Financial Systems Overview

Financial Services Division

Mission Statement

The Division of Financial Services is responsible for recording and reporting on all University Financial Operations. The Financial Services Division uses the Lawson Financial System as their accounting system. We are committed to providing Departments and Budget Administrators with the all the tools necessary to maintain their budgets.

Accounting Units

Description AU Type Maintained By

Operating 1XXXXX Gen Accounting

Gift 2XXXXX SPA

Endowment 4XXXXX Gen Acctg/Treasurer’s Office

Grants 5XXXXX SPA

Capitals 66XXXX Gen AccountingProfit Sharing/ Carry Fwd

67XXXX Gen Accounting

Account Codes

Account Type Account Range

Revenues 3000-4999

Salary & Benefit Expenses 5000-5899

Non Salary Expenses* 6000-7999

*Scholarships 6720-6731

Managing Budget InformationAvailable Reporting Tools:

– Lawson: Portal based General Ledger application used to record revenue/expenses. Users can access specific forms to view budgets, actuals, and committed amounts in real time.

– WebFocus Financial Reports: Series of reports designed to allow users to view actual v. budget information, in summary and/or detail, on demand. Information provided in these reports is a day behind.

Lawson OverviewAccessing Lawson:• Log in using network ID & password

» https://lawson.luc.edu

Lawson Overview cont’dSelect form from “My Shortcuts”

• GL95 – Account Analysis• GL90 – Transaction Analysis• GL94 – Commitment Analysis

Lawson Form – GL95: Account Analysis

Lawson Form – GL90: Transaction Analysis

Lawson Form – GL94: Commitment Analysis

WebFocus Financial ReportsAccessing WebFocus Finanical Reports:• Log in using network ID & password

https://webreports.luc.edu

• Select “Financial Reports” from domain list

WebFocus Financial Reports cont’dFinancial Reports:

Web based reporting tool that allows users to run actual vs. budget reports for individual AU’s, departments, schools or divisions on demand.

WebFocus Financial ReportsLIVE DEMO

Resources &Tools – Finance WebsiteWhere to find us on the web:http://www.luc.edu/finance/index.shtml

Includes:• Staff List• Online Forms• Documentation/Manuals• Policies

Resources & Tools – Add’l Documentation

• Chart of Account Structure: http://www.luc.edu/finance/coa_structure.shtml

• Chart of Accounts & Definitions: http://www.luc.edu/finance/chartofaccounts.shtml

• WebFocus Manualhttp://www.luc.edu/finance/pdfs/webfocustrainingdoc.pdf

• Portal Manuals: http://www.luc.edu/media/lucedu/finance/pdfs/Lawson_Portal_Manual.pdf

FAQ’s• What account should I use?

– See Chart of Account Listing: http://www.luc.edu/finance/pdfs/operrevexpdefs.pdf

• What is the current mileage rate?– http://www.luc.edu/finance/milereim.shtml

• What are the current Fringe Benefit rates?– For Grants: http://www.luc.edu/spa/rates.shtml– For Operating Accounts: http://www.luc.edu/finance/fbrates.shtml

Contact Information

Name Title E-mail Phone #

Rebecca Gomez Director, Financial Systems & Payroll rgomez1@luc.edu 5-8725

Tracy Snowberger Sr. Financial Systems Analyst tsnowbe@luc.edu 5-8711

Dan VanderMeulen Sr. Financial Systems Analyst dvandermeulen@luc.edu 5-8739

Timothy Plonsey Financial Systems Analyst tplonse@luc.edu 5-8728