24
1 Financials Advisory Board October 18, 2012
1
Financials Advisory Board
October 18, 2012
2
Office of State Finance
Agenda
Metrics
Project Updates
Welcome/Members
Issues
Feedback and Questions
Updates – Closed/Targets/Watch
Other
3
Office of State Finance
Agenda
Welcome/Members
4
OSF Advisory Group Contact Information
Mike Hedrick - 522-1714 - [email protected] Fred Cantrell - 522-1757 - [email protected] Lisa McKeithan - 521-3772 - [email protected] Scott Schlotthauer - 521- 2115 -
[email protected] Steve Hagar - 522-3369 - [email protected] Jennie Pratt - 521-6160 - [email protected] Patricia Garcia - 522-6855 - [email protected] Jim Bresemann - 522-1762 - [email protected] Ronney Maxwell - 522-1744 - [email protected] Danny Fitzpatrick - 522-3971 - [email protected]
5
Financials Advisory Board Members
Suzen Rodesney Dept of Mines Tom James Corrections Lisa McKim Tourism Cindy Hughes DPS Lisa Hayes Real Estate Comm. Grace Brown Health Chelley Hilmes ODOT Karen Wallis ODOT Eddie Lee Rehab Jim Aulgur Career Tech Amanda Stork Water Resource Loren Turner Office State Finance Lori Hou OESC Monte Boyce DEQ Stacie Willis Commerce Vernon Glover OSBI Tina Hicks Corrections
6
Office of State Finance
Agenda
Project Updates
Projects Completed Since Last FAB
7
Schedule Budget
Current Project Page 1
GPC/INVENTORY ODOT PeopleSoft Extract Staging Environment IT Consolidation Grants Provisioning-Commerce Grants Provisioning-TSET Grants Provisioning-DAC Grants Provisioning-OCAST Grants Provisioning-Homeland Security Licensing-Department of Health Licensing-CIB
8
Grants Provisioning-OKOHSGrants Provisioning-OSDHLicensing-Real Estate Commission Oklahoma State Department of Health- Phase IIACES Replacement-TreasuryOST Cash ManagementElectronic SignatureseProcurement Statewide RolloutStrategic Sourcing/Reverse Auctioning
9
Agencies on GPC/AR/Billing
Department of Environmental Quality Department of Commerce Employment Security Commission Department of Mines OSF BroadBand Water Resource Capitol Improvement Authority-AR/Billing
10
Agencies on Assets
Department of Mental Health Department of Environmental Quality Tax Commission Police Pension Department of Commerce Employment Security Commission Department of Transportation Department of Security Uniform Building Code Commission Commercial Pet Breeders Board OSF
11
Agencies on Inventory
Department of Mental Health
12
13
Enterprise Service Automation Hire to Retire Other Treasury
Tran
spar
ency
Pro
cure
to P
ayA
sset
& In
vent
ory
FY 2012 FY 2013 FY 2014
Higher Education Interface
Scanning and bar coding
Grant/Project/
Contracts AR/BI Rollout
Grant/Project/
Contracts Rollout
Expense Module
Grants DAC
Budget Upgrade
Cash Management
Financials Upgrade
GPCAR/BI ODOT
Asset mgmt Rollout
Inventory ODOT
ODOT T&L MSS
P-Card Module
Inventory Rollout
Grants Provisioning
Rollout
Licensing Rollout
Treasury Work Station
Strategic Sourcing Central Pay
Hire To Retire HR Processing
Corrections HR Replacement
Health Dept GPC AR/BI
Asset mgmt Rollout
Bottom line
Licensing OAB
Licensing CIB
Licensing Health
Licensing Pet Breeders
Grants Commerce
Grants Homeland Security
Grants TSET
Financial Analytics
Electronic Vendor
Payment
HCM Upgrade
School District Transparency
Expense Rpt & Revolve Fnds
Grants OCAST
Grants PS Interface
Documents Forms . GOV Business
OK.GOV
Project Analytics
Health Order Management
Catalog Mgmt
Auditor and Inspector
GPC
OSBI GPC
E-Procurement IT Pilot
E-Procurement IT Rollout
GPCAR/BI OSF
Licensing Real Estate
Licensing Consumer
Credit
Licensing Dentistry
Licensing Agriculture
Licensing Labor
Licensing Social Worker
Licensing NursingItem Id
Cleanup
Vendor Cleanup
E-Procurement Statewide
Receiving
Invoice Matching
Voucher Build
AP Workflow
Electronic Pay to
Vendors
Procurement
Analytics
Grants OSF
Grants DPS
Move ISD 2/1/12 People
Employee Self Service
Manager Self Service
ELM III
Licensing Long Term
Care
Health Dept GPC Analysis
Concept Initiation ExecutionPlanning Close
14
Office of State Finance
Agenda
Issues
15
Issues
Issues Solutions
16
Office of State Finance
Agenda
Metrics
Planned Enhancement Service Requests On Time CompletionBased on 2 Month Plan
17
Completed Not Completed Pct Unplanned completedJanuary (FIN) 18 2 90% 8February (HCM) 9 2 82% 22March (FIN) 26 7 79% 3April (HCM) 10 3 77% 9May (FIN) 19 4 83% 6June (HCM) 11 3 79% 5July (FIN) 17 4 81% 5August (HCM) 13 5 72% 11September (FIN) 15 4 79% 8October (HCM) November (FIN) December (HCM)
18
19
Office of State Finance
Agenda
Updates – Closed/Targets/Watch
20
Updates – Completed Items
Completed Items – Review List 19 Items to be completed in the new reporting
period Status
15 items from list completed 4 items from list not completed 8 unplanned item completed not on list
23 total items completed
21
Update – 60 Day Target Items
60 Day Target Items – Review List
Discussion – questions/proposed changes/clarification
22
Update – Watch Items List
Watch Items – Review List
Discussion – questions/proposed changes/clarification
23
Office of State Finance
Agenda
Feedback and Questions
24
Other
