Financial Purchasing and Reimbursement

presents …

Purchases… … ALL MUST BE PRE-APPROVED

Did you really think you didn’t

need a pink sheet?

What kind of things can I get reimbursed for?

I dunno! Let’s find out together!

TIMELINES

Anytime• Gift Cards• Credit Cards

10th & 25th • Reimbursements

– Mileage– Check requests

• Flex Reimbursements

EXPENDITURE FORMS MUST BE FILLED OUT COMPLETELY …

… OR THEY WILL BE RETURNED TO YOU FOR CORRECTION

Pre-ApprovalCenter for Children and Families, Inc.

Expenditure AuthorizationPre- approval is required for all expenditures.

Program__________ Date_________ Proposed Amount_______

Check____ Visa____ Wal-Mart ____ ACH____ Other:__________ Payable to:

__________________________________________________

Purpose of Expenditure_______________________________________(Example: I Love My Neighborhood, PA Group, Annual Mtg. Food, Thanksgiving Mailing, etc.)

Specific Funding source: _____________Requested By:____________

Authorized Signature

• Program Lead – Less than $250

• Co-signature - Purchases $250 and client needs requests

• Executive Director - $500 and over

Post-Spending• Total amount expended__________ Category________

• Category examples:• 5100.33 Client Needs 5500.31 Food & Lodging

5100.25 Office Supplies 5001.27 Postage and Shipping 5200.29 Printing 5200.25 Program Materials

• 5300.25 Program Snacks 5100.26 Telephone Expense 5400.31 Registration Fees/Training

• If expenditure was split, please list categories and amounts below:• Amount expended__________ Category____________• Amount expended__________ Category____________• Amount expended__________ Category____________

Quote Policy

If you are buying expensive stuff …

Thank you–

And spend wisely!