FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT PURCHASING DIVISION 115 S. Andrews Avenue, Room 212 • Fort Lauderdale, Florida 33301 • 954-357-6066 • FAX 954-357-8535 Broward County Board of County Commissioners Mark D. Bogen • Beam Furr • Steve Geller • Dale V.C. Holness • Chip LaMarca • Nan H. Rich • Tim Ryan • Barbara Sharief • Michael Udine www.broward.org DATE: March 3, 2017 TO: Evaluation Committee Members THRU: Brenda J. Billingsley, Director of Purchasing FROM: Marie Williams, Purchasing AgentSenior SUBJECT: Recommendation Memorandum RFP No. S2112439P1 RFP Name: Employment Self-Sufficiency Program Services REFERENCE: (a) Procurement Code Subsection 21.83.d (b) Procurement Code Subsection 21.30.f.5 (c) Summary Reports provided by Staff In accordance with reference (a), the Purchasing Director reviews all submittals for responsiveness and recommends to the Evaluation Committee her findings, which the Evaluation Committee may accept or arrive at a different conclusion. This RFP does not have a designated County Business Enterprise (CBE)/Disadvantaged Business Enterprise (DBE). Three (3) submittals were received by the Purchasing Division with each firm proposing on either Contract 1 or Contract 2, or on both Contracts 1 and 2. Contract 1 is for Pressure Cleaning/Lot Maintenance/Lot Clearance; Contract 2 is for Bus Shelter Maintenance/Graffiti Removal/Traffic Engineering Field Checks. A Non-Profit Organization (NPO) may propose for one or both of these contracts; however, an NPO will not be awarded more than one contract. If a single NPO is the highest ranked for both Contract Groups, in its best interest, the County shall be the sole determinate and will select which Contract Group to award to the NPOs. The Responsiveness and Responsibility information contained in this memo consistently applies to both contracts (Contract 1: Pressure Cleaning/Lot Maintenance/Lot Clearance; and Contract 2: Bus Shelter Maintenance/Graffiti Removal/Traffic Engineering Field Checks). There are four (4) responsiveness requirements involving compliance with the receipt of the Lobbyist Registration Certification Form, acknowledgement of “Must” Addenda, submission of Pricing and requirement of being a Non-Profit Organization (NPO). All three (3) proposers are recommended to be evaluated as responsive to the receipt of the Lobbyist Registration Certification Form, submission of Pricing and requirement of being a Non-Profit Organization (NPO). There was no “Must” addendum issued for this solicitation. In accordance with reference (b), the Evaluation Committee determines whether or not the firms submitting proposals are responsible. Pursuant to Procurement Code Subsection 21.8.b.64, a responsible firm is one that has the capability in all respects to perform fully the contract requirements, and the integrity and reliability which will assure good faith performance. To assist the Evaluation Committee in this determination, six (6) responsibility requirements of the RFP are provided including information from Office of Economic and Small Business Development goals compliance, the disclosure of litigation history, financial information, the Authority to Conduct Business in the State of Florida, Affiliated Entities, Proof of Insurance and Proof of Licensing. MARIE WILLIAMS Digitally signed by MARIE WILLIAMS DN: dc=cty, dc=broward, dc=bc, ou=Organization, ou=BCC, ou=PU, ou=Users, cn=MARIE WILLIAMS Date: 2017.03.03 12:18:15 -05'00' BRENDA BILLINGSLEY Digitally signed by BRENDA BILLINGSLEY DN: dc=cty, dc=broward, dc=bc, ou=Organization, ou=BCC, ou=PU, ou=Users, cn=BRENDA BILLINGSLEY Date: 2017.03.03 15:17:43 -05'00'
Transcript
FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENTPURCHASING DIVISION115 S. Andrews Avenue, Room 212 • Fort Lauderdale, Florida 33301 • 954-357-6066 • FAX 954-357-8535
Broward County Board of County CommissionersMark D. Bogen • Beam Furr • Steve Geller • Dale V.C. Holness • Chip LaMarca • Nan H. Rich • Tim Ryan • Barbara Sharief • Michael Udine
www.broward.org
DATE: March 3, 2017
TO: Evaluation Committee Members
THRU: Brenda J. Billingsley, Director of Purchasing
In accordance with reference (a), the Purchasing Director reviews all submittals for responsiveness and recommends to the Evaluation Committee her findings, which the Evaluation Committee may accept or arrive at a different conclusion. This RFP does not have a designated County Business Enterprise (CBE)/Disadvantaged Business Enterprise (DBE). Three (3) submittals were received by the Purchasing Division with each firm proposing on either Contract 1 or Contract 2, or on both Contracts 1 and 2. Contract 1 is for Pressure Cleaning/Lot Maintenance/Lot Clearance; Contract 2 is for Bus Shelter Maintenance/Graffiti Removal/Traffic Engineering Field Checks. A Non-Profit Organization (NPO) may propose for one or both of these contracts; however, an NPO will not be awarded more than one contract. If a single NPO is the highest ranked for both Contract Groups, in its best interest, the County shall be the sole determinate and will select which Contract Group to award to the NPOs. The Responsiveness and Responsibility information contained in this memo consistently applies to both contracts (Contract 1: Pressure Cleaning/Lot Maintenance/Lot Clearance; and Contract 2: Bus Shelter Maintenance/Graffiti Removal/Traffic Engineering Field Checks).
There are four (4) responsiveness requirements involving compliance with the receipt of the Lobbyist Registration Certification Form, acknowledgement of “Must” Addenda, submission of Pricing and requirement of being a Non-Profit Organization (NPO).
All three (3) proposers are recommended to be evaluated as responsive to the receipt of the Lobbyist Registration Certification Form, submission of Pricing and requirement of being a Non-Profit Organization (NPO). There was no “Must” addendum issued for this solicitation.
In accordance with reference (b), the Evaluation Committee determines whether or not the firms submitting proposals are responsible. Pursuant to Procurement Code Subsection 21.8.b.64, a responsible firm is one that has the capability in all respects to perform fully the contract requirements, and the integrity and reliability which will assure good faith performance.
To assist the Evaluation Committee in this determination, six (6) responsibility requirements of the RFP are provided including information from Office of Economic and Small Business Development goals compliance, the disclosure of litigation history, financial information, the Authority to Conduct Business in the State of Florida, Affiliated Entities, Proof of Insurance and Proof of Licensing.
MARIE WILLIAMS
Digitally signed by MARIE WILLIAMS DN: dc=cty, dc=broward, dc=bc, ou=Organization, ou=BCC, ou=PU, ou=Users, cn=MARIE WILLIAMS Date: 2017.03.03 12:18:15 -05'00'
BRENDA BILLINGSLEY
Digitally signed by BRENDA BILLINGSLEY DN: dc=cty, dc=broward, dc=bc, ou=Organization, ou=BCC, ou=PU, ou=Users, cn=BRENDA BILLINGSLEY Date: 2017.03.03 15:17:43 -05'00'
Recommendation Memorandum RFP No. S2112439P1, Employment Self-Sufficiency Program Services March 3, 2017 Page 2 of 9
A draft of the Purchasing Director’s Recommendation Memorandum and the four (4) supporting memoranda from the Office of Economic and Small Business Development, the Finance and Administrative Services Department (FASD), the County Attorney’s Office and Risk Management Division were emailed to proposers with a request that, if the proposers desired to explain any deficiencies noted in their RFP response submittals, they should do so in writing. All written explanations, received in response, were subsequently reviewed by the FASD, the County Attorney’s Office and Risk Management Division.
A. RESPONSIVENESS RECOMMENDATION Recommendations regarding the responsiveness of proposers to the requirements are based on the following criteria from the RFP:
1. Lobbyist Registration - Certification Recommendations regarding the responsiveness of proposers to the Lobbyist Registration Certification requirements are based on the following criteria from the RFP:
A vendor who has retained a lobbyist(s) to lobby in connection with a competitive solicitation shall be deemed non-responsive unless the firm, in responding to the competitive solicitation, certifies that each lobbyist retained has timely filed the registration or amended registration required under Section 1-262, Broward County Code of Ordinances.
A Lobbyist Registration Certification Form was attached to the RFP and must be completed and returned upon request by the County if not included in the RFP Submittal Response.
After careful review of the information provided in reference (b) against the requirements of the RFP as detailed above, the following recommendations are provided for consideration and final determination by the Evaluation Committee:
Name of Firm Recommendation of Responsiveness Remarks
Fort Lauderdale Community Center, Inc. Responsive Not retained
Global Village Impact, Corp. Responsive Not retained
OIC of Broward County, Inc. dba OIC of South Florida, Inc. Responsive Not retained
2. “Must” Addenda – There was no “Must” Addendum issued for this solicitation.
3. Price
Pricing on the Item Response Form must be completed and submitted at time of solicitation due date in order to be responsive to solicitation requirements.
After careful review of the information provided in reference (b) against the requirements of the RFP as detailed above, the following recommendations are provided for consideration and final determination by the Evaluation Committee:
Name of Firm Recommendation of Responsiveness Remarks
Fort Lauderdale Community Center, Inc. Responsive Submitted
Global Village Impact, Corp. Responsive Submitted
Recommendation Memorandum RFP No. S2112439P1, Employment Self-Sufficiency Program Services March 3, 2017 Page 3 of 9
OIC of Broward County, Inc. dba OIC of South Florida, Inc. Responsive Submitted
4. Non-Profit Organization Requirement
The RFP stated that the proposing firm must be a Non-Profit Organization (NPO).
Name of Firm Recommendation of Responsiveness Remarks
Fort Lauderdale Community Center, Inc. Responsive Compliant
Global Village Impact, Corp. Responsive Compliant
OIC of Broward County, Inc. dba OIC of South Florida, Inc. Responsive Compliant
B. RESPONSIBILITY INFORMATION
1. Office of Economic and Small Business Development Program The Broward County Business Opportunity Act of 2012 and the Disadvantaged Business Enterprise Program Title 49 Code of Federal Regulations Part 26 establish the County’s policies for participation by Small Business Enterprises (SBE), County Business Enterprises (CBE), and Federal Disadvantaged Business Enterprises (DBE) in all County contracts.
There is no CBE/DBE/SBE goal participation for this solicitation.
2. Disclosure of Litigation History
The information provided below is intended to inform the Evaluation Committee regarding each proposer’s disclosure or failure to disclose its litigation history. The RFP requests firms to disclose to the County all "material" cases filed, pending, or resolved during the last three (3) years prior to the solicitation response due date, whether such cases were brought by or against the vendor, any parent or subsidiary of the vendor, or any predecessor organization. It is the responsibility of each proposer to identify and disclose to the County all “material” cases. “Material” cases include cases involving work similar to the scope of work in this solicitation, professional negligence, malpractice, default, termination, suspension, poor performance, bankruptcy and business related criminal offenses. “Material” cases do not include cases that involve garnishment, auto negligence, personal injury, workers' compensation, foreclosure or a proof of claim filed by the vendor.
The following information is provided for consideration and final determination by the Evaluation Committee:
Name of Firm Responsibility Information Remarks
Fort Lauderdale Community Center, Inc. 0 Disclosed Cases No Undisclosed Cases
Global Village Impact, Corp. 0 Disclosed Cases No Undisclosed Cases
OIC of Broward County, Inc. dba OIC of South Florida, Inc. 0 Disclosed Cases No Undisclosed Cases
Recommendation Memorandum RFP No. S2112439P1, Employment Self-Sufficiency Program Services March 3, 2017 Page 4 of 9
3. Disclosure of Financial Information
The information provided below is intended to inform the Evaluation Committee regarding each proposer’s disclosure or failure to disclose financial information. The information provided is based on a review by FASD. Each Vendor shall submit its most recent two years of financial statements for review. The financial statements are not required to be audited financial statements. The annual financial statements shall be in the form of:
i. Balance sheets, income statements and annual reports; or ii. Tax returns; or iii. SEC filings
The disclosure of financial information by proposers is a matter of responsibility. Each Evaluation Committee member should consider this information in his or her individual assessment of each proposer’s responsibility regarding the disclosure of financial information.
The following information is provided for consideration and final determination by the Evaluation Committee:
RemarksName of Firm Responsibility Information (Current Ratio)
Fort Lauderdale Community Center, Inc. Provided 2014 Financials 27.06 Provided 2015 Financials 0.33 Global Village Impact, Corp. Provided 2012 Financials * Provided 2013 Financials * OIC of Broward County, Inc. Provided 2014 Financials 1.40 dba OIC of South Florida, Inc. Provided 2015 Financials 1.50 FASD Finance Department:
* Global Village Impact, Corp. provided financial statements for the fiscal years ending December 2013 and 2012 as is currently conducting a review of the 2014 and 2015 fiscal years. The financials showed no liabilities; therefore, the debt to equity and current ratios could not be calculated.
Fort Lauderdale Community Center, Inc. provided financial statements for the fiscal years ending December 2015 and 2014. The financials show net losses in both years and negative equity in 2015. Further, the current ratio for 2015 was below 1.0.
4. Authority to Conduct Business in Florida
A Florida corporation or partnership is required to provide evidence with its response that the firm is authorized to transact business in Florida and is in good standing with the Florida Department of State. If not with its response, such evidence must be submitted to the County no later than 5 business days from request of the Purchasing agent.
The following information is provided for consideration by the Evaluation Committee:
Name of Firm Responsibility Information Remarks
Fort Lauderdale Community Center, Inc. Provided Certification Authorized/ Good Standing
Global Village Impact, Corp. Provided Certification Authorized/ Good Standing
Recommendation Memorandum RFP No. S2112439P1, Employment Self-Sufficiency Program Services March 3, 2017 Page 5 of 9
OIC of Broward County, Inc. dba OIC of South Florida, Inc. Provided Certification Authorized/ Good Standing
5. Affiliated Entities of the Principal(s)
All Vendors are required to disclose the names and addresses of “affiliated entities” of the Vendor’s principal(s) over the last five (5) years (from the solicitation opening deadline) that have acted as a prime Vendor with the County. “Affiliated entities” of the principal(s) are those entities related to the Vendor by the sharing of stock or other means of control, including but not limited to a subsidiary, parent or sibling entity.
An Affiliated Entities Certification Form was attached to the RFP and must be completed and returned upon request by the County if not included in the RFP Submittal Response.
The following information is provided for consideration and final determination by the Evaluation Committee:
Name of Firm Responsibility Information Remarks
Fort Lauderdale Community Center, Inc. Provided No Affiliates Global Village Impact, Corp. Provided No Affiliates
OIC of Broward County, Inc. dba OIC of South Florida, Inc. Provided No Affiliates
6. Insurance Requirements
The RFP indicated the insurance requirements deemed necessary for this project. It is not necessary to have this level of insurance in effect at the time of submittal, but it is necessary to submit certificates indicating that the firm currently carries the insurance or the vendor needs to submit a letter from the carrier indicating upgrade availability.
Name of Firm Responsibility Information Remarks
Fort Lauderdale Community Center, Inc. Provided Compliant – Will Have Insurance
Global Village Impact, Corp. Provided Compliant – Has Insurance
OIC of Broward County, Inc. dba OIC of South Florida, Inc. Provided Compliant – Has Insurance
Recommendation Memorandum RFP No. S2112439P1, Employment Self-Sufficiency Program Services March 3, 2017 Page 6 of 9
7. Licensing Requirements
The RFP stated that Proposers or their subcontractor(s) must provide evidence that they hold a current license as follows:
CONTRACT 1 – Pressure Cleaning/Lot Maintenance/Lot Clearance Florida Department of Agriculture and Consumer Services Bureau of Entomology & Pest Control: Ltd
(Limited) Commercial Fertilizer Applicator License; and Broward County Tree Trimmer License, Class A or B; and State Certified General Contractor; or Certified Building Contractor; or Specialty Structure Contractor; or Broward County General Building Contractor Class “A”; or General Building Contractor Class “B”; or
Residential Building Contractor Class “C”; or Finished Carpentry Category Class “FC”; or Carpentry Category Class “CA”; or Window and Door Treatment Contractor Class “WD”
CONTRACT 2 – Bus Shelter Maintenance/Graffiti Removal/Traffic Engineering Field Checks Broward County Tree Trimmer License, Class A or B
Name of Firm Responsibility Information Remarks
Fort Lauderdale Community Center, Inc. Provided Contracts 1 and 2: Ltd Commercial Fertilizer Applicator License Broward County Tree Trimmer License, Class B State Certified Building Contractor
Global Village Impact, Corp. Provided Contract 1: Ltd Commercial Fertilizer Applicator License Broward County Tree Trimmer License, Class B State Certified Building Contractor OIC of Broward County, Inc. dba OIC of South Florida, Inc. Provided Contract 2: Broward County Tree Trimmer License, Class B
C. COUNTY STANDARD TERMS AND CONDITIONS INFORMATION:
The information provided below is intended to inform the Evaluation Committee regarding each proposer’s acceptance of the County’s standard terms and conditions as cited in the RFP solicitation document linked to Broward County Form (BCF) 101.
Name of Firm Agree Exceptions
Fort Lauderdale Community Center, Inc. Yes None
Global Village Impact, Corp. Yes None
OIC of Broward County, Inc. Yes None dba OIC of South Florida, Inc.
D. REFERENCES
The RFP’s Evaluation Criteria – Project Specific Criteria, Contract 1: Page 117, Question 3 and Contract 2: Page 119, Question 3, request that references be provided for previous experience and projects completed by all firms. Attached are the results of the reference checks that were provided by the vendor and verified by County staff.
Recommendation Memorandum RFP No. S2112439P1, Employment Self-Sufficiency Program Services March 3, 2017 Page 7 of 9
E. PERFORMANCE EVALUATIONS
The Broward County Purchasing Division Contracts Central indicates evaluation scores for the proposing firms previously awarded contracts. Completed performance evaluations may be provided upon request. The individual evaluation scores for the proposing firms are as follows:
Name of Firm Scores Provided
Fort Lauderdale Community Center, Inc. None
Global Village Impact, Corp. None
OIC of Broward County, Inc. dba OIC of South Florida, Inc. None
F. VOLUME OF PREVIOUS WORK
The volume of work for each of the proposing firms is as follows:
Name of Firm Proposer Reported County Reported
Fort Lauderdale Community Center, Inc. None None
Global Village Impact, Corp. None None
OIC of Broward County, Inc. dba OIC of South Florida, Inc. None $24,223.10
G. PRINCIPAL BUSINESS LOCATION
The Vendor’s principal address in Broward County shall be the Vendor’s “Principal Address” as indicated with the Florida Department of State Division of Corporations, for at least six months prior to the solicitation’s due date.
Name of Firm Proposer Attested Location Nerve Center Verified in Sunbiz
Fort Lauderdale Community Center, Inc. 681 NW 27 Avenue No* Ft. Lauderdale, FL 33311 Global Village Impact, Corp. 2131 Hollywood Boulevard Yes Suite 405 Hollywood, FL 33020
OIC of Broward County, Inc. 3407 NW 9 Avenue Yes dba OIC of South Florida, Inc. Suite 100 Oakland Park, FL 33309
* In accordance with the solicitation requirements, “the Vendor’s principal address in Broward County shall be the Vendor’s “Principal Address” as indicated with the Florida Department of State Division of Corporations, for at least six months prior to the solicitation’s due date”. Therefore, an update/change at this time does not meet the six month requirement.
Recommendation Memorandum RFP No. S2112439P1, Employment Self-Sufficiency Program Services March 3, 2017 Page 8 of 9
H. LOCAL PREFERENCE – Not applicable due to exemption for Non-Profit Organizations, per Section 205.192, Florida Statutes.
A vendor is eligible to be considered a local business for Local Preference purposes if it has a physical business address located within the limits of Broward County or Miami-Dade County. The vendor must provide a valid business tax receipt issued by Broward County or Miami-Dade County at least one year prior to bid or proposal opening.
I. LOCATION TIE BREAKER – Not applicable due to exemption for Non-Profit Organizations, per Section 205.192, Florida Statutes.
A Vendor located within Broward County is eligible for the Location Tie Breaker. The County requires a copy of the Broward County Business Tax receipt for a period of time of at least six months prior to the solicitation deadline.
J. CBE COMPLIANCE HISTORY
The following is a report of the proposers’ CBE compliance history for projects completed within the last five years of the RFP opening date:
Name of Firm CBE Goal CBE Commitment CBE Attainment
Fort Lauderdale Community Center, Inc. None None None* Global Village Impact, Corp. None None None*
OIC of Broward County, Inc. dba OIC of South Florida, Inc. None None None*
* There are no completed contracts at this time. Therefore, there are no reports of compliance history.
K. CONE OF SILENCE REQUIREMENT CERTIFICATION
The Cone of Silence for this project has been in effect since October 26, 2016 which prohibits potential vendors from discussing this RFP with the Evaluation Committee, the County Administrator, Deputy County Administrator, Assistant County Administrator, Assistants to the County Administrator, their respective support staff, and any other person authorized to evaluate or recommend selection in this RFP process.
Upon the first meeting of the Evaluation Committee the Cone of Silence will expand to also include County Commissioners and their staff. Potential vendors and their representatives are substantially restricted from communicating with County Commissioners and their staff regarding this RFP as stated in the Cone of Silence Ordinance.
After application of the Cone of Silence, inquiries regarding this solicitation should be directed to the Director of Purchasing or designee. The Cone of Silence terminates when the County Commission or other awarding authority takes action which ends the solicitation. Vendors are required to certify that they have read, understand and will comply with the Cone of Silence Ordinance, Section 1-266, Broward County Code of Ordinances, as amended.
Recommendation Memorandum RFP No. S2112439P1, Employment Self-Sufficiency Program Services March 3, 2017 Page 9 of 9
The following is a report of the proposers’ Cone of Silence certifications:
Name of Firm Remarks Violations
Fort Lauderdale Community Center, Inc. Will Comply None Global Village Impact, Corp. Will Comply None
OIC of Broward County, Inc. dba OIC of South Florida, Inc. Will Comply None
Attachments
c: Alphonso Jefferson, Jr., Assistant County Administrator, County Administration, (Project Manager) Karen Walbridge, Purchasing Manager, Purchasing Division, Finance and Administrative Services
Department Carla Byrd, Purchasing Manager, Purchasing Division, Finance and Administrative Services Department Marie Williams, Purchasing Agent Senior, Purchasing Division, Finance and Administrative Services
Department Glenn Miller, Assistant County Attorney, Office of the County Attorney Daphne Jones, Assistant County Attorney, Office of the County Attorney
BJB/mw
1
Williams, Marie
From: Jefferson, AlphonsoSent: Monday, February 06, 2017 7:26 AMTo: Williams, MarieSubject: FW: Verification of Reference for FLCCAttachments: Urban League for FLCC.pdf
Importance: High
Marie,
Attached is the reference form for FLCC from the Urban League.
Thank You,
ALPHONSO JEFFERSON, JR, ASSISTANT COUNTY ADMINISTRATORCOUNTY ADMINISTRATION115 S. Andrews Ave, Rm 409 Fort Lauderdale, Florida 33301Office: 954 357 7352 | Mobile: 954 203 4344 | FAX: 954 357 [email protected]
Please consider the environment before printing this e-mail
Email questions, suggestions, and comments about the BMSD community to [email protected].
From: Courtnee Biscardi [mailto:[email protected]]Sent: Sunday, February 05, 2017 10:21 PMTo: Jefferson, AlphonsoSubject: Re: Verification of Reference for FLCC
Yes I am in agreement with the attached form.
Sent from Courtnee's iPhone
On Feb 4, 2017, at 2:46 PM, Jefferson, Alphonso <[email protected]> wrote:
Ms. Biscardi,
I am in receipt of a vendor reference form from you for Fort Lauderdale Community Center (FLCC). FLCC has submitted a proposal for the County’s Employment Self-Sufficiency Program Services. I have writing to verify that you are in agreement with the vendor reference form that was submitted. Please find attached the form.
Your quick attention to this item is appreciated.
2
Thank You,
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ALPHONSO JEFFERSON, JR, ASSISTANT COUNTY ADMINISTRATORCOUNTY ADMINISTRATION115 S. Andrews Ave, Rm 409 Fort Lauderdale, Florida 33301Office: 954 357 7352 | Mobile: 954 203 4344 | FAX: 954 357 [email protected]
Please consider the environment before printing this e-mail
<image002.png>Email questions, suggestions, and comments about the BMSD community to [email protected].
Under Florida law, most e-mail messages to or from Broward County employees or officials are public records, available to any person upon request, absent an exemption. Therefore, any e-mail message to or from the County, inclusive of e-mail addresses contained therein, may be subject to public disclosure.<Urban League for FLCC.pdf>
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