J. MITCHELL, *Hoscheit, Castro, Davoust, Ford, Hurlbut, Lewis FINANCE/BUDGET COMMITTEE MEETING Wednesday, September 28, 2011 9:00 a.m. Call to Order Approval of Minutes: August 22, 2011 Treasurer’s Report Finance Director’s Report Public Comments on Agenda Items NEW BUSINESS Resolution: Approval of Personnel Hiring (Kane County Division of Transportation Maintenance Department) Resolution: Approval of Seasonal Part-Time Personnel Hiring (Kane County Division of Transportation Maintenance Department) Resolution: Authorizing Exception to the County Financial Policies Regarding Hiring and Replacement (Health/Animal Control Department) Resolution: Authorizing the Execution of an Intergovernmental Agreement with the Kane County Emergency Telephone System Board in Connection with the Kane County Recovery Bond Water Project Initiative Resolution: Amending the 2011 Fiscal Year Budget Kane County Sheriff’s Office (Traffic Safety Grant) Resolution: Amending the 2011 Fiscal Year Budget Kane County Sheriff’s Office (Overtime Reimbursement) Resolution: Supplemental Budget Adjustment: Kane County Sheriff’s Fuel Line Item Shortage Resolution: Supplemental Budget Request: Amending the FY 2011 Budget (Judiciary Department) Resolution: Elgin Office Lease (Court Services) OLD BUSINESS Resolution: Authorizing a Contract for the County’s Financial Advisor Resolution: Authorizing a Contract for County’s Bond Counsel 2012 Budget Discussion i. Budget Recommendation ii. *Resolution: Amending the County Financial Policies iii. 2-Year Capital Plan EXECUTIVE SESSION Release of Minutes for Closed Session COMMITTEE COMMENTS CHAIRMAN’S COMMENTS ADJOURNMENT *Resolution to be handed out at meeting
Transcript
J. MITCHELL, *Hoscheit, Castro, Davoust, Ford, Hurlbut, Lewis
FINANCE/BUDGET COMMITTEE MEETING
Wednesday, September 28, 2011 9:00 a.m.
Call to Order
Approval of Minutes: August 22, 2011
Treasurer’s Report
Finance Director’s Report
Public Comments on Agenda Items
NEW BUSINESS
Resolution: Approval of Personnel Hiring (Kane County Division of Transportation Maintenance Department)
Resolution: Approval of Seasonal Part-Time Personnel Hiring (Kane County Division of Transportation Maintenance Department)
Resolution: Authorizing Exception to the County Financial Policies Regarding Hiring and Replacement (Health/Animal Control Department)
Resolution: Authorizing the Execution of an Intergovernmental Agreement with the Kane County Emergency Telephone System Board in Connection with the Kane County Recovery Bond Water Project Initiative
Resolution: Amending the 2011 Fiscal Year Budget Kane County Sheriff’s Office (Traffic Safety Grant)
Resolution: Amending the 2011 Fiscal Year Budget Kane County Sheriff’s Office (Overtime Reimbursement)
Resolution: Supplemental Budget Adjustment: Kane County Sheriff’s Fuel Line Item Shortage Resolution: Supplemental Budget Request: Amending the FY 2011 Budget (Judiciary
OLD BUSINESS Resolution: Authorizing a Contract for the County’s Financial Advisor Resolution: Authorizing a Contract for County’s Bond Counsel 2012 Budget Discussion
i. Budget Recommendation ii. *Resolution: Amending the County Financial Policies iii. 2-Year Capital Plan
EXECUTIVE SESSION
Release of Minutes for Closed Session
COMMITTEE COMMENTS
CHAIRMAN’S COMMENTS
ADJOURNMENT
*Resolution to be handed out at meeting
COUNTY OF KANE OFFICE OF THE TREASURER
DAVID J. RICKERT, CPA Geneva, Illinois 60134
Phone: (630) 232-3565 Fax: (630) 208-7549
To: Finance Committee
From: David J. Rickert
Date: September 28, 2011
Subject: Update on Investments
Attached is a copy of the August Weighted Average Investment Yield Report. This chart includes the rate earned by the 90 Day T-Bill, and State Treasurer on the IPTIP Account. You will notice the yield on all county investments for August was .73%. Attached is the Summary of the Kane County Portfolio for the Month of August. Sincerely, David J. Rickert, CPA Treasurer of Kane County
KANE COUNTY TREASURER - PORTFOLIO SUMMARY 8/31/2011
INTERESTCURRENT Rec'd in
ACCOUNT ASSETS COST MARKET Current Month
F.H.L.M.C. Bond, 1.75% due 11/23/15, callable one time only on 4,000,000 4,014,621 11/23/1011 @ 100, with 5 days notice
F.H.L.B., 1.20%, due 01/27/2015, one time call on 07/27/2012, 5,000,000 5,025,486 @ 100 with 5 days notice
FNMA, 2.25%, due 12/28/1015, callable one time only on 5,000,000 5,033,740 12/28/11 @100, with 10 days notice
F.N.M.A., 2.15%, due 07/27/2016, callable on 07/27/2012, and 5,000,000 5,004,144 Quarterly thereafter, with 10 days notice
FHLB, 2.05%, due 07/27/2016, one time call on 07/27/2012, 5,000,000 5,059,362 @ 100 with 5 days notice
FHLMC, 2.75%, due 03/07/16, one time call 6,000,000 6,080,304 on 03/07/12 @ 100 with 5 days notice
FNMA, 2.50%, due 05/09/2016, callable quarterly beginning 5,000,000 5,060,763 05/09/12 @ 100 with 10 days notice
The Illinois Funds 47,617 47,617 4 CDARS Program - The Private Bank 43,500,000 43,500,000 CD's - MB Financial 25,000,000 25,000,000 40,389 CD's - The Private Bank 15,000,000 15,000,000
Kane County Weighted Average Investment Yield(Includes all Investment Funds)
Office of David J. RickertKane County Treasurer
Kane County Funds
90 Day T-Bill
The Illinois Funds
1
To: Finance Committee
From: Cheryl Pattelli, Finance Director
Date: September 21, 2011
Re: Monthly Report
Finance and Budget Meetings were held with a number of departments and offices regarding FY2012 budget requests. The County Board Chairman, Finance Committee Chairman, and Finance Director were all in attendance at these meetings. The Finance Committee will be working on a budget recommendation at its September meeting in anticipation of passing the budget in November. There are two supplemental budget requests on the September Finance Committee agenda totaling $258K. One request is for the Sheriff’s Office ($66K) and one request is for the Judiciary Department ($192K). The current contingency balance in the General Fund is $392K.
FY2011 Budget Concerns Attached is the May monthly financial report by fund and department. Based on to-date amounts, the following department shows a higher percentage of budget spent than where they should be. Through August 31st, 75% of the budget year is completed, with 73.1% of salary expenditures completed. Because we are on a bi-weekly payroll schedule the payroll expenditure percentage to-date will rarely be the same as the overall year-to-date percentage. 001.240 Judiciary: Total budget year-to-date is at 82%, with Contractual Services at 99% and Commodities are at 263%. Much of the overage will be in court appointed counsel and interpreters. Judiciary staff has estimated the year-end overage at $192,000. Judiciary staff brought a supplemental request that was approved by the Judiciary and Finance Committees in June; however, the request was pulled at Executive Committee in July. 001.250 Circuit Clerk: Total budget year-to-date is at 80%, with salary expenditures at 82% which is more than the 73.1% YTD percentage. Since salaries and benefits represent 97.4% of this budget the salary overage is significant. The Circuit Clerk has estimated the year-end overage at $412,383. The Circuit Clerk has received the monthly overage memo over the past several months and has been made aware that a supplemental request should be brought to the Board as soon as possible. The Judiciary Committee has been made aware of this issue. In summary, the following overage possibilities currently exist. Current Contingency fund balance is $391,826, which is less than the total of these possible overages ($604,383).
• Judiciary $192,000 • Circuit Clerk $412,383
Attached is the most recent sales tax report. As evidenced in the spreadsheet, the September collection (related to July 2011 state collections) increased 6.1% from 2010. I will continue to monitor sales tax closely throughout the year. So far, six months of collections are 6.9% more than last year, which is higher than budget. Attached is the quarterly State Revenue Receivable report as of August 31st for all offices/departments. The County received the May 2011 income tax collection in September
Page 2
2011. We currently three months of income tax vouchers outstanding from the State. Also outstanding from the State are probation salary reimbursements. The County received a very large probation payment in September and that payment related to December 2010 through February 2011. Currently March 2011 through August 2011 payments are outstanding. Finally, payments for the State’s Attorney and Public Defender salary reimbursements were received in September 2011 and related to April and May 2011. June 2011 through September 2011 payments are outstanding. I will continue to monitor all revenue and keep you informed of any areas that are significantly below or above budget. Purchasing The Purchasing Department solicited bids for janitorial services for 16 County facilities on behalf of Building Management. The Purchasing staff revised the bid specifications to improve the details of the scope of work expected of the contractor. The revisions made to the specifications included adding square footage of carpeted and non-carpeted areas of each building, and specifying the number of coats of wax to be applied to the floors. Also, the bid specification noted the contract will be split between two contractors, and the stripping and waxing of floors may be awarded separately to a third contractor so the vendors would not pad their costs for this work. Based on these changes the Purchasing Department obtained a cost saving of approximately $45,500, which includes the new branch court on Randall Road. Request for Proposals were prepared by the Purchasing Department for the following service:
• RFP 45-011 Third Party Administrator services for Human Resources, to manage liability insurance claims for workers compensation and property damage.
• RFP 46-011 Workforce Investment Board Fiscal Services for the Finance Department, to provide services related to grant management and oversight for fund integrity on behalf of the River Valley Workforce Investment Board.
The Purchasing staff obtained cost savings totaling $23,509 for the month of July, while assisting departments and elected offices with their procurements. Here are a few main cost saving procurements:
• Generator tank repair for the ITD, by finding new vendor and obtaining a cost savings of $17,070 from the department’s original quote.
• First aid kits for Health Department, by finding another vendor at a lower cost and saving $2,130 from the department’s original quote.
• Folders for State’s Attorney’s Office, by finding another vendor at a lower cost and saving $432 from the department’s original quote.
Currently, 9 bids are at various stages in the procurement process. The Purchasing Department sold at auction five surplus vehicles from the Sheriff’s Office for a total of $9,251. The auction process for each vehicle averaged 37 bids.
December February 1,262,392 1,222,654 -3.15% 1,074,476 -12.12% 998,300 -7.09% 1,102,413 10.43%January March 1,495,173 1,421,851 -4.90% 1,257,766 -11.54% 1,214,086 -3.47% 1,296,226 6.77%February April 1,066,953 964,137 -9.64% 847,131 -12.14% 815,724 -3.71% 882,932 8.24%March May 964,982 944,909 -2.08% 792,141 -16.17% 857,266 8.22% 871,825 1.70%April June 1,191,039 1,106,982 -7.06% 948,936 -14.28% 995,506 4.91% 1,062,170 6.70%May July 1,233,264 1,186,208 -3.82% 943,258 -20.48% 1,002,753 6.31% 1,080,810 7.78%June August 1,432,034 1,276,894 -10.83% 1,123,289 -12.03% 1,111,289 -1.07% 1,192,033 7.27%July September 1,408,006 1,325,666 -5.85% 1,135,177 -14.37% 1,177,968 3.77% 1,249,827 6.10%August October 1,274,114 1,227,185 -3.68% 1,012,824 -17.47% 1,086,627 7.29% -100.00%September November 1,272,677 1,217,042 -4.37% 1,011,455 -16.89% 1,083,285 7.10% -100.00%October December 1,311,366 1,156,787 -11.79% 1,028,855 -11.06% 1,048,051 1.87% -100.00%November January 1,273,001 1,100,571 -13.55% 965,986 -12.23% 1,043,588 8.03% -100.00%
TOTAL 15,185,001 14,150,887 -6.81% 12,141,294 -14.20% 12,434,443 2.41% 8,738,236 -29.73%
Year To Date 8,172,892 8,738,236 6.92%
Department Revenue GL Revenue Account Name Payer Amount NotesKDOT XXX.520.000.37XXX Various Reimbursements IDOT & CMAP $315,553 Outstanding as of
08/31/2011; Most reimbursements are current. Oldest outstanding reimbursement of $4,358.64 is only 1-30 days outstading.
County Clerk N/A N/A State of Illinois $10,338 Outstanding. Reimbursement for acceptable certificates
Public Defender 001.360.000.37050 Public Defender Salary Reimbursement
State of Illinois $7,666 Outstanding- last payment relates to April 2011.
Court Services 001.430.000.37XXX Various Reimbursements State of Illinois $910,276 Outstanding reimbursements relate to the months of March through July.
Supervisor of Assessments 001.170.000.37020 Supervisor of Assessment Salary Reimbursement
State of Illinois $9,013 Reimbursement is being reduced by 60% to 40% of funding. Reimbursements of $4,506.25 are paid for 4 months and then a partial payment is made for the 5th month.
Kane Comm 269.425.000.37070 Cell 911 Surcharge Reimbursement
State of Illinois $136,808 Outstanding; Exact amount is unknown until reimbursement is received; Average is $34,202.06 per month
Environmental Management N/A N/A State of Illinois $0 Current on State Receivables.
Health Department 35X.580.000.3XXXX Various Grants & Reimbursements
State of Illinois $595,819 Outstanding as of 08/31/2011
State of Illinois $48,226 Outstanding. Payment reduced f $14 889 75 t Kane County 001.000.000.30110 Income Tax & Local Use Tax State of Illinois $1,145,383 Outstanding. Income Tax from June through August.
TOTAL $3,179,082
STATE REIMBURSEMENTS RECEIVABLETotal by Department as of August 31, 2011
1
Month Vouchered Revenue GL
Revenue Account Name Payor Amount Notes
Aug-11 305.520.000.37150 KDOT Service Reimbursement
IDOT $4,358.64 Outstanding: 1-30 days
Aug-11 302.520.000.37150 KDOT Service Reimbursement
IDOT $82,203.48 Outstanding: Current
Aug-11 305.520.000.37150 KDOT Service Reimbursement
IDOT $58,597.84 Outstanding: Current
Aug-11 305.520.000.37150 KDOT Service Reimbursement
Jul-11 001.170.000.37020 Supervisor of Assessmement Salary
Reimbursement
State of Illinois 4,506.25 Reimbursement is being reduced by 60% to 40% of funding. Reimbursements of $4,506.25 are paid for 4 months and then a partial payment is made for the 5th month.
Aug-11 001.170.000.37020 Supervisor of Assessmement Salary
Reimbursement
State of Illinois 4,506.25 Reimbursement is being reduced by 60% to 40% of funding. Reimbursements of $4,506.25 are paid for 4 months and then a partial payment is made for the 5th month.
TOTAL $9,012.50
STATE REIMBURSEMENTS RECEIVABLESupervisor of Assessements
STATE REIMBURSEMENTS RECEIVABLEState's Attorney Office
10
Voucher Date County Receipt Month Voucher Amount Revenue Received OutstandingDec-10 March 294,597 294,597 - Jan-11 April 335,862 335,862 - Feb-11 June 415,051 415,051 - Apr-11 July 207,011 207,011 - Apr-11 July 356,128 356,128 - May-11 September 455,003 455,003 - Jun-11 359,430 - 359,430 Jul-11 465,621 - 465,621
Aug-11 320,332 - 320,332
TOTAL 3,209,036 2,063,653 1,145,383
Voucher Date County Receipt Month Voucher Amount Revenue Received OutstandingDec-10 December 56,344 56,344 - Jan-11 January 70,885 70,885 - Feb-11 February 55,104 55,104 - Apr-11 March 86,748 86,748 - Apr-11 April 53,053 53,053 - May-11 May 57,034 57,034 - Jun-11 June 77,730 77,730 - Jul-11 July 72,621 72,621 -
Aug-11 September 70,754 70,754 -
TOTAL 600,272 600,272 -
INCOME TAX RECEIVABLEFiscal Year 2011
LOCAL USE TAX RECEIVABLEFiscal Year 2011
11
Current Month
Transactions
Total Amended Budget
YTD Actual Transactions
Total % Received
000 General Government 1,962,042 56,272,799 30,836,795 54.80%001 General Fund 1,886,492 52,973,456 28,974,818 54.70%010 Insurance Liability 75,550 3,299,343 1,861,977 56.43%
010 County Board 3,324 9,977,268 6,629,423 66.45%001 General Fund 375 88,000 93,175 105.88%120 Riverboat 2,340 6,042,000 6,525,141 108.00%430 Farmland Preservation 609 3,847,268 11,107 0.29%
060 Information Technologies 105,554 1,375,290 922,936 67.11%001 General Fund 580 28,860 14,620 50.66%101 Geographic Information Systems 104,974 1,346,430 908,316 67.46%
150 Treasurer/Collector 2,221 222,422 16,712 7.51%001 General Fund 84,000 0 0.00%150 Tax Sale Automation 2,221 138,422 16,712 12.07%
170 Supervisor of Assessments 71,630 51,907 72.47%001 General Fund 71,630 51,907 72.47%
190 County Clerk 81,095 923,035 918,892 99.55%001 General Fund 67,494 763,500 808,545 105.90%160 Vital Records Automation 13,601 159,535 110,347 69.17%
210 Recorder 188,677 3,732,105 1,884,338 50.49%001 General Fund 158,350 2,130,000 1,617,545 75.94%170 Recorder's Automation 27,259 1,560,955 240,359 15.40%171 Rental Housing Support Surcharge 3,068 41,150 26,434 64.24%
Grand Total 8,509,535 241,249,951 135,481,218 56.16%
Current Month
Transactions
Total Amended Budget
YTD Actual Transactions
YTD Encumbrances
Total % Used
010 County Board 163,886 11,173,901 6,136,274 0 54.92%001 General Fund 94,056 1,284,633 906,725 0 70.58%120 Riverboat 69,830 6,042,000 5,221,339 0 86.42%430 Farmland Preservation 3,847,268 8,210 0 0.21%
040 Finance 40,696 750,160 506,662 1,448 67.73%001 General Fund 40,696 750,160 506,662 1,448 67.73%
060 Information Technologies 310,610 5,017,839 3,218,425 75,771 65.65%001 General Fund 266,290 3,671,409 2,532,753 71,680 70.94%101 Geographic Information Systems 44,321 1,346,430 685,673 4,091 51.23%
080 Building Management 390,636 4,472,289 3,151,183 761,530 87.49%001 General Fund 390,636 4,472,289 3,151,183 761,530 87.49%
120 Human Resource Management 703,915 2,835,554 1,891,086 155,840 72.19%001 General Fund 26,577 410,688 256,500 1,580 62.84%010 Insurance Liability 677,338 2,424,866 1,634,586 154,260 73.77%
140 County Auditor 16,477 214,302 156,919 0 73.22%001 General Fund 16,477 214,302 156,919 0 73.22%
150 Treasurer/Collector 42,465 698,440 389,773 0 55.81%001 General Fund 42,042 560,018 381,042 0 68.04%150 Tax Sale Automation 423 138,422 8,731 0 6.31%
170 Supervisor of Assessments 94,658 1,311,863 766,505 (9,822) 57.68%001 General Fund 94,658 1,311,863 766,505 (9,822) 57.68%
190 County Clerk 126,404 2,135,138 1,659,795 919 77.78%001 General Fund 115,698 1,975,603 1,536,330 401 77.79%160 Vital Records Automation 10,706 159,535 123,464 518 77.71%
210 Recorder 102,872 2,466,483 1,084,946 0 43.99%001 General Fund 66,786 864,378 627,417 0 72.59%170 Recorder's Automation 33,211 1,560,955 428,875 0 27.48%171 Rental Housing Support Surcharge 2,875 41,150 28,655 0 69.63%
230 Regional Office of Education 31,294 295,257 232,165 0 78.63%001 General Fund 31,294 295,257 232,165 0 78.63%
240 Judiciary and Courts 192,958 2,315,566 1,890,269 0 81.63%001 General Fund 183,223 2,200,116 1,801,349 0 81.88%195 Children's Waiting Room 9,735 110,950 88,919 0 80.14%196 D.U.I. 4,500 0 0 0.00%
690 Development 560,865 9,266,956 5,477,377 741,964 67.11%001 General Fund 121,732 1,844,484 1,047,323 11,471 57.40%400 Economic Development 1,920 228,209 32,767 0 14.36%401 Community Dev Block Program 92,566 1,344,877 1,349,753 0 100.36%402 HOME Program 82,857 819,482 457,953 0 55.88%403 Unincorporated Stormwater Mgmt 10,000 0 0 0.00%404 Homeless Management Info Systems 7,290 104,622 71,338 0 68.19%405 Cost Share Drainage (5,661) 732,430 82,984 204,378 39.23%406 OCR & Recovery Act Programs 31,973 1,099,072 754,729 456,275 110.18%407 Long-Term Stormwater Maintenance 4,427 0 0 0.00%408 Neighborhood Stabilization Progr 155,259 2,278,956 1,325,159 248 58.16%520 Mill Creek Special Service Area 72,929 800,397 355,371 69,593 53.09%
760 Debt Service 25,226,327 17,583,834 0 69.70%001 General Fund 2,349,226 2,349,175 0 100.00%600 Juvenile Bonds Debt Service 819,923 819,458 0 99.94%610 Capital Improvement Debt Service 2,516,938 2,470,069 0 98.14%620 Motor Fuel Tax Debt Service 3,495,863 3,439,431 0 98.39%621 Transit Sales Tax Debt Service 8,656,417 8,505,251 0 98.25%622 Recovery Zone Bond Debt Service 7,387,960 450 0 0.01%
800 Other- Countywide Expenses 1,665,916 30,965,869 20,187,352 797,358 67.77%001 General Fund 172,247 4,254,208 2,844,529 8,670 67.07%100 County Automation 2,600 0 0 0.00%110 Illinois Municipal Retirement 417,691 5,994,865 4,017,993 0 67.02%111 FICA/Social Security 237,271 3,287,497 2,272,596 0 69.13%125 Public Safety Sales Tax 103,041 2,556,837 1,400,137 (0) 54.76%126 Transit Sales Tax Contingency 399,500 0 0 0.00%500 Capital Projects 735,666 2,300,362 1,966,134 763,321 118.65%510 Capital Improvement Bond Const 4,500,000 3,463,748 25,367 77.54%514 Recovery Zone Bond Construction 7,670,000 4,222,216 0 55.05%
Current Month
Transactions
Total Amended Budget
YTD Actual Transactions
YTD Encumbrances
Total % Used
Kane County Expenditure Report - SummaryThrough August 31, 2011 (75.0% YTD, 73.1% Payroll)
900 Contingency 906,826 0 0 0.00%001 General Fund 891,826 0 0 0.00%660 Working Cash 15,000 0 0 0.00%
Grand Total 12,774,887 241,249,951 148,867,349 40,203,777 78.37%
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund
Department 040 - FinanceSub-Department 040 - Finance
Account 50130 - Certified Audit Contract3731 - AON Consulting 031835-M0D05 Professional Fees &
Department 040 - Finance Totals Invoice Transactions 11 $7,790.30Fund 001 - General Fund Totals Invoice Transactions 11 $7,790.30
Grand Totals Invoice Transactions 11 $7,790.30
Run by Finance Reports on 09/09/2011 10:57:53 AM Page 1 of 1
Finance Accounts Payable by GL DistributionPayment Date Range 08/01/11 - 08/31/11
A G E N D A I T E M E X E C U T I V E S U M M A R Y Agenda Item #5C-1&2
Date: September 20, 2011
Item:
Resolution: Approval of Personnel Hiring, Kane County Division of Transportation, Maintenance Department
Resolution: Approval of Seasonal Part-time Personnel Hiring, Kane County Division of Transportation, Maintenance Department
Presenter / Sponsor: Tom Rickert
Assigned Committee: Transportation Budgeted: Yes No N/A
If not budgeted, explain funding source: Appropriation: N/A
Summary:
In accordance with County Board Resolution #08-278, Kane County Division of Transportation is seeking County Board approval to hire one (1) full-time highway maintainer and ten (10) seasonal positions (snowbirds) prior to the 2011-2012 winter season. These positions are critical to our highway maintenance and snow plowing operations. Full Time - The position is recommended to fill an opening created by a maintenance employee who retired. In light of the imminent winter snow season coupled with increased demands on the Maintenance section (increased lane miles), staff recommends hiring one full time Highway Maintainer position. Highway Maintainer responsibilities’ include snow plowing, ice control and all other year-round maintenance functions. Seasonal - The ten (10) part-time positions (seasonal employees – Snowbirds) are temporary positions hired annually to address primarily snowplowing, ice control, and other maintenance activities on County Highways. All positions are critical to ensuring the safety of the motoring public and the efficient movement of traffic. List Attachments: Resolutions
Detailed information available from / at: Tom Rickert, Deputy Director of Transportation, (630) 406-7305
KANE COUNTY DIVISION OF TRANSPORTATION MAINTENANCE DEPARTMENT
WHEREAS, the equipment maintenance and snow plowing operations for the Kane County
Highway system are performed by Highway Maintainer positions (hereinafter sometimes “Highway Maintainer”) within the Kane County Division of Transportation; and
WHEREAS, the Kane County Division of Transportation desires to hire one Highway Maintainer
to fill an opening created by an employee retirement; which position will also support the maintenance of additional right-of-way and increased lane miles acquired by the County in recent years including among other roadways the Stearns Road Bridge Corridor; and
WHEREAS, the Highway Maintainer position is fully funded by State Motor Fuel Taxes and is
critical to ensuring the safety of the motoring public and the efficient movement of vehicle traffic; and WHEREAS, Kane County has adopted by Resolution 08-278, a moratorium on the hiring or
replacement of County personnel, which resolution requires that no new personnel shall be hired unless specifically approved by the County Board; and
WHEREAS, the County Board believes it to be fiscally responsible and in the best interest of the
County to hire one qualified individual to fill the open Highway Maintainer position. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Kane County
Division of Transportation is hereby authorized to hire a Highway Maintainer to fill the open position.
Passed by the Kane County Board on October 11, 2011. John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 11HIRINGMNT1.4TR
STATE OF ILLINOIS COUNTY OF KANE
RESOLUTION NO. 11 -
APPROVAL OF SEASONAL PART-TIME PERSONNEL HIRING
KANE COUNTY DIVISION OF TRANSPORTATION MAINTENANCE DEPARTMENT
WHEREAS, Kane County Division of Transportation annually budgets and hires seasonal
employees to assist with County Highway maintenance operations (said employees are sometimes referred to as Snowbirds); and
WHEREAS, Kane County has adopted by Resolution 08-278, a moratorium on the hiring or
replacement of County personnel, which resolution requires that no new personnel shall be hired unless specifically approved by the County Board; and
WHEREAS, the County Board believes it to be fiscally responsible and in the best interest of the
County to hire qualified individuals to fill ten (10) seasonal part-time vacancies in the Maintenance Department of the Kane County Division of Transportation in that filling said positions will facilitate the safe and efficient movement of traffic and shall provide for the safety of the motoring public.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Kane County
Division of Transportation is hereby authorized to hire and fill ten (10) seasonal part-time vacancies in its Maintenance Department.
Passed by the Kane County Board on October 11, 2011. John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 10HIRINGMNTSNWBRDS.4TR
A G E N D A I T E M E X E C U T I V E S U M M A R Y Agenda Item # Date: 9-19-11
Item: Resolution: Authorizing Exception to the County Financial Policies Regarding Personnel Hiring and Replacement (Health/Animal Control Department)
Presenter / Sponsor: Bonnie Kunkel
Assigned Committee: Animal Control Subcommittee Budgeted: x Yes No N/A
If not budgeted, explain funding source: Appropriation: (insert dollar amount)
Summary:
Per Animal Control Task Force recommendation, the Animal Control Subcommittee created a job description for an “Administrator” position to be filled by a veterinarian. This full-time position will replace the current positions of a full-time administrator and a part-time veterinarian. These positions are budgeted at $90,000.00 and $25,000.00 respectively. The new position will be posted at $80,000.00 - $105,000.00 DOQ.
List Attachments: Resolution
Detailed information available from / at: Bonnie Kunkel
Staff Comments / Recommendations:
STATE OF ILLINOIS COUNTY OF KANE
RESOLUTION NO. 11-_______
AUTHORIZING EXCEPTION TO THE COUNTY FINANCIAL POLICIES REGARDING PERSONNEL HIRING AND REPLACEMENT
(Health /Animal Control Department)
WHEREAS, on September 9, 2008 (Resolution No. 08-278) the Kane County Board had deemed it necessary to adopt by Resolution a moratorium on the hiring of new county personnel and the replacement of existing or future personnel vacancies; and WHEREAS, due to a resignation, the position of Animal Control Administrator is vacant but occupied by an interim administrator; and WHEREAS, state law requires an animal control administrator; and WHEREAS, the Kane County Animal Task Force recommended the hiring of a veterinarian to the position of Administrator and the elimination of the position of Deputy Administrator which is held by a veterinarian; and WHEREAS, the salary of the new Administrator is included in the fiscal year budget; and WHEREAS, the request is made that the Kane County Board allow an exception to the hiring moratorium, as the continuance of a shortage of staff will have a negative operational impact on the department's ability to function at an acceptable level. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Executive Director of the Health Department, under the direction of the Animal Control Subcommittee, is hereby authorized to hire replacements to fill the vacancy for an Animal Control Administrator in the Health Department.
Passed by the Kane County Board on October 11, 2011. John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 9Hire-AC
9/22/2011 6:29 PM
KANE COUNTY - JOB DESCRIPTI ON
JOB TITLE: Administrator / Veterinarian SALARY: $80,000 – 105,000 DOQ FLSA: X Exempt Non-exempt DEPARTMENT: Animal Control GENERAL SUMMARY: A senior management position responsible for the planning, and operations of the Animal Control Department. Responsible for enforcement of Animal Control ordinances, laws, and regulations, including those assigned by law to “Administrator” as defined in 510 ILCS 5/2.01, and for performing related duties as required and outlined in the Kane County Animal Control Ordinance Sections 5-3 and 5-5. Operates under the general supervision and direction of the Executive Director of the Kane County Health Department. ESSENTI AL FUNCTIONS/Illustrative Duties:
• Department Planning, Operations and Evaluation: Works with Department staff, supervisors, stakeholders and community partners to develop a vision, mission and comprehensive plan for the Department and its programs that are consistent with County Board policies and plans. Establishes and implements needed Department policies and procedures, e.g., adoptions, rescues and euthanasia. Assures smooth business and service provision operations of the Department.
• Department Communication: Plans and conducts all regularly scheduled Department meetings including planning and review sessions. Works closely with the Executive Director and the Public Information Officer of the Health Department to provide timely and accurate service data and informational and educational services to the members of the public, the media and County policymakers.
• Enforcement: Supervises the issuance of summons for violations of applicable laws and ordinances; supervises the compliance with applicable laws and ordinances, provides humane sanitary conditions for impounded animals; supervises registration and vaccination and all animal bite responses reports.
• Public policy: Actively monitors animal control policy issues affecting the County and its residents. With the guidance of the Executive Director, formulates policy recommendations for County policymakers, working through the Public Health Committee of the County Board and other County Committees or Task Forces as requested.
• Supervision: Responsible for staff oversight, training and development. Oversees recordkeeping.
• Quality Improvement: Leads the Department in developing, and implementing systematic efforts to assess and improve the quality of services provided by the Department and its programs.
9/22/2011 6:29 PM
• Accounting & Finance: Responsible for the development, administration and monitoring of the Department’ s budget. Responsible for assuring adequate financial controls of fees received and expenditures incurred for Department services. Performs regular evaluation of service fees and makes recommendations to the Executive Director and the County Board for needed adjustments.
• Public Interaction: Ensure professional, prompt and courteous Department interactions with the public. Develop and support a volunteer corps and advisory committee. Encourage adoption of available animals, e.g., by developing and maintaining a network with rescue groups. Conduct regular vaccine and microchipping clinics.
• Medical: Examine all impounded animals, and all other animals required by law; observe animals suspected of rabies and take appropriate action; perform and/or oversee vaccinations; perform various surgeries when facilities are available, e.g., spay and neuter, and necropsies; develop and implement protocol for behavior assessment to determine suitability for adoption, rescue transfer or euthanasia; and euthanize animals when necessary.
• Human Resources: Responsible for assuring that all payroll related activities are completed accurately and within appropriate time frames as required by Kane County policy. Assures all Department staff receives ongoing, timely job performance evaluations and individualized staff development and training in order to optimize Department performance.
• Agency wide Responsibilities: Actively collaborates with the senior management team of the Health Department and the Office of Emergency Management on joint policy and operational issues, particularly around: zoonotic disease outbreaks or threats, disaster and emergency preparedness planning and response; and other matters affecting health and safety of both animals and humans.
• Learning and Growth: Actively pursues learning and growth opportunities in order to develop and/or enhance animal control and public health, management and leadership knowledge, skills and competencies.
Performs all other duties assigned. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
• Doctor of Veterinary Medicine required. • Illinois driver’s license required. • Minimum 2 years of experience in treating animals (including dogs and/or cats),
experience in animal control or animal shelter preferred. • Minimum 1 year experience in a supervisory capacity. • Prefer knowledge of current scientific, technical and public policy issues related to
animal control services and programs • Prefer successful record of accomplishment of managing financial aspects of
public, fee-based programs. • Ability to develop and lead workplace teams.
9/22/2011 6:29 PM
• Ability to communicate and work with community, volunteers, rescue groups, veterinarians, elected officials and other stakeholders on animal health and/or human health programs and/or policy issues.
• Demonstrated proficiency in oral and written communication • Prefer proficiency in the use of personal computers and Microsoft Office products.
Reports to: Executive Director, Health Department Directs Work of: Animal Control staff Bloodborne Pathogen Risk Code: None Low X Medium High
PHYSICAL REQUIREMENTS Job Title: Animal Control Administrator/Veterinarian
Physical Activity Required Amount of time
None Less than 1/3 (Occasionally)
1/3 to 2/3 (Frequently)
More than 2/3 (Regularly)
Standing Walking Sitting Fingering or manual dexterity Repetitive finger motion Lifting or exerting force Up to 10 pounds Up to 25 pounds Up to 50 pounds Up to 100 pounds Over 100 pounds Reaching or stretching Climbing or balancing Crouching or stooping Creeping or crawling Speaking Hearing Tasting Smelling
Seeing (with correction)
Close vision
Distance vision
Color discrimination
9/22/2011 6:29 PM
Peripheral vision
Depth perception
Focusing ability
WORK ENVIRONMENT
Job Title: Animal Control Administrator/Veterinarian
Physical Activity Required Amount of time
None Less than 1/3 (Occasionally)
1/3 to 2/3 (Frequently)
More than 2/3 (Regularly)
Outdoor weather conditions Wet or humid conditions (nonweather)
Extreme cold (nonweather) Extreme heat (nonweather) Fumes or air-borne particles Toxic or caustic chemicals Bloodborne pathogens Risk of fire or explosion Risk of electric shock Risk of radiation Risk of drowning Prolonged exposure to vibration
Loud noise level
9/22/2011 6:29 PM
APPROVALS AND DATES: Name (Dept Head/Elected Official) Title Date ______________________________________________________________________ Name (HR Representative) Title Date The above is intended to describe the general content of and requirements for the performance of this job. I t is not to be construed as an exhaustive statement of duties, responsibilities or requirements. The principal duties and responsibilities enumerated are all essential job functions except for those that begin with the word "may".
A G E N D A I T E M E X E C U T I V E S U M M A R Y Agenda Item # Date: September 23, 2011
Item: Resolution: Resolution Authorizing Execution of an Intergovernmental Agreement with the Kane County Emergency Telephone System Board in Connection with the Kane County Recovery Bond Water Project Initiative
Presenter / Sponsor: Tim Harbaugh/Roger Fahnestock
Assigned Committee: Finance Budgeted: Yes No N/A
If not budgeted, explain funding source: Appropriation: n/a
Summary:
In December of 2010 the County Board passed a Resolution approving 10 IGA’s in connection with the Recovery Bond Loan program for Water Related Infrastructure Projects. Funds were included in the bond for the Mill Creek Water Reclamation District; however due to changes made by the developer to provide an interim well and septic system, the loan and IGA were not finalized. The Emergency Telephone System Board infrastructure project will utilize the bond funds that were originally allocated to Mill Creek to enhance 911 service to Kane County residents. List Attachments: Resolution, IGA
Detailed information available from / at: Tim Harbaugh
INTERGOVERNMENTAL AGREEMENT WITH THE KANE COUNTY EMERGENCY TELEPHONE SYSTEM BOARD IN CONNECTION WITH THE
KANE COUNTY RECOVERY BOND WATER PROJECT INITIATIVE WHEREAS, the County of Kane (“Kane County”) issued approximately Seven Million Eight Hundred Thousand Dollars in Taxable General Obligation Alternate Bonds Series 2010 (the “Bonds”) for the purpose of financing certain infrastructure projects (the “Projects”) for Kane County as well as for other units of local government within Kane County (Ordinance 10-373); and
WHEREAS, Kane County has requested and required that all units of government participating in the Projects enter into Intergovernmental Agreements with Kane County in order to assure repayment of the Bonds; and
WHEREAS, Kane County has determined that it is in the best interest of Kane County and its residents to authorize and enter into such agreements; and
WHEREAS, the Constitution and laws of the State of Illinois authorize units of local government to enter such agreements for the purpose of jointly exercising the powers and duties given to them by law.
NOW, THEREFORE, BE IT RESOLVED, by the Kane County Board as follows:
Section 1. The facts and statements contained in the preamble of this Resolution are hereby determined by the Kane County Board to be true and correct and are hereby incorporated as part of this resolution.
Section 2. The Chairman of the Kane County Board is hereby authorized and directed to execute an intergovernmental agreement with the Kane County Emergency Telephone System Board for a recovery bond loan that will net an amount not to exceed of One Million Nine Hundred Thousand dollars and zero cents ($1,900,000), which is hereby approved, a copy of which is on file in the office of the Kane County Clerk (the “Parties”).
Passed by the Kane County Board on _______________, 2011
_________________________________ _____________________________ John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes _____ No _____ Voice _____ Abstentions _____
A G E N D A I T E M E X E C U T I V E S U M M A R Y Agenda Item #11- Date: September 8, 2011
Item: Traffic Safety Grant
Resolution: Amending the 2011 Sheriff’s Fiscal Budget, Kane County Sheriff’s Office (Traffic Safety Grant)
Presenter / Sponsor: Lt. Ronald Grommes
Assigned Committee: Public Safety / Finance Budgeted: Yes X No N/A
If not budgeted, explain funding source: Re-imbursement the State of Illinois Traffic Safety Grant Appropriation: $8,006.40
Summary: The Kane County Sheriff’s Office received a Traffic Safety Grant from the State of Illinois for the purpose of conducting a Traffic Safety Operations in Kane County. The Traffic Safety Operations was conducted by the Sheriff’s Office and paid out of the Sheriff’s FY 2011 overtime line item 001.380.380.40200. A reimbursement check was received from the State of Illinois in the sum of $8,006.40 (Eight Thousand, Four Dollars and Forty Cents) and deposited into the Sheriff’s Miscellaneous Grant line item 001.380.000.33900. The Sheriff’s is requesting that the money be transferred from the Miscellaneous Grant line item to the Sheriff’s FY 2011 overtime line item to complete the terms of the Grant. Kane County’s deposit receipt number is 2011-0004369
List Attachments:
Detailed information available from / at: Ronald Grommes, Lieutenant of Administration, (630) 208-2009
Staff Comments / Recommendations:
STATE OF ILLINOIS COUNTY OF KANE
RESOLUTION NO. 11 -
AMENDING THE 2011 FISCAL YEAR BUDGET KANE COUNTY SHERIFF’S OFFICE
(Traffic Safety Grant)
WHEREAS, the Kane County Sheriff’s Office receives a Grant from the State of Illinois for the purpose of executing a Traffic Safety Project in Kane County: and
WHEREAS, the Sheriff’s Office received $8,006.40 (Eight Thousand, Four Dollars and Forty
cents) from the State of Illinois for the completion of the program and deposited it in line item 001.380.000.33900 Miscellaneous grants; and
WHEREAS, the Traffic Safety Program was paid out of the Sheriff’s overtime line item
001.380.380.40200: and NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that $8,006.40 (Eight
Thousand, Four Dollars and Forty cents) be transferred from FY2011 revenue line item 001.380.000.33900 to FY2011 line item 001.380.380.40200.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Kane County Board that the
following FY2011 budget adjustment be made to reflect this transfer: 001.380.000.33900 Miscellaneous Grants $8,007 001.380.380.40200 Overtime $8,007
Line item Line Item Description Was personnel/item/service
approved in original budget or a
subsequent budget revision?
Are funds currently available for this
personnel/item/service in the specified line
item?
If funds are not currently available in the specified line
item, where are the funds available?
001.380.380.40200 Overtime No No
001.380.000.33900 (Miscellaneous Reimbursement)
Passed by the Kane County Board on October 11, 2011.
John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 9Bdgt-TrafficSafety
A G E N D A I T E M E X E C U T I V E S U M M A R Y Agenda Item #11- Date: September 8, 2011
Item: Transfer of Funds
Resolution: Amending the 2011 Fiscal Year Budget, Kane County Sheriff’s Office (Overtime Reimbursement)
Presenter / Sponsor: Lt. Ronald Grommes Assigned Committee: Public Safety / Finance Budgeted: Yes X No N/A
If not budgeted, explain funding source: Re-imbursement from ILEAS, DEA, Weed & Seed and Custom Border Patrol
Appropriation: $13,529.57
Summary: The Kane County Sheriff’s Office provided special assistance to the Department of Illinois law Enforcement Alarm System (ILEAS), Drug Enforcement Administration, Weed and Seed and Custom Border Patrol requiring the use of overtime. ILEAS reimbursed the Sheriff’s Office in the sum of $4,002.00, Drug Enforcement Administration $7,092.49, Weed and Seed $209.00 and Custom Border Patrol $2,226.08. All the checks were deposited into the Sheriff’s Miscellaneous Reimbursement line item 001.380.000.37900 and being requested to be transferred back into the Sheriff’s Overtime line item 001.380.380.40200. The following are the County receipt number of the checks which were deposited with the Kane County Treasury Dept. Agency County Receipt # Check Amount Illinois Law Enforcement Alarm Systems 11-1576 464.00 11-2199 1,392.00 11-2807 812.00 11-3557 174.00 4,002.00 Drug Enforcement Administration 11-1879 1,553.10 11-2684 2,381.42 11-3093 1,915.49 11-3434 1,242.48 7,092.49 Weed and Seed 11-3778 209.00 Custom Border Patrol 11-2009 880.09 11-2981 414.16 11-3641 931.83 2,226.08 Total $13,529.57
List Attachments:
Detailed information available from / at: Ronald Grommes, Lieutenant of Administration, (630) 208-2009
Staff Comments / Recommendations:
STATE OF ILLINOIS COUNTY OF KANE
RESOLUTION NO. 11 -
AMENDING THE 2011 FISCAL YEAR BUDGET
KANE COUNTY SHERIFF’S OFFICE (Overtime Reimbursement)
WHEREAS, the Kane County Sheriff’s Office receives reimbursement from agencies requiring
special assistance: and WHEREAS, the Sheriff’s Office provided special assistance to Illinois Law Enforcement Alarm
System, Drug Enforcement Administration, Weed and Seed and Custom Border Patrol; and WHEREAS, the assistance was paid out of the Sheriff’s FY 2011 overtime line item
(001.380.380.40200): and WHEREAS, Department of Illinois Law Enforcement Alarm System reimbursed the Sheriff’s Office in
the amount of $4,002.00, Drug Enforcement Administration $7,092.49, Weed and Seed 209.00 and Custom Border Patrol $2,226.08 and was deposited into the Sheriff’s revenue line item (001.380.000.37900): and
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that Thirteen Thousand Five
Hundred and Twenty Nine Dollars and Fifty Seven Cents ($13,529.57) be transferred from FY2011 revenue line item 001.380.000.37900 to FY2011 line item 001.380.380.40200: and
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Kane County Board that the following
FY2011 budget adjustment be made to reflect this transfer: 001.380.000.37900 Miscellaneous Reimbursement $13,530 001.380.380.40200 Overtime $13,530
Line item Line Item Description Was personnel/item/service
approved in original budget or a
subsequent budget revision?
Are funds currently available for this
personnel/item/service in the specified line
item?
If funds are not currently available in the specified line
item, where are the funds available?
001.380.380.40200 Overtime No No
001.380.000.37900 (Miscellaneous Reimbursement)
Passed by the Kane County Board on October 11, 2011.
John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 10Bdgt-Overtime
A G E N D A I T E M E X E C U T I V E S U M M A R Y Agenda Item # Date: September 8, 2011
Item: Fuel Costs Resolution: Supplemental Budget Adjustment, Kane County Sheriff’s Fuel Line Item Shortage
Presenter / Sponsor: Lt. Ronald Grommes
Assigned Committee: Judicial/Public Safety, Finance Budgeted: Yes X No N/A
If not budgeted, explain funding source: Appropriation: $65,540.00
Summary: The Kane County Sheriff’s Office budget’s fuel for County vehicles based on market price. In the past 12 months fuel costs rose approximately 80 cents per gallon over FY2011 budgeted amount. The increase in costs has left a deficiency of $65,540.00. in the Sheriff’s fuel line item 001.380.380.63040. The Sheriff is requesting that the line item be made whole.
List Attachments: (insert list of attachments pertaining to the resolution/ordinance)
Detailed information available from / at: Lt. Ronald Grommes 630-208-2009
Staff Comments / Recommendations:
STATE OF ILLINOIS COUNTY OF KANE
RESOLUTION NO. 11 -
SUPPLEMENTAL BUDGET ADJUSTMENT KANE COUNTY SHERIFF’S FUEL LINE ITEM SHORTAGE
WHEREAS, the Kane County Sheriff’s Office budget fuel for County vehicles based on market
prices; and
WHEREAS, the market price for fuel has increased approximately 80 cents above the FY 2011 budgeted price leaving a deficiency of $64,540.00 (Sixty Five Thousand Five Hundred Forty Dollars) in the Sheriff’s Fuel line item (001.380.380.63040): and
NOW, THEREFORE, BE IT RESOLVED by the County Board that the Sheriff’s Fuel Line Item be made whole again in the sum of $65,540.00 and that the additional funding be transferred from the General Fund contingency line item.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Kane County Board that the following FY2011 budget adjustment be made to reflect this transfer:
001.380.380.63040 Fuel $65,540 001.900.900.85000 Allowance for Budget Expense/Contingency ($65,540)
Line Item Line Item Description Was
personnel/item/service approved in original
budget or a subsequent budget revision?
Are funds currently available for this
personnel/item/service in the specific line
item?
If funds are not currently available in the specified line item, where are the
funds available?
001.380.380.63040 Vehicle Fuel No No 001.900.900.85000 (Allowance for Budget Expense/Contingency)
Passed by the Kane County Board on October 11, 2011.
John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 10Bdgt-Fuel
A G E N D A I T E M E X E C U T I V E S U M M A R Y Agenda Item # Date: September 17, 2010
Item: Resolution: 2010 Budget Adjustment for Judiciary Budget
Presenter / Sponsor: Chief Judge F. Keith Brown, Court Administrator Douglas Naughton
Assigned Committee: Judicial / Public Safety Budgeted: Yes x No N/A
If not budgeted, explain funding source: Contingency ($276,000.00)
Summary: The Judiciary Department has line items that will exceed the amounts budgeted for FY’10. This supplemental budget adjustment is necessary to correct the budget to reflect unexpected and required expenditures while performing the business of the court. Please see the Resolution for the specific mandates and statutory citations.
List Attachments: (insert list of attachments pertaining to the resolution/ordinance) Detailed information available from / at: Chief Judge F. Keith Brown and/or Court Administrator Douglas Naughton
Staff Comments / Recommendations:
STATE OF ILLINOIS COUNTY OF KANE
RESOLUTION NO. 11 -
SUPPLEMENTAL BUDGET REQUEST: AMENDING 2011 FISCAL YEAR BUDGET JUDICIARY DEPARTMENT
WHEREAS, the Judiciary Department’s expenses have been incurred while performing
statutorily mandated functions, employing essential court personnel, and providing the necessary resources for the court to operate in accordance with state and federal law; and
WHEREAS, Judiciary Line Item 50120, providing interpreters for exotic languages, i.e. a language other than Spanish, for criminal Defendants, 725 ILCS 140/1, witnesses in criminal proceedings, 725 ILCS 120/5(4), and hearing impaired witness and participants in civil proceedings, 735 ILCS 5/8-1402. Also provides for medical testing, HIV testing, 720 ILCS 5/12-18(e), and paternity tests, 750 ILCS 45/11(h). This line item has a projected budget overage of $20,000.00 that requires a supplemental budget adjustment; and
WHEREAS, Line Item 50150, provides contractual interpreting services for Spanish speaking defendants, 725 ILCS 140/1, and witnesses, 725 ILCS 120/5(4). This line item has a projected budget overage of $34,000.00 that requires a supplemental budget adjustment; and
WHEREAS, Line Item 50190, providing court appointed counsel for criminal defendants when there is a conflict with the Public Defender’s office as mandated by the Sixth and Fourteenth Amendments of the United States Constitution, providing guardian ad litems for abused, neglected or dependant minors, 705 ILCS 405/2-17, as well as counsel for indigent parties participating in juvenile court proceedings, 705 ILCS 405/1-5(1). Illinois Supreme Court has also ordered in, In re K.L.P. v. R.P198 Ill. 2nd 448,469,763 N.E. 2nd 741, 753 (2002) that the counties shall provide appointed counsel for indigent parents who are having their parental rights terminated pursuant to the Juvenile Court Act and Adoption Act. In addition, the county must provide appointed counsel for indigent defendants requiring representation in Sexually Violent Person Petitions, 725 ILCS 207/25c(1). This line item has a projected budget overage of $105,000.00 that requires a supplemental budget adjustment; and
WHEREAS, Line item 50070 provides for the payment of juror expenses such as meals during jury service and deliberation, and the payment of return postage permits for the initial juror qualification questionnaire. Also included are computer software maintenance costs for the vendor who supplies the jury management software. This line item has a projected budget overage of $33,000.00 that requires a supplemental budget adjustment.
NOW, THEREFORE, BE IT RESOLVED that the following FY’11 budget adjustments be made to the Kane County Judiciary Department. 16th Judicial Circuit, to reflect the transfer of funds from the General Fund Contingency line item to the following line items to cover the projected budget overage:
Page 2 of 2, Res. #11-_____
001.240.240.50070 Juror Expenses $33,000.00 001.240.240.50120 Per Diem Expense $20,000.00 001.240.240.50150 Contractual $34,000.00 001.240.240.50190 Court Appointed Counsel $105,000.00 001.900.900.85000 Allowance for Budget Contingency ($192,000.00)
Line Item Line Item Description Was personnel/item/service
approved in original budget or a subsequent
budget revision?
Are funds currently available for this
personnel/item/service in the specific line item?
If funds are not currently available in the specified line
Passed by the Kane County Board on October 11, 2011.
John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 10Bdgt-Judiciary
A G E N D A I T E M E X E C U T I V E S U M M A R Y Agenda Item Date: August 10, 2011
Item: Resolution: Authorizing a contract for County’s Financial Advisor
Presenter / Sponsor: Cheryl Pattelli
Assigned Committee: Finance Budgeted: Yes No N/A
If not budgeted, explain funding source: Appropriation: n/a
Summary: This resolution seeks approval for the selection of a Financial Advisor. The Finance Department with the assistance of the Purchasing Department solicited Request for Proposals to retain the services of a financial advisor familiar with Illinois municipal finances. The financial advisor will perform a variety of tasks, including but not limited to, analyzing financial needs of Kane County, constructing bond issues, assisting in selection of an underwriter or organizing a competitive sale, dealing with the rating agencies, and advising on potentially new revenue sources and continuing compliance findings. After reviewing four responses and based on the firm’s qualifications, approach and offer per scope of services, staff interviewed the top two firms. Staff recommends awarding this contract to Speer Financial, Inc., of Chicago, IL. Speer Financial, Inc., fee for bond sales is payable from bond proceeds. The fee is based upon the par amount of bonds issued and is calculated as follows: $25,000.00 plus 1/10 of 1% of bonds issued in excess of $25,000,000 with a fee cap of $50,000.00 per sale. (This fee structure is lower than the previous contract which was ¼ of 1% of bonds issued.) None related capital borrowing tasks will be done on a hourly basis.
List Attachments: Resolution
Detailed information available from / at: Cheryl Pattelli, 630-208-5113 Staff Comments / Recommendations: Staff recommends approval of the attached Resolution to authorize the Kane County Board Chairman to enter into a contract with Speer Financial, Inc., of Chicago, IL as the County’s financial advisor.
STATE OF ILLINOIS COUNTY OF KANE
RESOLUTION 11 - 261
AUTHORIZING A CONTRACT FOR COUNTY’S FINANCIAL ADVISOR
WHEREAS, proposals have been solicited and received for financial advisory services for the planning and issuance of debt; and WHEREAS, Speer Financial, Inc., has submitted a proposal to the County for the financial advisor; and WHEREAS, Speer Financial, Inc., of Chicago, IL was chosen based on the firm’s qualifications, scope of services, and fees; and WHEREAS, adequate funds to cover all expenditures defined in this resolution will be made from future bond sale proceeds based upon the par amount of the bond issued. NOW, THEREFORE, IT BE RESOLVED by the Kane County Board that the Chairman thereof is authorized to enter into a five (5) year a contract with Speer Financial Inc., Chicago, IL as the County’s financial advisor and that the contract will expire on December 31, 2012.
Line item
To Be Determined
Line Item Description
Was personnel/item/service approved in original budget
or a subsequent budget revision?
Are funds currently available for this personnel/item/service in
the specified line item?
If funds are not currently available in the specified line item, where are the
funds available?
xxx.xxx.xxx.80040
Debt Issue Costs N/A- cost relates to future
bond issuances N/A
Passed by the Kane County Board on September 13, 2011.
John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 9FinancialAdvisor
A G E N D A I T E M E X E C U T I V E S U M M A R Y Agenda Item # Date: August 10, 2011
Item: Resolution: Authorizing a contract for the County’s Bond Counsel
Presenter / Sponsor: Cheryl Pattelli
Assigned Committee: Finance Budgeted: Yes No N/A
If not budgeted, explain funding source: Appropriation: n/a
Summary: This resolution seeks approval for the selection of a Bond Counsel.
The Finance Department with the assistance of the Purchasing Department solicited Request for Proposals to retain a bond counsel to perform a variety of tasks, including but not limited to, providing an expert and objective legal opinion concerning the validity and binding effects of the bonds, and the excludability of interest on the bonds, and advising on other legal matters of importance. After reviewing ten responses and based on the firm’s qualifications, approach and offer per scope of services, staff interviewed the top four firms. Staff recommends awarding this contract to Schiff Hardin. Schiff Hardin LLP fee for bond counsel services is payable from bond proceeds. The fee is based on the amount of bonds issued and is calculated as follows: A fee for debt issuance of $10,000,000 will be $10,000. Thereafter, for bond issues in excess of $10,000,000 and no more than $25,000,000, an additional fee of $1,000 will be accessed for each $1,000,000 over $10,000,000. For bond issues in excess of $25,000,000, an additional fee of $500 will be accessed for each $1,000,000 of debt. List Attachments: Resolution
Detailed information available from / at: Cheryl Pattelli, 630-208-5113
Staff Comments / Recommendations: Staff recommends approval of the attached Resolution to authorize the Kane County Board Chairman to enter into a contract with Schiff Hardin LLP of Chicago, IL as the County’s bond counsel.
STATE OF ILLINOIS COUNTY OF KANE
RESOLUTION NO. 11 - 262
AUTHORIZING A CONTRACT FOR COUNTY’S BOND COUNSEL
WHEREAS, proposals have been solicited and received for bond counsel services to provide legal opinions on the validity of the bonds and excludability of interest; and
WHEREAS, Schiff Hardin LLP has submitted a proposal to the County as bond counsel; and
WHEREAS, Schiff Hardin LLP of Chicago, IL was chosen based on the firm’s qualifications, scope of services, and fees; and
WHEREAS, adequate funds to cover all expenditures defined in this resolution will be made from future bond sale proceeds based upon the par amount of the bond issued.
NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is authorized to enter into a five (5) year contract with Schiff Hardin LLP of Chicago, IL as the County’s bond counsel and that the contract will expire on December 31, 2012.
Line Item Line Item Description Was personnel/item/service
approved in original budget or a subsequent
budget revision?
Are funds currently available for this
personnel/item/service in the specific line item?
If funds are not currently available in the specified line item, where are the
funds available?
xxx.xxx.xxx.80040 Debt Issue Cost N/A- cost relates to future bond issuances N/A
Passed by the Kane County Board on September 13, 2011.
John A. Cunningham Karen McConnaughay Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois Vote: Yes No Voice Abstentions 9BondCounsel
Required 2 Year Capital Facility Improvements (Aug. 2011-Nov. 30, 2013)
Year 1 Scheduled Projects (Aug. 1, 2011-Nov. 30, 2012)Repair roof on 1240 highland Ave Aurora health $13,525Replace snow guards JJC $3,890Replace Steam Traps Third street courthouse $29,567Painting of Pod 4 JJC $19,475Carpet replacement 1330. Highland Av $15,104Truck replacement Government Center $24,678Upgraded control System for HVAC JC $478,000Roof upgrades for the north campus $50,000Renovation to 1330 Highland ave $30,000Replace Dump Truck $35,000Carpet replacement 1240 Highland $80,000Roof replacement 1330 Highland $150,000
Subtotal $929,239
Year 2 Scheduled Projects (Dec. 1, 2012-Nov. 30, 2013)Water heater replace at JJC $50,000Government Center front steps replace $68,000Boiler replace at JC $69,000Bldg I Tuckpointing $130,000JJC 60 ton roof top replace $89,000Carpet replace Third Street courthouse $120,000401 Campbell roof replace $34,000Cooling Tower replace JC $210,000Carpet replace JC $150,000Sealcoat parking lots Government Center $65,000
Subtotal $985,000
Contingency (10%) $191,423.90
Capital Improvement Projects3rd Street Elevator Project $850,000Judicial Center Addition, Programming & Concept Design $500,000Community Workshops (2 year program)
TOTAL $3,455,663
Required 5 Year Capital Improvement (Aug. 2011-Nov. 30, 2016)
Year 1 Scheduled Projects (Aug. 1, 2011-Nov. 30, 2012)Repair roof on 1240 highland Ave Aurora health $13,525Replace snow guards JJC $3,890Replace Steam Traps Third street courthouse $29,567Painting of Pod 4 JJC $19,475Carpet replacement 1330. Highland Av $29,080Elevator remodel Building A $26,273Truck replacement Government Center $24,678Upgraded control System for HVAC JC $478,000Roof upgrades for the north campus $50,000Renovation to 1330 Highland ave $30,000Replace Dump Truck $35,000Carpet replacement 1240 Highland $80,000Roof replacement 1330 Highland $150,000
Subtotal: $969,488
Year 2 Scheduled Projects (Dec. 1, 2012-Nov. 30, 2013)Water heater replace at JJC $50,000Government Center front steps replace $68,000Boiler replace at JC $69,000Bldg I Tuckpointing $130,000JJC 60 ton roof top replace $89,000Carpet replace Third Street courthouse $120,000401 Campbell roof replace $34,000Cooling Tower replace JC $210,000Carpet replace JC $150,000Sealcoat parking lots Government Center $65,000
Subtotal: $985,000
Years 1&2 Multiyear Capital Improvement Projects3rd Street Elevator Project $850,000Judicial Center Addition, Programming & Concept Design $500,000Community Workshops (2 year program) Subtotal: $1,350,000
Year 3 Scheduled Projects (Dec. 1, 2013-Nov. 30, 2014)Parking lot resurfacing N Campus $100,000Parking lot resurfacing Health dept $62,012Sealcoat parking lot Bldg A $65,000.00JJC Carpet replacement $50,000.00JC Tractor replacement $25,000.00JC Parking lot sealcoating $80,000.00OCH replace air handlers $230,000.00OCH Pick up replacement $24,000.00
Subtotal: $636,012.00
Year 4 Scheduled Projects (Dec. 1, 2014-Nov. 30, 2015)N Campus roof replacement $650,000.00Bldg A tuckpointing $121,000.00Carpet replacement Bldg A $80,000.00JJC paint extieror $50,000.00JC cafeteria improvments $200,000.00
Subtotal: $1,101,000.00
Year 5 Scheduled Projects(Dec. 1, 2015-Nov. 30, 2016)N Campus fire pump and panel replacement $80,500.00Bldg A campus security $150,000.00JJC sealcoat parking $70,000.00JJC Roof replacement $500,000.00OCH tractor replacement $25,000.00OCH sealcoat parking 85,000.00
Subtotal: $910,500
SUBTOTAL $5,952,000
Contingency (10%) 595,200.00$
TOTAL $6,547,200
LARGE PROJECTS FOR CONSIDERATION
Item Project / Item Description Low Range High Range
1 Judicial Center Parking Garage - Phase 1 (Planning, Design, CDs) 470,000$ 750,000$ 2 Judicial Center Addition - Phase 1 (Planning, Design, CDs) 1,150,000$ 4,635,000$ 4 New Diagnostic Center Offices (Design & Construction) 560,000$ 630,000$ 5 Judicial Center Parking Garage - Phase 2 (Construction) 10,500,000$ 18,700,000$ 6 AJC Shell Space Build-Out - Phase 2 (Construction) 71,282,900$ 79,000,335$ 7 Site Preparation - 20 Acres North Side of Route 38 1,800,000$ 2,000,000$ 8 Fleet Maintenance Facility - Phase 1 (Planning, Design, CDs) 145,000$ 155,000$ 9 Fleet Maintenance Facility - Phase 2 (Construction) 1,800,000$ 2,000,000$
10 Sheriff & OEM Storage Facility (Design & Construction) 1,350,000$ 1,450,000$ 11 Traffic Flow Improvements at Government Center Campus 900,000$ 1,100,000$ 12 New Space for Coroner (Design & Construction) TBD TBD
Subtotal 89,957,900$ 110,420,335$
The 5 Year Budget for the Scheduled/Anticipated Facility Capital Improvements (required repairs to existing buildings) is $6,547,200
