP laboratories for Saturday delivery, Margaret Jarosz must be notified by 3:00 p.m. on Friday afternoon. Also, on the FedEx form, “overnight priority” should be checked. If necessary, check “For Saturday Delivery,” and apply Saturday delivery stickers to coolers.
The laboratory will send the Project Chemist a copy of the laboratory log-in sheets and any corrective action forms. The Project Chemist will receive the laboratory data packages and the Electronic Data Deliverables.
Sample Shipping Each day soil samples will be delivered to the following FedEx location in Alexandria, Louisiana for overnight shipping:
FedEx Ship Center 850 N Bolton Ave Alexandria, LA 71301 Hours of operation: M – F 8:30 AM – 6:30 PM
Last express drop off: Monday through- Friday – 6:00 PM
FedEx airbills should be generated daily using the firm’s internal shipping tool – CHExpress, if available. In the event CHExpress is not functioning properly (site maintenance, etc.), manual airbills must be
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AMERICAN CREOSOTE WORKS SITE FEASIBILITY STUDY FIELD SAMPLING PLAN ADDENDUM - FIELD INSTRUCTIONS FOR THE ADDITIONAL SURFACE SOIL SAMPLING
completed for the shipments. The project number and task code should be written at the top of each CoC.
The shipping address for the EPA Houston laboratory and the laboratory contact is provided below:
EPA Region 6 Laboratory ATTN: Christy Warren 10625 Fallstone Road Houston, TX 77099 Phone: (281) 983‐2193 The CLP laboratory will be assigned by Myra Perez/EPA by the sampling date. For any questions, contact Myra Perez or Margaret Jarosz.
Health and Safety Work will be performed using Level D personnel protection (steel toe boots, nitrile gloves, reflective vests, and hard hat where required). Hard hats are required when working near the roadway. Snake chaps will be worn, if needed, in the areas that are not mowed or are wooded.
A hospital route map, driving directions, and additional health and safety information are included in the health and safety plan (HASP). In the event of an emergency, injured personnel should be taken to the following medical center:
Winn Parish Medical Center 301 West Boundary Street Winnfield, LA 71483 (318) 648‐3000 The FTL, who also serves as the Site Safety Coordinator (SSC), will conduct a daily health and safety meeting before beginning work to discuss the work items, worker responsibilities, and familiarize workers with the HASP. Each team member is responsible for reading, understanding, and abiding by the health and safety requirements documented in the HASP. The HASP will be signed by each field team member prior to conducting work. The Field team will refer to the HASP for tasks to be completed as part of this effort.
The HASP, activity hazard analysis (AHA), safe behavior observations (SBO), and pre task safety plans (PSTP) should be approved by the Site Health and Safety Manager, Mark Orman, and then printed and transported to the site. The AHAs for the soil sampling task using a hand auger is provided in Table 4. The expectation is for each team member to complete and submit an SBO once every week.
Send SBO file(s) via e‐mail to the ESBG SBO e‐mail box ([email protected]) and to the PM. Copies should also be saved to the SharePoint Site (link provided below).
SharePoint links to Pertinent Documents Field Sampling Plan ‐ FSP
Work Cited CH2M HILL. 2013. Field Sampling Plan for Risk Assessment Data Gaps Investigation, Version 1.1, American Creosote Works, Inc., Superfund Site Remedial Action, Winn Parish, Winnfield, Louisiana.
FIELD_INSTRUCTIONS_ACW_HANDAUGERING_OCTOBER2014 PAGE 1 OF 6 ES101614002147SPB
TABLE 4 Activity Hazard Analysis American Creosote Works, Winnfield, Louisiana Date: October 15, 2014 Task Risk Assessment Code (RAC):
L = Low Low
Job/Activity: Soil sampling using a Hand Auger
Project: American Creosote Works E = Extremely High Risk
Probability
Prepared by: Prithviraj Patil H = High Risk
Reviewed by (PM/Site Supervisor/H&S): Mark Orman M = Moderate Risk Frequent Likely Occasiona
l
Seldom Unlikely
Description of the work: Collecting soil samples using a hand auger/trowel between 0 to 1 foot below ground surface
Se
ve
rity
Catastrophic E E H H M
Critical E H H M L
Marginal H M M L L
Negligible M L L L L
Work Activity Sequence
(Identify the principal steps involved and the sequence of work activities)
Potential Health and Safety Hazards
(Analyze each principal step for potential hazards)
Hazard Controls
(Develop specific controls for each potential hazard)
General Preparation for soil sampling activities:
Complete HASP, AHA review.
Complete Pre-Task Safety Plan.
Confirm list of soil sample locations and route to be taken.
Review, inspect and locate safety equipment including fire extinguisher, first aid kit, insect repellant, ice melt, PPE, etc.
Remote areas, biohazards associated with sample locations in remote areas.
Weather related issues (heat and/or cold stress).
Wear proper PPE as specified in HASP including safety glasses with side shields, hard hat, hearing protection, safety boots, snake chaps,work gloves, and high visibility traffic vest if working in areas with vehicles, heavy equipment, or traffic.
Use cones or barricades as necessary to identify and control site boundaries and access.
Staff should understand and be able to recognize the signs and/or symptoms of cold and hot weather related illnesses.
Watch for animal hazards in wooded and high grassy areas (i.e. snakes, rabid raccoons, etc.).
Follow the biological hazard precautions, guidelines, and fact sheets in the HSP for ticks, Valley Black Gnats, rodents, spiders, snakes,
010996
Work Activity Sequence
(Identify the principal steps involved and the sequence of work activities)
Potential Health and Safety Hazards
(Analyze each principal step for potential hazards)
Hazard Controls
(Develop specific controls for each potential hazard)
scorpions, hazardous plants, etc.
If near waterways watch for snakes, slippery surfaces, uneven walkways. Wear sturdy, steel-toe boots and snake chaps.
Wear and use proper clothing and sprays to protect against ticks, mosquitoes, poison ivy, and other biological hazards.
Personnel should dress appropriately for ambient temperatures, which would include, but are not limited to, dry layered clothing.
For cold weather, work schedules should be adjusted to provide sufficient break periods in a heated area,
For hot weather, work schedules may need to be adjusted to allow for time interval periods to replenish fluids, free of contamination.
Review/Inspect safety equipment prior to starting work. Ensure fire extinguisher, spill kit, eye wash unit, and first aid kits are at the location.
Prepare for sample collection (subsurface samples).
Striking or coming into contact with buried utilities may potentially expose personnel to hazards including high voltage, electricity, natural gas, industrial wastewater, and raw sewage.
Check sample locations for underground utilities.
All locations will be marked with white paint; Underground Services Alert will be notified 48 hours before beginning work.
Use proper lifting procedure when loading and unloading equipment into vehicles. Use mechanical means for lifting when available or necessary.
Bend down at the knees and lift with your legs rather than bending and lifting with your back. Do not lift and twist.
010997
Work Activity Sequence
(Identify the principal steps involved and the sequence of work activities)
Potential Health and Safety Hazards
(Analyze each principal step for potential hazards)
Hazard Controls
(Develop specific controls for each potential hazard)
Hand augering Contact, exposure, and exertion hazards.
Hand auger slowly, do not force through soil.
If an obstruction is encountered, suspend work and determine what it is. If it cannot be determined what the obstruction is, contact the client or project representative—sample location may have to be moved.
Wear proper PPE: safety glasses with side shields, hard hat, safety boots, leather gloves, high visibility traffic vest (if necessary), chemical resistant over-gloves, if necessary.
Use a balanced stance with feet and shoulder width apart to avoid back, neck, and wrist strain.
Take turns with other team members to avoid fatigue.
Drink plenty of water (hot, warm, and cold weather).
Receiving sample containers (possibly preserved).
Glass containers/broken glass, cuts to hands.
Packaging material acid leak.
Use caution when opening package and removing containers.
Wear proper PPE including safety glasses with side shields or goggles, Nitrile gloves, and splash
protection as necessary (apron or Tyvek).
Preparation of sample containers.
Handling of chemicals/spilling or splashing chemicals on skin, clothes, or in eyes.
Never leave open chemicals unattended.
Know the location of the nearest eyewash station.
Wear proper PPE including safety glasses with side shields or goggles, Nitrile gloves, and splash protection as necessary (apron or Tyvek).
Keep prep and pack area well ventilated (open windows).
Read MSDS for preservation material.
Know the location of MSDS, absorbent spill cloth, Hazmat spill kit.
Do not hold sample containers on your lap when adding preservative(s).
Make sure all caps are secure.
010998
Work Activity Sequence
(Identify the principal steps involved and the sequence of work activities)
Potential Health and Safety Hazards
(Analyze each principal step for potential hazards)
Hazard Controls
(Develop specific controls for each potential hazard)
Collecting soil samples Exposure, Contact, Slips, Trips, Falls Wear proper PPE: safety glasses with side shields, hard hat, safety boots, and chemical resistant gloves. Be aware of possible sharp burs, etc. on auger flight when removing soil
Maintain clean a work area, keep walkways clean and clear of debris, and picked up tools.
Use a dedicated pen for logging information into field book to prevent potential contact with contaminants following logging activities.
Handle sample jars safely; if a jar is broken, make sure leather work gloves are used during the cleanup.
Use appropriate nonreactive tools (stainless steel trowels, etc.) to collect samples.
Air monitoring will be performed in breathing zone in accordance with site HSP. Action levels will be followed in site HSP.
Decontamination of hand auger Exposure hazard Become familiar with the detergent (i.e. Alconox) MSDS before beginning decontamination.
Be aware of potential slip and trip hazards such as wet surfaces and hoses.
Contain all decon water and dispose of properly
Properly dispose of decontamination water and PPE in designated areas.
Wear appropriate PPE as stated above.
Handling/Loading Sample Coolers Lifting hazards, back injury, or strain.
Contact with broken glass in coolers.
Exposure to potential contaminants due to broken container.
Tape gun – sharp edge.
Use proper lifting procedure when loading coolers and equipment back into the truck (to avoid lifting heavy/awkward coolers, leave coolers on the tailgate to load samples and ice into).
Use mechanical means to lift when available or necessary, or enlist a buddy to assist.
Bend down at the knees and lift with your legs rather than bending and lifting with your back. Do not lift and twist.
Use caution when taking contents out of the
010999
Work Activity Sequence
(Identify the principal steps involved and the sequence of work activities)
Potential Health and Safety Hazards
(Analyze each principal step for potential hazards)
Hazard Controls
(Develop specific controls for each potential hazard)
cooler. Inspect coolers for ticks and spiders, as well as for broken glass. Wear leather gloves if you have to handle broken glass.
Wear appropriate PPE as stated above when handling samples.
To the extent possible, prepare tape strips separately and apply them to the sample bottles by hand; break the tape by pushing the tape gun away from you; ensure hands and legs are not in the path of the tape gun.
Equipment to be used
(List equipment to be used in the work activity)
Inspection Requirements
(List inspection requirements for the work activity)
Training Requirements
(List training requirements including hazard communication)
Fire extinguisher(s)
PID
Portable eye wash
First Aid/bloodborne pathogen/CPR kit
Sample coolers
Sampling equipment
Decon supplies
Inspect all equipment and tools prior to each use.
Calibrate PID prior to use.
Visually inspect the work area daily.
Use applicable project self-assessment checklists.
Inspect vehicles prior to operation.
Inspect hand auger for obvious wear and tear.
OSHA 40-hour HAZWOPER initial training, current refresher, and medical clearance.
Hazard Communication training, as appropriate.
Training on CH2M HILL HASP and Subcontractor’s HASP (and applicable AHAs).
Documented training on MSDSs for any chemicals used.
Qualified SHSO (with SC-HW training).
Notes: AHA = Activity Hazard Analysis PPE = Personal Protective Equipment CPR = Cardio Pulmonary Respiration PID = Photo-Ionization Detector HAZWOPER = Hazardous Waste Operations and Emergency Response SC-HW = Safety Coordinator Hazardous Waste HSP = Health and Safety Plan SHSO = Site Health and Safety Officer MSDS = Material Safety Data Sheets OSHA = Occupational Safety and Health Administration
