- 1. Financial Reporting for the MassesDistributed Financial
ReportsA client case study University of South Carolina Foundations
(USCF) Crohns & Colitis Foundation of America (CCFA) Alan
Eager, Managing Consultant, BI Practice, Blackbaud Kim Elliott,
Finance Director, University of South Carolina FoundationsSusan
Smith, Financial Controller, University of South Carolina
Foundations Javi Seera, Managing Director, Saralux Consulting
Tuesday, November 18th 2008
2. Financial Reporting for the MassesAgenda Introductions
Overview Types of Financial Reports Methods of Access Access
Considerations The Building Blocks Examples/Demo USCF Case Study
(Kim & Susan) University wide financial reporting by Department
and College CCFA Case Study (Javi) Organization wide financial
reporting by Chapter Blackbauds Conference for Nonprofits
Charleston | Alan Eager| Page #2 3. Financial Reporting for the
Masses3Blackbauds Conference for Nonprofits Charleston | Alan
Eager| Page #3 4. Financial Reporting for the MassesBlackbauds
Conference for Nonprofits Charleston | Alan Eager| Page #4 5.
Financial Reporting for the MassesTypes of Financial
ReportsStandard - Income Statement & Balance SheetPerformance
Actual, Budget & Forecast Reporting Financial Activity by Cost
Center/Area/Department/etcDetailed (Sub-ledger) Reporting
Revenue/Contribution Detail (Donor Name, Date, Fund, $, etc) >
Expense Detail Invoice DetailFunctional Reporting Events,
Memberships Mailings/Direct Response Major Giving
(Proposals)Blackbauds Conference for Nonprofits Charleston | Alan
Eager| Page #5 6. Financial Reporting for the MassesMethods of
Access Standard Application Reports & Exports Static Reports
Custom Application Reports Subscription (Push) Reports> Clone
Application (Operational Data Store) Data WarehouseBlackbauds
Conference for Nonprofits Charleston | Alan Eager| Page #6 7.
Financial Reporting for the MassesMethods of Access Standard
Application Access Blackbauds Conference for Nonprofits Charleston
| Alan Eager| Page #7 8. Financial Reporting for the MassesMethods
of Access Static Reports/Exports >Blackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #8 9. Financial Reporting
for the MassesMethods of Access Custom Application Reports>
Blackbauds Conference for Nonprofits Charleston | Alan Eager| Page
#9 10. Financial Reporting for the MassesMethods of Access
Subscriptions (Push) > Blackbauds Conference for Nonprofits
Charleston | Alan Eager| Page #10 11. Financial Reporting for the
MassesMethods of Access Clone Application > Blackbauds
Conference for Nonprofits Charleston | Alan Eager| Page #11 12.
Financial Reporting for the MassesMethods of Access Data Warehouse
>Blackbauds Conference for Nonprofits Charleston | Alan Eager|
Page #12 13. Financial Reporting for the Masses>Blackbauds
Conference for Nonprofits Charleston | Alan Eager| Page #13 14.
Financial Reporting for the MassesWhy the Data Warehouse
approach?Integration of multiple, disparate data sourcesOptimized
for Reporting and AnalysisAdds value to data Data Quality/Integrity
Issues > Summarization of data Calculations and AnalysisOff-line
Querying & AnalysisSecurity Management Blackbauds Conference
for Nonprofits Charleston | Alan Eager| Page #14 15. Financial
Reporting for the MassesIts easier to write reports!Raisers Edge
Schema (Gift Contributions) Vs Data Warehouse Edge Schema> And
it runs faster! Blackbauds Conference for Nonprofits Charleston |
Alan Eager| Page #15 16. Financial Reporting for the MassesAccess
Considerations Report Access Windows Security Web Portal Access
Database/OLAP Security Report Security Data Driven Security>
Filtering done at Database or report level Allows for one report
applied to multiple filters/users Maintain security within main
source application (RE/FE) and/or Custom security Blackbauds
Conference for Nonprofits Charleston | Alan Eager| Page #16 17.
Financial Reporting for the MassesThe Building BlocksMicrosoft SQL
Server 2005/2008 Database Querying & Analysis (Analysis
Services) Reporting (Reporting
Services)ExcelSharePoint>Blackbaud Solutions Fundraising Data
Warehouse (RE) Finance Data Warehouse (FE)Minimal Software
costs/investmentPre-built solutionsOpen standards in Data Access
& ReportingLower maintenance burden/overheadBlackbauds
Conference for Nonprofits Charleston | Alan Eager| Page #17 18.
Financial Reporting for the MassesExamples/Demo>Blackbauds
Conference for Nonprofits Charleston | Alan Eager| Page #18 19.
Financial Reporting for the MassesOne Report, multiple
filters/users > Blackbauds Conference for Nonprofits Charleston
| Alan Eager| Page #19 20. Financial Reporting for the
Masses>Blackbauds Conference for Nonprofits Charleston | Alan
Eager| Page #20 21. Financial Reporting for the MassesDonor/Fund
Statement > Blackbauds Conference for Nonprofits Charleston |
Alan Eager| Page #21 22. Financial Reporting for the Masses
Distributed Financial ReportsUniversity of South Carolina
Foundations Susan Smith, CPA, Accounting Manager Kim Elliott,
Finance Director November 18,2008 23. Financial Reporting for the
MassesUniversity of South Carolina FoundationsWe are a 501c(3)The
USC Educational Foundation supports the University in all of
itseducational, research, instructional, scientific, literary,
service,charitable, and outreach endeavors. The Foundation aids the
Universityin achieving its mission as the states flagship
institution of highereducation. The USC Development Foundation
acquires real estate and otherspecial assets, either by purchase or
gift, on behalf of the University ofSouth Carolina and holds,
develops, manages, and maintains theseassets to serve the needs of
the University. The Foundation helps theUniversity to achieve its
educational objectives and improve its facilitiesthrough ongoing
physical expansion.Blackbauds Conference for Nonprofits Charleston
| Alan Eager| Page #23 24. Financial Reporting for the
MassesEducational Foundation Statistics for FY 2008 6,900 Number of
Checks Written $25,054,332 Dollar amount of checks written 892
Number of Miscellaneous Deposits Processed$6,851,131 Dollar amount
of Misc. Deposits Processed 678 Number of Journal Entries
Prepared52,600 Number of Millennium Gift Trans Processed82 Total
Gift Annuities15 CRUT/CRATs (9 Held by Others/6 EF as
Trustee)$255,249,376 Investment Pool Market ValueBlackbauds
Conference for Nonprofits Charleston | Alan Eager| Page #24 25.
Financial Reporting for the MassesFinancial Edge View Only
IssuesFinancial Edge had to be installed on each users desktopView
Only users had to install each update or patch individuallyView
Only was maintained on a separate serverOur View Only server was
old resulting in very slow processing speedFinancial Edge is an
accounting system & our users range from CPAsto high school
graduatesBlackbauds Conference for Nonprofits Charleston | Alan
Eager| Page #25 26. Financial Reporting for the MassesWhy migrate
to Web Reporting? Customer Service to departments Cost Benefit to
the Foundation Efficiency for all parties (Foundation Staff,
Departmental Staff, IT Department) Blackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #26 27. Financial
Reporting for the MassesUniversity of South Carolina FoundationsWe
have 49 Colleges which is the highest level in our
reportinghierarchyWe have approximately 180 Departments within the
Educational andDevelopment Foundations, the next level of
reportingWe have 3,250 open and active projects in the Educational
andDevelopment FoundationsWe have trained 116 users on web
reportingBlackbauds Conference for Nonprofits Charleston | Alan
Eager| Page #27 28. Financial Reporting for the MassesTypes of
Reports AvailableProject Summary ReportProject Attribute
ReportIncome StatementProject Activity Gift Detail by ProjectCheck
RegisterMedia FilesBlackbauds Conference for Nonprofits Charleston
| Alan Eager| Page #28 29. Financial Reporting for the MassesUser
SecurityThe reporting solution is only available on the Universitys
intranetUsers must have a University username and password to
access thenetworkAn 8 character minimum password for the web
reporting solution is requiredWe developed a user log to track
unsuccessful login attempts and theIP address it originated
fromUsers are required to sign a Confidentiality Statement
Blackbauds Conference for Nonprofits Charleston | Alan Eager| Page
#29 30. Financial Reporting for the MassesConfidentiality Statement
WEB REPORTING SYSTEM STATEMENT OF CONFIDENTIALITY As a Web
Reporting user, I understand that I have access to information,
data, and files considered confidential and private. I agree to use
the Web Reporting System to retrieve information considered vital
and beneficial to my department and/or college. I am aware that
seeking information not directly pertaining to my department and/or
college is strictly prohibited. I will not distribute confidential
information obtained from the Web Reporting System to unauthorized
personnel, including, but not limited to, any persons or entities
outside of the University of South Carolina. As a Web Reporting
user, I will keep my user name and password private and for my
individual use. My signature denotes that I have read and
understand this Statement of Confidentiality and agree to abide by
its terms. Printed Name SignatureDate User ID:
Password:__________________________ Blackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #30 31. Financial
Reporting for the MassesPreparation & TrainingWe notified our
users that a new reporting solution was beingdevelopedWe created a
training manual with screen printsWhen the solution was ready to go
live we informed our users of thelast day View Only would be
available and that training was required toreceive a username and
password for the new systemWe conducted training classes twice a
week for about 4 weeks withadditional classes as needed. The
classes were for a maximum of 5people which allowed personalized
training.Blackbauds Conference for Nonprofits Charleston | Alan
Eager| Page #31 32. Financial Reporting for the MassesUser Feedback
We have very positive feedback The users love the ease of use and
the speed of web reporting There are no filters Reports are already
filtered and ready to print Several of our reports have been
generated by our user feedback (i.e. the Gift Report)Blackbauds
Conference for Nonprofits Charleston | Alan Eager| Page #32 33.
Financial Reporting for the MassesLogin Page Blackbauds Conference
for Nonprofits Charleston | Alan Eager| Page #33 34. Financial
Reporting for the MassesHome Page Blackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #34 35. Financial
Reporting for the MassesProject Attributes Blackbauds Conference
for Nonprofits Charleston | Alan Eager| Page #35 36. Financial
Reporting for the MassesProject Information Blackbauds Conference
for Nonprofits Charleston | Alan Eager| Page #36 37. Financial
Reporting for the MassesIncome Statement Blackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #37 38. Financial
Reporting for the MassesMedia Files Blackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #38 39. Financial
Reporting for the MassesProject Activity Blackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #39 40. Financial
Reporting for the MassesCheck Register Blackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #40 41. Financial
Reporting for the MassesSummary Report Blackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #41 42. Financial
Reporting for the MassesQuestions?Susan SmithAccounting
[email protected] ElliottDirector of
[email protected] Blackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #42 43. Serving Financial
Information on the CCFA Intranet Leveraging SharePoint 2007 Javi
Seera, Managing Director - Saralux November 18th, 2008 44.
Financial Reporting for the MassesIntroductionSaralux is a
technology consulting firm based out of NYC, focused onserving the
Not for Profit sector Javi Seera, Managing Director 25 Years in
Technology Consulting Served many NFP organizations BPI, BI,
Portals (SharePoint 2007), Web Development (www.saralux.com)Crohns
and Colitis Foundation of America (CCFA) Mission To cure Crohns
disease and ulcerative colitis, and to improve the quality of
lifeof children and adults affected by these diseases. Based out of
NYC (www.ccfa.org) Saralux designed, developed and implemented the
CCFA Intranet /Extranet using Microsoft Office SharePoint 2007
(MOSS 2007) Blackbauds Conference for Nonprofits Charleston | Alan
Eager| Page #44 45. Financial Reporting for the MassesStrategic
Goal drives the ProjectBlackbauds Conference for Nonprofits
Charleston | Alan Eager| Page #45 46. Financial Reporting for the
MassesCCFA Operational OverviewBlackbauds Conference for Nonprofits
Charleston | Alan Eager| Page #46 47. Financial Reporting for the
MassesApplication Landscape Blackbauds Conference for Nonprofits
Charleston | Alan Eager| Page #47 48. Financial Reporting for the
MassesArchitectural Overview Blackbauds Conference for Nonprofits
Charleston | Alan Eager| Page #48 49. Financial Reporting for the
MassesCCFA Intranet Home PageBlackbauds Conference for Nonprofits
Charleston | Alan Eager| Page #49 50. Financial Reporting for the
MassesChapter Financials Blackbauds Conference for Nonprofits
Charleston | Alan Eager| Page #50 51. Financial Reporting for the
MassesChapter Financials Main Dashboard Blackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #51 52. Financial
Reporting for the MassesChapter Comparison Report )Blackbauds
Conference for Nonprofits Charleston | Alan Eager| Page #52 53.
Financial Reporting for the MassesChapter Income Statement
Blackbauds Conference for Nonprofits Charleston | Alan Eager| Page
#53 54. Financial Reporting for the MassesChapter Event Income
Statements Blackbauds Conference for Nonprofits Charleston | Alan
Eager| Page #54 55. Financial Reporting for the MassesSelect Event
SSAS Filter Web Part in SharePoint Blackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #55 56. Financial
Reporting for the MassesChapter Expense Drill Down Blackbauds
Conference for Nonprofits Charleston | Alan Eager| Page #56 57.
Financial Reporting for the MassesSharePoint Reporting OptionsSQL
Reporting Services (SRS) Pros Tight Integration with SharePoint and
SSAS Easy to write reports using SSAS Cubes Cons Need ability to
create and modify SRS report (IT function)SharePoint Excel Services
Pros Easy to use Built into SharePoint Create and Deploy pivot
reports and Charts from MS Office Excel 2007 Cons Formatting may be
an issue for complicated reports Blackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #57 58. Financial
Reporting for the MassesLeverage SSAS Security for Chapter Data
CCFA Chart of Account First segment is the Chapter
CCCCCC-AAAAA-SSSS-DDDD (e.g. 425425-36000-0404-0701) SSAS Chapter
is a dimension in SSAS Cube Security by dimension (Chapter) Florida
Chapter (425) has only access to GL data beginning with 425 The
Event list is managed by SSAS security and Filter Web Part
Blackbauds Conference for Nonprofits Charleston | Alan Eager| Page
#58 59. Financial Reporting for the MassesCFOs Mandate CFO Only the
closed periods should be available for financial reporting.
Expenses should be available to the latest period. Attribute in the
Data dimension Closed Period Once the period is closed in Financial
Edge, they become available in theIntranet for reporting. Attribute
is updated with the cube refresh scheduleBlackbauds Conference for
Nonprofits Charleston | Alan Eager| Page #59 60. Financial
Reporting for the MassesPlanned for futurePresidents DashboardMore
Charts in the Chapter DashboardDeliver Board Reports via Board
Intranet SiteResearch Naming Opportunity Expense Reimbursement
WorkflowCheck Request Workflow Blackbauds Conference for Nonprofits
Charleston | Alan Eager| Page #60 61. Financial Reporting for the
MassesQ&AQuestions?Saralux 305 Madison Avenue, Suite 1166New
York, NY 10165888-778 2229 Toll Free 212-537-9224 Main 212 537-9225
Faxwww.saralux.com Blackbauds Conference for Nonprofits Charleston
| Alan Eager| Page #61 62. Financial Reporting for the MassesTo
Conclude Different considerations for Mass Reporting Difference
with 100s vs 10s of users Query performance is key Multi-user
queries mean higher CPU/Memory loads on the server Need to consider
report deployment/maintenance Considerations in user security and
security maintenance Consideration in delivery mechanism (e.g. Web,
Excel, Application, etc) Consideration with user
knowledge/expertise User training/education an essential part of
the rollout Blackbauds Conference for Nonprofits Charleston | Alan
Eager| Page #62 63. Financial Reporting for the
MassesQuestions?Alan Eager, Managing Consultant,
[email protected] Smith, Accounting Manager,
[email protected] Elliott, Director of Accounting,
[email protected] Seera, Director,
[email protected] Blackbauds Conference for Nonprofits
Charleston | Alan Eager| Page #63
