FIRST COURSE

Integration Tutorial 2

Integrating Word, Excel, and Access

New Perspectives on Microsoft Office 2007: Windows XP Edition 2

XPObjectives• Collect text and objects from Office documents

and place them on the Office Clipboard• Paste selections from the Office Clipboard into

Word• Learn about importing and exporting data• Import an Excel list into an Access database• Query an Access database• Export an Access query to a Word document

New Perspectives on Microsoft Office 2007: Windows XP Edition 3

XPPlanning the Brochure• When you import data from one Office program

to another, you actually convert the data from its original source program format to a format supported by the destination program

• When you export data, it is converted from one program’s format to another, as in importing

New Perspectives on Microsoft Office 2007: Windows XP Edition 4

XPUsing the Office Clipboard• The Office Clipboard is used to collect text and other

items from Office documents, and then paste those items into any Office document

• The system Clipboard is part of Windows, and it contains only the last item cut or copied

• Items that you cut or copy are put onto the system Clipboard, and each subsequent cut or copied item replaces the current item that was on the system Clipboard

New Perspectives on Microsoft Office 2007: Windows XP Edition 5

XPUsing the Office Clipboard

New Perspectives on Microsoft Office 2007: Windows XP Edition 6

XPUsing Excel Data in Access• Open the Access database into which you want to

import the Excel list• Click the External Data tab on the Ribbon• In the Import group, click the Excel button• In the Select the source and destination of the data

screen of the Get External Data – Excel Spreadsheet dialog box, click the Browse button

• In the File Open dialog box, click the Look in list arrow to locate the Excel workbook you want to use, if necessary, click the file, and then click the Open button

New Perspectives on Microsoft Office 2007: Windows XP Edition 7

XPUsing Excel Data in Access• In the Get External Data – Excel Spreadsheet dialog box,

click the option corresponding to the way you want to import the data (into a new table, appended to an existing table, or into a new linked table)

• Follow the directions in the Access Import Spreadsheet Wizard

• After clicking the Finish button in the Import Spreadsheet Wizard, click the Save import steps check box in the Save Import Steps screen of the Get External Data – Excel Spreadsheet dialog box if you want to save the import steps, and then click the Save Import button, or click the Close button in the dialog box

New Perspectives on Microsoft Office 2007: Windows XP Edition 8

XPUsing Excel Data in Access

New Perspectives on Microsoft Office 2007: Windows XP Edition 9

XPUsing Excel Data in Access

New Perspectives on Microsoft Office 2007: Windows XP Edition 10

XPExporting an Access Query to Word

• Open the Access database from which you want to import the query

• Click the External Data tab on the Ribbon• In the Export group, click the Word button• In the Export – RTF File dialog box, click the

Browse button• In the File Name text box, replace the default

filename with a new filename, if you want

New Perspectives on Microsoft Office 2007: Windows XP Edition 11

XPExporting an Access Query to Word

• Click the Open the destination file after the export operation is complete check box to select it if you want the file to open automatically after it is exported

• Click the OK button• In the Save Export Steps screen in the Export –

RTF File dialog box, click the Save export steps check box if you want to save the export steps, and then click the Save Export button, or click the Close button in the dialog box

New Perspectives on Microsoft Office 2007: Windows XP Edition 12

XPExporting an Access Query to Word

New Perspectives on Microsoft Office 2007: Windows XP Edition 13

XPExporting an Access Query to Word