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Good Agricultural Practices and Farm Management Manual
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Contract No. 002/09 Good Agricultural Practices (GAP) / Farm Management Manual Prepared by Caribbean Agricultural Research and Development Institute (CARDI) July 2010 MINISTRY OF ECONOMIC DEVELOPMENT, BELIZE 9 th EUROPEAN DEVELOPMENT FUND BRDP Call for Proposal No. 7 AGRICULTURE ENTERPRISE DEVELOPMENT FOR RURAL BELIZE (AED) 125993/M/ACT/BZ
Transcript
Page 1: Final Gap and FM Manual

Contract  No.  002/09  

Good Agricultural Practices (GAP) /

Farm Management Manual

Prepared  by

Caribbean  Agricultural  Research  and  Development  Institute  (CARDI)

July  2010

MINISTRY  OF  ECONOMIC  

DEVELOPMENT,  BELIZE

9th  EUROPEAN  

DEVELOPMENT  FUND

BRDP  Call  for  Proposal  No.  7

AGRICULTURE  ENTERPRISE  DEVELOPMENT  

FOR  RURAL  BELIZE  (AED)

125993/M/ACT/BZ

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GOOD AGRICULTURAL PRACTICES /FARM MANAGEMENT This manual will help you manage your operations according to the guidelines of Good Agricultural Practices or GAP. “Good Agricultural Practices” serves as a tool for deciding, at each step in the production process, what practices and/or outcomes to follow that are environmentally sustainable and in keeping with what is socially acceptable in Belize. The implementation of GAP should therefore contribute to Sustainable Agriculture and Rural Development. GAP are at the core of the project objectives of the UNDP/AED. Many Good Agricultural Practices (GAP) codes, standards and regulations have been developed in recent years by the food industry and producers’ organizations. In Belize, the Government and the Ministry of Agriculture have begun to place standards on agricultural practices at farm level for a range of commodities. Some of these guidelines are in fulfillment of trade and international requirements with regard to food safety and quality. Other agencies like the Belize Sugarcane Farmers are following more specific requirements of specialty or niche markets like Fairtrade. The objective of these GAP codes, standards and regulations revolve around:

ensuring safety and quality of produce in the food chain capturing new market advantages by modifying supply chain governance improving natural resources use, workers health and working conditions creating new market opportunities for farmers and exporters in developing countries

Why is CARDI recommending GAP? We want you, as a progressive farmer of Belize, to manage your farm in ways that will guarantee lasting success. These practices, like all good habits, will become your natural, automatic response to production and marketing challenges. If you follow the guidelines you will have a better chance of achieving your goals. We see GAP as an important part of overall Farm Management. The decisions that you will have to make as a farm manager will be flavoured by how closely they match up to recommended practices. To be in a position to manage your farm effectively you should be aware of the standards by which your products and operations will be judged. There are health and environmental concerns that are only going to get more and more important. This manual and course will help you understand and hopefully adopt some of these tried and tested agricultural practices.

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Good Agricultural Practices are "practices that address environmental, economic and social sustainability for on-farm processes, and result in safe and quality food and non-food agricultural products" These practices, when implemented by the majority of farmers, will lead to:

The economical and efficient production of sufficient, safe and nutritious food

The sustainable use of natural resources The maintenance of viable farming enterprises thereby contributing to sustainable livelihoods

The maintenance of cultural and social norms Belize already has well defined GAP/Eurogap compliance modes. The Belize Agricultural Health Authority (BAHA) is the recognized agency overseeing GAP compliance. So what does all this mean in everyday English? The term "good agricultural practices" is used to refer to widely varying operations, from monitoring of pesticides use, to aspects of primary production and post harvest systems, such as the environmental impact of your farm operations or labour conditions. The object of this manual/course is to focus on "food safety and quality GAPs "that can induce more sustainable farming practices as opposed to the so-called "food security or sustainability GAPs".

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Potential benefits and challenges related to Good Agricultural Practices

Potential Benefits of GAP

Appropriate adoption and monitoring of GAP helps improve the safety and quality of food and other agricultural products

It may help reduce the risk of non-compliance with national and international regulations, standards and guidelines, regarding permitted pesticides, maximum levels of contaminants in food and non-food agricultural products, as well as other chemical, microbiological and physical contamination hazards

Adoption of GAP helps promotes sustainable agriculture and contributes to meeting national and international environment and social development objectives

Challenges Related to GAP

In some cases GAP implementation and especially record keeping and certification will increase production costs for resource-poor farmers. In this respect, lack of harmonization between existing GAP-related schemes and availability of affordable certification systems has often led to increased confusion and certification costs for farmers and exporters

Standards of GAP can be used to unfairly block producers out of certain markets. Buyers of produce may attempt to impose realistic or unattainable standards to serve their own interests

There is a high risk that small scale farmers will not be able to seize export market opportunities unless they are adequately informed, technically prepared and organized to meet this new challenge with governments and public agencies playing a facilitating role. That is why the AED project has included training on GAP, Clusters/Cooperatives and farm management

Compliance with GAP standards does not always foster all the environmental and social benefits that are claimed

Farmers need to be shown, with practical applications, how the GAP will lead to improvements in terms of yield and production efficiencies as well as environment and health and safety of workers

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We will consider the GAP in terms of:

• natural resources (energy, soil, air, water, wild plants and animals) • cultural resources (landscape, traditional buildings, historic and

archaeological features and public access) • farm livestock (health and welfare) • farm labour (safety) • the general public (food safety and public health)

Farm Management This aspect of the manual/course provides participants with the tools to pay attention to detail on all aspects of managing the total farm operation. Farm management is a learned set of skills that allows the manager to make informed decisions and to implement changes that will move the operation toward its goals. The CARDl facilitator will introduce Farm Management as a decision-making activity that will help you decide how you go about your farming business. The basic decisions of the farming business are:

(a) What to produce or what combination of different enterprises to follow? (b) How much to produce and what is the most profitable level of production? (c) What should be the size of an individual enterprise, which, in turn, will

determine the best overall size of the farm business? (d) What methods of production (production practices or what type of quality of

inputs and their combination) should be used? (e) What and where to market?

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Good Agricultural Practices Let us take a look at the range of practices that are included in the GAP and the aspects of agriculture they impact Energy and Waste Management Very often we do not think about waste management until the end of a process. GAP means thinking about waste management even before you start operations, so that your planning completes the loop of activities that you want to engage in. Energy and waste management are also components of sustainable production systems. Farms require fuel to drive machinery for cultural operations, for processing, and for transport. The objective is to perform operations in a timely fashion, reduce the drudgery of human labour, improve efficiency, diversify energy sources, and reduce energy use. Good Agricultural Practices related to energy and waste management will include:

Using energy saving practices in building design, machinery size, maintenance and use

investigating alternative energy sources to fossil fuels such as using Biogas as promoted in the UNDP/AED Project

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recycling organic wastes and inorganic materials e.g. through composting maintaining accurate records of energy use eg diesel used to operaye pumps, storage, and disposal

minimizing non-usable wastes and disposing of them responsibly (by not leaving used pesticide containers exposed to the elements or in positions where they can contaminate soil or water)

storing fertilizers and agrochemicals securely and in accordance with legislation

establishing and rehearsing emergency action procedures to minimize the risk of pollution from accidents

Soil The physical and chemical properties and functions, organic matter and biological activity of the soil are fundamental to sustaining agricultural production and are key to soil fertility and productivity. Appropriate soil management aims to maintain and improve soil productivity by improving the availability and plant

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uptake of water and nutrients through enhancing soil biological activity, replenishing soil organic matter and soil moisture, and minimizing losses of soil, nutrients, and agrochemicals through erosion, runoff and leaching into surface or ground water. Though soil management is generally undertaken at field/farm level, it affects the surrounding area or catchment due to off-site impacts on runoff, sediments, nutrients movement, and mobility of livestock and associated species including predators, pests and biological control agents. Good Agricultural Practices related to soil include:

maintaining and improving soil organic matter through the use of compost, manure and other soil ameliorants (material that you add to the soil to improve it)

rotating crops – to enable the soil to build up and replace the nutrients extracted by the previous crop. On occasion the land may be left fallow or converted to pasture

maintaining soil cover to provide a welcoming environment for the microorganisms and earthworms living in the soil. These organisms help breakdown soil and make it more fertile

rational mechanical and/or conservation tillage – by not over ploughing or rotovating the soil. Ensuring hard pans or dust bowls are not created

rotating pastures by moving the animals from paddock to paddock adding chemical fertilizers only after soil analysis to reduce wastage and toxic buildup in the soil or pollution of aquifers and surface water

applying chemical fertilizers as recommended by the manufacturers and the Ministry of Agriculture. Application methods should match the formulation of the fertilizer, e.g. foliar fertilizers should be in solution and applied directly to leaves, whereas a granular formulation would be applied in the drip zone

establishing beds or rows along the contours on sloping land Maintaining a protective cover crop on sloping land to reduce erosion and inevitable soil loss

Water Agriculture carries a high responsibility for the management of water resources in quantitative and qualitative terms. Careful management of water resources and efficient use of water for rainfed crop and pasture production, for irrigation where

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applicable, and for livestock, are criteria for GAP. Efficient irrigation technologies and management will minimize waste and will avoid excessive leaching and salinization. Water tables should be managed to prevent excessive rise or fall. Good Agricultural Practices related to water will include:

improving soil structure and increasing soil organic matter content; that will help the soil hold more water and reduces the frequency with which water has to be applied

applying only those production inputs (including waste or recycled products of organic, inorganic and synthetic nature) that will not contaminate of water resources

monitoring crop and soil water status through the use of simple techniques like sample rolling or through the use of electronic probes

accurately scheduling irrigation routinely checking the quality of water from on-farm wells and managing water tables to prevent excessive extraction

preventing soil salinization by adopting water-saving measures and re-cycling where possible

providing adequate, safe, clean watering points for livestock in extensive, open range systems

using drip irrigation techniques as opposed to sprinkler systems

managing ground and soil water by proper use, or avoidance of drainage where possible. Thus using the pitch of drains to slow water movement out of the plot

directing guttered water from buildings into storage tanks or ponds

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adopting techniques to enhance the functioning of the water cycle by establishing permanent cover and maintaining watersheds

maintaining or restoring wetlands as necessary Natural Environment

Agricultural land accommodates a diverse range of animals, birds, insects, and plants. There have been persistent concerns that modern farming adversely affects biodiversity. It is believed that farming can cause the loss of some non-target species from the countryside because their habitats have been destroyed. The challenge for farmers in Belize is to manage and enhance wildlife and other habitats while keeping the farm business economically viable. Good Agricultural Practices related to the natural environment will include:

identifying and conserving wildlife habitats and landscape features, such as trees of historical or cultural significance, on or near your farm

creating a diverse cropping pattern on the farm as close as possible to an integrated farm to avoid the large scale concentration of one family of plants or animals

minimizing the impact of operations such as tillage and agrochemical use on wildlife

managing field margins to reduce noxious weeds and to encourage a diverse flora and fauna with beneficial species

managing streams, other watercourses and wetlands to encourage wildlife and to prevent pollution

monitoring those species of plants and animals whose presence on the farm is evidence of good environmental practice and acceptable diversity

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Crop and Fodder Production

Crop and fodder production involves the selection of annual and perennial crops, their cultivars and varieties, to meet local consumer and market needs according to their suitability to the site and their role within the crop rotation for the management of soil fertility, pests and diseases, and their response to available inputs. Perennial crops are used to provide long-term production options and opportunities for intercropping. Annual crops are grown in sequences, including those with pasture, to maximize the biological benefits of interactions between species and to maintain productivity. Harvesting of all crop and animal products removes their nutrient content from the site and must ultimately be replaced to maintain long-term productivity.

Good Agricultural Practices related to crop and fodder production will include

Selecting the most appropriate cultivars and varieties on an understanding of their characteristics, including:

o response to sowing or planting time o productivity o quality o market acceptability o nutritional value o disease and stress resistance o climatic adaptability o response to fertilizers and agrochemicals

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devising crop sequences to optimize use of labour and equipment maximizing the biological benefits of weed control by:

o competition o mechanical o biological o herbicide options

providing non-host crops to minimize disease including legumes to provide a biological source of nitrogen applying fertilizers, organic and inorganic

o in a balanced fashion o with appropriate methods and equipment o at adequate intervals to replace nutrients extracted by harvest or lost

during production o maximizing the benefits to soil and nutrient stability by re-cycling

crop and other organic residues

integrating livestock into crop rotations and utilize the nutrient cycling provided by grazing or housed livestock to benefit the fertility of the entire farm

rotating livestock on pastures to allow for healthy re-growth of individual paddocks

learning to use equipment in compliance with safety regulations and observing established safety standards for the operation of equipment and machinery for crop and fodder production

Crop Protection

Maintenance of crop health is essential for successful farming for both yield and quality of produce. This requires long-term strategies to manage risks by the use of disease- and pest-resistant crops, crop and pasture rotations, disease breaks for susceptible crops, and the thoughtful use of agrochemicals to control weeds, pests, and diseases following the principles of Integrated Pest Management. Any measure for crop protection, but particularly those involving substances that are harmful for humans or the environment, must only be carried out with consideration for potential negative impacts and with full knowledge and appropriate equipment.

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Good Agricultural Practices related to crop protection will include:

Identifying the known pests an diseases of the crop Listing and being guided by the conditions under which the known pests and diseases strike

using resistant cultivars and varieties using crop sequences, associations, and cultural practices that maximize biological prevention of pests and diseases

learning how to assess the balance status between pests and diseases and beneficial organisms of the crops you are planting

utilize organic control practices where and when applicable deciding on interventions following consideration of:

o farm productivity o environmental implications of agrochemicals o integrated pest management (IPM)

maintaining accurate records of agrochemical use. storing and using agrochemicals according to legal requirements of registration for individual crops, rates, timings, and pre-harvest intervals

ensuring that agrochemicals are only applied by trained and knowledgeable persons

ensuring that equipment used for the handling and application of agrochemicals complies with established safety and maintenance standards

Animal Production

Livestock require adequate space, feed, and water for welfare and productivity. Stocking rates must be adjusted and supplements provided as needed to livestock grazing pasture or rangeland. Chemical and biological contaminants in livestock feeds are avoided to maintain animal health and/or to prevent their entry into the food chain. Manure management minimizes nutrient losses and stimulates positive effects on the environment. Land requirements are evaluated to ensure sufficient land for feed production and waste disposal.

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Good Agricultural Practices related to animal production will include:

siting livestock units appropriately to avoid negative effects

o on the landscape o on the environment o with regard to animal welfare o of biological, chemical, and physical contamination of pasture, feed,

water, and the atmosphere

frequently monitoring the condition of stock adjusting stocking rates feeding approved and balanced rations monitoring the quality and quantity of water supplied choosing and maintaining equipment, structures, and handling facilities to avoid injury and loss

preventing residues from veterinary medications and other chemicals given in feeds from entering the food chain

minimizing the non-therapeutic use of antibiotics integrate livestock and agriculture to avoid problems of

o waste removal o nutrient loss o greenhouse gas emissions by efficient recycling of nutrients

following safety regulations and observing established safety standards for equipment and machinery for animal production

maintaining records of

o stock acquisitions o breeding crosses o losses o sales o feeding plans o choice of feed

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Animal Health and Welfare

Successful animal production requires attention to animal health that is maintained by proper management and housing, by preventive treatments such as vaccination, and by regular inspection, identification, and treatment of ailments, using veterinary advice as required. Farm animals are capable of feeling and as such under international guidelines and humane considerations their welfare is important. Good animal welfare is recognized as freedom from hunger and thirst; freedom from discomfort; freedom from pain, injury or disease; freedom to express normal behaviour; and freedom from fear and distress. Good Agricultural Practices related to animal health and welfare will include Minimizing the risk of infection and disease by:

good pasture management safe feeding appropriate stocking rates good housing conditions keeping livestock, buildings and feed facilities clean providing adequate, clean bedding where livestock is housed ensuring every one on the farm is properly trained in the handling and treatment of animals

seeking appropriate veterinary advice to avoid disease and health problems ensuring good hygiene standards in housing by proper cleansing and disinfection

treating sick or injured animals promptly in consultation with a veterinary professional

using only approved veterinary products in accordance with regulations and directions, including withholding periods

provide adequate and appropriate feed and clean water at all times avoid non-therapeutic mutilations, surgical or invasive procedures, such as tail docking and debeaking

minimizing transportation of live animals handling animals with appropriate care and avoid the use of instruments such as electric goads

ensuring that minimum space allowances and maximum stocking densities are respected

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Human Welfare, Health and Safety

Human welfare, health and safety are further components of sustainability. Farming must be economically viable to be sustainable. The social and economic welfare of farmers, farm workers, and your communities depends upon it. Health

and safety are also important concerns for everyone involved in farming operations. Due care and diligence is required at all times. With regard to agricultural workers, the International Labour Organisation in collaboration with governments, employers and trade unions, has developed core conventions on labour including codes of practice for agriculture. The convention on Labour Inspection was ratified by Belize on 15 December 1983 however C184 Safety and Health in Agriculture Convention 2001, has not yet been ratified.

Article 8 of C184 Safety and Health in Agriculture Convention, 2001

1. Workers in agriculture shall have the right:

(a) to be informed and consulted on safety and health matters including risks from new technologies;

(b) to participate in the application and review of safety and health measures and, in accordance with national law and practice, to select safety and health representatives and representatives in safety and health committees; and

(c) to remove themselves from danger resulting from their work activity when they have reasonable justification to believe there is an imminent and serious risk to their safety and health and so inform their supervisor immediately. They shall not be placed at any disadvantage as a result of these actions.

2. Workers in agriculture and their representatives shall have the duty to comply with the prescribed safety and health measures and to cooperate with employers in order for the latter to comply with their own duties and responsibilities.

3. The procedures for the exercise of the rights and duties referred to in paragraphs 1 and 2 shall be established by national laws and regulations, the competent authority, collective agreements or other appropriate means.

4. Where the provisions of this Convention are implemented as provided for by paragraph 3, there shall be prior consultation with the representative organizations of employers and workers concerned.

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Good Agricultural Practices related to human welfare, health and safety will include:

The provision of safe work procedures with acceptable working hours and allowance for rest periods

Instructing of workers in the safe and efficient use of tools and machinery The payment of reasonable wages Treating workers fairly and not exploiting them, especially women Purchasing inputs and other services from local merchants where possible and practicable

Exercising a sense of social responsibility as demonstrated by equal concern for economic and community goals

A policy on food security and food sovereignty Harvest and On-farm Processing and Storage

Product quality also depends upon implementation of acceptable protocols for harvesting, storage, and where appropriate, processing of farm products. Harvesting must conform to regulations relating to pre-harvest intervals for agrochemicals and withholding periods for veterinary medicines. Food produce should be stored under appropriate conditions of temperature and humidity in space designed and reserved for that purpose. Operations involving animals, such as milking and slaughter, must meet animal health and welfare standards. Good Agricultural Practices related to harvest and on-farm processing and storage will include:

Purchasing produce-appropriate containers for all transporting and storing operations

Training field staff to recognize maturity indices Harvesting fruits and vegetables at the appropriate times to easily reduce field heat

Harvesting food products following relevant pre-harvest intervals and withholding periods especially when agrichemicals have been used

providing clean and safe infrastructure for on-farm processing of products (designated areas shoul be

using recommended detergents and clean water to sanitize produce storing food products under hygienic and appropriate environmental conditions

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packing food produce for transport within and from the farm in clean and appropriate containers

using methods of pre-slaughter handling and slaughter that are humane and appropriate for each species

supervising and training of workers on the maintenance of equipment Farm Management Farm management deals with the organization and operation of the farm to maximize profits from the farm business every year, to keep abreast of changes in methods, price variability and available resources. Farm management is the science that deals with:

how to use alternative resources alternatives opportunities within the framework of resource restrictions as well as social and personal constraints of the farming business how you raise your living standard

However, farm management does not only deal exclusively with the maximization of income. In fact, it is supposed to take into takes into account the goals, objectives and requirements, i.e. food, fodder, fuel and fiber of the individual farmer other than income maximization. So, this discipline deals with people or organizers and decision-makers in respect of farms and agricultural production. It is people oriented rather than directed at crops or livestock only. Farm management is a decision-making science. It helps to decide the basic course of action of the farming business. The basic decisions of the farming business are:

1. What to produce or what combination of different enterprises to follow? 2. How much to produce and what is the most profitable enterprise? 3. What should the size of an individual enterprise, which, in turn, will

determine the best overall size of the farm business? 4. What methods of production (production practices or the quality of inputs

and their combination) should be used? 5. What and where to market?

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Management of a Farm Here the concern is not just the distribution of labour and irrigation water for day-to-day operations, but the emphasis is on the decision-making function of evaluating and choosing between alternative strategies. You will need to be adaptable and versatile, as you will be expected to carry out practical farm skills as well as maintain financial records and develop comprehensive short and long-term property management strategies. Organisational skills and the ability to plan ahead are also important, as you have to apply different strategies to protect yourself from unpredictable changes in the market for agricultural products. Such strategies might include carefully planning the combination of crops grown, so that if the price of one crop drops, sufficient income can be yielded from other crops. In some cases, livestock can be kept, and crops stored, in order to take advantage of better prices at a later time. Setting Production Goals One of the first tasks of a farm manager is to decide on what to produce. Many of the possible choices will have to be based on the amount of resources you have, land, labour, money, water etc. Your choice may be limited by the weather or the availability or cost of certain inputs. Your basic plan will set out how much you want to produce. Your business plan does not have to be as formal a document as that you would prepare to approach a bank for a loan. Basically you want to include:

Choice of produce Marketing arrangements Production arrangements Financial management

Choice of Produce This stage can be characterized by writing down a number of possibilities that interest you either for cultural, financial or social reasons. You must make a decision about the extent to which you will be involved with the product. If you decide on Papaya, are you going to sell the green and turning fruit directly at the

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market or are you going to sell seedlings or are you going to vacuum seal the papaya slices. If you decided on pigs, are you going to just do fattening and buy all your piglets or are you going to have farrowed sows and standing boars. Marketing Arrangements You do not want to fall in to the trap of producing something and then scampering to find someone to buy it. Whilst it is advisable to sell your produce under some form of contractual arrangement, that is not always possible. You have to determine exactly how you are going to attempt to sell your produce and at around what price. If you do not have historical data on the price at this time of year then you should talk to officials at the Ministries of Trade and Agriculture, You need an idea of the price for similar products …. You must have a fair idea of who is likely to buy your product and what they consider value ….. even texture, uniform colour, flavour etc. Your understanding of the market helps to keep all your other activities on track. Every thing you do on the farm is geared towards producing a quality product based on what your market wants. Very early in the game you must confirm what cultivar or breed is the desired type and how and where your market wants it delivered. Production Arrangements At this stage all your skills are going to be tested. You already know what the market wants; now you have to use all the resources at your command to achieve it. You must now collect all the inputs and use them in accordance with the methods you have learnt to husband the plants and/or animals. You have to schedule operations, preferably in written form (or electronically on your computer) so you do not have to rely on memory. All of the Good Agricultural Practices that are applicable should be used. Ideally, you should plan all your routine operations. Given the risks in agricultural production there will always be events that require emergency or non-routine operations. This is one instance where you will value the records that are being kept. You can search your records to see if you ever encountered a similar problem or to locate likely sources of assistance.

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Basic Record Keeping You should keep at the barest minimum three kinds of records for each crop or livestock operation.

Resource use (inputs, land, water fuel) Operations (daily/weekly/other) Financial

During this training program you will be given templates and actual samples of basic records. The trick to record keeping is consistency. You must develop a routine of updating the records or having them updated. It may seem time-consuming but in the long run you will be able to track your progress, better inform advisors and professionals from the Ministry or CARDI about what has happened on your farm. For example you may have used a recommended insecticide and not had the desired effect. Subsequent review of your records may show that you used the Wettable Powder formulation whereas under the prevailing conditions it may have been better to use the Emulsifiable Concentrate. The more detailed your record keeping the more likely early corrective action can be taken. If you noted the exact day you began seeing discoloured areas on the sweet pepper plants you rogued that means you were actively searching through the crop for signs of disease, and that you can probably avoid above threshold damage. If you kept accurate records of when particular sows were served then you can also track the performance of the boars as well, in terms of litter size, average weight at 3 days at weaning etc. these documents can eventually tell you which gilts should be kept for sow replacement given past performance of the sow/boar combination or where you should purchase piglets for fattening. Financial Management This is the aspect of farm management that interests most farmers. Financial management is not only about keeping hold of all the financial dealings. It is again about making decisions, what to buy, when, where, from whom, quantity, quality and at what cost, the same analysis holds for whatever is to be sold. Apart from cash in hand and listing what other people owe you, there is a need to

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keep track of the money you spent and what you owe. Throughout the Caribbean farmers have been incorrectly calculating their cost of production by not accurately measuring actual expenditure. Only with proper records can you keep track of all the costs associated with the crop or growout. Common errors include thinking that all the cash spent at the time of the crop are real costs to that crop. If you bought $200 worth of fertilizer during the crop it is usual to assume that the entire $200 should be made from profit on that crop. Usually there is about half of the bag of fertilizer left …. that means that only $100 worth of fertilizer was used on the crop. Mistakes like these are avoided when accurate records are kept. You can track financial flows through entries in the records showing who was paid what, for each task. Proper record keeping also allows you to cost activities for which no money exchanged hands. Very often farmers do not record the value of family labour or that of friends. A false sense of profit may be attributed to that activity which can fall flat on the occasions when you have to pay for it.


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