26
Fire Policy and Risk Assessment Ashby Boldmere Four Oaks Tamworth Mark Lewis September 2018
Fire Policy and Risk Assessment
Ashby Boldmere Four Oaks Tamworth
Mark Lewis
September 2018
Fire Risk Assessment Report
Locations:-
Huntingdon House, Market Street, Ashby de la Zouch, Leicestershire England, LE65 1AH
0333 456 0368
01530 452193
93 Lichfield Street Tamworth, Staffordshire, England, B79 7QF
0333 456 0368
01827 59400
249B Jockey Road Boldmere, Sutton Coldfield, West Midlands, England, B73 5XE
0333 456 0368
0121 3551532
78 Walsall Road Sutton Coldfield, West Midlands, England, B74 4QY
0333 456 0368
0121 3081233
Title Elite Tuition Group (Ashby)
Address Huntingdon House,
Market Street,
Ashby de la Zouch,
Leicestershire
England, LE65 1AH
Date of Assessment November 2018
Review Date November 2021
Assessor Anne Goodeve/Andrea Ison
Contents
Background .............................................................................................................................................. 6
Methodology ........................................................................................................................................... 6
Executive summary .................................................................................................................................. 7
Excluded areas ......................................................................................................................................... 7
Premises risk rating .................................................................................................................................. 7
Summary of significant findings requiring remedial actions .................................................................... 8
General information ................................................................................................................................ 9
Observations and comments ................................................................................................................... 9
Conclusions ............................................................................................................................................ 21
Risk analysis ........................................................................................................................................... 21
Quality statement .................................................................................................................................. 24
Appendix A – Assembly Point, Fire Service Access Route and Fire Hydrant Layout ............................... 25
Appendix B – Floor Plans ....................................................................................................................... 26
1. Electrical sources of ignition ....................................................................................................... 9
2. Smoking .................................................................................................................................... 10
3. Arson ......................................................................................................................................... 11
4. Heating installations ................................................................................................................. 11
5. Cooking facilities ....................................................................................................................... 12
6. Lightning protection .................................................................................................................. 12
7. Housekeeping ........................................................................................................................... 12
8. Dangerous substances .............................................................................................................. 13
9. Additional significant fire hazards or process risks ................................................................... 13
10. Means of escape from fire ........................................................................................................ 14
11. Confinement and development of fire ..................................................................................... 15
12. Emergency escape lighting ....................................................................................................... 15
13. Fire exit signs and notices ......................................................................................................... 16
14. Means of giving warning (fire alarm system) ............................................................................ 16
15. Portable firefighting equipment ............................................................................................... 17
16. Relevant automatic extinguishing systems ............................................................................... 18
17. Other fixed fire safety systems and equipment ........................................................................ 18
18. Management of fire safety ....................................................................................................... 18
19. Staff training and fire drills ........................................................................................................ 20
20. Miscellaneous information ....................................................................................................... 20
Background
The Regulatory Reform (Fire Safety) Order 2005 imposes requirements on the ‘Responsible Person’ to take such general fire precautions as will ensure, so far as is reasonably practicable the safety from fire of any of their employees or other relevant persons.
The principal requirement is to make a suitable and sufficient assessment of the risks to which relevant persons are exposed.
A relevant person is any person (including the responsible person) who is or may be lawfully on the premises, including any person in the immediate vicinity of the premises who may be at risk from a fire on the premises.
The main duty-holder is the ‘Responsible Person’. The duties imposed on the responsible person cannot be delegated but are extended to every person, who has to any extent, control of those premises, so far as the requirements relate to the matters within his control. If a third party is appointed to carry out the fire risk assessment it is expected that the responsible person will exercise the principles of due diligence in choosing such a contractor.
It is a requirement that the fire risk assessment is reviewed by the responsible person periodically so that it is up to date; particularly if there is reason to suspect that it is no longer valid.
Methodology
The basic purpose of a “Fire Risk Assessment” (FRA) is to identify the general fire precautions the responsible person needs to take. The FRA should only be carried out when a premise is occupied and in normal use. If, in the case of a new or refurbished premises, there is a need to carry out a ‘pre-occupation’ FRA, a further assessment should be carried out as soon as the premises is in normal use.
This FRA has been conducted with regard to the principles and approach of the latest revision of Publicly Available Specification 79 (PAS 79) 2012, with the overall mission of ensuring that all has been done to reduce both hazard and risk to a level that can be demonstrated to be as low as reasonably practicable (ALARP).
The assessment, observations and recommendations are only relevant to the conditions within the premises at the time of the survey. This fire risk assessment is non-invasive unless specified otherwise, and the methodology is not intended to address:
• the protection of property (i.e. the premises and its contents)
• environment
• business continuity
• safety of fire-fighters in the event of a fire on the premises
It otherwise covers the relevant occupied areas, common parts, landlord areas and adjacent property risks.
The significant findings arising from the assessment are contained in the report with a summary of the necessary remedial actions being produced in table form. The responsible person should act on these findings to achieve compliance with the Order. Photographs, plan drawings and other relevant documentation may be provided to assist clarity as appropriate.
Executive summary
This fire risk assessment report is based on the observations made and information gathered during a visit to the premises on Friday, 09 November 2018, and relates to
Elite Tuition Group
Huntingdon House
87, Market Street,
Ashby-de-la-Zouch,
LE6 1AH
Description of building and occupancy
• Ground floor – 3 classrooms, reception area, entrance area, office, kitchen, bathroom
• First floor – communal area, 3 classrooms
Additionally, policies, procedures and close co-operation with the others ensures that all aspects of fire safety within the building are being effectively managed and maintained.
Fire safety provisions within the building include a fully addressable fire detection and alarm system, emergency lighting, portable firefighting equipment, fire safety signage, and where visible, adequate levels of passive fire protection.
Significant findings identified at the time of the site survey were generally of a minor nature and related to maintenance and record keeping of safety systems for planned preventative maintenance activities.
Having assessed the occupancy profile and fire hazards present, evaluated the preventative and protective measures both in place and to be put in place, it is concluded that if the matters highlighted in this report are addressed, the risk to relevant persons from fire will be as low as is reasonably practicable.
Any actions necessary are explained within the Significant Findings and Remedial Actions table.
Excluded areas
Limitation Reason Area / room ref.
Areas above the visible ceiling line, (loft area) and other concealed voids.
None intrusive fire risk assessment.
Considered inaccessible for safety reasons and could not be physically accessed or were out of the visual range of the assessor.
Rooms and corridors where suspended ceilings are installed.
Premises risk rating
Tolerable Risk rating at the time of this assessment
Adequate Risk rating following the implementation of the remedial actions
Summary of significant findings requiring remedial actions
A suitable risk-based control plan should involve effort and urgency that is proportional to risk that is based on one advocated by BS 18004:2008 for general health and safety risks:
Significant finding(s) Remedial action(s) / recommendation(s)
Location(s) Photo log ref. Risk rating Remedial action type
Action taken Signature & role
Two fire escapes from the first floor – one is used by Caring hands and the other by Elite Tuition. In the event of one staircase being inaccessible, both companies could use the other staircase.
Liaise with Caring Hands to make this recommendation and agree on a plan.
Communal area, first floor.
Tolerable 2 - Months
Meeting with Caring Hands
Fire Doors Illuminated for exit
Rear of classroom 2
N/A Tolerable 2 - Months
Estates Action
Front Door Door slams shut and requires a soft closure fitted.
Front entrance
N/A Tolerable 2 - Months
Estates Action
Fire Alarm Manual Call Points should be numbered.
All building N/A Estates Action
General information
Property address Huntingdon Court
87, Market Street,
Ashby-de-la-Zouch,
LE6 1AH
Responsible person Mark Lewis
Person consulted Click here to enter text.
Premises use Tuition
Date of previous fire risk assessment September 2017
Enforcing authority Leicestershire Fire Service
Current enforcement activity None
Listed building status None
Description of premises Grade two listed property with high ceilings and original fireplaces.
External areas included in assessment None
Adjacent property risk None.
Security provisions Access to centre only when ‘buzzed in.’
Fire loss experience None
Occupancy profile Centre staff, students, parents
People especially at risk Wheelchair users may use the facility, along with many children under 18. All children are supervised.
No. of premises occupants – day 2
No. of premises occupants – night N/A
Written fire strategy in place? Procedure printed and displayed in reception area.
Observations and comments
1. Electrical sour ces of ignition
1. Electrical sources of ignition Yes No N/A Unknown
• Are electrical circuits and fixed electrical installations examined and tested by a competent person in accordance with the IEE Regulations?
☐ ☐ ☐ ☐
• Is the use of adapters and extension leads reasonable? ☒ ☐ ☐ ☐
• Are portable electrical appliances inspected & tested periodically (PAT)?
☒ ☐ ☐ ☐
• Are electrical lighting/appliances kept clear of potential fuel sources? ☒ ☐ ☐ ☐
• Discharge lighting isolation (firefighter) switch, where required, is clearly identified?
☐ ☐ ☐ ☐
• Electrical installations are periodically inspected, tested and maintained?
☐ ☐ ☐ ☐
• Records confirming this are available? ☐ ☐ ☐ ☐
Assessor observations
There is a range of fixed and portable electrical appliances in use within the building; these include kitchen equipment such as toasters, kettles, fridge freezers and hoovers.
Regular maintenance of the centre owned equipment is co-ordinated by the Departments.
Records relating to the 5 yearly inspection of the fixed electrical installation were not available at time of assessment. However, the next test date is in November 2021.
At time of assessment records relating to the testing of portable appliances were available and last carried out in November 2018.
Comments / actions / recommendations
All staff should be reminded to reduce the risk of fire by switching off all non-essential electrical equipment at the socket when not in used. A check of their workspace or area of responsibility should be made before leaving at the end of the day to help minimise fire hazards.
The following are simple risk reduction measures to reduce possible ignition sources to as low as reasonably practicable and staff should be made aware as necessary:
• Unplugging low usage appliances when not in use
• Remove any unwanted appliances
• Any damaged or electrically unsafe items should be replaced
• ‘Daisy chaining’ of extension leads is prohibited
• Limit use of extension leads to the minimum necessary and where practicable, provide additional fixed sockets instead of using extension leads
Records relating to the inspection should be made available for future inspections.
2. Smoking
2. Smoking Yes No N/A Unknown
• A smoking policy or other information is available for premises users? ☒ ☐ ☐ ☐
• If smoking is allowed, are adequate facilities provided in a suitable area?
☐ ☒ ☐ ☐
• Information and/or signage prominently displayed? ☐ ☐ ☐ ☐
• Smoking evidenced outside authorised area? ☐ ☐ ☐ ☐
Assessor observations
Smoking area appears to be at the front of the building with no suitable provision for smoking waste. Cigarette ends are scattered across the floor.
Comments / actions / recommendations
Recommend that a suitable smoking provision is put in place to control smoking to reduce the risk of smokers smoking in the foyer in bad weather.
3. Arson
3. Arson Yes No N/A Unknown
• Basic security to prevent arson appears reasonable? ☒ ☐ ☐ ☐
• Suitable control and management of combustible materials close to buildings?
☒ ☐ ☐ ☐
• Is there history of arson within the area or at the premises known to management?
☐ ☒ ☐ ☐
Note. Reasonable only in the context of this FRA. Specialist advice on general security (including arson) should be obtained as appropriate.
Assessor observations
At the time of the survey, external areas in close proximity of the building were free from combustible materials.
Comments / actions / recommendations
None.
4. Heating installations
4. Heating installations Yes No N/A Unknown
• The use of portable heating is avoided as far as possible? ☐ ☒ ☐ ☐
• There is a policy regarding provision and use? ☐ ☒ ☐ ☐
• Where found are heating installations fitted with suitable guards and fixed in position away from combustible materials?
☒ ☐ ☐ ☐
• Suitable controls are in place to minimise the risk of igniting combustibles?
☒ ☐ ☐ ☐
• Heating installations are periodically inspected, tested and maintained?
☒ ☐ ☐ ☐
• Are records confirming this are available for inspection or use? ☒ ☐ ☐ ☐
Assessor observations
Click here to enter text.
Comments / actions / recommendations
None
5. Cooking fa cilities
5. Cooking facilities Yes No N/A Unknown
• Reasonable measures are taken to prevent fires from use of cooking facilities?
☐ ☐ ☒ ☐
• Installations and equipment is periodically inspected, tested and maintained?
☐ ☐ ☒ ☐
• Appropriate fixed or portable firefighting equipment available for use? ☒ ☐ ☐ ☐
• Adequate cleaning routines under management and staff control? ☒ ☐ ☐ ☐
• Records confirming above available for inspection or use? ☒ ☐ ☐ ☐
Assessor observations
All Centre appliances are PAT in date.
At time of assessment the kitchen areas were found to be clean and tidy, appliances appeared to be in good working order and adequate procedures were in place to ensure that these areas are being effectively managed to reduce the risk of fire.
.
Comments / actions / recommendations
It is important to ensure that the current standards of cleanliness are maintained to manage the hazards and risk of fire effectively.
6. Lightning prote ction
6. Lightning protection Yes No N/A Unknown
• The premises has a lightning protection system. ☐ ☒ ☐ ☐
• The installation is periodically inspected, tested and maintained? ☐ ☐ ☒ ☐
• Records confirming this are available for inspection or use? ☐ ☐ ☒ ☐
Assessor observations
I.
Comments / actions / recommendations
None
7. Housekeepi ng
7. Housekeeping Yes No N/A Unknown
• Is the overall standard of housekeeping is acceptable? ☒ ☐ ☐ ☐
• Storage & waste arrangements are well managed? ☒ ☐ ☐ ☐
• Escape routes are kept free from obstructions and/or combustible materials?
☒ ☐ ☐ ☐
• Combustibles materials are stored away from all forms of ignition source?
☒ ☐ ☐ ☐
• Spaces housing electrical, heating or computing services are free from accumulation of combustible materials and kept secure?
☒ ☐ ☐ ☐
Assessor observations
At the time of assessment, a good standard of housekeeping was observed throughout all areas of the building. No clutter in the corridors.
Comments / actions / recommendations
The cleaning team report any poor standards in housekeeping.
8. Dangerous substances
8. Dangerous substances Yes No N/A Unknown
• Are dangerous substances stored or used on the premises? ☐ ☒ ☐ ☐
• Dangerous Substances & Explosive Atmosphere Regulations (DSEAR) 2002 has an assessment been conducted and/or available for use with this report?
☐ ☒ ☐ ☐
Assessor observations
None
Comments / actions / recommendations
None
9. Additional significant fire hazards or pr ocess risks
9. Additional significant fire hazards or process risks Yes No N/A Unknown
• Process risks are subject to guidance and enforcement by the HSE. ☐ ☒ ☐ ☐
• Are there significant hazards or process risks involved? ☐ ☐ ☒ ☐
• Is there potential for impact on the safety of persons on or near to the premises?
☐ ☐ ☒ ☐
• Detailed processes and management controls? ☐ ☐ ☒ ☐
Assessor observations
None
Comments / actions / recommendations
None
10. Means of e scape from fire
10. Means of escape from fire Yes No N/A Unknown
• Is the means of escape (MoE) from the premises suitable & sufficiently protected?
☒ ☐ ☐ ☐
• Can all occupants use the escape routes? ☒ ☐ ☐ ☐
• Are all travel distances acceptable? ☒ ☐ ☐ ☐
• Are dead end situations satisfactory regarding travel distance and fire protection?
☒ ☐ ☐ ☐
• Are evacuation routes clearly signed, unobstructed and free from combustibles?
☒ ☐ ☐ ☐
• Sufficient number of exits of suitable width for the people present? ☒ ☐ ☐ ☐
• Where the premises has alternative internal escape staircases, are the staircases adequately separated?
☒ ☐ ☐ ☐
• Is the premises compliant with regulations concerning access and egress for disabled or impaired persons
☒ ☐ ☐ ☐
• Reasonable arrangements are in place for disabled people to leave the premises safely in the event of fire – GEEP’s & PEEP’s – suitable evacuation aids provided?
☐ ☐ ☒ ☐
• Are all final exits unlocked when the premises are in use? ☒ ☐ ☐ ☐
• Final exits lead to a place of safety clear of the building? ☒ ☐ ☐ ☐
• Are automated door release devices installed, inspected, tested (with fire alarm testing) and maintained with supporting records?
☒ ☐ ☐ ☐
• Are all escape routes adequately illuminated? ☒ ☐ ☐ ☐
• Are refuge points provided and available for use (confirm standard and level of compliance)?
☐ ☒ ☐ ☐
• Are external fire escapes and walkways protected where necessary? ☒ ☐ ☐ ☐
• Are assembly points located in a safe position clear of the premises and easily identified
☒ ☐ ☐ ☐
Summary of means of escape
The main access to the building is via the ground floor entrance foyer, which leads directly into a protected stairwell which serves the ground and upper floors
Means of escape is available in more than one direction on the ground floor. Upper floors lead on to the main stairwell. A second stairwell is available if necessary.
The current evacuation strategy of the building is one of total simultaneous evacuation.
Assessor observations
All emergency exits were seen to be free from clutter.
Comments / actions / recommendations
Good management is apparent in the building, it’s ensured all exits are monitored and free from obstruction. The final exits at ground level require a person to step down. IAW 9991 Final exits
should have a level threshold and preferably lead to level ground. Where there is no level ground, a suitable ramp should be provided.
11. Confine ment and development of fire
11. Confinement and development of fire Yes No N/A Unknown
• Does compartmentation, where visible, appear to be of a reasonable standard?
☐ ☒ ☐ ☐
• Linings or materials that may contribute to fire spread are limited or specially treated?
☒ ☐ ☐ ☐
• Fire dampers as far as can be reasonably ascertained, are provided to protect critical means of escape?
☒ ☐ ☐ ☐
• Are installations and equipment periodically inspected, tested and maintained?
☒ ☐ ☐ ☐
• Are records confirming this available for inspection or use? ☒ ☐ ☐ ☐
• Are all fire doors self-closing or kept locked shut and fitted with smoke seals and intumescing strips where required?
☐ ☒ ☐ ☐
Note. Based on visual inspection of readily accessible areas and a degree of sampling where appropriate.
Assessor observations
Generally, compartmentation where visible in the form of fire doors and surrounding walls appeared mainly to be in a good condition, and very likely to be original doors. However, some fire doors did not close flush to the frame.
Comments / actions / recommendations
General Advice.
A fire door can only offer protection in limiting the spread of smoke and fire if the door seals are working effectively and if the door can fully close under the action of its door closer. The self-closing device should be capable of closing the door securely into its frame from any open position, and overcoming the resistance of the door latch and edge seals. All fire door self-closing devices should be regularly checked and maintained to ensure that they are operating correctly.
12. Emergency escape lighting
12. Emergency escape lighting Yes No N/A Unknown
• Is the premises equipped with a reasonable standard of emergency escape lighting?
☒ ☐ ☐ ☐
• Does the system appear to conform to BS 5266-1? ☒ ☐ ☐ ☐
• Are lighting units clean, and visually, appear in good condition? ☒ ☐ ☐ ☐
• Is the installation and equipment periodically inspected, tested and maintained?
☒ ☐ ☐ ☐
• Are records confirming this available for inspection or use? ☒ ☐ ☐ ☐
Assessor observations
Click here to enter text.
Comments / actions / recommendations
13. Fire exit signs and notice s
13. Fire exit signs and notices Yes No N/A Unknown
• Do signs conform to relevant BS EN standards? ☒ ☐ ☐ ☐
• Do “Fire Exit” signs direct occupants towards the means of escape? ☒ ☐ ☐ ☐
• Are fire escape routes and fire exits provided with illuminated signs, which are part of the emergency lighting system?
☒ ☐ ☐ ☐
• Are all fire doors and final exit doors provided with the appropriate signage?
☒ ☐ ☐ ☐
• Are auto-self-closing, held open doors correctly marked? ☒ ☐ ☐ ☐
• Are fire extinguisher signs sited correctly? ☒ ☐ ☐ ☐
• Are fire/evacuation plans displayed and available for use in the premises?
☒ ☐ ☐ ☐
• Are fire action notices (FANs) prominently displayed in a consistent format and fixed position throughout the premises?
☒ ☐ ☐ ☐
Assessor observations
A reasonable standard of fire safety signage is provided throughout the building.
Comments / actions / recommendations
None.
14. Means of giving warning (fire alarm syste m)
14. Means of giving warning (fire alarm system) Yes No N/A Unknown
• Is there adequate means of raising the alarm? ☒ ☐ ☐ ☐
• An Automatic Fire Detection (AFD) System is provided and appears to conform to BS 5839-1?
☒ ☐ ☐ ☐
• Is a fire alarm plan (suitably orientated) displayed adjacent to the alarm panel?
☒ ☐ ☐ ☐
• Does the extent of AFD appear appropriate for the occupancy and risk? ☒ ☐ ☐ ☐
• Where a manual system is installed, are there sufficient call points, and are they sited correctly?
☒ ☐ ☐ ☐
• Can the alarm be heard clearly from any point of the premises? ☒ ☐ ☐ ☐
• Is the sound of the fire alarm significantly different to any other alarms in the premises?
☒ ☐ ☐ ☐
• Is the fire alarm tested regularly at weekly intervals, using a different call point each time (if appropriate) and details of tests recorded?
☒ ☐ ☐ ☐
• Are arrangements in place for any members of staff who have impaired hearing (visual warnings or other systems)?
☒ ☐ ☐ ☐
• Where people are wearing ear protection, have adequate measures been adopted to ensure they receive warning in the event of fire?
☒ ☐ ☐ ☐
• Is a contract in place covering regular inspections and maintenance of the entire alarm system and are the results recorded?
☒ ☐ ☐ ☐
• Can persons alert all others of the presence of fire without being put at risk?
☒ ☐ ☐ ☐
• Is the alarm monitored (ARC – automated receiving centre) by an outside contractor?
☐ ☒ ☐ ☐
• Are staff aware of the situation and procedures to be followed? ☒ ☐ ☐ ☐
Assessor observations
The building is provided with a fully automatic and L1 addressable fire detection and alarm system. The system consists of a main fire panel in the entrance, heat and smoke detectors, emergency break glass manual call points, sounders and visual indicators.
The main fire panel is located in the entrance foyer at ground floor level. A Zone Map is located by the main fire alarm panel.
Upon activation of a single detector head or manual call point the system goes into full alarm bringing about the simultaneous evacuation of the building.
The weekly fire alarm test for the building is undertaken by the Landlord.
All manual call points are fitted with a protective cover to help stop malicious or accidental false fire alarms.
Comments / actions / recommendations
One week every term, carry out a fire drill on every day the centre is in use in order to ensure that every student is engaged in the drill.
15. Portable firefighting equipment
15. Portable firefighting equipment Yes No N/A Unknown
• Do extinguishers conform to BS EN 3 for new extinguishers, or BS 5423 for existing?
☒ ☐ ☐ ☐
• Overall there appears to be an adequate type & number for the premises & risks?
☒ ☐ ☐ ☐
• Are extinguishers fixed in position – brackets or stands? ☒ ☐ ☐ ☐
• Equipment is periodically inspected, tested and maintained? ☒ ☐ ☐ ☐
• Are records confirming this available for inspection or use? ☒ ☐ ☐ ☐
Assessor observations
Portable firefighting equipment which is suitable for the fire classes likely to be encountered are provided throughout the building.
Fire blankets are installed in all kitchens and maintained.
Adequate arrangements are in place to ensure that portable firefighting equipment is being serviced on an annual basis.
Comments / actions / recommendations
Ensure that extinguishers are accessible at all times.
16. Relevant automatic e xtinguishing syste ms
16. Relevant automatic extinguishing systems Yes No N/A Unknown
• Are automatic extinguishing systems installed? ☐ ☒ ☐ ☐
• Installations and equipment is periodically inspected, tested and maintained?
☒ ☐ ☐ ☐
• Records confirming this are available for inspection or use? ☒ ☐ ☒ ☐
Assessor observations
None
Comments / actions / recommendations
None.
17. Other fixe d fire safety systems and equipment
17. Other fixed fire safety systems and equipment Yes No N/A Unknown
• Are any fixed fire safety systems installed? ☒ ☐ ☐ ☐
• Are installations and equipment periodically inspected, tested and maintained?
☒ ☐ ☐ ☐
• Are records confirming this available for inspection or use? ☒ ☐ ☐ ☐
• Are staff aware of the location of any fixed installations, and procedures to be followed on their activation??
☒ ☐ ☐ ☐
Assessor observations
Comments / actions / recommendations
At the time of inspection, no test certificates were available. Recommend these are made available for the fire safety advisor.
18. Management of fire safety
18. Management of fire safety
The responsible person is: Mark Lewis
Fire Safety is managed by: Mark Lewis
Competent persons nominated to assist in undertaking general fire precautions: Andrea Ison/Jane Ikin/Rebecca Hammonds
Note: This is not intended to represent a legal interpretation of responsibility but merely reflects the managerial arrangements in place at the time of this assessment. These are persons recruited by management to assist, support and, as appropriate, develop fire management arrangements for the premises – Fire Wardens, Marshall, Champions etc.
Yes No N/A Unknown
• Is a copy of the fire risk assessment available at the premises? ☐ ☒ ☐ ☐
• Adequate arrangements in place to review fire risk assessments? ☒ ☐ ☐ ☐
• Adequate procedures for calling the fire service? ☒ ☐ ☐ ☐
• Adequate arrangements to brief the fire service on arrival and provide plans of the premises?
☒ ☐ ☐ ☐
• Does the premises or site have a written fire procedure/plan? ☒ ☐ ☐ ☐
• Have procedures been adopted for the evacuation of vulnerable people e.g. disabled, children, elderly?
☒ ☐ ☐ ☐
• Have staffing levels been considered by management to support arrangements?
☒ ☐ ☐ ☐
• Is there an effective procedure to ensure that no one is left in the premises on evacuation?
☒ ☐ ☐ ☐
• Have Fire Wardens been appointed and trained in their specific duties? ☒ ☐ ☐ ☐
• Are procedures in place for signing in members of the public and providing them with information regarding the action to be taken in the event of fire?
☒ ☐ ☐ ☐
• Are fire safety conditions imposed on outside contractors and effectively controlled?
☒ ☐ ☐ ☐
• Is there a “permit to work” system in operation for all hot work and other fire-related work?
☒ ☐ ☐ ☐
• Are procedures or systems in place monitor premises users entering and leaving?
☒ ☐ ☐ ☐
• Has business continuity been considered where appropriate? ☒ ☐ ☐ ☐
• Has salvage work and heritage protection been considered where appropriate?
☒ ☐ ☐ ☐
Assessor observations
Guidance relating to PEEPS is available online.
A comprehensive training module which details emergency evacuation procedures and the roles and responsibilities of key personnel along with nominated fire wardens.
Comments / actions / recommendations
Fire action notices and other procedural guidance to be provided throughout the building.
19. Staff training and fire drills
19. Staff training and fire drills Yes No N/A Unknown
• Have all newly appointed staff received fire safety induction training? ☒ ☐ ☐ ☐
• Have staff been trained in fire procedures? ☒ ☐ ☐ ☐
• Do staff receive adequate training in the use of firefighting equipment annually?
☐ ☐ ☒ ☐
• Do Fire Wardens receive adequate training in the last 24 months? ☐ ☐ ☒ ☐
• Employees are trained and familiar with the emergency plan? ☒ ☐ ☐ ☐
• Evacuation drills carried out at least once a year? ☒ ☐ ☐ ☐
• Is someone responsible for organising staff training? ☒ ☐ ☐ ☐
• Are all visitors to the site given a briefing in what to do in the event of fire?
☒ ☐ ☐ ☐
Assessor observations
Comments / actions / recommendations
Staff training is ongoing, due to the natural turn over in personnel in the departments.
Induction training, which includes fire safety, to be given to all staff.
20. Miscellaneous information
20. Miscellaneous information
Assessor observations
The centre is occupied mainly out of school hours but is now available during the day as an Alternative provision Site and for four pupils who are Home Schooled. It is also open on a Saturday morning.
Comments / actions / recommendations
None.
Conclusions
This report presents the significant findings of the fire risk assessment which took into account the occupancy profile, the fire hazards and risks present while evaluating the general fire precautions in the premises at the time. The measures highlighted in the following table of remedial actions are recommendations which it is considered should be put in place to achieve compliance with the Regulatory Reform (Fire Safety) Order 2005 and reduce the risk to people from fire in these premises to a level which may be considered as low as reasonably practicable (ALARP).
This form of quantification serves purely as a broad indication of the situation for the benefit of the “Responsible Person” to then determine how best to achieve and manage the actions to be taken/recommendations contained in this report.
Where appropriate remedial actions may be recorded in red text as outstanding from the previous assessment (where this has been made available to the assessor) and still require action in accordance with their remedial action risk rating.
Risk analysis
The fire risk rating for any premises can be determined by combination of the likelihood of fire and the likely consequences of fire, using a matrix; this is a method of risk assessment commonly adopted in the field of health and safety (BS 18004:2008)
Potential consequences of fire
Slight harm Moderate harm Extreme harm
Like
liho
od
of
fire
Low Adequate risk Tolerable risk Moderate risk
Medium Tolerable risk Moderate risk Substantial risk
High Moderate risk Substantial risk Intolerable risk
Note: The risk ratings recorded in the remedial actions table are intended to provide an indication of the severity of the associated risk and assist with prioritisation of work. They should not be taken to imply any specific time period for completion or legal immunity in any intervening period.
Remedial actions with fire risk ratings:
1 Low impact and recommended as a means of achieving best practice – Adequate risk (green).
2-4 Slight compromises of fire safety that can be improved upon – Tolerable risk (yellow).
5-7 May not directly affect the safety of people but compromises fire safety of the premises – Moderate risk (amber).
8-9 Directly affects the safety of people – Substantial risk (red).
10 Critical/immediate risk to the safety of people – Intolerable risk (dark red).
Note: The Enforcing Authority may consider the deficiencies to constitute an offence.
Taking into account the fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire (likelihood of fire) at these premises is
Low ☐ Medium ☒ High ☐
In this context, a definition of the above terms is as follows:
Low: Unusually low likelihood of fire as a result of negligible potential sources of ignition.
Med: Normal fire hazards (e.g. potential ignition sources) for this type of occupancy, with fire hazards generally subject to appropriate controls (other than minor shortcomings).
High: Lack of adequate controls applied to one or more significant fire hazards, such as to result in significant increase in likelihood of fire.
Having assessed the fire hazards present, the occupancy profile and having evaluated the general fire precautions in place at the time of this fire risk assessment, it is considered that the consequences for life safety in the event of fire would be:
Slight Harm ☒ Moderate Harm ☐ Extreme Harm ☐
In this context, a definition of the above terms is as follows:
Slight Harm: Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant sleeping in a room in which a fire occurs).
Moderate Harm: Outbreak of fire could foreseeably result in injury (including serious injury) of one or more occupants, but it is unlikely to involve multiple fatalities.
Extreme Harm: Significant potential for serious injury or death of one or more occupants.
Accordingly, it is considered that the risk to life from fire at these premises is:
Adequate ☐ Tolerable ☒ Moderate ☐ Substantial ☐ Intolerable ☐
A suitable risk-based control plan should involve effort and urgency that is proportional to risk. The following risk-based control plan is based on one that has been advocated for general health and safety risks. This is reflected in the subsequent significant findings with remedial actions table.
Risk Level Timescale Action and Timescales
Adequate - No action is required and no detailed records need be kept. Management and staff to monitor and maintain existing measures.
Tolerable Months No major additional fire precautions required. However, there might be a need for reasonably practicable improvements that involve minor or limited cost. Management and staff to monitor to ensure controls are maintained.
Moderate Weeks It is essential that efforts are made to reduce the risk. Risk reduction measures, which should take cost into account, should be implemented within a defined time period.
Where moderate risk is associated with consequences that constitute extreme harm, further assessment might be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures.
Substantial Days Considerable resources might have to be allocated to reduce the risk. If the premises is unoccupied, it should not be occupied until the risk has been reduced. If the premises is occupied, urgent action should be taken.
Intolerable Immediate Premises (or relevant area) should not be occupied until the risk is reduced.
Note: Timescales detailed above for the completion of remedial actions are indicative
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Quality statement
All reasonable skill and care has been taken in the preparation of this report.
Originator Validator
Signature
Name
Title
Date
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Appendix A – Assembly Point, Fire Service Access Route and Fire Hydrant Layout
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Appendix B – Floor Plans
