Financial Testing

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FINANCIAL ACCOUNTINGBUSINESS BLUEPRINT

Submitted to

Met Trade India Limited

By

Sanchit Technolo ie! P"t# Ltd#$ecember %&&'

(er!ion )#&



Project SAMPOORNA’S BluePrint

DOCUMENT APPROVALS

……………………….. ………Executive Sponsor Date

……………………….. ………Sanchit Program Manager Date

……………………….. ………MTIL Project Manager Date

……………………….. ………Sanchit Project Manager Date

……………………….. ………Sanchit Consultant Date

……………………….. ………MTIL Team Lead Date

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D C!ME"T I"# $M%TI "

Project "ame Document "ame Document LocationSampoorna FI Business Blueprint Document Server

D C!ME"T &IST $'

(er!ion $ocumentName

$ate Author Re"ie-edB.

Chan eControl

1.0 FI BusinessBlueprint

28.12.2009 Lakhbir Singh Version1.0

D C!ME"T C "T$I(!TI "

"ame rgani)ation Change ControlMr. Amardeep Tomar Met Trade India Limited

Version1.0

Mr. Virender Pal SingMr. !oges " au an

Mr. #.$.Sin a Sanc it Tec nologies Pvt.Ltd.La% &ir Sing

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TABLE OF CONTENTS

A B'SI()SS BL')P#I(T *V)#VI)+B "*MPA(! BA"$,#*'(D1 SAP - FI(A("IAL A""*'(TI(,

1.1 Brie

1.1.1 T e ,)()#AL L)D,)#1.1./ T e Accounts Pa a&le1.1. T e Accounts #eceiva&le1.1.2 Ban% Accounting1.1.3 Asset Accounting1.1.4 "ountr Version India 5"I(61.1.7 +it olding Ta8 5Ta8 Deducted at Source61.1.9 Sales Ta8es1.1.: "entral )8cise

/ F'("TI*(AL S"*P) F*# M)T T#AD) I(DIA LIMIT)D/.1 Integration ;it *t er Modules

/.1.1 MM Module Integration/.1./ SD Module Integration/.1. PP Module Integration/.1.2 PM Module Integration/.1.3 "* Module Integration

FI *#,A(I<ATI*( ST#'"T'#).1 "LI)(T./ "*MPA(!. "*MPA(! "*D).2 "=A#T *F A""*'(TS.3 ,)()#AL L)D,)# MAST)#.4 ASS)T MAST)#.7 V)(D*# MAST)#

.7.1 Vendor Master TDS "odes

.7./ Vendor Terms o Pa ment.9 "'ST*M)# MAST)#

.9.1 "ustomer Terms o Pa ment

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2 B'SI()SS P#*")SS2.1 Basic Settings

2.1./ Parameter Settings

2.1./.1 "urrenc2.1././ Fiscal !ear and Fiscal !ear Variant2.1./. Document T pes2.1./.2 Posting $e s2.1./.3 Account ,roups2.1./.4 Field Status ,roup

2./ )8tended +it olding Ta8 5TDS62. ,eneral Ledger Accounting

2. .1 Purpose2. ./ Features2. . Par%ed Documents2. .2 #ecurring )ntries2. .3 Document #eversals2. .4 Sample Documents2. .7 "losing Procedures2. .9 Foreign "urrenc Valuation or *pen Items2. .: "losing o Periods 5Mont > !ear62. .10Balance "arried For;ard

3 A""*'(TS PA!ABL)3.1 Purpose3./ Business Process

3./.1 Vendor do;n Pa ment3././ Do;n Pa ment #e?uest @ Advance Pa ment3./. Invoice Boo%ing @ Settlement o Advances3./.2 Ta8 Deducted at Source

3./.2.1 TDS Processing3./.2./ TDS "alculation #e?uirements3./.2. TDS "erti icate

3./.3 Advances>Loans to )mplo ees and Travel )8penses3./.4 Vendor Pa ment3./.7 Terms o Pa ment3./.9 Automatic Pa ment3./.: Manual Pa ment

3. Ban% *peration

3.2 "as ournals 5"as Boo% > "as Transactions64 A""*'(TS #)")IVABL)S4.1 Purpose4./ Features4. "ustomer do;n Pa ment

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4.2 "ustomer Incoming Pa ment 5#eceipts64.3 "learing o Accounts4.4 "orrespondence ;it "ustomer

7 ASS)T A""*'(TI(,7.1 Purpose7./ Features7. Business Process

7. .1 Asset Ac?uisition and "apitali ation o Asset under"onstruction

7. ./ Asset Depreciation7. . Asset #etirement @ Trans er7. .2 "losing *peration

9 M*D'L) I(T),#ATI*(9.1 Material Purc ase Accounting and Accounts Pa a&le9./ ,oods #eceipt9. Vendor Invoice Processing9.2 Material Valuation9.3 Sales @ Accounts #eceiva&les

9.3.1 Sale o ,oods9.3./ Sales #eturns

9.4 Accounting or Ta8es9.7 Ta8 "ode and Ta8 Account Determination

: Some o t e Standard #eports in SAP

10 Discussion Points @ Discussion *utcome

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A# BUSINESS BLUEPRINT O(ER(IE12

This do u!ent su!!ari"es the #indings o# the San hit onsulting tea! and $TILS%$&''()% Tea!* +ith respe ts to S%& pro esses to be i!ple!ented in $et TradeIndia Li!ited.

Follo+ing a ti,ities +ere arried out during di##erent phases o# the pro-e t.

• SB&/ urrent State Business &ro ess $apping• $TIL Sites Visit• FSB&/Future State Business &ro ess $apping• %& %nalysis

The in#or!ation +as gathered through abo,e a ti,ities arried out during di##erent phaseso# pro-e ts i.e. re,ie+s o# business pro esses* business pro edures* do u!entation andrele,ant reports

The purpose o# Business Blueprint do u!ent is to prepare to !o,e #or+ard +ith thei!ple!entation o# $TIL s S%& ( 3 syste!. %t the on lusion o# the blueprint* theSan hit onsultants +ill deter!ine the S%& #un tionality re4uired to run the $TIL

business.

The Blueprint and its asso iated appendi es present a su!!ari"ed perspe ti,e o# all#un tional business pro esses that +ill be i!ple!ented. %s su h* the Blueprint do u!ent+ill ser,e / #ro! this point #or+ard the dual role o# both o##i ial pro-e t s ope as +ell assyste! a eptan e riteria.

The body o# this do u!ent des ribes the organi"ational stru ture* $aster 5ata* and ( 3#un tional pro ess #lo+s to be i!ple!ented at $TIL. enerally* re4uire!ents that an be!et using standard ( 3 #un tionality through routine on#iguration tasks are not e6pli itlydo u!ented. 7o+e,er* ertain key re4uire!ents are e6pli itly identi#ied and su!!ari"ed

to highlight their i!portan e to $TIL and to do u!ent the approa h proposed to !eetthe re4uire!ent.

'ne se tion o# the do u!ent su!!ari"es identi#ied gaps. The pro-e t tea! has dis ussedthis list +ith agree!ent on the approa h going #or+ard. % eptable approa hes !ayre4uire





• %dditional progra!!ing or te hni al e##ort• (e ognition and a eptan e o# pro edural hanges :;orkarounds:< using

standard ( 3 %dditional resour e o!!it!ent• 5e#erral o# a #eature to a later phase• (e ognition and a eptan e o# a li!itation.

'ther se tion o# the do u!ent su!!ari"es Value S%& =>% on 'rgani"ation Stru ture*$aster 5ata and Business &ro esses. These +ere used as per Value S%& $ethodology todis uss the $TIL re4uire!ents in detail.

The Blueprint reiterates the ( 3 organi"ational stru tures that ha,e been identi#ied and+ill ser,e as the basis #or the initial on#iguration a ti,ities. )o signi#i ant on#igurationand usto!i"ation hoi es ha,e been identi#ied that +ill pre,ent the #uturei!ple!entation o# additional apabilities +ithin the ( 3 en,iron!ent.

The in#or!ation gathered and do u!ented in the Blueprint is su##i ient #or the tea! to go#or+ard into the (eali"ation phase. 7o+e,er* it is riti al that both the San hit and $TILS%$&''()% tea! agree on the s ope o# the pro-e t as presented in this do u!ent.





B#COMPAN5 BAC6GROUN$2

Met Trade India Limited is Flagship of the Gupta Group of Companies. It is oneof the leading manufacturing companies for Lead, Tin and Silver metals. Thiscompany is operating two smelters, one at Dadri !.".# and the other at $athua

%ammu & $ashmir#.

Met Trade India Limited is 'on Ferrous (etal (anufacturing Company, offeringcost)effective, high *uality innovative manufacturing.

At present operations:Smelters have smelting as well as refining facilities for producing refined Leadand Tin metals and further to produce high)valued metal alloys as per customers+re*uirement. The company has electro refinery operation in smelters to get highpurity products. nnual "roduction capacity of the group - ,/// (T of Lead &0,/// (T of Tin.

"12D!CTS

• "ure Lead 33.3-#• Grey 24ide• 1ed Lead• Litharge• Lead lloys• "ure Tin (etal 33.567#• "ure Silver 33.337• 8igh Tin)Silver lloys

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1. S%& / FI)%) I%L % '?)TI)

1.1 Brie#

The Financial ccounting FI# module components address the re*uirements of the financial accounting department of an organi9ation. It provides the followingfeatures:

(anagement and representation of all accounting data: ll ;usinesstransactions are recorded with an un;ro<en audit trail from the financialstatements to the individual documents.

2pen and integrated data flow: Data is availa;le in real time withinFinancial ccounting. "ostings made in the su; ledgers always generate acorresponding posting in the General Ledger. There;y the necessity of reconciling the su;)ledger with the general ledger is undone with.

ll accounting)relevant transactions made in Logistics L2# are postedreal)time to Financial ccounting ;y means of automatic accountdetermination. This data can also ;e passed on to Controlling C2#. Thisensures that logistical goods movements such as goods receipts andgoods issues# are e4actly reflected in the value);ased updates inaccounting. The financial impact of the goods movement, inwards andoutwards, are accounted online real time.

The Financial ccounting FI# application component fulfils all the e4ternalreporting re*uirements that must ;e met ;y the organi9ation whether national or international. The S " FI application provides the following features, which shall;e used in (et Trade India Limited.

=.a.= The G>'>1 L L>DG>1:

The central tas< of G?L accounting is to provide a comprehensive picture for e4ternal accounting and accounts. 1ecording all ;usiness transactions primarypostings as well as settlements from internal accounting# in a software system

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that is fully integrated with all the other operational areas ensures that theaccounting data is always complete and accurate.

=.a. The CC2!'TS " @ AL>:

The ccounts "aya;le application component records and manages accountingdata for all vendors as a whole. It is also an integral part of the purchasingsystem: Deliveries and invoices are managed according to vendors. The systemautomatically triggers postings in response to the operative transactions in ((.The concept of su;)ledger is used to ensure that the vendor related financialentries are updated in the vendors+ accounts and also to the general ledger

accounts. This is done ;y the assignment of the general ledger account in thevendor master.

=.a.B The CC2!'TS 1>C>I AL>:

The ccounts 1eceiva;le application component records and managesaccounting data of all customers. It is also an integral part of sales management.

ll postings in ccounts 1eceiva;le are also recorded directly in the GeneralLedger. Different G?L accounts are updated depending on the transactionsinvolved for e4ample, receiva;les & down payments#.

=.a. A '$ CC2!'TI'G:

This component is used to handle accounting transactions to ;e processed withthe ;an<s. It includes the management of ;an< master data, cash ;alancemanagement and the creation and processing of incoming and outgoingpayments.

=.a.6 SS>T CC2!'TI'G:

The sset ccounting component is used for managing and supervising fi4edassets with the S " 1?B System. In S " 1?B Financial ccounting, it serves as a

su;sidiary ledger to the FI General Ledger, providing detailed information ontransactions involving fi4ed assets.

=.a.0 C2!'T1@ >1SI2' I'DI CI'#:

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(ost of the country)specific functions for India relate to Financials and Logistics.The main areas are as follows:

>4cise duty and the central value)added ta4 system C>' T# & Service

Ta4.Eithholding ta4 ta4 deducted at source#Sales ta4 or T(aintenance of statutory e4cise registers

The a;ove features are re*uired with respect to >4cise duty, Eithholding ta4TDS in India#, T. (aintaining the >4cise registers li<e 1G)=, 1G ) B , 1G)BC & "L .

=.a.- EIT882LDI'G T T D>D!CT>D T S2!1C>H:

Country ersion India uses the standard functions for calculating and collectingwithholding ta4es. 8owever, Eithholding Ta4 comes with additional functions for ta4 remittance, ournal vouchers, creating withholding ta4 certificates, andpreparing annual returns.

=.a.5 S L>S T >S:

There are two types of sales ta4. Interstate sales are su; ect to central sales ta4CST#. The ta4 rate is the same throughout the country. Intrastate sales, on the

other hand, are su; ect to local alue added ta4 T#, which differs from state tostate. The S " System handles these using ta4 urisdiction codes.

=.a.3 C>'T1 L > CIS>:

In (aterials (anagement , the S " System comes with condition);ased e4cisedetermination. The system calculates e4cise duties on input of materials# usinga ta4 procedure. In Sales & Distri;ution, the S " System comes with condition ;ased e4cisedetermination. This is done through the use of pricing procedure.

>4cisa;le transactions are posted using the (aterials (anagement ((# andSales and Distri;ution SD# components. The system calculates the e4cise dutyin these components and creates the appropriate line items in Financial

ccounting FI#.

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. !UNCTIONAL SCOPE !OR MET TRADE INDIA LIMITED:

For S " FI module the following are implemented:

o General ledger o ccounts paya;leo ccounts receiva;leo Aan< accounting and Cash ournalo Fi4ed assets

.=I'T>G1 TI2' EIT8 T8> 2T8>1 (2D!L>S

Integration in S " is the pivotal role and involves lot of updating with other modules. The ;asic concept of S " integration is document once entered shouldnot ;e entered twice anywhere in all the applications. s FI module is theimportant module and involves monetary issues whether e4ternal or internal, allthe documents in other modules pertaining to accounting will ;e automaticallyupdated in FI module.

.a.= (( (odule Integration:

ll accounting)relevant transactions with respect to the following will ;e madeautomatically in FI.

Goods receipt against the "urchase order.Goods issue against production order ? "rocess order.Finished Goods receipt.

aluation of material from time to time.Invoice verification>4cise Invoice accounting

.a. SD (odule Integration:

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Ailling document(aterial issue>4cise Invoice accounting

.a.B "" (odule Integration:


(aterial issue against the "roduction ? "rocess order 2rder settlement

.a. "( (odule Integration:


(aintenance order Cost settlement with respect to maintenance order.

.a.6 C2 (odule Integration:

>very posting that is made in the su; ledgers generates a corresponding postingto the assigned G?L accounts. This ensures that the su; ledgers are alwaysreconciled with the general ledger. Controlling C2# and Financial ccounting FI#are independent components in the S " system. The data flow ;etween the twocomponents ta<es place on a regular ;asis. Therefore, all the data relevant tocost, flows automatically to Controlling from Financial ccounting.

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". !I OR#ANI$ATION STRUCTURE:

B.=CLI>'T:

lient is the highest le,el in the S%& hierar hy.

Spe i#i ations or data +hi h +ill be ,alid #or all organi"ational units in all S%&appli ations are entered at the lient le,el* eli!inating the need to enter this in#or!ation

!ore than on e e.g. e6 hange rates<.

@a h lient is a sel#/ ontained unit +hi h has separate !aster re ords and a o!plete seto# tables and data.

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lient

hart o# % ounts1000

o!pany ode1000




?sers !ust enter a lient key and ha,e a user !aster re ord in the lient in order to log onto the syste!.

The @nterprise Stru ture in S%& Finan e !odule onsists o# the #ollo+ing entities under lient

o!panyo!pany odehart o# % ounts

3.2 '$&%)A% o!pany represents a group o# entities one or !ore o!pany odes< in S%&.This entity is used #or onsolidation o# a ounts o# !ultiple entities o!pany odes<.%ll o!pany odes +ithin a o!pany !ust use the sa!e transa tion hart o# a ountsand the sa!e Fis al Aear breakdo+n. 7o+e,er* the o!pany ode urren ies an bedi##erent.

3.3 3.3 '$&%)A '5@

% o!pany ode represents an independent legal a ounting entity in S%&.

Balan e Sheets and &ro#it Loss state!ents re4uired by la+ +ill be reated at theo!pany ode le,el. In other +ords* the organi"ational unit #or +hi h a o!plete sel#/ontained set o# a ounts an be dra+n up #or e6ternal reporting purpose. The pro ess o#

e6ternal reporting in,ol,es re ording all rele,ant transa tions and generating allsupporting do u!ents re4uired #or #inan ial state!ents.

$TILC D is the o!pany ode #or $et Trade India Li!ited.$TIL +ill use I)(C as o!pany ode urren y.

B. C8 1T 2F CC2!'TS J C2 :

% hart o# % ounts is a lassi#i ation onsisting o# a group o# eneral Ledger L<a ounts under a lient.

It pro,ides a #ra!e+ork #or the re ording o# ,alues* in order to ensure an orderlyrendering o# a ounting data.

The hart o# a ounts ontains the de#initions o# all L a ounts in an ordered #or!.

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The de#initions onsist !ainly o# the a ount nu!ber* a ount na!e* and the type o# La ount* that is* +hether the a ount is a &>L type a ount or a balan e sheet typea ount.

'ne or !ore hart o# % ounts an be reated #or the sa!e lient

% hart o# % ounts an be used by one or !ore o!pany odes.

$TILC D hart o# % ounts is reated #or $et Trade India Li!ited.

3.E @)@(%L L@5 @( $%ST@(

%ll the transa tions in S%& FI $odule +ill be pro essed only by using eneral Ledger % ounts ontained in the hart o# % ounts.$et Trade India Li!ited +ill use the hart o# % ounts $TILC.The #ollo+ing points ha,e to be onsidered +ith respe t to L a ounts

$aster re ords #or ea h L a ount +ill be reated and !aintained at orporate.

The !aster re ord ontains in#or!ation and ontrolling para!eters +hi h ontrol theentry and pro essing o# business transa tions in that L a ount.

L a ounts +ill also be used #or posting transa tions #ro! other !odules o# S%&There are 2 Seg!ents to a L !aster data a< hart o# % ounts Seg!ent and b<

o!pany ode Seg!ent.

hart o# % ount Seg!ent5ata under hart o# % ount +ill apply to the entire L % ount !aster re ord. Itin ludes

L % ount nu!ber L % ount 5es ription

;hether the a ount is a balan e sheet a ount or a in o!e state!ent a ount.5ata that ontrols reation o# !aster re ord in a o!pany ode* like % ount roup.

Com7an. Code Se ment2The in#or!ation* +hi h is spe i#i to a parti ular o!pany* is !aintained in the

o!pany ode seg!ent o# the eneral Ledger $aster re ord. This data ontrols ho+ oneenters and pro esses business transa tion data in the appropriate a ount as +ell as ho+





the a ount is !anaged +ithin a o!pany ode. The #ollo+ing are so!e o# thespe i#i ations +hi h +ill be !ade #or ea h L a ount

urren y / a ount urren y(e on iliation % ount #or % ount Type / to spe i#y the ontrol a ounts #or the subledgers

'pen Ite! $anage!ent / +ill be !aintained #or a ounts that re4uired open ite!!anage!ent. D @g.* Bank sub/a ounts* ( I( learing a ount* et .* are !aintained in'pen Ite! $anage!ent.

Line Ite! 5isplay / +ill be retained #or a ounts #or +hi h line ite!s are to be storedseparately. @6 Bank !ain a ounts* all e6pense a ounts* all balan e sheet a ounts*e6 epting a ounts +hi h are o# the nature o# re on iliation a ounts.

(e#er hart o# % ounts $TIL #or o!pany ode $TILGFurther L % ounts an be added to this hart o# a ounts as per re4uire!ent<

3.H %SS@T $%ST@(

In order to !ake it easier #or the user to reate* !aintain and e,aluate !aster data* ,ariedindi,idual in#or!ation is stru tured a ording to its area o# use and the rele,ant #un tions in thesyste!. The asset !aster re ord onsists o# t+o !ain parts

General Ma!ter $ataThis part o# the !aster re ord ontains on rete in#or!ation about the #i6ed asset. The#ollo+ing #ield groups e6ist

eneral in#or!ation des ription* 4uantity* et .*<&osting in#or!ation #or e6a!ple* apitali"ation date<Ti!e/dependent assign!ents #or e6a!ple* ost enter<In#or!ation on the origins o# the asset5epre iation detailsInsuran e data

$ata *or Calculatin A!!et (alue!Aou an spe i#y depre iation ter!s in the asset !aster re ord #or ea h depre iation areain the hart o# depre iation. In order to !ake these spe i#i ations* the !aster re ord

ontains an o,er,ie+ o# the depre iation areas. In addition* there is a detailed display





a,ailable #or ea h depre iation area. I# the depre iation areas that are not needed #or aspe i#i asset* it is possible to dea ti,ate these depre iation areas at the asset le,el.

Fi6ed assets an be stru tured or lassi#ied in the %sset % ounting o!ponent usingasset lasses. The ite!s in the balan e sheet are generally used to de#ine these asset

lasses. %sset lasses are de#ined #or all lients and ontain key ontrol para!eters* su has nu!ber assign!ent* a ount deter!ination* and s reen layout.

@a h %sset lass is !aintained +ith di##erent depre iation areas. 'n e asset lasses arede#ined di##erent asset !aster re ords +ill be reated under ea h o# the asset lasses. @a hasset lass +ill be assigned a di##erent nu!ber range to gi,e di##erent nu!bers to theassets.

3. T7@ V@)5'( $%ST@(

Vendor !asters are !aintained #or both !aterials and ser,i e suppliers. Vendor types aredistinguished in the syste! by using Vendor % ount roup.

In the ,endor !aster re ord* there are spe i#i ations entered #or the o!pany odese tion. In the ,endor !aster o!pany ode se tion* +e !aintain the re on iliationa ount* pay!ent ter!s* bank details et .

The line ite! display and the open ite! pro essing are a ti,ated at ,endor a ount le,eland not at re on iliation a ount le,el.

Vendor (e on iliation a ount is the L a ount #or a group o# ,endors in FI/%&!odule. The nu!ber o# Vendor (e on iliation a ounts +ill depend on the grouping o# the ,endor in FI.

;hen you post ite!s to a subsidiary ledger* the syste! auto!ati ally posts the sa!e datato the general ledger. These re on iliation a ounts ensure that the di##eren e balan e o#

L a ounts and subsidiary ledger is al+ays "ero. This !eans that you an dra+ up balan e sheets at any ti!e +ithout ha,ing to trans#er totals #ro! the sub ledgers to thegeneral ledger.

Aou ha,e to spe i#y a re on iliation a ount in e,ery ,endor !aster re ord.

(e on iliation % ounts used #or $TIL$ain (e on%

% ount 5es ription 5o+n&ay!ent %

% ount 5es ription

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1H118EJ0 Sun redGs /SSI/$aterials 2H318E00 %d, paid to supplier 1H128E11 5o!/Traded goods 2H318E00 %d, paid to supplier 1H128EJ1 5o!/(a+ !aterials 2H318E00 %d, paid to supplier

Besides the abo,e standards* ne+ re on iliation a ounts and rele,ant ad,an e pay!entL a ounts an be added and !apped a ordingly.

3. .1 Vendor $aster T5S odes

TDS ta4 codes will ;e assigned to the individual vendors, wherever applica;le, for processing invoices?payment and relevant ta4 deductions. (ultiple Ta4 details can also;e assigned to a endor. 1elevant ta4 code will ;e selected at the time of posting of theindividual line item.

B.-. endor Terms of "ayment:&ay!ent ter!s +ill be de#ined in S%& and assigned to indi,idual Vendors.

Ter!s o# pay!ent are onditions established bet+een business partners to settle the pay!ent o# in,oi es. The onditions de#ine the in,oi e pay!ent due date and the ashdis ount o##ered #or early settle!ent o# the in,oi e.

;ithin S%&* so!e o!!on pay!ent ter!s ha,e been prede#inedK ne+ pay!ent ter!s!ay be reated as re4uired.

&ay!ent ter!s enable the syste! to al ulate a ash dis ount and in,oi e due date. In order to per#or! this al ulation* the syste! needs the #ollo+ing three data ele!entsi.e.* Baseline date* ash dis ount period and ash dis ount per entage rate.

;hen pro essing a do u!ent* the pay!ent ter! is entered in order #or the syste! toal ulate the re4uired onditions o# pay!ent.

The pay!ent ter! +ill be de#aulted i# it has been assigned on the !aster re ord* or an beentered or hanged by the user during transa tion pro essing.

The set of terms of payment for (TIL will ;e finali9ed and adopted during the reali9ationphase.

3.8 T7@ ?ST'$@( $%ST@(

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usto!er !asters are !aintained #or both !aterials and ser,i e usto!ers. usto!er types are distinguished in the syste! by using usto!er % ount roup.

In the usto!er !aster re ord* there are spe i#i ations entered #or the o!pany odese tion. In the usto!er !aster o!pany ode se tion* +e !aintain the re on iliationa ount* pay!ent ter!s* bank details et .

The line ite! display and the open ite! pro essing are a ti,ated at usto!er a ountle,el and not at re on iliation a ount le,el.

usto!er (e on iliation a ount is the L a ount #or a group o# usto!ers in FI/%( !odule. The nu!ber o# usto!er (e on iliation a ounts +ill depend on the grouping o# the usto!ers in FI.

;hen you post ite!s to a subsidiary ledger* the syste! auto!ati ally posts the sa!e datato the general ledger. These re on iliation a ounts ensure that the di##eren e balan e o#

L a ounts and subsidiary ledger is al+ays "ero. This !eans that you an dra+ up balan e sheets at any ti!e +ithout ha,ing to trans#er totals #ro! the sub ledgers to thegeneral ledger.

Aou ha,e to spe i#y a re on iliation a ount in e,ery usto!er !aster re ord.

(e on iliation % ounts used #or $TIL$ain (e on%

% ount 5es ription 5o+n&ay!ent %

% ount 5es ription

23203110 Sun debt. 5o!esti 1HJ13100 %d, re #ro! usto!ers23203210 Sun debt. Foreign 1HJ13100 %d, re #ro! usto!ersBesides the abo,e standards* ne+ re on iliation a ounts and rele,ant ad,an e re eipts

L a ounts an be added and !apped a ordingly.

3.8.1 usto!er Ter!s o# &ay!ents

&ay!ent ter!s +ill be de#ined in S%& and assigned to indi,idual usto!ers.

Ter!s o# pay!ent are onditions established bet+een business partners to settle the pay!ent o# in,oi es. The onditions de#ine the in,oi e pay!ent due date and the ash

dis ount o##ered #or early settle!ent o# the in,oi e.

;ithin S%&* so!e o!!on pay!ent ter!s ha,e been prede#inedK ne+ pay!ent ter!s!ay be reated as re4uired.

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&ay!ent ter!s enable the syste! to al ulate a ash dis ount and in,oi e due date. In order to per#or! this al ulation* the syste! needs the #ollo+ing three data ele!ents

i.e.* Baseline date* ash dis ount period and ash dis ount per entage rate.

;hen pro essing a do u!ent* the pay!ent ter! is entered in order #or the syste! toal ulate the re4uired onditions o# pay!ent.

The pay!ent ter! +ill be de#aulted i# it has been assigned on the !aster re ord* or an beentered or hanged by the user during transa tion pro essing.

(e#er the list o# Ter!s o# &ay!ents to be used #or the usto!ers / The set o# ter!s o# pay!ent #or $TIL +ill be #inali"ed and adopted during the reali"ation phase.

%. BUSINESS PROCESSES

/#) BASIC SETTINGS2

The purpose o# this hapter is to do u!ent the global on#iguration settings in Finan ial% ounting #or the $TIL o!pany ode. These settings ontrol the transa tion entryand the dependant ontrols in S%& a ross all the !odules.

/#)#% Parameter Settin !

&osting o# transa tions in S%& re4uire the #ollo+ing settings

urren yFis al Aear in +hi h the transa tion is to be postedFis al year ,ariant #or deter!ining the posting periods5o u!ent Types5o u!ent )u!bering5o u!ent &osting eys debit redit<&osting &eriod Variant to deter!ine the open and lose periodsSales and &ur hase Ta6* @6 ise dutyTa6 5edu ted at Sour e @6tended ;ithholding Ta6<

J.1.2.1 urren yFor ea h o!pany ode a urren y !ust be spe i#ied. % ounts are !anaged in the

o!pany ode urren y. %ll other urren ies are indi ated as #oreign urren y. Thesyste! on,erts the a!ounts posted in a #oreign urren y into the o!pany ode

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urren y. The urren y de#ined in the o!pany ode is kno+n as the lo al urren y+ithin S%&.

$TIL +ill use I)( Indian rupee< as the o!pany ode urren y.

J.1.2.2 Fis al Aear and Fis al Aear Variant

To separate business transa tions into di##erent periods* a #is al year +ith posting periodshas to be de#ined. Standard S%& Variant V3C +ill be used #or $TIL* +hi h +ill ha,e the#is al year #ro! %pril to $ar hG.

The #is al year is de#ined as a ,ariant +hi h is assigned to the o!pany ode. Standard#is al year ,ariants are already de#ined in the syste! and an be used as te!plates. The#is al year ,ariant ontains the de#inition o# posting periods and spe ial periods.

Spe ial periods are used #or postings +hi h are not assigned to ti!e periods* but to the pro ess o# year/end losing.

% #is al year +ill onsist o# !a6i!u! o# 12 posting periods and !a6i!u! J spe ial periods.

J.1.2.3 5o u!ent Types

The do u!ent type ontrols the do u!ent header and is used to di##erentiate the businesstransa tions to be posted* e.g. usto!er in,oi e* ,endor pay!ents* et .

5o u!ent types are re4uired in S%& to reate and post #inan ial do u!ents e.g. Bank &ay!ent Vou her* (e eipt Vou her et .<.

5o u!ent types are de#ined at the lient le,el and are there#ore ,alid #or all o!panyodes.

The standard syste! is deli,ered +ith do u!ent types +hi h an be used* hanged* or opied.

S%& Standard do u!ent types +ill be used and in ase ne+ do u!ent types are re4uired

the sa!e an be added.

The do u!ent nu!ber range de#ines the allo+able range in +hi h a do u!ent nu!ber!ust be positioned and annot o,erlap. Standard S%& allo+s a single 5o u!ent )u!berrange #or ea h do u!ent type only at the o!pany ode le,el.

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The do u!ent nu!ber range has to be de#ined #or the year in +hi h it is used.

The syste! stores the last used do u!ent nu!ber #ro! the nu!ber range in the #ieldurrent nu!berC and takes the subse4uent nu!ber #or the ne6t do u!ent.

The #ollo+ing 5o u!ent Types +ill be used

Do&'mentt(pe

Des&ription N'm)erran*e

Re+erseDo&'mentt(pe

A&&o'nt t(pesa o-ed set t/eindi&ator:A 0or Assets,D 0or C'stomer,

0or +endor,M 0or Materia ,S 0or #2L a&&o'nt3

Tradin*partner

Re0 eren&e

Netdo&'mentt(pe

%% %sset posting 01 %5 $S%B % ounting

do u!ent01 %B %5 $S M

% %sset &eriodi &ost 0H %5 $S

%F 5ep. &ostings 03 %F %S%) )et asset posting 01 % $S M

7 ontra t settle!ent 01 %5S5% usto!er do u!ent 1H %B %5S M5 usto!er redit

!e!o1H 5% 5S M

5( usto!er in,oi e 18 5% %5$S M5V usto!er interests 1H 5S

5N usto!er pay!ent 1J 5% 5S M@? @uro rounding di##. 02 %5 $S@M @6ternal nu!ber 02 %B 5 S

% Vendor do u!ent 1 % % $SVendor redit !e!o 1 % % $S

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Do&'ment

t(pe

Des&ription N'm)er

ran*e

Re+erse

Do&'mentt(pe

A&&o'nt t(pesa o-ed set t/eindi&ator:

A 0or Assets,D 0or C'stomer, 0or +endor,

M 0or Materia ,S 0or #2L a&&o'nt3

Tradin*

partner

Re0 eren&e

Netdo&'me

ntt(pe

) )et ,endors 01 % $S M M& % ount !aintenan e J8 & %$S( Vendor in,oi e 19 % % $S MN Vendor pay!ent 1E % % S M

$L $L settle!ent J $S&( &ri e hange J8 $S(% Sub. red.!e!o stl!t E1 (% % $S(B (eser,e #or Bad 5ebt (B S(@ In,oi e D gross E1 (@ % $S() In,oi e D net E1 () % $S M(V Billing do .trans#er 00 %B %5SS% L a ount

do u!ent01 %B %5 $S

SB L a ount posting 12 %B SS ash do u!ent 13 %B SS? %d-ust!ent

do u!ent01 S? %5 $S M

?@ 5ata trans#er 0J %5 $S;% oods issue J9 %$S;@ oods re eipt E0 %$S;I In,entory do u!ent J9 %$S;L oods issue deli,ery J9 %$S;

) )et goods re eipt E0 %$S M

N& &ay!ent posting 20 N& %5 $SN( Bank re on iliation 20 N( 5 SNS &ay!ent by he k 0E 5 SNV &ay!ent learing 20 NV %5 $S

J.1.2.J &osting ey

&osting ey ontrols 5ebit or redit a ount indi ator #or ea h line ite!.

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The posting key also des ribes the type o# transa tion that is entered in a line ite! andallo+able a ount type* +hi h +ill be entered #or the respe ti,e line ite!.

S%& pro,ides ertain prede#ined posting keys. These prede#ined posting keys +ill beused +here,er appli able. For e,ery posting key* properties ontrol the entry o# the lineite!.

For ea h &osting ey* a re,ersal/posting key !ay be de#ined. The re,ersal/posting key isused to re,erse a do u!ent posted in #inan ial a ounting.

So!e o# the &osting eys are

Po!tin 8e.! Tran!action $ebit9Credit

AccountT.7e!

1 Invoice Dr. D2 Reverse credit memo Dr. D

3 Bank charges Dr. D

4 Other receivables Dr. D

5 Outgoing pa ment Dr. D

! "a ment di#erence Dr. D

$ Other clearing Dr. D

% "a ment clearing Dr. D

& 'pecial ()* debit Dr. D +, - Bill.doc. Deb Dr. D +B - -ancel.-red.memoD Dr. D +- - -learing Deb Dr. D +/ - -learing -red Dr. D +0 - -redit memo -red Dr. D

+ - -ancel.BillDocDeb Dr. D11 -redit memo -r. D

12 Reverse invoice -r. D

13 Reverse charges -r. D

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AccountT.7e!

14 Other pa ables -r. D

15 Incoming pa ment -r. D

1! "a ment di#erence -r. D

1$ Other clearing -r. D

1% "a ment clearing -r. D

1& 'pecial ()* credit -r. D 1, - -ancel.Bill.docDe -r. D 1B - -redit memo Deb -r. D 1- - -redit memo Deb -r. D 1/ - -learing -red -r. D 10 - -ancel.-r.memo - -r. D 1 - Bill.doc. -red -r. D

21 -redit memo Dr.

22 Reverse invoice Dr.

24 Other receivables Dr.

25 Outgoing pa ment Dr.

2! "a ment di#erence Dr.

2$ -learing Dr.

2% "a ment clearing Dr.

2& 'pecial ()* debit Dr.

31 Invoice -r.

32 Reverse credit memo -r.

34 Other pa ables -r.

35 Incoming pa ment -r. 3! "a ment di#erence -r.

3$ Other clearing -r.

3% "a ment clearing -r.






AccountT.7e!

3& 'pecial ()* credit -r.

4+ Debit entr Dr. '

5+ -redit entr -r. '

$+ Debit asset Dr. ,

$5 -redit asset -r. ,

%+ 'tock initial entr Dr. '

%1 -osts Dr. '

%3 "rice di#erence Dr. '

%4 -onsumption Dr. '

%5 -hange in stock Dr. '%! (R)IR debit Dr. '

%& 'tock in rd movement Dr.

&+ 'tock initial entr -r. '

&1 -osts -r. '

&3 "rice di#erence -r. '

&4 -onsumption -r. '

&5 -hange in stock -r. '

&! (R)IR credit -r. '

&& 'tock out d movement -r.

Standard % ount Types in S%& are as #ollo+sS/ eneral Ledger %/%ssets

/Vendors5/ usto!ers$/ $aterials

J.1.2.E % ount roups

Sin e a hart o# a ounts ontains !any di##erent types o# a ounts* they an be bundledinto di##erent a ount groupsC. % ount group is a logi al grouping o# a ounts* +hi hha,e got si!ilar properties and the sa!e tasks +ithin the eneral Ledger





The % ount ode o# an a ount depends upon the nu!ber range that is assigned to that% ount group.

The a ount group has to be entered in the hart o# a ounts/seg!ent and ontrols theappearan e o# the o!pany ode seg!ent o# a L a ount.

For $TIL the #ollo+ing % ount roups are used #or the hart o# % ounts $TILC!rom To A&&o'nt #ro'ps

33333333 Fi4ed ssets accounts S#33333333 Li*uid Funds accounts C S8#

9999999999 General GL accounts GL#

33333333 (aterial management accounts ( T#

33333333 Income Statement accounts "L#33333333 1econ. ccount ready for inputJ.1.2.H Field Status roup

The #ield status group is a logi al grouping o# ,arious #ield status o!binations. The #ieldstatus in#luen es the appearan e and reation o# an a ount s !aster data.

S.)o. Field Status Fun tion

1 Suppressed )o 5isplay

2 5isplay an be ,ie+ed* but not hanged e,en in

hange !ode<3 (e4uired @ntry is !andatory

J 'ptional @ntry an be !ade i# re4uired

For e6a!ple* ost enter +ill be !ade !andatory #or all e6pense related a ounts.

Field Status Variant 0001G +ill be assigned to the o!pany ode $TILG

J.2 @6tended ;ithholding Ta6 T5S<

Standard syste! allo+ de#ining t+o di##erent ta6 types in +ithholding ta6 na!ely one #or in,oi e posting and one #or pay!ent posting* the usto!er re4uire!ent an be a hie,ed+ith S%& standard #un tionality. The ta6 olle ted +ill be deposited in a separate La ounts and an be !ade auto!ati assign!ent* so at the ti!e o# posting auto!ati allyta6 a ount +ill be updated. %ll the +ithholding settings an be done by using Countr.

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India "er!ion :CIN; so that the re4uisite #or!s +ill be auto!ati ally updated anda,ailable #or printing.

The #ollo+ing T5S se tions +ill be o,eredSe tion 5es ription19J% Interest paid* other than Interest on se urities19J &ay!ent to ontra tors19JI (ent19JO &ro# Te hni al ser,i es19E &ay!ent to #oreign nationals19J7 Brokerage > o!!ission

/#, GENERAL LE$GER ACCOUNTING2

eneral ledger is a o!prehensi,e #inan ial !anage!ent solution that dra!ati allyenhan es #inan ials ontrols* data olle tion* in#or!ation a ess and #inan ial reportingthroughout the organi"ation. eneral ledger is the entral repository o# all the a ountingin#or!ation o# the organi"ation. $ost o# the transa tions +ill be handled in respe ti,esub/ledgers and subse4uently onsolidated and posted to eneral Ledger. 7o+e,er the!odule shall pro,ide spe i#i #un tions o# passing -ournal entries $anual* &ro,isional*(e urring and (e,ersal Oournals< and posting the!* +hi h +ill be purely re ti#i ation

and pro,isional in nature.

J.3.1 &urpose

The entral task o# L a ounting is to pro,ide a o!prehensi,e pi ture #or e6ternala ounting and a ounts. (e ording all business transa tions pri!ary postings as +ell assettle!ents #ro! internal a ounting< in a so#t+are syste!* that is #ully integrated +ith allthe other operational areas other !odules< o# a o!pany and ensures that the a ountingdata is al+ays o!plete and a urate.

J.3.2 Features

%uto!ati and si!ultaneous posting o# all sub/ledger ite!s in the appropriate generalledger a ounts re on iliation a ounts<

Si!ultaneous updating o# general ledger and ost a ounting areas

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(eal/ti!e e,aluation o# and reporting on urrent a ounting data* in the #or! o# a ountdisplays* #inan ial state!ents +ith #inan ial state!ent ,ersions and additional analyses<.

@ssentially* the general ledger ser,es as a o!plete re ord o# all business transa tions o# $TIL.% tual indi,idual transa tions an be he ked at any ti!e in real/ti!e pro essing by displayingthe original do u!ents* line ite!s* and transa tion #igures at ,arious le,els su h as% ount in#or!ationOournalsTotals transa tion #iguresBalan e sheet pro#it and loss e,aluations

&osting to L

The #ollo+ing are so!e o# the pro esses that +ill be operated through eneral Ledger&osting sub/!odule in S%&

ash % ounting D (e eipts o# ash +ithdra+als #ro! Bank or re#und o# ad,an es #ro!e!ployees et <* pay!ents to e!ployees #or @6penses like tra,el e6penses* rei!burse!ento# on,eyan e e6penses* ad,an es et .

Booking o# pro,isional entries using a t assign!ent !odels* sa!ple do u!ents >re urring entries

%d-ust!ent and re ti#i ation entries

learing o# L open ite! !anaged a ounts #or. @.g. T5S % ounts* outstandingliabilities.

&repaid e6penses.

The ,alues posted to the L a ounts appear in the Trial Balan e +hi h +ill pro,ide#inan ial state!ents like Balan e Sheet* &ro#it and Loss State!ent.

J.3.3 &arked 5o u!ents

%n in o!plete do u!ent !ay be parked and then posted at a later dateK this !ay be done by the sa!e or a di##erent user.

enerally the do u!ents are parked +hen the user is +aiting #or an appro,al #ro! hissuperior. Subse4uently the user an book the sa!e as a L do u!ent.

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'ne ad,antage o# parking is that you an e,aluate the data in do u!ents online #or reporting purposes #ro! the !o!ent they are parked* rather than ha,ing to +ait until theyha,e been o!pleted and posted.

% list o# parked do u!ents an be generated in the S%& #or the bene#it o# thesuper,isor !anager. The do u!ent an then be he ked and orre ted by the user. Thisdo u!ent an then be posted in the eneral ledger. &arked do u!ents an be !odi#ied or deleted be#ore posting.

J.3.J (e urring @ntries

For postings that re ur on a regular basis* su h as pay!ents #or rent or interest* legal #ees*and property ta6es* the re urring entry progra! an be used to ha,e the ne essarydo u!ents generated auto!ati ally.

The re urring business transa tions !ust be stored in the syste! as re urring entryoriginal do u!ents.

@a h re urring entry original do u!ent ontains the date o# the #irst and last posting* the#re4uen y at +hi h posting should be !ade* and the date o# the ne6t planned posting.

The re urring entry progra! !ust be started at regular inter,als +ithin a spe i#ied period.The progra! sele ts all re urring entry original do u!ents in +hi h the date o# the ne6t

posting #alls +ithin the spe i#ied period* and then generates a bat h input session.

;hen the session is pro essed* an FI do u!ent that orresponds to the original do u!entis posted* and the date o# the ne6t posting is hanged a ordingly in the re urring entryoriginal do u!ent.

The re urring entries an be used #or booking the !onthly e6penses like rental*onsultan y et .

J.3.E 5o u!ent (e,ersals

It is possible #or a user to !ake an input error. %s a result* the do u!ent reated +illontain in orre t in#or!ation. In order to pro,ide an audit o# the orre tion* the user !ust

#irst re,erse the do u!ent in error* and then apture the do u!ent orre tly.

The syste! pro,ides a #un tion to re,erse L* % ( and % & do u!ents both indi,iduallyor in !ass.

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;hen re,ersing a do u!ent* a re,ersal reason ode !ust be entered to e6plain there,ersal. The reason ode also ontrols i# the re,ersal date is allo+ed to be di##erent #ro!the original posting date.

5o u!ents +ith leared ite!s annot be re,ersed. The do u!ent !ust #irst be reset resetleared ite!s<.

7o+e,er* it needs to be noted that re,ersal o# any do u!ent +ill a##e t the allo ation and&% y les in ase i# these pro esses are o!pleted. It +ill be re4uired to re/run all these

y les on e again a#ter re,ersing the do u!ent.

J.3.H Sa!ple 5o u!ents

This is a te!plate a ounting entry. This helps the user in ha,ing a pre/ entered

a ounting entry. The 5o u!ent and &osting dates an be hanged at the ti!e o# postingthe do u!ent. Su h sa!ple transa tions !ay be used #or repetiti,e kind o# transa tions tosa,e ti!e at user le,el like on,eyan e e6pense* ourier harges et .

J.3. losing &ro edures

The losing operations are to be per#or!ed on a !onthly or 4uarterly or yearly basis+hi h +ill be dis ussed in detail in the 'perational $anual. So!e o# the losing

&ro edures are e6plained belo+Foreign urren y Valuation #or 'pen Ite!s% ruals and (e,ersal o# pro,isions

losing > opening o# posting periodsBalan e arried #or+ard

J.3.8 Foreign urren y Valuation #or 'pen Ite!s

This pro ess per#or!s the re,aluation o# all #oreign urren y open ite!s* pri!arily inusto!er and ,endor a ounts* using the !onth end rate.

This pro ess progra! S%&F100< arries out #oreign urren y ,aluation #or a ounts!anaged on an open ite! basis. Valuation takes pla e a ording to the single ,aluation prin iple. This !eans that indi,idual open ite! on the key date only are taken into

onsideration #or the ,aluation.

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S%& sele ts open ite!s #or usto!ers* ,endors* and L a ounts posted in #oreignurren ies. Based on the e6 hange rate on the key date* e6 hange rate di##eren e isal ulated auto!ati ally and ,aluation do u!ent is posted.

The balan e o# the #oreign urren y balan e sheet a ounts* i.e.* the balan e o# the La ount !anaged in a #oreign urren y #or!s the basis o# the ,aluation. The e6 hangerate pro#it or loss #ro! the ,aluation is posted to a separate e6pense or re,enue a ount#or e6 hange rate di##eren es.

% ruals > (e,ersal o# &ro,isions% pro,ision do u!ent +ill be reated #or entering pro,ision entries. %t the ti!e o# entryo# a pro,ision* do u!ent date #or re,ersal +ill be entered. @ntry o# re,erse do u!ent date#a ilitates re,ersal progra! to pi k up su h transa tions to be re,ersed.

The pro,ision +ill be !ade #or the o!bination o# L a ounts* ost enters andInternal 'rder. (e,ersal o# the pro,ision +ill be per#or!ed on the stipulated date.

J.3.9 losing o# &eriods $onth Aear<

'pen &eriods an be de#ined #or FI and Logisti s separately. ?sually the logisti s posting period is opened only #or t+o periods* the urrent period and the i!!ediately pre eding period only. ;hereas in FI the periods an be kept open #or the +hole o# the #is al year.'ption is a,ailable to lose the FI posting period also. enerally #or FI the 12 periods o# a year +ill be kept open. By keeping the FI periods open* only the stand alone FI entries

an be entered in earlier periods. The logisti s related entries +ill #lo+ only based on the

periods allo+ed #or posting #or the logisti s.

losing Fis al Aear #or %sset % ounting The progra! blo ks the urrent #is al year to#urther posting to assets.

J.3.10 Balan e arried For+ard

% ount balan es are arried #or+arded #ro! one #is al year to the ne6t #is al year byusing the standard S%& arry #or+ard progra! a#ter the a ounts are #inali"ed.

The balan e sheet a ounts are arried #or+ard onto the!sel,es. The in o!e state!ent

a ounts are arried #or+ard into retained earnings a ounts.

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4. ACCOUNTS PA5ABLE2

% ounts payable !odule strea!lines the pro ure/to/payG pro ess +hile pro,iding#inan ial ontrols and in#or!ation. It supports booking o# in,oi es* !at hing o# in,oi esagainst pur hase orders and appro,al o# in,oi es. It #a ilitates re ording o# debit !e!osas +ell as pay!ents. It helps !onitor supplier in,oi es and reates supplier balan eo,er,ie+s.

The e!ployee related #un tionality* +hi h o,ers e!ployee ad,an es* re o,eries andrei!burse!ents* is in luded +ithin the % ounts &ayable !odule.

E.1 &urpose

The Account! Pa.able appli ation o!ponent re ords and ad!inisters a ounting data#or all ,endors. It is also an integral part o# the pur hasing syste! 5eli,eries andin,oi es are !anaged a ording to ,endors. The syste! auto!ati ally !akes postings inresponse to the operati,e transa tions.

&ayables are paid +ith the auto!ati and !anual pay!ent progra!.

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5unning noti es an be reated #or outstanding payable.&ostings !ade in % ounts &ayable are si!ultaneously re orded in the eneral Ledger +here di##erent L a ounts are updated based on the transa tion in,ol,ed payables and

do+n pay!ents* #or e6a!ple<.Balan e on#ir!ations* a ount state!ents* and other #or!s o# reports to suit your re4uire!ents in business orresponden e +ith ,endors.

E.2 Business &ro ess

E.2.1 Vendor 5o+n &ay!ent

%d,an e pay!ents +ill be !ade a ording to the ter!s o# pay!ents +ith the ,endor.

The ad,an e pay!ents !ade to the ,endor +ill be tra ked as distin t #ro! the nor!al pay!ents !ade to the ,endor. The posting #or do+n pay!ents +ill be arried out to a

L a ount other than the standard eneral Ledger a ount #or the ,endor alled asspe ial L a ount.

E.2.2 5o+n &ay!ent (e4uest > %d,an e &ay!ent

% 5o+n &ay!ent re4uest is raised by the authori"ed person re4uesting #or pay!ent.Based on the re4uest* a do+n pay!ent !ay be released to the parti ular ,endor andre4uest ite! is leared. 5o+n pay!ent re4uest is a noted Ite! spe ial eneral Ledger a ount +hi h +ill not be displayed in the Balan e Sheet.

% ounting @ntry P Vendor % Spl L a < 5r Bank &ay!ent % r

E.2.3 In,oi e Booking > Settle!ent o# %d,an es

The on ept o# authori"ing the do u!ent entry an be a hie,ed by the standard S%&#un tionality reating and authori"ing the pay!ent re4uest. &ay!ent re4uest +ill be

reated by one person and authori"ed by another person to keep the ontrol.

It is also possible to post in,oi es #ro! FI F/J3 or FBH0< +ithout the ne essity o# pur hase order. This an be used to #ul#ill the re4uire!ent o# postings like !is ellaneous

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pay!ents* e!ployee related pay!ents* tra,el agent pay!ents* hotel bills* s hool subsidyand onsultan y pay!ents. ;e an also !aintain the te!plates +ith the help o# sa!pledo u!ent #un tion F/01<.

The ,arious ta6es* +hi h !ust be al ulated* based on ,endor transa tions are @6 iseduty* sales ta6* entry ta6* usto!s et . %t the ti!e o# ,endor pay!ent T5S +ill be

al ulated. 5e#ining the di##erent ta6 types and odes +ill be done using CIN ountryIndia ,ersion< and di##erent ta6 types and ta6 odes +ill be atta hed +ith the ,endor !aster re ord.

The #ollo+ing entry is passed on re eipt o# in,oi e

( I( a ount 5ebitVendor a ount redit

%n in#or!ation !essage +ill be #lashed at the ti!e o# in,oi e booking that a do+n pay!ent e6ists #or the parti ular ,endor.

Settle!ent o# do+n pay!ents to the ,endor a ount and learing o# In,oi e against5o+n &ay!ent

Vendor % 5ebitVendor a ount Spl. L 5o+n &ay!ent< redit

;here,er* T5S is appli able* the T5S +ill be dedu ted at the ti!e o# do+n/pay!ent tothe ,endor and +ill be ad-usted at the ti!e o# settle!ent o# ad,an es.

E.2.J Ta6 5edu ted at Sour e

T5S pro edures +ill be i!ple!ented using e6tended +ithholding ta6 @;T<#un tionality o# standard S%& in luding I). The aspe ts related to T5S are dis ussedunder the #ollo+ing heads

E.2.J.1 T5S &ro essing

T5S pay!ent +ill be !ade by the 7ead '##i e lo ated in )e+ 5elhi.

E.2.J.2 T5S al ulation (e4uire!ents

The T5S ta6 odes +ill be assigned in the ,endor !aster re ord under the ;ithholdingTa6 tab. The ,endor !aster +ill arry the rele,ant T5S ta6 ode as appli able to the,endor. This T5S ode +ill be the de#ault T5S ode #or all the transa tions +ith the





,endor. ?sers an re!o,e the T5S ode during transa tion pro essing +here,er dedu tion o# T5S is not re4uired.

%s per the Indian In o!e Ta6 % t re4uire!ents* T5S needs to be dedu ted at the ti!e o# rediting the ,endorGs a ount or at the ti!e o# ad,an e pay!ent +hi he,er is earlier.

• T5S +ill be dedu ted on all the transa tions +ith a ,endor on e a T5S ode isde#ined in !aster re ord o# su h ,endor.

• @a h o# these T5S odes +ill be de#ined separately #or dedu tion at the ti!e o# booking the e6penses or at the ti!e o# pay!ent.

E.2.J.3 T5S erti#i ate

T5S erti#i ates an be printed ,endor +ise at orporate '##i e or lo ation. 'n e T5Serti#i ate has been generated at orporate or lo ation* syste! +ill not allo+ to print T5Serti#i ate* only dupli ate opy an be printed. Syste! +ill pro,ide #or generation o#

%nnual (eturn on a yearly basis.&rinting o# %nnual (eturn.

I) @6tended ;ithholding #un tionality pro,ides to take T5S @ File return.

E.2.E %d,an es Loans to @!ployees and Tra,el @6penses

enerally the %d,an es to @!ployees are tra ked separately using the % ounts &ayablesub ledger. For this purpose e!ployee +ill be reated as a ,endor. The e!ployeead,an es +ill be tra ked separately +ith Spe ial L Indi ators. %ll the e!ployee

pay!ents an be aptured by using spe ial L a ounts and spe ial L indi ators #or ea h type o# e!ployee ad,an es like tra,el ad,an e* !edi al ad,an e et .* and alle!ployees +ill be reated as ,endor a ounts.

E.2.H Vendor &ay!ent

By using the S%& standard #un tionality all the he4ue pay!ents an be !anaged. Thetypi al pro edure under S%& +ith respe t to he4ue +ill be

a< 5e#ining the he4ue lots #or ea h and e,ery house bank. b< @ntering the ,endor in,oi e.

< @ntering the ,endor pay!ent by learing the open ite! reated by in,oi e.d< %tta h he4ue to the pay!ent do u!ent nu!ber generated in step <.e< he k the he4ue register to see the he4ue updation.





Vendor &ay!ents an be !anual or auto!ati . The general aspe ts related to ,endor pay!ent are Ter!s o# &ay!ent* $ethod $edia o# &ay!ent* !anual pay!ent >%uto!ati &ay!ent. ;hile doing !anual pay!ent* the he4ue nu!ber an also be

assigned !anually.

E.2. Ter!s o# &ay!ent

Ter!s o# &ay!ent +ill be de#ined by the o!pany* +hi h +ill be updated in the Vendor $aster #or ea h ,endor and +ill be de#aulted in the &' and In,oi e le,el. ;here the

pay!ent ter!s ha,e been hanged in the in,oi e le,el* the due dates +ill o,er/ride theoriginal due date al ulated based on &ur hase 'rder<. Ter!s o# pay!ent +ill de#ine the

redit period* due date and ash dis ount* i# appli able. The due date +ill be al ulated#ro! a baseline date as per the pay!ent ter!s* +hi h +ill be either o# the #ollo+ingdates

5o u!ent 5ate&osting 5ate

)o 5e#ault

E.2.8 %uto!ati &ay!ent

%uto!ati pay!ents are on#igured to !ake ,endor pay!ents based on pay!ent ter!s.

The due date +ise ,endor in,oi e +ise pay!ent proposal +ill be generated and this proposal an be edited to !ake the sele ti,e pay!ents.%#ter the pay!ent list has been #inali"ed* the pay!ent run +ill be e6e uted anda ounting entry +ill be posted auto!ati ally. &ay!ent %d,i e and he4ue +ill be

printed through syste!.

E.2.9 $anual &ay!ents

$anual &ay!ents are those pay!ents* +here the user sele ts ,endor and in,oi es to be paid. This sele tion an be used #or he4ue printing or other !ethods o# pay!ent likeInstru tion to bank<. ?sually this pro edure is pre#erred +here the nu!ber o#

sele tion pay!ents is less or in the ase +here the user +ants to !anually sele t and pro ess pay!ents #or sele ti,e ,endors.

E.3 Bank 'peration

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% 7ouse Bank is a o!bination o# a Bank and a Bran h. % ount I5 is the a ountnu!ber. % house bank an ha,e !ultiple a ount I5s. @a h house bank and a ount I5

o!bination +ill ha,e one !ain eneral Ledger a ount. Bank % ount $aster 5ata +ill

be !aintained by the Finan e 5epart!ent entrally.For %uto!ati (e on iliation purpose* three L a ounts are reated #or ea h house

bank and a ount I5 o!bination* one !ain a ount and t+o sub a ount In o!ing% ount > 'utgoing % ount<. @ntries are initially posted to the bank sub/a ount. Fro!sub/a ount the entries are auto!ati ally posted to the !ain a ount based on !at hingo# the entries +ith the bank state!ent.

The #un tion o# he4ue !anage!ent +ill enable printing o# he4ue through S%&. he4ueseries +ill be de#ined #or a o!bination o# a o!pany ode and Bank % ount. he4uenu!bering +ill be se4uential order.

he4ue series #or auto!ati pay!ent has to be in se4uential order. he4ue printing#a ility +ill be a,ailable #or the bank a ount.

E.J ash Oournals ash book ash Transa tions<

By setting the ash balan e at the beginning o# the day* the ash -ournal sho+s the ash balan e at any ti!e by adding the ash re eipts and dedu ting the ash pay!ent. The ash -ournal also ser,es as a basis #or entries in the general ledger and thereby represents the: ash: L a ount.

The ash -ournal is a single/s reen transa tion. This !eans that you an enter* display*and hange ash -ournal do u!ents on one s reen.

@ntering* sa,ing* and posting ash -ournal entriesAou an sa,e ash -ournal entries lo ally in the ash -ournal. The syste! also

al ulates the balan es. The ash -ournal entries sa,ed then posted to the generalledger.For a ash -ournal do u!ent* you an arry out ' a ount assign!ents* andha,e ta6es* in luding +ithholding ta6es* al ulated by the syste! +ith re#eren eto business transa tions* taking a ount o# ta6 -urisdi tion odes* #or e6a!ple.

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5isplaying #ollo+/on do u!entsAou an also display the #ollo+/on do u!ents arising #or the ash -ournal entries

posted.5e#ining ash -ournal business transa tions%s +ell as de#ining ash -ournal business transa tions in usto!i"ing* you analso* i# ne essary* de#ine a ne+ business transa tion +hile you are !aking entriesin the ash -ournal.&rinting the ash -ournalAou an print the entire ash -ournal entries posted in the ti!e period displayed.Aou sele t the print #or! in usto!i"ing.&rinting re eiptsAou an print the ash -ournal entries sa,ed. Aou sele t the print #or! in

usto!i"ing.

5eleting ash -ournal entries sa,edI# you ha,e the appropriate authori"ation* you an delete ash -ournal entries thatha,e been sa,ed.5isplaying all ash -ournal do u!ents that ha,e been deletedAou an display all the ash -ournal do u!ents that ha,e been deleted +ithin aspe i#i ti!e period.

hanging the ash -ournalAou an hange the ash -ournal and the o!pany ode +hile you are pro essingentries.

ash Transa tions +ill !ainly represent transa tions relating to (ei!burse!ent o# Sta##

;el#are @6penses* &etrol* on,eyan e* $edi al @6penses* Tra,el %d,an es* &ostage and(ei!burse!ent o# (esidential Telephone @6penses .

5. ACCOUNTS RECEI(ABLES2

The a ounts re ei,able !odule handles pro essing o# sales in,oi es and redit !e!os.It helps !onitor* sales in,oi es* tra k re ei,ables and reate state!ent o# a ounts #or ea h usto!er. It in ludes aging analysis* the ability to reate re!inder letters andstate!ents o# a ount* +hi h tell usto!ers about their open in,oi es.

H.1 &urpose

The Account! Recei"able appli ation o!ponent re ords and ad!inisters a ountingdata o# all usto!ers. It is also an integral part o# sales !anage!ent.%ll postings in % ounts (e ei,able are also re orded dire tly in the eneral Ledger.5i##erent L a ounts are updated depending on the transa tion in,ol,ed #or e6a!ple*

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re ei,ables and do+n pay!ents<. The syste! ontains a range o# tools that you an use to!onitor open ite!s* su h as a ount analyses* due date lists* and a #le6ible dunning

progra!. The orresponden e o# pay!ent noti es* balan e on#ir!ations and a ount

state!ents.

H.2 Features

;hen dra+ing up #inan ial state!ents* the ite!s in #oreign urren y are re,alued.The redit !e!o an be entered in any o# the urren y* #or +hi h the e6 hange rates area,ailable. The redit !e!o details are stored in the entered urren y but the ledgers are

posted in the lo al urren y.Ser,es as a o!plete re ord o# business transa tions +ith usto!ers.Si!ultaneous posting to appropriate general ledger a ounts re on iliation a ounts<.5unning* Balan e on#ir!ation et

• (ange o# tools to !onitor open ite!s like a ount analyses and due date lists.

H.3 usto!er 5o+n &ay!ent

S%& gi,es a #a ility to +ork +ith usto!er do+n pay!ents. I# the usto!er pays byhe4ue 55 as a do+n pay!ent it an be aptured in a separate L a ount %d,an e

#ro! usto!ersG and an be ad-usted against the in,oi e a#ter goods are dispat hed.

H.J usto!er In o!ing &ay!ent (e eipts<

This #un tion allo+s the %( user to re ord re eipts #ro! usto!ers in the syste! andad-usts the! against the in,oi es and debit !e!os.

In the ase o# re eipts re ei,ed against in,oi es* the user an enter the in,oi es to bead-usted. @lse* he an re ord the re eipt as an 'n % ountC re eipt* and link to one or !ore in,oi es later.In,oi es* ad,an es and debit !e!os an be settled to the e6tent o# the outstandinga!ount.In,oi es* ad,an es and debit !e!os an be partially settled.In ase the re eipt urren y is not the lo al urren y* the sa!e is on,erted into lo al

urren y #or a ounting purposes. The rates as on the ,alue date +ill be used #or

on,ersion. 7o+e,er* the re eipt details are stored in the entered urren y and hen edisplay the sa!e* +hene,er the re eipt is retrie,ed.% re eipt nu!ber is generated and the user an print the re eipt. This an be sent a rossto the usto!er* as an a kno+ledge!ent.

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H.E learing o# % ounts

% ount learing pro ess is used to lear one or !ore open line ite!s +ithin one a ount.

'n learing open ite!s* syste! +ill reate a learing do u!ent. @.g. ,endor pay!entan be leared against ,endor in,oi e posting<. learing pro ess !ay be !anual or

auto!ati . The prere4uisite #or the learing pro ess o# an a ount is that the a ountshould be reated as open ite! !anage!ent in the !aster.

;hile seeing the usto!er a ount all a ounts based on do u!ent type +ill bedisplayed* +hi h +ill be leared by sele ting the!. 7ere +e an see the redit notesgi,en* o,erdue balan es by sorting the #ields and sele t line ite!s based on the sorting.

H.H orresponden e +ith usto!er

The a ount state!ent and balan e on#ir!ations an be sent to usto!ers periodi ally.(e!inder noti e an be sent to all usto!ers +hose pay!ents are o,erdue. This is

possible by using the S%& standard #un tionality.

6. ASSET ACCOUNTING2

The Fi6ed %sset !odule is an integrated asset !anage!ent solution #or additions*updating* tra king* depre iation and ad!inistrati,e purposes. %ssets are depre iated

periodi ally to arri,e at their urrent net ,alue. 'n e an asset is apitali"ed* it an betrans#erred bet+een lo ations* ost enters. %ssets an be re!o,ed #ro! the %ssetsLedger by disposing the!.

%sset is a subsidiary ledger a ounting !odule in Finan ial % ounting.

The Fi6ed %ssets $odule +ill pro,ide #ollo+ing #un tions• )e+ %sset addition•

%dd to an e6isting asset• $odi#y %sset details• %sset 5isposal• 5epre iation

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.1 &urpose

The %sset % ounting FI/%%< o!ponent is used #or !anaging and super,ising #i6edassets +ith the S%& ( 3 Syste!. In S%& ( 3 Finan ial % ounting* it ser,es as asubsidiary ledger to the FI eneral Ledger* pro,iding detailed in#or!ation ontransa tions in,ol,ing #i6ed assets. Various types o# reports are a,ailable #or both internaland e6ternal reporting +ith regard to the assets !aintained in an organi"ation. Thesyste!s !aintain the asset !aster data* !anage the transa tions and update thedepre iation run.

.2 Features

5rill do+n #or a parti ular asset to ,ie+ the transa tion history #or that asset.5epre iation is run only on e #or ea h period. The syste! +ill re ord the last period #or +hi h depre iation +as run. The user an only run the depre iation progra! #or the ne6t

period.%sset that is depre iated* the syste! auto!ati ally generates a -ournal and posts it to theFi6ed %sset sub ledger #or the depre iation a!ount.

;hen posting the depre iation e6pense #or an asset the ost entre o# the asset atthe ti!e o# depre iation run is onsidered.

3#, Bu!ine!! Proce!!2

.3.1 %sset % 4uisition and apitali"ation o# %sset under onstru tion

%ll %sset pur hases +ould be routed through $aterials $anage!ent in the #or! o# a&ur hase order. The % ounts se tion +ill reate the %sset $aster re ord be#ore &ur hase'rder is raised through $$ $odule. %ssets pur hased in % in the nature o# '##i e@4uip!ent* o!puter @4uip!ent* Furniture and Fi6tures and Vehi les +ill be apitali"eddire tly +ithout routing it through apital ;ork in &rogress ;I&< to !ake it

apitali"ed on a standalone basis.

The #ollo+ing steps are re4uired

reation o# pur hase re4uisition by the on ern depart!ent #or pur hase o# asset.

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%n %sset $aster re ord +ill be reated #irst in the Fi6ed %sset !odule on internalappro,al #or &ur hase. %t the point o# reation o# the asset !aster re ord the

apitali"ation details +ill not be entered.

% &ur hase 'rder +ill be raised #or the %sset nu!ber.5uring the &ro ess o# oods (e eipt the ,alue is posted to the asset* this +ill be a ;I&%sset or 5ire t %sset.

• For the ;I& asset the on erned depart!ent has to gi,e on#ir!ation noti e toon,ert the sa!e into regular asset.

In ase* apitali"ation o# asset through ;I&* an %sset +ill be #irst reated under the;I& %sset lass. This %sset +ill ha,e a line ite! le,el settle!ent. osts o# a 4uisition

o# these %ssets are booked under the parti ular %sset. ;hen the onstru tion o# the ;I&is o!plete* the %sset is apitali"ed.

.3.2 %sset 5epre iation

5i##erent depre iation rates are on#igured using di##erent depre iation keys and they +ill be atta hed +ith the asset !asters at the ti!e o# reating an asset !aster.

5epre iation as per the o!panies % t +ill be handled by reating GBook 5epre iationG*depre iation area +here as depre iation as per the in o!e ta6 a t +ill be handled by

ountry India VersionG settings. ountry India ,ersion allo+s al ulating depre iation onea h asset blo k and also #a ilitates al ulation o# apital gains and losses as per theIndian in o!e ta6 a t* 19H1.

S%& gi,es a #un tionality o# 5epre iation Fore ast (eport +herein one an analy"e the5epre iation o# the %sset o,er a period o# years.

The planned depre iation is posted to the general ledger at the ti!e o# the !onthlydepre iation posting run. This posting run uses a bat h input session to post the planneddepre iation #or ea h posting le,el #or ea h indi,idual asset as a lu!p su! a!ount.

The depre iation posting y le is deter!ined by entering the length o# ti!e in posting periods< bet+een t+o depre iation/posting runs. This !eans that a setting o# 1 indi ates!onthly posting* 3 !eans 4uarterly posting* H !eans se!i/annual* and 12 !eans annual

#or a #is al year ,ersion +ith 12 posting periods<. ;hen a depre iation/posting run isstarted* one has to enter the period #or +hi h one +ants it to be arried out.

Book 5epre iation / % bat h input session +ill be run alled depre iation runG #or posting depre iation using periodi e6e ution #un tionality. The re4uired posting

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do u!ents #or general ledger entries are reated a#ter the -ob is e6e uted in the ba kground.

.3.3 losing 'peration

The year/end losing progra! is used to lose the Fis al Aear #or the asset a ounting.'n e the #is al year is losed* one an no longer post or hange ,alues +ithin asseta ounting say* re al ulate depre iation<. The #is al year that is losed is al+ays the year #ollo+ing the last losed #is al year.

%t the ti!e o# losing the period syste! per#or!s ertain he ks like proper depre iational ulation* proper update to general ledgers et .

7. MO$ULE INTEGRATION8.1 $aterial &ur hase % ounting and % ounts &ayable

&ur hase 'rder +ill be raised in the $$ !odule. % ounting o# pur hases +ill beon#igured using a ount deter!ination in $$ !odule o# S%&. The deter!ination +ill

be !ade using #ollo+ing para!eterso!pany ode

Valuation lass

Valuation lass is basi ally the broad lassi#i ation o# !aterials like (a+ $aterial* Se!i/

#inished* Finished goods* Trading goods* et . +hi h are assigned in the $aterial $aster.

The ,aluation lass deter!ines the L a ounts that are updated as a result o# atransa tion or e,ent* su h as a goods !o,e!ent. The % ounting entries #ro! $$$odule are passed based on the type o# transa tion and the ,aluation lass.

Some o* the (aluation Cla!!e! bein u!ed *or MTIL2(aluation

Cla!!$e!cri7tion o*

(aluation Cla!!Account

cateor.re*er

ence

$e!cri7tion

0 100 2012103000

@4uip!ent 1@4uip!ent 2Spe . o!ple6 #i6ed

asset

0001000100020001

(e#eren e #or ra+ !aterials(e#eren e #or ra+ !aterials(e#. #or operating supplies(e#eren e #or ra+ !aterials

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300130023003

3030303130J030E0310032003300

900920

(a+ !aterials 1(a+ !aterials 2(a+ !aterials 3

(a+ !aterials J'perating supplies'perating supplies 2Spare parts&a kaging and e!ptiesTrading goodsSer,i es

)on ,aluated !aterialSe!i #inished produ tsFinished produ ts

000100010001

000200020003000J000E000H00000080009

(e#eren e #or ra+ !aterials(e#eren e #or ra+ !aterials(e#eren e #or ra+ !aterials

(e#. #or operating supplies(e#. #or operating supplies(e#eren e #or spare parts(e#eren e #or pa kaging(e#eren e #or trading goods(e#eren e #or ser,i es(e#. #or non ,aluated !aterial(e#. #or se!i #inished produ ts(e#. #or #inished produ ts

The abo,e are the standard ,aluation lass a,ailable in S%&. %s per the re4uire!ent ne+,aluation lasses an be !aintained. The Split Valuation Fun tionality +ill be a ti,ated#or $TIL +hi h shall address the ,aluation o# !aterials based on pro ure!ent strategy

do!esti i!port in/house<. This +ill allo+ the syste! to !aintain the ,alue o# !aterial based on the sour e do!esti i!port in/house<. The pur hase point and issue

point +ill trigger the Split ,aluation #un tion to store the ,alue and use the ,alue #or !aterial !o,e!ent. This +ill allo+ the syste! to tra k the ,aluation o# !aterialindi,idually.

For all sto k a ounting do u!ents generated #ro! $$* && and S5* the belo+!entioned 5o u!ent Types and &osting keys are auto!ati ally de#aulted.

5o u!ent Types• (@ / In,oi e re eipt / $$• (V / Billing do u!ent / S5• ;% / oods issue• ;@ / oods re eipt

&osting keys #or in,entory depending on the transa tion

89 / Sto k In+ard 5r 99 / Sto k 'ut+ard r

8.2 oods (e eipt





Based on the &ur hase order and the a tual 4uantity re ei,ed* a oods (e eipts (< +ill be raised in $$ !odule. The #ollo+ing a ounting entry gets auto!ati ally passed in theFinan ial % ounts

5o!esti &ur haseSto k % ount 5r =uantity re ei,ed Q &' rate<

( I( % ount r oods (e eipt In,oi e (e eipt<Freight learing % r ;here #reight is built into &' as a deli,ery ondition<

I!portsSto k % ount 5r

(I( % ount r usto!s learing % ount r

Freight learing %gent % ount r Insuran e learing % ount r

@6 ise &osting'n re eipt o# the e6 ise in,oi e u! gate pass* @6 ise In,oi e +ill be reated in

I) !odule +ith re#eren e to (I( do u!ent. This +ill auto!ati ally posta ounting entries in the syste!.

8.3 Vendor In,oi e &ro essing

Vendor in,oi es +ill be pro essed based on the in,oi es re ei,ed #ro! the ,endors. Inin,oi e ,eri#i ation* ,endor in,oi es are o!pared +ith the pur hase order and the goodsre eipt* and are he ked #or the pri e and 4uantity.;hen an in,oi e is entered +ith re#eren e to a pur hase order* the syste! suggests data#ro! the pur hase order and the goods re eipts #or the pur hase order #or e6a!ple*,endor* !aterial* 4uantity still to be in,oi ed* ter!s o# pay!ent* and so on<.

The posting o# the in,oi e o!pletes the in,oi e ,eri#i ation pro ess. The syste! updatesthe pur hase order history and Finan ial % ounting initiates pay!ent #or the openin,oi e ite!s. In,oi e Veri#i ation reates a link bet+een $aterials $anage!ent anda ounting do u!ent.





8.J $%T@(I%L V%L?%TI')

$aterial Valuation +ill be at a plant le,el i.e. Sto k/able !aterials +ill be ,aluated at the plant le,el depot #a tory loan li ense !anu#a turer<.

Valuation o# goods depends on the pri e ontrol pro edure set in the !aterial !aster re ord. In the S%& Syste!* !aterial ,aluation an be arried out on the basis o# either o# the #ollo+ing t+o !ethods

$o,ing %,erage &ri e or Standard &ri e

• Mo"in A"era e Price

In the !o,ing a,erage pri e pro edure denoted as VC<* the syste! ,aluates goodsre eipts +ith the pur hase order pri e and goods issues +ith the urrent !o,ing a,erage

pri e.

The syste! auto!ati ally al ulates the goods issues upon e,ery goods !o,e!ent bydi,iding the total ,alue by the total sto k 4uantity

(a+ !aterial* pa king !aterial* Spares and onsu!ables +ill be ,alued )et o# en,at but in lusi,e o# Sales ta6 states +here V%T is not appli able< and other deli,ery

onditions

• Standard PriceIn the standard pri e pro edure pri e ontrol SC<* the syste! arries out all sto k

postings at a pri e de#ined in the !aterial !aster. Varian es are posted to &ri e 5i##eren ea ount.

4#+ Sale! Accountin < Account! Recei"able!2

The a ounting entries +ill #lo+ #ro! the sales in,oi e generated under the S5 !odule.

8.E.1 Sale o# oods

%t the ti!e o# o!!er ial in,oi e generation

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usto!er % 5r Sales % r @5 on Sales % r

V%T ST &ayable % r 'ther line ite!s as per S5 pri ing r 5r

%t the ti!e o# e6 ise in,oi e generation@5 &aid % 5r @5 &ayable % r

8.E.2 Sales (eturns

redit notes #or sales returns +ill be raised in the S5 !odule.

Finished goods sto k % 5r ost o# #inished goods sold % r

Sales (eturns % 5r usto!er % r

The e6 ise and sales ta6 entries +ill #lo+ as per the transa tion le,el ,alidity o# ta6es<.

8.H % ounting #or Ta6es

Ta6 al ulation &ro edure T%MI)) +ill be used #or al ulating the ta6es on sales. Thista6 pro edure +ill be assigned to ountry IN India<.

Ta6 al ulation pro edure +ill list do+n ondition types that +ill distinguish bet+eendi##erent ta6 types su h as Basi @6 ise 5uty* %dditional @6 ise 5uty* Spe ial @6 ise5uty* Sales Ta6 on &ur hases* @6 ise 5uty on sto k !o,e!ent* State Ta6 on sales* V%Tet .

% ount deter!ination +ill be !aintained in the ta6 odes #or auto!ati posting o# ta6a!ounts.

8. Ta6 ode and Ta6 % ount 5eter!ination

The ta6 ode is entered +hen the do u!ent is posted and it is the !ain link to the ta6al ulation.

The ta6 ode is linked to a o!bination o# ountry ode and -urisdi tional ode.

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Ta6 odes +ill be reated #or the indi,idual rates and it +ill be used in the $$ !odule#or !aintaining the input ta6 table. Si!ilarly* ta6 odes +ill be reated #or the indi,idualrates +hi h +ill be used in the S5 !odule #or !aintaining the output ta6 table.

L a ounts +ill be !aintained #or both input and output ta6es along +ith breakup o# the ta6es like basi rate* sur harge* additional and so on.

8. Some o* the Standard Re7ort! in SAP2

Re7ort $e!cri7tion CodeTrial Balan e D o!pany ode +ise* Business area +ise*

onsolidated B% Trial Balan e.SR%L(R8 01228J

Balan e Sheet as per o!panies a t 19EH S hedule VI< / o!pany

ode +ise* Business area +ise

F.01

o!pa t 5o u!ent Oournal SR%L(R8 012289L % ount %nalysis FS10)L % ount Balan es and Totals SR%L(R8 012301L % ount Line Ite!s SR%L(R8 012282

List o# L % ounts SR%L(R8 012328hart o# % ounts F.10usto!er Sales SR%L(R8 01218Husto!er 5ue 5ate %nalysis #or 'pen Ite!s SR%L(R8 0121H8usto!er Balan e Line ite! +ise FBLE)usto!er List SR%L(R8 0121 9

Vendor 5ue 5ate %nalysis #or 'pen Ite!s SR%L(R8 0120 8Vendor balan e line ite! +ise FBL1) F 10Vendor List SR%L(R8 01208H

he k (egister SR&99RJ$TIL101 F 7)%sset balan e by %sset lass SR%L(R8 0119HJ%sset balan e by Business area SR%L(R8 0119HE%sset balan e by ost enter SR%L(R8 0119HH%sset balan e by &lant SR%L(R8 0119H%ssets +ise $onthly* =uarterly* 7al# Aearly %nd Aearly and as and+hen re4uired (eport ontaining ross ,alue* % u!ulated

5epre iation* 5epre iation #or the year* )et Value.

%(01

5epre iation Values %(035epre iation Si!ulation / #ore ast SR%L(R8 01293H%sset 7istory SR%L(R8 0120 EAear/end IT depre iation report #or India O1I=

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$onthly T5S 5ue* T5S re!itted* T5S erti#i ated issued. O1I)$IS5isplay &lant Sto k %,ailability $BE3Sto k in transit $BET&ur hase 'rders by Vendor $@2L&ur hase 'rders by $aterial $@2$S Sto k $onitoring Vendor< $@2'&lant %nal. Sele tion Sto k $ .1&lant %nal.Sele tion* (e eipt Issue $ .2%nalysis o# Slo+/$o,ing Ite!s $ JH

$i!cu!!ion Point!2

1. To identi#y Sto ks D @6 isable )on/e6 isable i!ported '+n/!anu#a tured D In the Stores and ;I& Storage lo ations.

2. To identi#y the onsu!ption o# @6 isable )on/e6 isable I!ported '+n/!anu#a tured ite!s.

$i!cu!!ion Outcome2

The use o# Bat h $anage!ent #un tionality is onsidered #or this pro-e t ')LA toidenti#y the sour e do u!ent. The Bat h )u!ber allotted during the !aterial in+ard+ill allo+ the syste! to tra k ba k the a tual !aterial do u!ent +hi h +ill identi#ythe e6 ise details. Based on the re4uire!ent and #or!at* #easible reports an be

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de,eloped to identi#y the e6 ise portion o# onsu!ption and e6 ise portion o# inputssold as su h.

To identi#y the sto ks #or e6 ise non/e6 ise separately the reation o# 5i##erentStorage Lo ation on ept has been adopted based on the dis ussion and !utualagree!ent o# all the on erned depart!ents o# $TIL Li!ited. The sto k re eipts andissues and the resultant losing sto k +ill be reported per Storage Lo ation.

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