FINA – SWIMMING WORLD CUP | Info Bulletin

EVENT INFORMATION GENERAL INFORMATION Dates Competition: 4 to 6 October, 2019

Training days: 2 to 3 October 2019 Location Duna Arena

36 Nepfurdo utca, Budapest, Hungary 1138

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Host Hungarian Swimming Association 2 Hajos Alfred setany, Budapest, Hungary 1007

Contact details David Szanto, Event Manager Phone number: +3630 3760619 Email: international@musz.hu

Event website (if any) www.musz.hu Social media facebook.com/uszoszovetseg COMPETITION INFORMATION Pool Dimension 50m Number of lanes 10 lanes Rules The SWC Events will be held under FINA Rules as well as

the SWC Summons (available on the dedicated SWC page: http://fina.org/event/swimming-world-cup-2019).

Results All results are available on the FINA website / FINA official results app

Streaming All sessions will be available on https://www.finatv.live/en EVENT KEY DATES 1 August, 2019 Visa deadline 20 August, 2019 Hotel Reservation form 10 September, 2019 Accommodation (final reservation deadline) 24 September, 2019 Sport entries and Final registration 3 October, 2019 Team Official Meeting (Duna Arena @ 15:00) 2-3 October, 2019 Official Training – pool available from 8:00-11:00 and 16:00-

19:00 OVERALL SCHEDULE 1 October, 2019 Arrival 2 October, 2019 Open Training & PR activities with certain

athletes 3 October, 2019 Open Training & Press Conference 4 October, 2019 – Day 1 Competition 5 October, 2019 – Day 2 Competition 6 October, 2019 – Day 3 Competition 7 October, 2019 Departure Including all PR, Press Conference and Media Activities.

FINA – SWIMMING WORLD CUP | Info Bulletin

ENTRY PROCESS All entries shall be made electronically via the FINA General Management System (GMS) via the link https://data.fina.org. Access to the registration system should be via the logins previously supplied to your Federation. If you require any assistance of support with the registration process, please contact aquaticsdb@fina.org COMPETITION SCHEDULE

TRANSPORTATION Official airport arrival and departure* BUD (Budapest Liszt Ferenc Airport) Ground transportation The Organising Committee will provide

transportation to and from the airport as well as between the hotel and venue for teams who book their accommodation through the LOC

* Please make sure to enter the CORRECT travel information in the FINA GMS. The OC will organise the transportation according to the flight details entered in the system. OFFICIAL HOTEL Option A Danubius Health Spa Resort Margitsziget****/ Danubius Grand Hotel Margitsziget****

Margitsziget, Budapest, Hungary 1007 Website https://www.danubiushotels.com/en/our-hotels-budapest/danubius-health-spa-resort-margitsziget

Distance from venue 1.8 km Distance from airport 25 km Wifi Available for free

FINA – SWIMMING WORLD CUP | Info Bulletin

Option B The Aquincum Hotel Budapest****

94 Arpad Fejedelem Utja, Budapest, Hungary 1036 Website https://www.aquincumhotel.com/

Distance from venue 2 km Distance from airport 24 km Wifi Available for free

ROOM & BOARD PACKAGES The HMF/OC shall provide accommodation in a minimum 4-star hotel with full-board (3 meals per day of adequate quantity and quality) for a minimum of 2 athletes and 1 team leader/coach for each of the other HMF’s of the SWC as follows:

• Neighbouring countries – for 3 days/nights • Same continent – for 4 days/nights • Another continent – for 5 days/nights

In addition, the HMF/OC shall provide a fix amount per swimmer toward the international travel (Europe – USD 500) and shall cover all costs associated to the board and lodging of a minimum 20 (foreign) swimmers.

FINA – SWIMMING WORLD CUP | Info Bulletin

All other participating National FINA Member Federations are responsible for their own swimming team’s accommodation and board expenses. Single room EUR 250 (full board) per night /per room Twin room EUR 320 (full board) per night /per room To avoid cancellation charges the Accommodation section must be notified of any amendments or cancellation latest by September 10, 2019. VISA The Hungarian Swimming Association will make its best efforts to facilitate an entry visa to Budapest, Hungary for all participants of the World Cup who have completed their registration in the FINA GMS by the registration deadline. Please make sure that the visa fields are completed correctly in the GMS with the city and country where you will apply for the visa. VISA REQUIREMENTS All visitors to Hungary should have a valid Schengen visa for their entry and stay in the country. The Hungarian Swimming Association will do its best efforts to facilitate an entry visa to Hungary for all participants and coordinate all the required procedures upon receipt of (a) electronic copies of a valid passport (at least for 6 months from the entry date), (b) date of arrival and (c) country of residence. All information should reach the HSA no later than 1 August 2019. Hungary joined the Schengen Area on December 21, 2007. From that time visas and residence permits issued by one of the Member States are valid also for Hungary, and visas/residence permits issued by Hungarian authorities are as a general rule also valid for the entire Schengen Area. Holders of passports issued by the countries, entities or territories listed on the following website are granted, under bilateral agreements, visa-free travel to Hungary: http://konzuliszolgalat.kormany.hu/visa-waiver-agreements Participants who need a visa to enter Hungary are advised to submit their application to the competent Hungarian mission at least 8 weeks before travelling. Applications should include a proof of registration Where to submit a visa application? Uniform visa applications have to be submitted at the representation of Hungary or at the Consulate/Embassy representing Hungary on visa issuance in your country. Which of the Hungarian consulates are responsible for issuing visa?

a) where the applicants resides legally and has a habitual residence (the applicant is a citizen of the esteemed country or holds a permit that makes a stay longer than 3 months possible – e.g. residence permit)

b) the applicant does not have a habitual residence or right for long term stay but at the moment stays legally there and gave reasons for applying at that consulate. This is not a personal right, it depends on the consulate’s consideration and can only happen for an extremely good cause.

FINA – SWIMMING WORLD CUP | Info Bulletin

The stay is legal if, according to the third-countries law, the applicant is entitled to stay within the consulate’s authorized area for short stay (e.g. with a visa) or for longer stay (e.g. with residence permit). If there is no Hungarian mission in the country where the applicant has his/her habitual residence, a Schengen Member State may represent Hungary regarding visa issuance, in the framework of an existing visa representation agreement. Visas are issued on behalf of Hungary by other Schengen Member States in accordance with visa representation agreements in countries listed on the website at: http://konzuliszolgalat.kormany.hu/visa-issuance-on-behalf-of-hungary Who can submit a visa application? The application should be submitted personally by the applicant (fingerprints will be collected /exemptions exist for specific categories of applicants). Important information

1. Application shall be lodged no more than three months before the start of the intended visit.

2. The decision about the admissible applications as a main rule must be made within 15 calendar days counted from the submission. Therefore it is advised to submit the application earlier than 15 calendar days before the planned departure. The consulate does not take any responsibility for delayed submission and for therefore failed travels.

3. The period of examining a visa application may be extended up to a maximum of 30 calendar days, and exceptionally up to a maximum of 60 calendar days in special cases.

Documents needed upon visa applications:

1. Completed visa application form; 2. Travel document with at least two empty pages. The passport should have been

issued within the last 10 years. The passport must be valid for at least 3 months beyond the date on which you intend to leave the Schengen territory.

3. Travel medical insurance (covering emergency medical, hospitalization and repatriation. The minimum cover should be of 30.000 EUR. This insurance must be valid for the entire Schengen area and throughout the duration of the stay)

4. Travel itinerary and hotel reservation 5. Invitation letter 6. Visa fee (60 EUR)

Please note:

• All submitted documents must be in English or in the language of the representing Member State

• An interview may be required at the Embassy or by phone • You may be asked to provide further information or documentary evidence in

addition to the above guideline Prior consultation: Under Article 22 of the Regulation (EC) No 810/2009 of the European Parliament and of the Council of 13 July 2009 establishing a Community Code on Visas (Visa Code), a Member State may require the central authorities of other Member States to consult its central

FINA – SWIMMING WORLD CUP | Info Bulletin

authorities during the examination of visa applications lodged by nationals of specific third countries or specific categories of such nationals. The consultation may take up to 10 calendar days which shall be taken into consideration when applying for a visa. FINA SOCIAL MEDIA PLATFORMS

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