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Final Stotesbury Cup Regatta Orientation 9 May 2012 1
Final Stotesbury Cup Regatta Orientation
9 May 2012
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Away Regatta Planning Events
2 May (Wed): First Away Regatta Orientation Meeting– 7:30 pm, Woodbridge Sr High School (WSHS) Lower Cafeteria
9 May (Wed): Stotesbury Away Regatta Meeting– 7:30 pm, WSHS Lower Cafeteria
• 14 May (Mon): Scholastic Rowing Association of America (SRAA) Nationals Away Regatta Meeting #1– 7:30 pm, WSHS Lower Cafeteria
• 18-19 May: Stotesbury Regatta, Philadelphia, PA• 21 May (Mon): Scholastic Rowing Association of
America (SRAA) Nationals Away Regatta Meeting #2– 7:30 pm, WSHS Lower Cafeteria
• 25-26 May: SRAA National Regatta, Cooper River, NJ2
86th Annual Stotesbury Cup Regatta (18-19 May 12)
• Oldest and Largest High School Regatta in US• One of the most memorable events of the rowers high
school years – by parents and rowers• Expect most Woodbridge HS rowers to compete
Schuylkill River, Philadelphia, PA 3
Highlights• 17 May: Bus athletes to regatta site• Wyndham Hotel, Mt Laurel NJ• WSHS Regatta Site
• Food, rest, observe• 18 May: Time Trials / Pasta Dinner• 19 May: Head-to-head races• Depart after regatta• 20 May: Recovery Operations
Who is going?
• Boats:– Girls: Freshman 8, Jr 4, Lt Wt Double, Jr 8,
Lt Wt 4, Sr Quad– Boys: Freshman 8, Jr 4, Lt Wt Double, Jr 8,
Sr Quad• Athletes: 40 girls + 27 boys = 67• Coaches: 9
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GPS Address: 1 Boathouse Row, Philadelphia 191305
Stotesbury Cup
Woodbridge Regatta Site
Woodbridge Boat Trailer
Stotesbury Cup Logistics• Lodging: Wyndham Hotel, Mt. Laurel, NJ
– 30 rooms reserved for Rowers & Coaches– Limited number of rooms reserved for parents
• 856-234-7000• Woodbridge Crew Group Room rate $103.00 per night
(includes tax)• Check-in: Thursday, 17 May• Check-out: Saturday, 19 May before going to
regatta site• Seats on buses available to parents for $100
per seat 6
Stotesbury Cup Logistics• Parents signed up to go on the buses:
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Julie Hyzy (return only)Michelle MeekEd ScullyKaren Scully
• Seats still available• Cost = $100 / seat
• Cost per rower: $290.00• Checks or Credit Cards Accepted• Charge includes:
– Transportation (2 x 56-passenger buses)– Breakfasts and lunches during regatta– Sandwich dinner (Thursday) Thanks Bonnie Gomez– Pasta dinner (Friday)– Hotel accommodation (two nights)– Regatta registration fees– Trailer transportation costs– Tent rental
Stotesbury Costs
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Away RegattasWhat to Pack?
• Previous Stotesbury regattas… – Friday: 80 degrees and sunny– Saturday: 45 degrees with a cold, driving rain
• We are outside for 10-12 hours per day• Pack for both extremes• Bring extra socks/sun screen/rain gear• Put athlete’s name on everything they bring• Difficult to leave and return by car
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What does everyone need to do?
• Keep eye on weather; pack accordingly, use sun screen, stay hydrated (athletes & parents)
• Watch bus, trailer and car traffic on Kelly Drive (very busy and congested)
• Be careful during set-up/tear-down, and moving on/off buses & vehicles (avoid injury)
• If you feel ill or get injured (athletes or parent), tell someone immediately
10Be Safe
Standards of Behaviorfor Away Regattas
• Be courteous, no drugs/alcohol, no cursing, good manners• Respect adult chaperones (comply with directions,
promptly / courteously)• Travel in groups when away from Woodbridge’s regatta site • Need escort outside area between the boat trailer & regatta site• No "staking out" floor space in tent area. When you leave,
gather up personal items and set them to the side of the tent area• At the hotel, be respectful of other hotel guests. Control volume
of conversations in common areas, elevators, hallways• Wear appropriate clothing at all times• No switching rooms• No one needs to go into the stairwells at the hotel• No “Purple” (ask your coach to explain)
11More in “Away Regatta Rules”
• Can only be accomplished with everyone’s help• Volunteers needed for… Non-Travelers Traveler
– Shoppers - Kitchen Operations/Cooks
– Trailer Loaders - Advance Party– Bag Checkers - Chaperones (bus & hotel)– Propane tanks– Recovery Ops (Sun)
Volunteers are Essential
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• Benefits to parents to join us in Philadelphia- Watch all the races with the team under tentage- On site breakfasts & lunches- Great camaraderie
Volunteers Still Needed!• Good to go:
– Sandwich purchase– Shoppers– Bus chaperones– Bag Checkers– Advance Party
• Additional volunteers needed for:– Propane Tanks (6 of 10)– Room Chaperones (boys, 2 of 5; girls 5 of 5)– Recovery Operations (4 of 10)– Kitchen operations – okay, but the more the merrier– Truck Upload (3 of 6)
Stotesbury Away RegattasVolunteers
• Shoppers– Who: Three (3)
Volunteers needed– What: Purchase food &
supplies – Where / When:
• See Cindy Thomas
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Thomas, CindyPohlmeier, NancyAnne EhlersKim Hicks
Stotesbury Away RegattasVolunteers
• Loaders– Who: Four (4) Volunteers needed– What: Fill coolers with ice at
school then load trailer with tents, food, water and supplies
– Where: WSHS Loading Dock, then to 3232 Manitoba Drive (the Thomas’ house)
– When: 16 May, Wednesday, 2:00 – 5:30 PM
– POC: Gary Tallman 15
Gary Tallman Mark Pohlmeier Cindy Thomas
Stotesbury Away RegattasVolunteers
• Bag Checkers– Who: Six (6) Volunteers Needed– What: Check rower bags for
medications, glass bottles, dangerous items, etc.
– Where: Woodbridge High School
– When: 17 May (Thur), 7:30 – 9:30 AM
– POC: Amy Wassenberg16
Amy WassenbergDani RadoyeTricia HathawayAnne EhlersDon SquyresJo Flood
Stotesbury Away RegattasVolunteers
• Bus Chaperones– Who: Two Volunteers– What: Ride with rowers
to/from events, answer questions, help kids as needed
– POC: Julie Hyzy
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Paula Pena PolTrinity Hanson
• Room Chaperones– Who: Ten (10) Volunteers
• 5 Male & 5 Female– What / Where:
• Issue/collect keys, patrol corridors, head counts, help rowers as needed
• Inspect rooms– When:
• Thursday 7:00 – 10:00 PM• Friday 8:00 – 10:00 PM
– POC: Julie Hyzy
Stotesbury Away RegattasVolunteers
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Dave KempDave Balote (Fri) Hyzy, JulieLisa LaChanceMelodie FeathersPaula PenaTrinity Hanson
• Advance Party – Who: Four (4) Volunteers– What: Set up at Regatta Site
• Thur - Unload trailer and set up Regatta Site
• Fri & Sat 5:30 AM - Set up Kitchen Ops
– When: Depart Woodbridge at 5:00 AM, 17 May (Thur) to secure a good Regatta Site
– POC: Gary Tallman
Stotesbury Away RegattasVolunteers
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Gary TallmanMark PohlmeierGreg WassenbergDoug RadoyeAndreas Kestermann*
* Hauling Trailer
Stotesbury Away RegattasVolunteers
• Kitchen Operations– Who: 6-8 Volunteers / Shift– What:
• Food preparation• Servers – buffet line • Dish washers/”KP” team• Site clean-up
– When:• 18-19 May• 5:30 AM to 2:00 PM each day
– POC: Gary Tallman20
Gary TallmanMark PohlmeierNancy Pohlmeier Steve HylanderKim HylanderPam BeloteKathy WilksPaul HundStephanie HundDora MorriseyRic ThomasCindy Thomas
Stotesbury Away RegattasVolunteers
• Propane Tanks– Who: 10 Volunteers– What:
• Drop them off full to the Thomas’ house: 3232 Manitoba Drive
• We will return them empty• Put your name on them
– When:• Before 2:00 PM, 16 May
– POC: Gary Tallman
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Gary Tallman Jeff Resko Rob Conrad Dave Belote Paul HundMark PohlmeierAdriano Passos
Woodbridge Crew #1 Woodbridge Crew #2
Stotesbury Away RegattasVolunteers
• Recovery Operations– Who: 8-10+ Volunteers– What:
• Unload and Reconstitute equipment– When:
• Sunday, 20 May; Time: 10:00 AM– POC: Mark Pohlmeier
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Mark PohlmeierDani RadoyeDoug RadoyeDon Squyres
What do Parents need to do?• Pay Regatta Fee: $290 / athlete• Parents sign up for the bus for $100 / seat• Fill out Permission slips and rules statement• Volunteer!• Ensure athletes are prepared (pack
appropriately, extra money, medications, sun screen, etc)
• Carpooling?
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Away Regatta LogisticsContact Information
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Who What Phone E-mailMark Pohlmeier Coordinator 703-730-2514
210-319-8652(c)
Cindy Thomas Shopper / Loader 703-492-0067 [email protected] Tallman Loader / Advanced
Party / Kitchen Ops703-794-9502
703-819-5783(c)
Amy Wassenberg Bag Checker 703-850-0204 [email protected] Hyzy Lead Chaperone
(Bus & Hotel)703-491-6323 [email protected]
Mark Pohlmeier Recovery Ops 703-730-2514 [email protected]
SRAA Nationals(25-26 May 12)
• 78th Annual Scholastic Rowing Association of America (SRAA) National Regatta
• Cooper River, Camden NJ– Stay at the same hotel as Stotesbury
• Expect ~12-40 WSHS rowers to compete• 14 May – First planning meeting• 21 May – Final planning meeting
• http://www.sraa.net
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